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RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: To note that Council, at its Annual meeting on 23rd May 2024, appointed Cllr Jess Moultrie as Chair of the Committee together with the following Committee Members: Cllrs Saleh Ahmed, Boes, Davies, Gunter, Hopkins, Humphreys, Melbourne and Singh. The Chair welcomed Cllrs Gunter and Humphreys to the Committee for the first time and welcomed back Cllr Singh, before thanking Cllr Bridgeman for his work as the previous Chair.
RESOLVED: To note that Council agreed the following Terms of Reference for the Committee at its annual meeting on 23rd May 2024: “To scrutinise, measure and actively promote improvement in the Council’s performance in the provision of services and compliance with Council policies, aims and objectives in the area of children and young people, including: · School Improvement · Schools Organisation · School Support Services · Education Welfare & Inclusion · Early Years Development · Special Educational needs · Governor Services · Children’s Social Services · Youth Services and Justice · Children’s Play Services To assess the impact of partnerships with and resources and services provided by external organisations including the Welsh Government, Welsh Government Sponsored Public Bodies, joint local government services and quasi-departmental non-governmental bodies on the effectiveness of Council service delivery. To report to an appropriate Cabinet or Council meeting on its findings and to make recommendations on measures which may enhance Council performance and service delivery in this area.”
RESOLVED to note the list of Local Authority School Governor Vacancies received.
RESOLVED that the public be excluded for the following items of business as they contain exempt information by virtue of Paragraph 12 and 21 of Parts 4 and 5 of the Local Government Act 1972.
RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following persons to current Local Authority Governing Body vacancies as follows: School Name Ward Start of Vacancy Application/s Received Fitzalan High School Canton 13/05/2024 Shahzaid Rehan Glyncoed Primary School Pentwyn 12/10/2023 03/11/2023 Amina Afsar Stacey Eagles Greenhill School Rhiwbina 22/03/2023 Richard Churcher St Cadoc’s RC Primary School Llanrumney 25/01/2024 Philip Anyanwu St Mary’s Catholic Primary School Riverside 22/05/2024 Hannah Griffiths St Monica’s C.W. Primary School Cathays 22/09/2023 Ellie Fadipe St Patricks RC Primary School Grangetown 02/05/2024 Tianyu Xue Tremorfa Nursery School Splott 13/09/2023 17/04/2023 Robin Bonar-Law Sophie Moignard Whitchurch Primary School Whitchurch & Tongwynlais 23/03/2024 Belinda Moseley Windsor Clive Primary School Ely 22/05/2024 22/03/2024 Adam Jones Ysgol Glan Morfa Splott 19/10/2022 31/01/2024 Jessica Brown Stuart Pearson The Committee received and considered applications to future vacancies against criteria, matching skills to vacancies. RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following: School Ward Start of Vacancy Re-appointment requested New application received Gladstone Primary School Cathays 22/06/2024 Cllr Chris Weaver Grangetown Nursery School Grangetown 23/10/2024 Elizabeth West Lakeside Primary School Cyncoed 23/10/2024 Nick Alexander Llanishen Fach Primary School Llanishen 23/10/2024 Laith Bonnie Pentyrch Primary School Pentyrch & St Fagans 23/10/2024 Lesley Rees
RESOLVED: To note the report.
RESOLVED: 1. To note the outturn position for 2023/24. 2. To agree that the draft Audit Wales Annual Return for 2023/24 be noted and signed.
RESOLVED – (1) T H A T the passed building regulation applications, as listed in Section A of the report, be noted. (2) T H A T the rejected building applications, as listed in Section B of the report, be noted. (3) T H A T the serving of Notices under Building (Approved Inspectors Etc.) Regulations 2000, as listed in Section C of the report, be noted.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2023/01215/FUL Received on 11 December 2023 APPLICANT: c/o Agent Green Planning Studio Ltd, Upton Magna Business Park, Shrewsbury, SY4 4TT AGENT: Miss Delilah Green Upton Magna Business Park, Upton Magna, Shrewsbury, SY4 4TT Land adjacent to Hawthorne Cottage, Twyn Yr Odyn To vary / remove conditions 1, 2, 3 and 9, Condition 1 – occupation, 2 – time period, 3 – time period and 9 – vehicle on site of planning application 2013/00857/FUL – The use of land for the stationing of caravans for residential purposes for 1 no. gypsy pitch together with the formation of additional hard standing and utility / dayroom ancillary to that use – Allowed on appeal. Minutes - MS No. APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the contents of the report and discussions at the meeting. 2023/00780/FUL Received on 13 March 2024 APPLICANT: VDC CWL21 Limited C/o Agent, CF24 0EB AGENT: Mr Rob Mitchell Brunel House, 2 Fitzalan Road, Cardiff, CF24 0EB Land North of Ffordd Bro Tathan, St. Athan Demolition of existing buildings/structures and erection of a Class B8 data centre with all associated back-up generators, plant, equipment, sub-stations, accesses, parking and servicing areas, drainage and engineering works including services diversion/connection and regrading works. Comments from Cadw who raised no objection and from the Agent regarding Policies and the Heat Network as described in the Matters Arising report were noted. RESOLVED – T H A T subject to the interested person(s) first entering into a Section 106 Legal Agreement(s) to include the following necessary planning obligations: • The developer shall pay the sum of three hundred and fifty thousand pounds (£350,000) to