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RESOLVED – (1) T H A T Councillor Elliot Penn be nominated for election as Mayor at the Annual Meeting to be held on 8th May, 2024 and that the Chair use the style of Mayor or Maer. (2) T H A T Councillor Naomi Marshallsea be nominated for election as Deputy Mayor at the Annual Meeting.
RESOLVED – T H A T the use of the Chief Executive’s Emergency Powers as contained within the report be noted. Reason for decision Having regard to the Council’s Constitution.
RESOLVED – (1) T H A T the content of the report be noted, and the recommendations of the Local Democracy and Boundary Commission for Wales be supported. (2) T H A T a copy of the report be circulated to all Clerks of all Town and Community Councils for information and to enable Town and Community Councils to submit any additional comments in response to the review. (3) T H A T all Councillors consider the report and, should they consider it appropriate, forward any comments directly to the Welsh Government Minister in response to the review. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) To apprise all Town and Community Councils of the final report and in order for each Town and Community Council to consider whether or not they wish to respond to the same. (3) To allow all Councillors the opportunity to respond to the review.
RESOLVED – T H A T pursuant to their powers under Section 249(5) of the Local Government Act 1972, the Council confer upon the members of the Royal National Lifeboat Institution (RNLI) in the Vale of Glamorgan the title of Honorary Freemen and Freewomen of the County Borough in recognition of the distinguished service history within the Vale of Glamorgan. Reason for decision Having considered the granting of Freemen and Freewomen status to members of the RNLI in the Vale of Glamorgan in pursuance of Section 249(5) of the Local Government Act 1972.
RESOLVED – T H A T the minutes of the meetings held on 21st February and 21st March, 2024 be approved as a correct record, subject to an agreed amendment to the minutes of 21st March, 2024 under Minute No. 966 concerning Declarations of Interest for Councillor C.A. Cave, by the removal of the word ‘minuted’ from the Nature of Interest. Minutes - MS
RESOLVED – T H A T the applications as outlined within the report, on pages 59 through 63, as determined by the Head of Sustainable Development under delegated powers, be noted.
RESOLVED – T H A T the attendance of the following Councillors at the site visit indicated, held on 22nd February, 2024, be noted. Apologies were received from Councillors G. Bruce, C.A. Cave, C.M. Cowpe, H.M. Payne, S.D. Perkes and M.R. Wilson. Land at Upper Cosmeston Farm, Councillor N.C. Thomas (Chair) Lavernock Road, Penarth. Councillors I.R. Buckley, A.M. Ernest, Dr. I.J. Johnson, N.P. Hodges, C. Stallard and E. Williams.
RESOLVED – (1) T H A T the Appeals received following the refusal of the Council to grant planning permission, as detailed in Section A of the report, be noted. (2) T H A T it be noted that no Enforcement Appeals had been received at the time of the meeting taking place. (3) T H A T the Planning Appeal Decisions as detailed in Section C of the report, be noted. (4) T H A T the Enforcement Appeal Decisions, as detailed in Section D of the report, be noted. (5) T H A T the statistics relating to appeals for the period April 2023 – March 2024, as detailed in Section E of the report, be noted.
RESOLVED – T H A T the applications as outlined within the report, on pages 17 through 39, under the above delegated powers, be noted.
