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RESOLVED to note the list of Local Authority School Governor Vacancies received.
RESOLVED that the public be excluded for the following items of business as they contain exempt information by virtue of Paragraph 12 and 21 of Parts 4 and 5 of the Local Government Act 1972
RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following persons to current Local Authority Governing Body vacancies as follows: School Name Ward Start of Vacancy Applications Received Coed Glas Primary School Llanishen 14/09/2023 29/11/2023 Najia Ashraf Rebecca Donovan Eastern High Trowbridge 30/11/2022 Karuna Hathiramani Fairwater Primary School Fairwater 24/07/2023 Alexandra Meah Llanishen Fach Primary School Rhiwbina 01/09/2023 Zadie Vaca Oakfield Primary School Trowbridge 28/06/2023 Guy Delong-Smith Pencaerau Primary School Caerau 02/11/2023 Nana Baah Pentrebane Primary School Fairwater 20/11/2023 Ayobami Oledejo Pentyrch Primary School Pentyrch & St Fagans 12/09/2023 12/09/2023 Nicola Harding Roath Park Primary School Plasnewydd 13/09/2023 David Morris Severn Primary School Riverside 16/12/2023 Avijit Bhagwant St Francis RC Primary School Ely 17/05/2022 Lauren Reilly Thornhill Primary School Lisvane & Thornhill 29/10/2023 Siobhan Evans Windsor Clive Primary School Ely 05/07/2023 Kathryn Stevens Ysgol Pencae Llandaff 26/01/2022 Delyth Evans The Committee received and considered applications to future vacancies against criteria, matching skills to vacancies. RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following: School Ward Start of Vacancy Re-appointment requested New application received Birchgrove Primary School Heath 22/05/2024 Christine Salter Cardiff High School Cyncoed 27/05/2024 Miriam Norton Fitzalan High School Canton 29/01/2024 Cllr Jasmin Chowdhury Federation of All Saints’ CW Primary School and St David’s CW Primary School x 2 vacancies Pentwyn 19/02/2024 19/02/2024 Steven Erickson Stephen Henderickson Grangetown Nursery School Grangetown 18/05/2024 Cllr Lynda Thorne Greenhill School Rhiwbina 22/05/2024 Mark Thomas Llysfaen Primary School Lisvane & Thornhill 22/05/2024 Nick Barber Pen-Y-Bryn Primary School Llanrumney 27/05/2024 Paul Stock St Francis RC Primary School Ely 27/05/2024 Cllr Irene Humphries Ysgol Gyfun Gymraeg Plasmawr Fairwater 22/05/2024 Mair Parry-Jones Ysgol Y Wern Llanishen 27/05/2024 Margaret Kemp The Committee received and considered applications to vacancies for the Temporary Governing Body to oversee the establishment of the new primary school serving Cathays and parts of Gabalfa, Heath, Llandaff North and Plasnewydd, against criteria, matching skills to vacancies. RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following: School Name Ward Start of Vacancy Applications Received Temporary Governing Body to oversee the establishment of the new primary school serving Cathays and parts of Gabalfa, Heath, Llandaff North and Plasnewydd: LA GOVERNOR POSITIONS X 3 05/02/2024 05/02/2024 05/02/2024 Cllr Norma Mackie Cllr Chris Weaver Cllr Rhys Taylor PARENT GOVERNOR POSITIONS X 4 05/02/2024 05/02/2024 05/02/2024 05/02/2024 Kate Moles Zainab Mahmood Alison Bolton Claire Guthrie
AGREED – T H A T both the reference and appended report from the Corporate Performance and Resources Scrutiny Committee be noted. Reason for decision Having regard to the contents of both the reference and appended report to update the Committee on the work being undertaken to tackle poverty and the cost-of-living crisis within the Vale of Glamorgan and to set out the Council’s approach to responding to three Audit Wales reports on the challenges of poverty in Wales.
AGREED – (1) T H A T Inspector Childs be thanked for their time and verbal update. (2) T H A T Inspector Biddle also be invited to provide a verbal update to the Committee, on an annual basis (minimum), in relation to the Cardiff Bay and Penarth areas as per their geographical responsibilities.
AGREED - T H A T In the absence of Group Manager Treherne, Mr. Treherne be contacted by the Democratic and Scrutiny Services Officer following the meeting, to request an extended verbal update at the next meeting of the Committee.