contribute towards the provision of sustainable transport; • The developer shall provide a scheme for 135 trainees or pay the sum of one thousand two hundred and fifty five pounds (£1,255) per trainee in respect of any shortfall (if any) to contribute towards the provision of training and development; • The developer shall provide public open space as detailed on the general arrangement plan (CWL21-BUR-WS3-SP-DR-C-0100_General Arrangement Rev P4) and a maintenance plan; • The developer shall pay the sum of two hundred thousand pounds (£200,000) to contribute towards the provision of public art; • The developer shall pay the sum of twenty five thousand pounds (£25,000) as an administration fee; • Dormouse Conservation Strategy - Long term management, monitoring and auditing; APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the contents of the report and discussions at the meeting. Minutes - MS No. 2024/00216/FUL Received on 25 April 2024 APPLICANT: Mr Tim Vaughan C/O Agent AGENT: Mrs Arran Dallimore Uunit 1A Compass Business Park, Pacific Road, Ocean Park, Cardiff, CF24 5HL Pantwilkin Stables, Llanquian Road, Aberthin, Cowbridge Retrospective planning consent for the change of use of several existing rural buildings for employment uses (B1 & B8) and associated works. Comments from the Highways Engineer who raised no objection as described in the Matters Arising report were noted. REFUSED – Subject to the conditions as contained within the report and the Reasons for Refusal as set out in the Supplemental Information to the report. Reason for decision Having regard to the contents of the report and discussions at the meeting. Minutes - MS
RESOLVED – T H A T the attendance of the following Councillors at the site visit indicated, held on 16th May, 2024, be noted. Apologies were received from Councillors C.A. Cave, C.M. Cowpe and M.R. Wilson (Vice-Chair). Fairoak, Higher End (Llantwit Road), Councillor N.C. Thomas (Chair), St Athan, CF62 4LW. Councillors J. Aviet, I. Buckley, C.E.A. Champion, Dr. I.J. Johnson, N.P. Hodges, C. Stallard and E. Williams. Also present: Councillor S.J. Haines
RESOLVED – (1) T H A T the Appeals received following the refusal of the Council to grant planning permission, as detailed in Section A of the report, be noted. (2) T H A T the Enforcement Appeal received as set out in Section B of the report, be noted. (3) T H A T the Planning Appeal Decision as detailed in Section C of the report, be noted. (4) T H A T it be noted that no Enforcement Appeal Decisions had been received at the time of the meeting taking place. (5) T H A T the statistics relating to appeals for the period April 2024 – March 2025, as detailed in Section E of the report, be noted.
RESOLVED – T H A T the minutes of the meetings held 25th April, 2024 and 16th May, 2024 be approved as a correct record. Minutes - MS No.
RESOLVED – T H A T the applications as outlined within the report, on pages 8 through 25, under the above delegated powers, be noted.
RESOLVED – T H A T the applications as outlined within the report, on pages 30 through 33, as determined by the Head of Sustainable Development under delegated powers, be noted.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED – T H A T the application to renew the Applicant’s Hackney Carriage Vehicle Licence be refused. Reason for decision The Committee unanimously resolved to not allow any further testing of the Applicant’s vehicle, given the long history of the failed MOT and compliance tests. The Committee were concerned about the maintenance of the vehicle during the six-month test period, and its constant presentation with faults and defects that would place the paying public at risk. Whilst it was accepted that some defects may not have been readily identified, such as emission issues, the maintenance of the tyres and brakes on the vehicle would be. The Committee were of the view that the Applicant was using the vehicle test as a diagnostic for maintenance, and that this would result in the vehicle, prior to its presentation for testing, having been driven on a road when it was not properly maintained, and posed a risk to the public. In addition, the poor vehicle maintenance was a breach of Condition 5 of the Vale of Glamorgan Hackney Carriage licence conditions. The Applicant minimised his role in the maintenance of the vehicle and blamed others, for example the testing depot. The Applicant had very little appreciation of the seriousness of the history of his failures and pattern of his behaviour. The Committee were mindful that the Applicant had been warned about his conduct, and yet continued to present the vehicle, which had been subject to numerous suspension notices upon testing in a poor state. The Committee were not satisfied about the Applicant’s fitness and propriety to maintain and be responsible for a road worthy vehicle without posing a danger to the public, and accordingly declined to offer any further opportunity for the vehicle to be tested. Minutes - LW
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading. Minutes - LW No.
RESOLVED – T H A T the minutes of the meeting held on 14th May, 2024 be approved as a correct record.
RESOLVED – (1) T H A T the proposals set out in paragraphs 2.3 to 2.8 of the report, in relation to meetings with Political Group Leaders, be agreed. (2) T H A T the amended Group Leader proforma, as attached at Appendix A to the report, be noted. Reasons for decision (1) Having regard to the content of the report and discussions at the meeting. (2) Having regard to the amendments reflected in the Welsh Government Statutory and Non-Statutory Guidance for Principal Councils in Wales published in June 2023.