RESOLVED – (1) T H A T the passed building regulation applications, as listed in Section A of the report, be noted. (2) T H A T the rejected building applications, as listed in Section B of the report, be noted. (3) T H A T the serving of Notices under Building (Approved Inspectors Etc.) Regulations 2000, as listed in Section C of the report, be noted.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2023/00285/RG3 Received on 25 April 2023 (p.112) APPLICANT: Vale of Glamorgan Council Kelly Williams, Sustainable Communities for Learning, Civic Offices, Holton Road, Barry, CF63 4RU AGENT: The Urbanists Mr. Mark Farrar, The Creative Quarter, 8a, Morgan Arcade, Cardiff, CF10 1AF St. Richard Gwyn RC High School, Argae Lane, St. Andrews Major Proposed replacement St. Richard Gwyn Catholic High School including access, parking, landscape works, formal and informal recreation space, and demolition of the existing school. A recorded vote was called for the Application, based on the recommendations within the report as amended, with the results as follows: Member For Against Abstain G. Bruce √ I. Buckley √ C.A. Cave √ C. Champion √ M. Cowpe √ P. Drake √ A. Ernest √ W. Gilligan N.P. Hodges √ Dr. I.J. Johnson √ H. Payne √ S. Perkes √ I. Perry √ C. Stallard √ N. Thomas √ E. Williams √ M.R. Wilson √ TOTAL 15 1 0 Minutes - MS APPROVED – Subject to the conditions as contained within the report as set out on the Matters Arising note. Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/00491/FUL Received on 7 August 2023 (p.179) APPLICANT: Mr Sean Mayor, 1st Floor, Wellington House, Wellington Street, Cardiff, CF11 9BE AGENT: Mr Sean Mayor, 1st Floor, Wellington House, Wellington Street, Cardiff, CF11 9BE Port Road West, Rhoose Dog Adventure Land proposes to repurpose this site for a new dog daycare centre as part of their plans for growth in South Wales. We are proposing for the site to be used for grooming and outdoor/indoor daycare. The site will be fenced off to secure the perimeter, create a large carpark for staff and visitor on the existing hard standing, fencing the fields into sections for dogs to be safely and securely exercised in and providing educational course to the public. We would require the land to have a change of use from B1,B2 & B8 to Sui Generis. A recorded vote was called for the Application, based on the recommendations within the report as amended, with the results as follows: Member For Against Abstain G. Bruce √ I. Buckley √ C.A. Cave √ C. Champion √ M. Cowpe √ P. Drake √ A. Ernest √ W. Gilligan N.P. Hodges √ Dr. I.J. Johnson √ H. Payne √ S. Perkes √ I. Perry √ C. Stallard √ Minutes - MS N. Thomas √ E. Williams √ M.R. Wilson √ TOTAL 15 1 0 REFUSED – For the reasons set out in the report. Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/00577/FUL Received on 26 January 2024 (p.193) APPLICANT: Harris and Ford Ltd., Fonmon Castle, Fonmon, CF62 3ZN AGENT: Mr Geraint John Office 16 (House 1, 2nd Floor), The Maltings, East Tyndall Street, Cardiff, CF24 5EA Fonmon Castle, Fonmon Creation of 9 off-line ponds within the floodplain. APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/00826/FUL Received on 20 March 2024 (p.208) APPLICANT: Former Darren Farm, Westgate, Cowbridge, CF717AQ AGENT: David Williams 1 Embankment Way, Ringwood , BH24 1EU Darren Farm, Westgate, Cowbridge Redevelopment of site incorporating the erection of a Class B1 office building and a retirement living scheme for older people with communal lounge, refuse, guest suite, electric buggy, and house manager accommodation. Associated car parking with electric charging points, cycle storage realigned vehicular access, sub station, retaining walls, sustainable drainage and landscaped grounds. APPROVED – Subject to the conditions as contained within the report including subject to Section 106 Agreement and subject to variation as set out on the matters arising note that a ‘Viability Review’ be included in the Heads of Terms of the Section 106 Agreement. Minutes - MS Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/01265/FUL Received on 19 December 2023 (p.270) APPLICANT: Welsh Water Linea, Fortran Road, St Mellons, Cardiff. CF3 0LT AGENT: Miss Chloe Jones Arcadis Cymru House, St Mellons Business Park, Fortran Road, Cardiff. CF30EY Sewage Disposal Works, Brook Lane, St. Nicholas Full planning permission was sought for the expansion of the existing Waste Water Treatment Works to include the following: Inlet Works, Trickling Filter, Buried Humus Tanks, Sludge Holding Tank, Motor Control Centre Kiosk, Reed Bed, Reed Bed Blower Kiosk, Alkalinity Dosing Kiosk, Trickling Filter Distribution Chamber, De-sludge Pumps and Slabs, Landscaping, Internal Access Road, Lighting, along with a Temporary Contractor’s Compound and Construction Access. APPROVED – Subject to the conditions as contained within the report and subject to variation to Condition 11 as set out on the matters arising note. Reason for decision Having regard to the content of the report and discussions at the meeting. Minutes - MS
RESOLVED – (1) T H A T interviews be undertaken under Part II of the agenda in relation to the post of Head of Legal and Democratic Services / Monitoring Officer and for Elected Members of the Committee to make a final determination to appoint a suitable candidate. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Corporate Resources, should a suitable applicant be confirmed by Elected Members of the Committee. Reasons for decisions (1) To ensure an appointment to the post was conducted in accordance with the Council's Constitution. (2) To ensure that all Council functions were met within this area.
RESOLVED – (1) T H A T V. Davidson be appointed to the post of Head of Legal and Democratic Services / Monitoring Officer. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Corporate Resources. Reasons for decisions (1) Following the interview of the candidate. (2) To ensure that all Council functions were met within this area.
RESOLVED – T H A T the minutes of the meeting held on 27th February, 2024 be approved as a correct record.
