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RESOLVED: To note that at the Council Meeting of the 23 May 2024, Council agreed the membership on the agenda.
RESOLVED: To note the Planning Committee Terms of Reference that was agreed at the Council Meeting of the 23 May 2024.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that he was disqualified from driving and had received a driving ban from the DVLA. Addressing the Sub Committee, the driver stated that he had been involved in an accidental collision in the early hours of the morning in February 2023. As he was heading back into town on the bypass having dropped some passengers off, a drunk man walked out in front of him. He tried to avoid a collision by swerving into the other lane but it was not possible. He was in shock and carried on driving. When he got home he realised he should have stopped, so he called the police and let them know he’d been involved in an accident. Members queried the delay between the incident occurring and Cardiff Council being notified. The driver explained that when he was interviewed by the police, they told him they would notify the licensing authority as well as his insurance. RESOLVED – that the Private Hire Driver’s License be revoked. (2) Application 2 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s License given that he had been convicted of 3 motoring offences amounting to 9 penalty points. Addressing the Sub Committee, the driver outlined the three incidents that had led to him receiving the points. One had taken place on Newport Road, where he had been distracted by a passenger who had a small child who had taken off their seatbelt, and was clocked at 33mph in a 30mph zone. The second had occurred on a country lane on the way to Newport, when he assumed the speed limit was 40 rather than 30. The third incident took place in Trowbridge, and he did not have any excuse for it. The most recent offence was in 2022 and he had not made the same mistake since. Responding to questions from the Sub Committee, the driver confirmed that in each case there had been passengers in the car. Members queried why the council had not been notified until now when the third offence had taken place in November 2022. The driver acknowledged that this was an oversight on his part. He had informed his insurance immediately but didn’t realise he was expected to do the same for the licensing authority. RESOLVED – that the driver receive a written warning. (3) Application 3 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that information was received by the Licensing Authority alleging suspected drug misuse. The Chair noted that the driver had attended the previous Sub Committee meeting and had disputed the results of the drug test which had led to his suspension. Addressing the Sub Committee, the driver recounted the events that had led to him coming before it previously. He had challenged the testing company’s results which indicated active drug use and had consistently fought to clear his name but had been unable to fund a second test for a long time. His partner had been an active drug user so he would have been exposed to the substances through her, but he had been clean throughout. He did not smoke or drink alcohol either. He had now received the results of the 12 month drug test, which did detect cocaine in his hair as the first test did, but was not able to determine whether this was from active use or exposure. He felt this sufficiently contradicted the results of the first test and proved his innocence. He was willing to do further tests if necessary. He also provided a letter from his GP which suggested there was no indication he was a drug user. The Licensing Officer outlined the report of the second test, which concluded that from these results alone, it was not possible to determine whether they were due to active use, passive exposure or residual presence from use prior to the testing period. The report also suggested that external environmental contamination was likely to be a potential contributor. RESOLVED – that no further action be taken. (4) Application 4 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant previously held a licence with Newport City Council but was convicted of an offence in 2023 resulting in his licence with Newport being revoked. Addressing the Sub Committee, the driver stated that he had been caught speeding in March 2022. A few of his friends told him to change the name on the declaration form so it didn’t look like it was him driving. This was the worst decision he had ever made, and he would never have done it if he had understood the consequences. He was interviewed first by Newport Council and then by the police, and in December 2023 he was convicted of perverting the course of justice. He received a suspended sentence and a fine, and was required to do community service. Since then, he had struggled to pay rent and bills. Responding to questions from the Sub Committee, the driver clarified that Newport had revoked his licence immediately after the conviction. He had applied to Cardiff because Newport had told him he wouldn’t be able to reapply there until 2029. Members asked how he had let his friends persuade him to put a false name down. The driver responded that he panicked and didn’t know what to do. He thought he was protecting his family by avoiding losing his licence and livelihood. Responding to questions from the Sub Committee, the driver confirmed that he had been clocked at 35mph in a 30 zone, having been under the impression that the limit was 40mph. RESOLVED – that the application for the Grant of a Hackney Carriage and Private Hire Driver's Licence be refused.
RESOLVED – (1) T H A T the recruitment and selection arrangements as described for the three positions in the body of the report be approved. (2) T H A T delegated authority be granted to the Chief Executive, in consultation with the relevant Cabinet Member, Service Director and Head of Human Resources and Organisational Development to progress: • advertising the positions; • progressing the necessary arrangements for long-listing and any necessary assessment of candidates in advance of shortlisting; • drawing up a final short-list for interviews, the interviews of which would be undertaken by future meetings of this Committee, and to; • agree costings and resource requirements relating to the processes required to pursue the recruitment and selection processes. Reasons for decisions (1) To ensure the appointments are progressed in accordance with the requirements of the Council's Constitution. (2) To allow matters to be progressed in advance of the final stage of recruitment.