AGREED – T H A T the minutes of the meeting held on 5th October 2023 be approved as a correct record. Minutes - AR No.
AGREED - T H A T Councillor Steph Bonnar of Llanfair Community Council be elected as the Community Council Representative on the Strong Communities Fund Evaluation Panel up to the 2027 Local Government elections. Reason for decision Having regard to the contents of the report to enable Town and Community Councils to have involvement in the evaluation of bids to the Council's Strong Communities Grant Fund. Minutes - AR
RESOLVED: that 1. the Skateboard Amenity Strategy be adopted. 2. It be noted that Officers will review progress to deliver the strategy through the Annual Parks, Play and Infrastructure delivery plan attached at Appendix 2 to this report.
RESOLVED: that 1. the Participation Strategy 2023-27 be approved; 2. it be noted that no changes are to be made to the approved Petition Scheme, which is to be reviewed again in 2025/26; 3. The Constitution Guide be approved and the Monitoring Officer be authorised to make any minor amendments which may be required from time to time; and 4. authority be delegated to the Chief Executive, in consultation with the Cabinet Members for Tackling Poverty, Equality & Public Health, to make any consequential amendments to the draft Participation Strategy 2023-27 following any recommendations made by the Policy Review and Performance Scrutiny Committee, together with any other minor amendments, as necessary, prior to publication.
RESOLVED: that 1. the process and delivery approach to the Re:Fit 4 Programme be noted. 2. authority be delegated to the Director of economic development, in consultation with the Cabinet Member for Investment and Development, the Section 151 and the Legal Officer, to determine whether to proceed with future tranches of works and generally deal with all aspects (up to and including award of any contracts) to be delivered by the appointed service provider. 3. It be noted that further update reports will be brought back to Cabinet for information on the progression of the overall programmes.
RESOLVED: that 1. (subject to minor amendments in accordance with recommendation 5) the draft City Parking Plan (attached at appendix 1) be approved. 2. the commencement of public consultation on the draft City Parking Plan (attached at appendix 1) be approved. 3. (subject to minor amendments in accordance with recommendation 5) the draft amendments to the Council’s Parking Policies (attached at appendices 3-6) be approved. 4. the commencement of public consultation on the draft amendments to the Parking Policies (attached at appendices 3-6) be approved. 5. Authority be delegated to the Director of Planning, Transport and Environment, in consultation with the Cabinet member for Transport and the Council’s Section 151 Officer, to: i. Prepare and undertake public consultation on the draft City Parking Plan and the draft amendments to the Council’s Parking Policies; and, ii. Make minor amendments to and approve the City Parking Plan and the changes to the Council’s Parking Policies following any recommendations made after closure of public consultation.
RESOLVED: that the write off the debts set out in Appendix A, amounting to £120,375.00 be authorised.
RESOLVED: that 1. It be noted that the proposals of the Governing Body of St Monica’s Church in Wales Primary School to transfer St Monica’s Church in Wales Primary School to the current Ysgol Mynydd Bychan site and establish nursery provision at the school, from September 2025, which are subject to determination by the Governing Body on 11 January 2024. 2. Subject to the determination of the Governing Body of St Monica’s Church in Wales Primary School the proposals referred to in recommendation 1 be implemented, to proceed to: (i) Approve the proposals in respect of Allensbank Primary School, Gladstone Primary School and Ysgol Mynydd Bychan as set out in paragraph 1 of this report, without modification. (ii) Authorise officers to take the appropriate actions to implement the proposals as set out in paragraph 1. (iii) Authorise officers to publish the decision within 7 days of determination of the proposals. (iv) Delegate authority to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education, Employment & Skills and Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts) and the approval of all ancillary documentation related to any property matters arising from this report.
RESOLVED: that 1. authority be delegated to the Chief Executive and Section 151 Officer in consultation with the Leader of the Council to progress the proposed unallocated funding processes identified in this report in paragraphs 16 to 19. 2. authority be delegated to the Assistant Director for Communities and Housing to allocate any underspend as outlined in paragraphs 20 to 21. 3. authority be delegated to Chief Executive and Section 151 Officer in consultation with the Leader of the Council to conclude any arrangements relating to overall regional underspend.
RESOLVED: that the report of the Economy & Culture Scrutiny Committee Inquiry report entitled “Cardiff Museum” be received and a response provided within the usual timeframe.
