3,726 eitem
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. Cllr Brown-Reckless wished to have it noted that she objected to the meeting not going back into open session with the witness panel after the closed session, to ask further questions. Cllr Brown-Reckless expressed the view that she should not be prohibited from asking questions in public session (when those questions themselves did not include confidential information) even if a decision was taken by others to answer those questions in private session, so that there could at least be a public record of the questions being asked. Cllr Brown-Reckless considered enabling scrutiny particularly important on the Arena project which involved such high value amounts. She also wanted it noted that she felt she had been denied enough time to ask questions and that she had requested to speak (remotely) but had not been allowed back into the meeting. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED: To note the content of the report.
RESOLVED: a. That the Joint Committee notes the 2023/24 projected outturn forecast including the projected year-end balance for the Joint Committee Reserve Account. b. That the Joint Committee recommends the 2024/25 budget, including the proposed drawdown and closing balance of the Reserve Account, to the Partnering Councils for approval as part of their respective budget planning frameworks for 2024/25. c. The Joint Committee asks the Partnering Councils to note the indicative budgets, and associated partner contributions, outlined for the financial years 2025/26 to 2027/28.
RESOLVED – T H A T the Final Draft Vale of Glamorgan Council Annual Self- Assessment Report 2022/23 as considered by Cabinet on 2nd November (Minute No. C143 refers) be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting. November 20 Special 6.05pm (KB)
RESOLVED – (1) T H A T the changes to the relevant officer delegations as set out in paragraphs 2.2 and 2.3 of the report be approved and that Section 26 of the Constitution be amended accordingly. (2) T H A T the proposed amendments to Section 4 of the Council’s Constitution as set out in Appendices A to C of the report be approved and that the Council’s Constitution be amended accordingly. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting. Minutes - JR
RESOLVED – (1) T H A T the contents of the report and the implications for the Replacement Local Development Plan (RLDP) timetable be noted. (2) T H A T: (a) The Vale of Glamorgan Local Development Plan 2021-2036 Revised Delivery Agreement be approved and submitted to Welsh Government for their formal approval. (b) The Replacement Local Development Plan Preferred Strategy be approved for public consultation. (3) T H A T following Welsh Government approval of the Revised Delivery Agreement, copies are made available for inspection at the Council’s principal office during normal office hours and published on the Council’s website. (4) T H A T those individuals and organisations previously consulted on the drafting of the approved Delivery Agreement be advised of the revisions detailed within the report. (5) T H A T delegated authority be granted to the Director of Place and/or the Head of Sustainable Development to make any further typographical or other minor amendments to the Revised Delivery Agreement as required by the Welsh Government and to the draft Preferred Strategy. Minutes - JR Reason for decisions (1-5) Having regard to the contents of the report and discussions at the meeting. Minutes - JR
RESOLVED to note the list of Local Authority School Governor Vacancies received.
RESOLVED that the public be excluded for the following items of business as they contain exempt information by virtue of Paragraph 12 and 21 of Parts 4 and 5 of the Local Government Act 1972.
RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following persons to current Local Authority Governing Body vacancies as follows: School Name Ward Start of Vacancy Applicant Albany Primary School Plasnewydd 24/07/2023 Muna Noor Ffederasiwn y Ddraig (Ysgol Bro Eirwy and Ysgol Pen y Pil) Trowbridge / Llanrumney 02/09/2023 Glesni Owen Fitzalan High School Canton 01/09/2023 Cllr Ash Lister Radyr Comprehensive School Radyr & Morganstown 26/09/2023 Tim Opie The Oaks Federation (Greenway and Trowbridge Primary Schools Rumney / Trowbridge 18/07/2023 10/05/2023 28/03/2023 Victor Chitsiga Ahmed Azam Jordan Jones The Western Learning Campus (Riverbank School, Ty Gwyn School & Woodlands High School) Caerau 04/09/2023 Andy Kreppel Ysgol Gynradd Gymraeg Hamadryad Butetown 01/08/23 Linda Mitchell The Committee received and considered applications to future vacancies against criteria, matching skills to vacancies. RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following: School Name Ward Start of Vacancy Applicant Gladstone Primary School Roath Park Primary School The Rainbow Federation (~Bryn Hafod & Glan Yr Afon Primary Schools Llanrumney 24/02/2024 24/02/2024 John Brown Lesley Noaks Ysgol Gymraeg Coed-Y-Gof Fairwater 29/01/2024 Ceri Landers
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the recommendations be reviewed annually, starting in six months’ time.