RESOLVED – (1) T H A T the early retirement on the grounds of redundancy for G be approved to take effect from 25th August, 2024, in accordance with Scheme D of the Council’s Scheme for Early Retirement / Redundancy / Termination, subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T G be considered for redeployment into an alternative role within the Council during the consultation and notice period. Should it be necessary, it being agreed to extend any notice period to cover a trial period and for the retirement to be revoked together with the redundancy payment should a trial period be successful. Reasons for decisions (1) To support the Council in achieving financial efficiencies following the decision of Welsh Government to withdraw the funding for the relevant service. (2) To ensure the Council’s policies and procedures are followed and that only appropriate payments are made. May 24 Minutes and DN (GD)
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – T H A T the minutes of the meeting held on 18th April, 2024 be approved as a correct record.
RESOLVED: that (i) the content of the Annual Report setting out progress and successes over the past 12 months of Cardiff’s Sustainable Communities for Learning programme be noted. (ii) The ‘Education Investment Strategy Caerdydd 2024 – 2033’ be adopted. (iii) the schemes that have been prioritised for investment under ‘Cardiff’s Sustainable Communities for Learning Rolling Programme 2024-2033’ be approved to allow a programme business case to be formally submitted to Welsh Government for approval by the Minister. (iv) It be noted that individual proposals under ‘Cardiff’s Sustainable Communities for Learning Rolling Programme 2024-2033’ will be subject to appropriate business cases and are at this stage indicative. (v) It be noted that the Cathays High School project will no longer be delivered through the Mutual Investment Model but will instead form a capital project in the rolling programme. (vi) Responsibility be delegated to the Director of Education and Lifelong Learning for the development and implementation of operational plans to deliver the success measures set out in the strategy.
RESOLVED: that 1. the Council’s draft Equality, Diversity & Inclusion Strategy 2024-28 (attached at Appendix A) be approved for engagement and public consultation. 2. the engagement and public consultation to be carried out in relation to the draft Equality, Diversity & Inclusion Strategy 2024-28, as set out in the report, be agreed specifically, paragraphs 38 and 39 and Appendix D; and 3. it be agreed that a further report be received to approve the Equality, Diversity & Inclusion Strategy 2024-28, having due regard to the outcomes of the engagement and public consultation, in September 2024.
RESOLVED: that 1) in principle (and subject to the outcome of the consultation exercise set out within this report) the list of sites for protection attached at Appendix A be approved. 2) the commencement of a consultation exercise set out within this report be approved, the outcome of which to be reported back at a future Cabinet meeting.
AGREED: that the response to the joint Scrutiny Committee Inquiry Report on the Replacement Local Development Plan, as set out in Appendix 1 be approved.
RESOLVED: that Council be recommended to 1) Approve the Welsh Language Standards Annual Report 2023-24 (APPENDIX A) prior to formal publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011). 2) Approve the Policy Development and Compliance with the Welsh Language Standards policy (APPENDIX 2).
RESOLVED: that 1. the progress being made to address the on-going Housing Emergency in Cardiff be noted 2. the acquisition of the properties and land identified in confidential appendices B & C be approved and authority be delegated to the Corporate Director – People and Communities in consultation with the S151 Officer, Legal services and the Cabinet members for Housing and Communities and Finance, Modernisation and Performance to authorise exchange of contracts and completion of those properties in accordance with the Heads of Terms annexed to this report subject to: · Approval of appropriate grant funding being secured from Welsh Government · Confirmation of a suitable financial viability assessment for each purchase · Confirmation that the decision does not result in commitments outside the budget framework. 3. the extension of the use of specific hotel provision at the Copthorne hotel as family homeless accommodation be approved for a period of approximately 12 months. 4. the Cardiff Local Housing Needs Assessment (2022-2027) be approved.
RESOLVED: that (i) the appointments to joint committees for 2024/25 as set out in Appendix A to this report be approved; (ii) authority be delegated to the Chief Executive, in consultation with the Leader of the Council (and relevant political group leader/s in the case of Glamorgan Archives Joint Committee), to make any substitute joint committee appointments which may be required during the course of the municipal year as a result of Cabinet or Committee Member changes; and (iii) the agreed joint committee appointments be reported to full Council for information (and/or approval if required).