RESOLVED that the Shared Regulatory Services Annual Report for 2022/23 be noted.
RESOLVED: that i) It be noted that the market exercise for the redevelopment of land marked as Area B on the plan attached at Appendix 1 and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer to: a. negotiate and enter into an exclusivity agreement with the ‘Preferred Bidder’. b. negotiate an option agreement contract with the ‘Preferred Bidder’ and to return to Cabinet for final approval. ii) the amended car parking strategy for the Atlantic Wharf regeneration scheme as set out at Confidential Appendices 4 be notedand the alteration of the Indoor Arena Development Fund Agreement with Live Nation be authorised to reflect this new approach. iii) the acquisition of the Pierhead Street MSCP be authorised on the terms set out at Confidential Appendix 6 and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer to complete the acquisition. iv) the appropriation of land for planning purposes as set out at Appendix 7 be approvedand authority be delegated to the Director of Economic Development to appropriate future parcels as outlined. v) the proposal for Lloyd George Avenue as set out at Appendix 8 & Confidential Appendix 9 be noted and a consultation exercise to consider the proposal be authorised.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had been convicted of an offence of possession of a Class C Controlled Drug in 2019 and failing to surrender to bail in 2001. Addressing the Sub Committee, the applicant stated that he had a conviction for driving while drunk and had been banned from driving twice around 20 years ago. After that, a good friend advised him to stop drinking entirely, which he did. He didn’t mention this on the application because of the 10 year guidance, he didn’t think it would be considered relevant. He added that the second matter, concerning possession of a class C drug, happened after he went to a wedding where he and his friends took khat before collecting what was left in a bag at the end and putting in his car. A few days later, the police searched the car, found the bag and gave him a caution for possession. Responding to questions from the Sub Committee, the applicant stated that he hadn’t declared his caution on his application because he didn’t think he needed to, which was a mistake. The Sub Committee noted that the question on the application was very clear about the need to declare cautions. The Sub Committee also sought to clarify that he understood it would not be acceptable to have drugs in the work environment even if someone else put them there. The applicant confirmed that he understood this. RESOLVED – that the application for the grant of a Hackney Carriage/Private Hire driver’s licence be refused. (2) Application 2 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had been convicted of an offence for Common Assault on 15th January 2016 and also declared an IN10 giving 6 points on his DVLA Licence in May 2022. Addressing the Sub Committee, the applicant stated that his conviction for common assault was due to poor judgement as a young man, when he had reacted badly to a difficult situation. As for the six points, he was using his father’s car while working as a food delivery driver and his father told him he was on his insurance, but this was not true. He did have food delivery insurance but this had not been accepted as a replacement. He was sorry for his mistakes and emphasised that it would not happen again. The applicant’s friend spoke on his behalf, explaining that they were from the same city and had been friends since they were children. He had never known him to react like that in any situation before or since. He used to employ the applicant as a driver at his company and found him to be a model worker who never had any complaints. Responding to questions from the Sub Committee, the applicant clarified that he had assaulted his partner. They had been together for more than ten years now and had two children. He confirmed that he had not used any support services such as counselling since his conviction. RESOLVED – that the application for the grant of a Hackney Carriage/Private Hire driver’s licence be refused. (3) Application 3 The Sub Committee were asked to consider if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that upon renewal of his licence there was an issue with the DBS process. In the absence of the driver, the Licensing Officer clarified that this hearing was solely about the lack of a DBS certificate rather than what might be on it. He had just spoken to the driver, who confirmed that he had received the DBS, but as the licensing authority they had not yet received it. The Committee suggested suspending the driver until he produced the DBS. The Legal Officer clarified that they had to specify a time period after which it could come back to committee, rather than leaving it open-ended. The Committee agreed that a month’s suspension was appropriate. The Legal Officer added that the suspension could be lifted early if the driver provided a clear DBS before this time had elapsed. RESOLVED – that the Hackney Carriage/Private Hire driver’s licence be suspended for one month. (4) Application 4 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s Licence given that a common law notification from South Wales Police was submitted in relation to an incident which stated that the driver was arrested for assaulting a person