3,726 eitem
AGREED: that Members note the proposed Final Joint RLDP Inquiry report.
RESOLVED – T H A T the Treasury Management Mid-Year Report for the period 1st April, 2023 to 30th September, 2023 be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting. Minutes - GD No.
RESOLVED – (1) T H A T the Forward Work Programme be noted. (2) T H A T the schedule of items for the next meeting on 5th February, 2024 and the list of people to be invited for each item (if appropriate) be endorsed. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting. Minutes - GD
RESOLVED – (1) T H A T Section 4 of the draft Corporate Fraud Enforcement Policy relating to investigations be amended to include commentary that investigations should be carried out or led by officers with the appropriate training and/or experience. (2) T H A T the draft Corporate Fraud Enforcement Policy along with the Committee’s recommendation be referred to Cabinet for approval. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) To ensure Cabinet receive the comments of the Governance and Audit Committee.
RESOLVED – T H A T the contents of the report be noted and for the report and the comments of the Governance and Audit Committee to be referred to Cabinet for consideration. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the final Governance and Audit Committee Annual Report 2022/23 be endorsed. (2) T H A T the final Governance and Audit Committee Annual Report 2022/23 be presented to Full Council for their consideration and endorsement. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) In line with the Local Government and Elections (Wales) Act 2021 and for Full Council endorsement.
RESOLVED – T H A T the minutes of the meeting held on 23rd October, 2023 and the Special Meeting held on 16th November, 2023 be approved as a correct record.
RESOLVED – T H A T the information provided in respect of the status of the high and medium recommendations be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the comments of the Governance and Audit Committee be referred to the Director of Social Services for consideration. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report and Appendix A (Annual Complaints and Compliments Report) be noted. (2) T H A T the Governance and Audit Committee continues to receive an annual update in relation to Corporate Complaints and Compliments. (3) T H A T the report and the comments of the Governance and Audit Committee be referred to Cabinet for their consideration. Reasons for decisions (1&2) Having regard to the contents of the report and discussions at the meeting. (3) In order that Cabinet can be apprised of the report and the comments made by the Governance and Audit Committee and reply to the Public Services’ Ombudsman for Wales Annual Letter. Minutes - GD No.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED: To note the report.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED – That the report be noted.
RESOLVED: Pursuant to this Committee’s delegated powers the following development control applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990. (Councillor Adrian Robson, in accordance with his declaration of a prejudicial interest, left the meeting remotely during discussion of Application No: 20/00187/MJR) APPLICATIONS DEFERRED APPLICATION 20/00187/MJR – LAND AT DE BRAOSE CLOSE, DANESCROFT, CARDIFF Residential development comprising 36 dwellings together with associated infrastructure, public open space and woodland management REASON: In order for officers to draft reasons for refusal
RESOLVED: The Committee resolved to note the applications decided by delegated powers between 28 October 2023 and 30 November 2023
RESOLVED – T H A T the minutes of the meeting held on 19th October, 2023 be approved as a correct record.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – (1) T H A T the flexible retirement of P be approved in accordance with the Council's policy subject to no other circumstances arising in the interim whereby the employment were to be terminated for a different reason. (2) T H A T the flexible retirement of P be approved on or before 30th June, 2024 providing no other circumstances arise in the interim whereby the employment were to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours, to assist service continuity, provide appropriate support to assist the employee’s transition to retirement and to contribute to the work of the Accountancy team.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee were asked to consider whether a driver was a fit and proper person following a complaint received in relation to discrimination against a customer with an assistance dog. The driver stated that he was driving on the 7th May at about 11:30pm and was flagged down by two gentlemen from the other side of the road. They crossed the road, entered the taxi and started videoing him. He didn’t realise they had an assistance dog so he said he couldn’t take it. He stopped a police officer and explained the situation, and the passengers explained that it was a guide dog so he agreed to take them. The Sub Committee viewed a video of the incident provided by the complainant. In response to questions from Members, the driver explained that he had not realised it was an assistance dog until the police explained after a few minutes. He had never had a guide dog in his taxi before and did not recognise it at first, but he had no issue with taking an animal. The complainant addressed the Sub Committee, explaining that he had been on the opposite side of the road when his partner flagged down the taxi, and they often had to do this because otherwise taxis wouldn’t pick them up. He added that they had explained the requirement to take the assistance dog to the police since they didn’t seem to know it. The driver apologised for the confusion and inconvenience and suggested that being recorded had made the situation more stressful. The complainant asked whether the driver had received training on his legal obligations, and added that the guide dog’s harness clearly showed that it was an assistance animal. They suggested that if the driver was unable to see they had a guide dog, then he was not fit to drive a taxi. RESOLVED – 4 days’ suspension and a written warning (2) Application 2 The Sub Committee were asked to consider whether a driver was a fit and proper person following a complaint received in relation to discrimination against a customer with an assistance dog. The driver stated that he had just dropped off a passenger and was feeling tired very late in the evening, so he was not looking for a long fare. The complainant knocked on his window and asked to go to St Donat’s, which he said was too far away. He emphasised that he had not refused to take their assistance dog but was very tired and wanted to go home. The complainant asked why the driver was still on the rank if he was very tired. He also clarified that he had told the driver St Donat’s Road, which was much closer than St Donat’s. The issue started as soon as the driver saw the dog. The driver of the taxi behind had agreed with them that the situation was out of order. The complainant addressed the Sub Committee, stating