RESOLVED – (1) T H A T interviews be undertaken under Part II of the agenda in relation to the post of Director of Learning and Skills and for Elected Members of the Committee to make a final determination to appoint a suitable candidate. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Corporate Resources, should a suitable applicant be confirmed by Elected Members of the Committee. Reasons for decisions (1) To ensure an appointment to the post was conducted in accordance with the Council's Constitution. (2) To ensure that all Council functions were met within this area.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – (1) T H A T E. Jones be appointed to the post of Director of Learning and Skills. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Corporate Resources. Reasons for decisions (1) Following the interview of the candidate. (2) To ensure that all Council functions were met within this area.
RESOLVED: That the Sub Committee, having considered all the information, and in accordance with the requirements of the Licensing Act 2003, the Section 182 Guidance and the Licensing Authority’s own Statement of Licensing Policy, GRANTED the application. The Sub Committee noted that neither South Wales Police nor Environmental Health or Pollution Control had objected to this application. Members carefully considered the objection from the local Ward Members but did not consider that there was any evidence that the granting of this licence would undermine the licensing objectives.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A (4) of the Local Government Act 1972 during discussion of this item. Audit Wales Recommendations Update Members received a presentation after which the Chairperson invited questions and comments from Members. Members asked if they were getting the right information and the complete update as the presentation did not seem to fulfil the recommendation requirements. Officers explained that this was an overview, and that full and complete information will be provided to a future Committee meeting. Members noted that the presentation included figures from six months ago and asked if there were updated figures to share with the Committee. Officers explained that there were no updated figures as yet, they will report back to Committee as soon as they can. Members were disappointed that the presentation did not address the progress on all Audit Wales recommendations and were assured that a full report on the options appraisals would be brough back to Committee. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED: to note the report.
RESOLVED – T H A T the Forward Work Programme be noted, subject to further consideration as to whether a Special / Extraordinary meeting would be required for May 2024. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T, in relation to the health and safety matters and school building compliance, the Director of Learning and Skills assist the Director of Environment and Housing to ensure that the schools identified within the report met the necessary compliance and health and safety regulations. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the minutes of the meeting held on 11th March, 2024 be approved as a correct record.
RESOLVED – (1) T H A T the contents of the report and the provisional final position of the 2023/24 Internal Audit Annual Risk Based Plan, be noted. (2) T H A T the relevant Directors / Heads of Service for the three limited assurance audits identified within paragraph 2.6 of the report relating to Leisure Centres, Debtors and Residential Homes, be requested to attend the next meeting of the Governance and Audit Committee to provide a report and update on the actions being taken in response to the recommendations following the review of Internal Audit. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) In order for the Governance and Audit Committee to be provided with an update in relation to the three limited assurance audits highlighted within paragraph 2.6 of the report.
RESOLVED – (1) T H A T the Statement of Compliance with the Financial Management Code and the contents of the review, as set out in Appendix 1 to the report, be noted. (2) T H A T Cabinet be advised of the view of the Governance and Audit Committee for the current financial position of the Council, as well as the possible implications and future challenges facing the Council in achieving a balanced budget for forthcoming years, be highlighted. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the findings arising from the review of the Council’s Digital Strategy (Appendix A to the report), the response of the review findings and Audit Wales’ recommendations (Appendix B to the report) be noted. (2) T H A T the Governance and Audit Committee receive an update report in six months’ time as part of the revised monitoring schedule and for any issues and areas of slippage to be highlighted within the report. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the flexible retirement of L be approved in accordance with the Council’s policy subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the use of the appropriate delegated powers be approved, to enable L to reduce their contracted hours from 37 to 21 hours per week from 29th May, 2024. April 18 Minutes and DN (GD) Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours, to assist service continuity, provide appropriate support to assist the employee’s transition to retirement and to enable improved succession planning. April 18 Minutes and DN (GD)
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – (1) T H A T the flexible retirement of D be approved in accordance with the Council’s policy subject to no other circumstances arising in the interim whereby the employment concludes for a different reason. (2) T H A T the use of the appropriate delegated powers be approved to enable D to reduce D’s contracted hours from 37 to 22 hours per week from the week commencing 13th May, 2024. (3) T H A T the retirement of D from employment with the Council is reviewed by the Chief Officer at six monthly interviews in consultation with the Chief Officer for Human Resources. Reasons for decisions (1) To determine the flexible retirement application of D within the regulations and to allow for eventualities which may be unknown at this time. (2&3) To achieve the necessary change to the employee’s working hours, to assist service continuity, provide appropriate support to assist the employee’s health and transition to retirement and provide opportunity to provide training to new members of staff interested in the post.