in 2023, thereby occasioning them actual bodily harm. The driver’s wife addressed the Sub Committee, stating that she was the person he had been arrested for assaulting. She explained that the time leading up to the incident had been very stressful as they were moving house and had an autistic son, who that morning had nearly been hit by a car. She and her husband had to drive to the recycling centre with her following, but she got lost and became frustrated when he wouldn’t reply to her calls. When they got to the centre, they argued and he swore at her, then she hit him and he hit her back. Someone else saw this and reported her husband for assault. She had tried to explain that she was fine to this person but suggested that the report may have been racially motivated because they were Muslim. She and her husband had been married for 18 years and known each other for 22, and had three children together, and he had never done anything like that before or since. Her husband apologised to her straight away but the police came around that night anyway because it had been reported as an assault. The Sub Committee noted that driving a taxi could be a stressful job, and asked how he would deal with situations where passengers were impolite, drunk or angry. The driver responded that he would just ignore them, as he was an experienced driver who had been licenced in London before as well and had experienced violent passengers in the past. Responding to questions from the Sub Committee, the driver’s wife confirmed that they had not complained to the police about what they felt could have been a racially motivated report by the witness. The driver also confirmed that after the incident took place, the police took him to the station, gave him a caution and then released him. RESOLVED – that the driver receive a written warning. (5) Application 5 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had been convicted of an offence of possession with intent to supply class A in 2018. Addressing the Sub Committee, the applicant stated that he was truly remorseful about his previous behaviour, and there were no excuses for having been stupid and naïve. He was now aged 27 and had truly grown up and rehabilitated. Life had been difficult, and it had been hard to find decent and sustainable work. He had never been in any trouble before 2018 but fell in with people who exploited his naivety. Since his conviction, he had had no further trouble with the legal system and tried to be the best possible citizen. He regularly attended his local mosque and had completed his SQA level 2. He wanted to show that he was a changed man who was committed to being a taxi driver. He posed no danger to the public and could conduct his duties in a professional manner. He had made a horrendous error in the past but did not want to be punished forever for the behaviour of someone who no longer existed. Responding to questions from the Sub Committee, the driver clarified that the 6 points on his licence were from speeding offences in the last couple of years while working in Magor, and he wouldn’t do anything like that now. RESOLVED – that the application for the grant of a Hackney Carriage/Private Hire driver’s licence be refused. (6) Application 6 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had convictions on his DBS. Addressing the Sub Committee, the applicant stated that he had done everything possible to show that he could be trusted to drive a taxi, and understood the responsibilities of the role. In response to questions from the Sub Committee, the driver accepted he had been to prison but believed he was innocent of the offences listed on his DBS, which included the possession of a class B drug and improperly obtaining another’s identity. He stated that he was not that type of person, and had not declared them on his application because they were a very long time ago. The Sub Committee noted that the most recent offence was in 2015. RESOLVED – that the application for the grant of a Hackney Carriage/Private Hire driver’s licence be refused.
RESOLVED - That the public be excluded during the discussion on the following item of business on the grounds that, if members of the public were present during the discussion, because of the nature of the business to be transacted there would be disclosure to them of exempt information as defined in Part 4 of Schedule 12A of the Local Government Act 1972 and as described below: Paragraph 12 – Information relating to an applicant to become an employee of the Authority; and Paragraph 13 – Information which was likely to reveal the identity of an individual