that the three of them had approached the taxi with the dog and asked to go to St Donat’s Road, to which the driver locked the door. He didn’t say that he was too tired, just that he didn’t want to take the fare. The Sub Committee viewed a video of the incident provided by the complainant. In response to questions from Members, the driver explained that he had misunderstood their destination as being far out of town, and he was too tired for a long journey, having been working since 2pm. He also clarified that he had only been on the rank for two or three minutes before the incident. After he didn’t take the complainants, he went straight home. The driver added that he had no issue with taking dogs in his taxi, having worked in the trade for more than a decade. Members noted that the video showed the driver saying ‘no dog’ after being told it was a guide dog. The driver suggested that he had not heard that it was a guide dog, and only turned them down because of his tiredness and his misunderstanding of the destination. The complainant acknowledged that the driver was tired but suggested he should not have been on the rank if he was not willing to take a fare. The driver responded that the official rank was on the other side of the road. RESOLVED – 7 days’ suspension and a written warning (3) Application 3 The Sub Committee were asked to consider whether a driver was a fit and proper person following a complaint received in relation to discrimination against a customer with an assistance dog. The driver stated that he was dispatched to a job by Dragon Taxis and didn’t know who he was picking up. The dog jumped in at the same time as the customers, and he didn’t realise it was an assistance animal so he said ‘no dog’. He was caught off guard and got out of his cab, at which point the customers started recording him. Once he got out of the cab he was able to calm down and spoke to the customers, and he agreed with them about the requirement to take the dog. He put the meter on and took them home as requested, and was sorry about the inconvenience. The complainant noted that he was not required to inform the taxi driver in advance that he had a guide dog, and asked whether the job would have been accepted if he had known. The driver responded that he would have accepted it, he had been driving for 15 years and had no problem with taking animals but just preferred to know in advance. The complainant appreciated the driver’s apology but suggested that he should not have needed to explain the situation for so long before being taken home. It was a constant battle with taxi drivers in Cardiff and an everyday occurrence which the council could do a lot more to tackle. The Sub Committee viewed a video of the incident provided by the complainant. In response to questions from Members, the driver clarified that he hadn’t realised it was a guide dog at first. He had panicked because of the way the dog entered the car and the customers’ tone. The complainants suggested that they did not feel the driver should lose his licence, but that he needed some training. The Chair noted that the driver had already received disability and equality training as part of his BTEC qualification, and the video showed that he understood the legal requirements. The driver’s representative added that the driver’s usually high standards had briefly slipped, and that he had apologised for any offence caused and assured them it would not happen again. The driver had been taken aback at first by the dog but knew his responsibilities and carried out the journey as requested. He added that the driver had not worked for Dragon Taxis since then. RESOLVED – written warning
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED – T H A T the use of the Chief Executive’s Emergency Powers as contained within the report be noted. Reason for decision Having regard to the Council’s Constitution.
RESOLVED – T H A T the Review of the Joint Consultative Forum Constitution as considered by the Joint Consultative Forum on 25th September, 2023 be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting. Minutes - JRF
RESOLVED – T H A T the Vale of Glamorgan Polling District and Places Review 2023 as considered by Cabinet on 30th November, 2023 (Minute No. C137 refers) be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting. Minutes - JRF
RESOLVED – T H A T the Audited Statement of Accounts 2022/23 as considered by the Special Governance and Audit Committee on 16th November, 2023 be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the revised Multi Location Meetings Policy (Section 4.17.3) of the Council’s Constitution as set out in Appendix A to the report be approved and that the Council’s Constitution be amended accordingly. (2) T H A T the changes in legislation pertaining to Functions of Full Council (Section 14.10) as set out in paragraph 2.2 of the report be noted and the Council’s Constitution be amended accordingly. (3) T H A T the proposed amendments to Section 20 (Guides to Public Speaking at Committees) of the Council’s Constitution as set out in Appendix B to the report be approved and that the Council’s Constitution be amended accordingly. (4) T H A T the changes to the relevant officer delegation as set out in paragraph 2.4 of the report be approved and that Section 26 of the Constitution be amended accordingly. (5) T H A T the proposed change to Co-opted Members’ Allowances in Section 27.3 of the Council’s Constitution as set out in paragraph 2.5 of the report be approved and the Council’s Constitution amended accordingly. Minutes - JRF Reason for decisions (1-5) Having regard to the content of the report and discussions at the meeting.
RESOLVED – (1) T H A T the Final Statement of Accounts and Annual Governance Statement attached at Appendices A and B to the report be approved. (2) T H A T delegated authority be granted to the S151 Officer in liaison with the Chair of the Governance and Audit Committee to make any final adjustments to the Final Statement of Accounts and Annual Governance Statement as necessary. (3) T H A T the response to the Audit Wales Audit Enquiries attached at Appendix C to the report be noted. (4) T H A T the Audit Wales ISA260 and management actions agreed by the Vale of Glamorgan attached at Appendix D to the report be noted. (5) T H A T the Letter of Representation attached at Appendix E to the report be approved. Reasons for decisions (1) Council is the body responsible for the final approval of the Statement of Accounts and Annual Governance Statement. (2) The Audit of the Statement of Accounts and Annual Governance Statement is complete. (3) Audit Wales has written to both offices and those charged with governance with a set of queries to provide assurance on fraud, legal and related parties. (4) The ISA260 is for noting and any adjustment required have been made in the Statement of Accounts and Annual Governance Statement being put forward for approval. (5) To enable the submission of the Letter of Representation ahead of the sign off of the Accounts by the Auditor General (N.B. – Supplementary information was previously circulated to all Members and considered as part of the approval of the matter).