RESOLVED – (1) T H A T it be recommended to Council that the Final Statement of Accounts and Annual Governance Statement at Appendices A (revised Appendix) and B to the report respectively be approved. (2) T H A T delegated authority be granted to the S151 Officer in liaison with the Chair of the Governance and Audit Committee to make any final adjustments to the Final Statement of Accounts and Annual Governance Statement as necessary. (3) T H A T the response to the Audit Wales Audit Enquiries at Appendix C to the report be approved. (4) T H A T the draft Audit Wales ISA260 and management actions agreed by the Vale of Glamorgan be noted. (5) T H A T the minor updates to Appendices A and D be noted. (6) T H A T the Section 151 Officer liaises with officers and the Chair of the City Deal Joint Committee with a view to representatives being in attendance at a future meeting of the Governance and Audit Committee to present their accounts. Reasons for decisions (1) In order for Full Council to approve the Statement of Accounts and Annual Governance Statements. (2) The Audit of the Statement of Accounts and Annual Governance Statement is essentially complete but there may be some minor amendments to be made before they are approved by Council. (3) Audit Wales has written to both offices and those charged with governance with a set of queries to provide assurance on fraud, legal and related parties. (4) Having regard to the contents of the report and discussions at the meeting. (5) Having regard to further minor updates received. (6) Having regard to the technical nature of the accounts that representatives of the City Deal Joint Committee be present at a future meeting to advise Committee.
RESOLVED – That members of the public be excluded during the consideration of the following item at it includes exempt information as defined in described in paragraphs 14 and 21 of parts 4 and 5 of Schedule 12A to the Local Government Act 1972. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED – T H A T the minutes of the meeting held on 17th October, 2023 be approved as a correct record.
RESOLVED – T H A T having considered the conclusions in connection with the Application and taken into consideration the debate from all parties at the meeting, that the Application to register the Land as a town or village green be refused because the Applicant had failed to satisfy the statutory tests under section 15(2) of the 2006 Act for the reasons set out in the report. Reason for decision In order for the Council as Commons Registration Authority to discharge its duty to determine the Application in accordance with the 2006 Act and the Commons (Registration of Town or Village Greens) (Interim Arrangements) (Wales) Regulations 2007. Minutes - MS
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: a. To note the contents of the report and the Statutory and Non Statutory Guidance for Principal Councils in Wales attached at Appendix A. b. To note the inclusion of the following topics on the Democratic Services Committee’s forward work programme: - The development of a Research Support and Services for Councillors Protocol - Consideration and development of the Annual Review process. c. To note that the development of the criteria for the Councillor Calls for Action will be considered by the Constitution Committee. d. To note the intention to undertake a self-assessment of the Scrutiny function with support from the Scrutiny Chairs and the Scrutiny Committee Members to ensure that the requirements of the statutory guidance are being met.
RESOLVED: To note the information contained in the report and its appendix.
RESOLVED TO: a. consider the proposals of the Independent Remuneration Panel for Wales (IRPW) in its Draft Annual Report for 2024-25 published on 13 October 2023 and attached at Appendix A and the consultation questions attached at Appendix B. b. agree appropriate responses to the consultation questions for submission to the IRPW. c. Delegate authority to the Head of Democratic Services, in consultation with the Chair of the Democratic Services Committee, to finalise the consultation response and submit it to the IRPW before the end of the consultation period on 8th December.
RESOLVED: To note the content of the report and the actions that are being taken to improve the use of the council’s multi-location meetings.
RESOLVED: a. To note the information set out in the report. b. To identify any additional media and social media training content that would benefit their use of media and social media when engaging with their communities. c. To approve that the following recommendations be submitted to Council for approval: i. The existing Elected Member Learning and Development Strategy 2019-22 be amended as shown at Appendix A with immediate effect. ii. a review of the Elected Member Learning and Development Strategy be undertaken by the Democratic Services Committee and submitted to Council for approval in 2024. d. That any outstanding mandatory training identified as part of the Member Induction be completed within 6 months of 25 June 2023 when Council approved the amendment of the Members’ Code of Conduct.
RESOLVED: To note: a. the consultation and evaluations that have been undertaken to improve the MES. b. the implementation of the Member Enquiries element of the corporate Complaints, Compliments and Enquiries Management system. c. the plans to deliver further improvements to the Members Enquiries Service. d. the current performance data from the MES. e. that a further update on the implementation of the new system will be provided at a subsequent meeting of the Committee.
RESOLVED: To note the report.
RESOLVED: To approve the Committee’s Forward Work Programme.
RESOLVED: Pursuant to this Committee’s delegated powers the following development control applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990. APPLICATIONS RESOLVED TO BE GRANTED SUBJECT TO ENTERING INTO A BINDING SECTION 106 AGREEMENT 21/00783/MJR – BUTETOWN LAND AT CURRAN EMBANKMENT, BUTETOWN, CARDIFF Demolition of existing buildings/structures and the comprehensive mixed-use redevelopment to provide up to 2,5000 new homes (class C3), business space (class B1), and a mix of complementary leisure, food and drink, hospitality, retail and health and wellbeing uses (class A1, A2, A3, C1, D1 and D2); creation of new open space (including a new riverside park and water taxi stop); new pedestrian, cycle and vehicular access points, pedestrian footbridge; vehicular and cycle parking facilities; landscaping; public realm and other associated ancillary and highways works. all matters reserved other than vehicular access. APPLICATIONS GRANTED 23/02009/FUL – PENYLAN 7 LADY MARGARET COURT, COLCHESTER AVENUE, PENYLAN, CARDIFF, CF23 9AW Change of use to class A3 Café/Coffee Shop with ancillary takeaway use. 22/00687/FUL – RADYR & MORGANSTOWN RADYR COMPREHENSIVE SCHOOL, HEOL ISAF, RADYR, CARDIFF, CF15 8XG