RESOLVED – That Debbie Marles be appointed as Director of Governance and Legal Services 2. the selection process had been conducted in accordance with the appointments process and each candidate had been treated equally and fairly. The successful candidate was appointed on merit.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – (1) T H A T the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations SI 2013/3029 (“the Prescribed Requirements Regulations”) and the Council Tax Reduction Schemes (Prescribed Requirements and Default Scheme) (Wales) (Amendment) Regulations 2014 SI 2014/66 be adopted. (2) T H A T any amendments to Regulations made by the Welsh Government be reflected in the scheme. (3) T H A T the national scheme be adopted with the following discretions: - That the Council should continue to allow Extended Payments up to a maximum of 4 weeks. - That the Council should continue to disregard War Widow and War Disablement pensions in assessing income for Council Tax Reduction. - That the Council should continue to allow Backdated Reductions for a period up to 26 weeks. Reasons for decisions (1) To enable the Council Tax Reduction Scheme to be approved by Council by 31st January, 2024 and be in place for implementation from 1 st April, 2024. (2) Extended payments should continue to be for up to 4 weeks as this provided an incentive for customers to move into work and allow them time to receive their first pay. The numbers affected by this would also continue to decline as customers moved onto Universal Credit and extended payments then did not apply. (3) War Widow and War Disablement pensions should continue to be disregarded to allow the Council to continue to support Veterans and their families. Backdates should continue to be allowed for a maximum of 26 weeks to allow help to those with genuine cases for not applying sooner and to remove some of the burden of debt. Those cases would often otherwise be passed for further recovery action, putting further pressure upon them. Minutes -
RESOLVED – (1) T H A T the final Housing Revenue Account budget proposals for 2024/25 as set out below be approved: 2024/25 Original Change Final 2023/24 Proposed Budget £000 Expenditure Supervision & Management – General 4,366 329 4,695 Supervision & Management – Special 1,604 345 1,949 Repairs & Maintenance 4,681 319 5,000 Capital Financing Costs 5,327 465 5,792 Rent, Rates, Taxes & Other Charges 221 49 270 Increase in Provision for Bad Debts 948 79 1,027 Capital Expenditure from Revenue 17,187 (8,990) 8,197 Account (CERA) 34,334 (7,404) 26,930 Income Dwelling Rents (22,453) (3,340) (25,793) Non Dwelling Rents (173) (13) (186) Interest (156) 111 (45) Charges For Services and Facilities (601) (83) (684) Minutes - No. Contribution towards expenditure (74) (20) (94) Grant Income (205) 0 (205) (23,662) (3,345) (27,007) (Surplus)/ deficit for the year 10,672 (10,749) (77) Working Balance Brought Forward (11,621) 10,672 (949) as at 1st April 2024 Working Balance Carried Forward (949) (77) (1,026) as at 31st March 2025 (2) T H A T an average rent increase of 6.7% as detailed in the Cabinet report of 11th January, 2024, be approved. (3) T H A T the increase proposed for other services as set out in the table below and detailed in the Cabinet report of 11th January, 2024, be approved. 2023/24 2024/25 Actual Proposed 50 Week Basis Charges Charges £ £ Grounds Maintenance 1.47 1.49 per week Cleaning of communal areas 2.75 2.92 per week Lighting of communal areas 1.85 2.51 per week Laundry Facilities 0.41 0.62 per week Window Cleaning 0.16 0.18 per week Lift Maintenance 0.99 1.33 per week Door Entry 0.50 0.71 per week Intercom 0.94 0.95 per week per week -Nil one 0.95 CCTV 0.0 year only Sewerage Treatment Plants 426.66 455.25 per annum Cesspools 411.50 439.00 per annum (4) T H A T all changes to rents and service charges be approved and implemented from 1st April, 2024, with the first week of April being a non- chargeable rent week and that increase notices are sent to tenants two months in advance of the new charges coming into effect as required by the Rented Homes Wales Act. (5) T H A T the Housing Revenue Account Business Plan 2024/25 attached at Appendix A to the Cabinet report of 11th January, 2024 be approved. Reasons for decisions (1) To facilitate budget monitoring and to demonstrate a balanced budget with a drawdown from HRA reserves to bring the reserve back into balance with the Housing business Plan 2023/24. Minutes - No. (2) In order that new rent levels are set within the specified Welsh Government guidelines and to meet the tenant notification deadline as required by statute. (3) That charges are approved and to meet the tenant notification deadline as required by statute. (4) In order that charges are approved, new rent levels are set within the specified Welsh Government guidelines and to meet the tenant notification deadline as required by statute. (5) To approval for the Housing Revenue Account Business Plan 2023/53. Minutes -
RESOLVED: that Members of the Public be excluded from the meeting and the webcasting be paused to consider the redacted, confidential parts of Appendices 4,5 and 6 in a closes session to discuss information deemed exempt, in accordance with paragraphs 14 of Part 4 of Schedule 12A of the Local Government Act 1972. ***Webcasting paused for discussion of the redacted, confidential parts of Appendices 4, 5 and 6*** ***Webcasting re-commenced at the end of the discussion*** RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED – That the following item was confidential and exempt from publication as it contained exempt information of the description contained in paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972 and that the public be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. The Committee received a confidential update on the Cardiff Bus Interchange project. Officers from Transport for Wales were invited to the meeting to provide Members with a presentation and respond to questions raised during a question and answer session. RESOLVED: That the Chairperson writes to Transport for Wales on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee to convey any comments, observations and recommendations made during the way forward.