RESOLVED – (1) T H A T the draft Annual Report attached at Appendix 1 to the report be approved and forwarded to Full Council. (2) T H A T delegated authority be granted to the Monitoring Officer / Head of Legal and Democratic Services and the Chair of the Standards Committee to include the additional comments made at the meeting in order to finalise the Annual Report before submission to Full Council. Minutes - AR (3) T H A T a copy of the finalised report, following presentation to Full Council, be forwarded to each Vale of Glamorgan Town and Community Council Clerk and the Public Services Ombudsman for Wales. Reasons for decision (1) In compliance with the requirements of Section 63 of the Local Government and Elections (Wales) Act 2021. (2) In order to insert additional comments into the Annual Report as discussed at the meeting. (3) For information.
RESOLVED – T H A T the dispensations as set out in the schedule below be granted up to the date of the next Local Government Elections: Member Requesting Paragraph(s) of Decision Dispensation the Standards Committee (Grant of Dispensations) (Wales) Regulations 2001 Under Which Dispensation is Granted and as applied for Councillor (d), (e) and (f) To speak and vote when C.E.A. Champion matters relating to the review of Council employment, employee terms and conditions, in view of a family member being employed by the Authority are to be discussed at Vale of Glamorgan Council meetings. Councillor J. Lynch- (d) and (f) To speak, vote and Wilson remain in meetings when Minutes - AR matters relating to Community Centres are to be discussed at Vale of Glamorgan Council meetings. Councillor I.R. Buckley (d), (e) and (f) To speak and vote when matters relating to the review of Council employment, employee terms and conditions, in view of a family member (daughter) being employed by the Authority are to be discussed at Vale of Glamorgan Council meetings. Community Councillor (f) To speak only on matters J. Cowpe related to Dinas Powys Music Festival and Dinas Powys Library Activity Centre (DiPLAC) when they are to be discussed at Dinas Powys Community Council meetings. Councillor C.P. Franks (d), (f), (h) and (i) To speak only on matters relating to Seel Park, Dinas Powys when they are to be discussed at both Vale of Glamorgan Council meetings and Dinas Powys Community Council meetings. Councillor S. Campbell (d), (e), (f) and (i) To speak, vote and remain in meetings where issues are raised at meetings of the Council (including budgets) in respect of South Point Primary and Ysgol St Baruc. Reason for decision Having regard to the applications submitted and discussions held at the meeting. Minutes - AR
RESOLVED – T H A T the Scrutiny Committee Annual Report be amended to reflect the Committee’s satisfaction, following assessment, that the statutory duties placed on Group Leaders have been met. Reason for decision Having regard to discussions held at the meeting with political Group Leaders on the completion of the Group Leader code of conduct compliance pro-formas, the Vale of Glamorgan Political Group Leader Threshold Criteria, and the proposals set out in paragraphs 2.3 to 2.8 of the Part I report. Minutes - AR
RESOLVED – T H A T the contents of the report be noted having regard to the fact that any update on correspondence received from the Public Services Ombudsman for Wales, and any matters arising under Part II of the report, would be considered under Part II of the agenda. Reason for decision To apprise members of the Committee.
RESOLVED – T H A T the minutes of the meeting held on 8th March 2024 be approved as a correct record.
RESOLVED – T H A T the confidential information provided by the Monitoring Officer at the meeting be noted. Reason for decision Having regard to correspondence received from the Ombudsman, noting that it was confidential at this stage.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading. Minutes - AR
RESOLVED: Pursuant to this Committee’s delegated powers the following development management applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990. APPLICATION DEFERRED 23/02265/HSE – LLANDAFF The Coach House, Cathedral Court, 6 The Cathedral Green, Llandaff Roof Extension including New Dormers REASON: Deferred for additional information to be provided. APPLICATION GRANTED 23/01833/FUL – PONTCANNA Llandaff Fields Bowling Pavilion, Cathedral Road, Pontcanna Installation of 6 glazed open padel courts for all year-round covered by glazed canopies. Installation of lighting set within the courts using low energy LED lighting. Refurbishment and alteration of existing Pavilion provision of mobile social space (cafe, changing facilities, toilets, office and storage) Approved as per recommendation with the addition of the advisory note below: The operator of the Pavilion be advised that it would be beneficial for the Toilet Facilities that are to be provided to be available for use to the general public during the permitted hours of operation in the interests of providing a community facility for all users of the Park. APPLICATION GRANTED SUBJECT TO ENTERING A BINDING SECTION 106 AGREEMENT 23/02402/FUL – CATHAYS MadinaAsjid Mosque, Lucas Street, Cathays Proposed Madina Mosque and Community Centre including Landscaping, Highways, Parking, Drainage and Associated Works. Approved as per recommendation subject to the signing of a Section 106 Agreement, plus additional condition regarding submission of a Travel Plan.