RESOLVED: that 1) the funding approach be approved to enable the preparation of RIBA Stage 2 designs required to make an application for grant funding towards the Phase 2 works at City Hall as set out at Confidential Appendix 2. 2) the proposed approach to addressing the maintenance back-log at City Hall as set out in this report and at Confidential Appendix 3 be noted and the proposed procurement strategy for the Phase 2 works be approved with the appointment of contractors and it be noted that the approval of budgets will be considered at a future Cabinet meeting once a decision is taken on the Full Business Case for the Council’s core office strategy. 3) the final phase of spend to complete the Full Business Case on the core office strategy be approved as set out at Confidential Appendix 6. 4) the procurement of the Phase 2 works as set out at Confidential Appendix 3 be authorized subject to a successful grant application as set out at Confidential Appendix 2 with the appointment of the preferred bidder subject to a further Cabinet report.
RESOLVED – That Councillor Jane Henshaw be elected as Lord Mayor and Chairman of the County Council of the City and County of Cardiff for the Municipal Year 2024 – 2025. The Lord Mayor was invested with her chains of office. Members showed their appreciation with applause. The Chief Executive invited the Lord Mayor to sign the Declaration of Acceptance. The Lord Mayor confirmed that the Consort for the 2024 – 2025 Municipal Year was Mrs Angharad Anderson.
RESOLVED – That Councillor Helen Lloyd Jones be appointed Deputy Lord Mayor of the City and County of Cardiff and Deputy Chair of Cardiff Council for the Municipal Year 2024 – 2025. Deputy Lord Mayor of the City and County of Cardiff, Councillor Helen Lloyd Jones was invested with the chains of office. The Chief Executive invited the Deputy Lord Mayor to sign the Declaration of Acceptance. The Deputy Lord Mayor confirmed that the Consort for the 2024 – 2025 Municipal Year was Sir Richard Lloyd Jones.
RESOLVED – That Elected Members present showed their commitment to the Cardiff Undertaking by publicly reaffirming and signing a copy of the Undertaking.
RESOLVED: Council AGREED to: Approve, for the 2024-2025 Municipal Year: a. the establishment and size of the Council Committees set out in paragraph 3 (Table A); b. the terms of reference of each Committee, as set out in Appendix A of this report.
RESOLVED: Council AGREED to: a. Approve the allocation of seats on Committees for the municipal year 2024/25 as set out in Appendix A; b. Receive nominations from Party Groups in respect of the seats allocated to each Group; c. Appoint Members to each Committee in accordance with the nominations received from Party Groups as detailed on the amendment sheet; d. Request the Interim Monitoring Officer to make appointments in respect of any remaining vacancies in accordance with any further nominations or changes received from the relevant political groups following this meeting, and to report to the next Council meeting the details of all appointments to committees for information.
RESOLVED: Council AGREED to: (1) Receive nominations and elect the Chairs and Deputy Chairs (as appropriate) to the Regulatory and Other Committees and Groups shown in paragraph 6 – Table B, and or any other such Committees that may be established; (2) Approve the proportional allocation of Scrutiny Chairs as set out in paragraph 4, Table A of the report; (3) Subject to approval of recommendation (2), note the proposed appointments of the Scrutiny Chairs to be made by Party Groups pursuant to Part 6 of The Local Government (Wales) Measure 2011.
RESOLVED: Council AGREED to: Receive nominations and approve appointments and nominations, as required, to the outside bodies listed in Appendix A and any further nominations as listed on the Amendment Sheet.
RESOLVED: Council AGREED to: a. Note the determinations of the IRPW in its Annual Report published in February 2024 attached as Appendix A; b. Note the Guidance for Principal Councils, Community and Town Councils, National Park Authorities, Fire and Rescue Authorities and Corporate Joint Committees in Wales – remuneration of members shown at Appendix B; c.. Delegate authority to the Monitoring Officer to finalise the draft Members’ Schedule of Remuneration (Appendix C) to reflect the appointments made at the Annual Council; d. Delegate authority to the Monitoring Officer to update the Members’ Schedule of Remuneration in the Constitution and to make any necessary amendments to the 2024-2025 Schedule from time to time during the municipal year in order to reflect any changes in membership of the Council, Cabinet or Committees or as a result of any Supplementary Reports issued by the Independent Remuneration Panel for Wales.
RESOLVED: Council AGREED to: (1) Approve the programme of Council meeting dates for the 2024-25 municipal year as set out in paragraph 5 of this report; (2) Note the provisional dates of Cabinet meetings dates for the 2024-25 municipal year as set out in paragraph 6 of this report; (3) Approve the provisional programme of meetings for the 2024-25 municipal year as in Appendix A (to be published on the Amendment Sheet); (4) Delegate authority to the Monitoring Officer, in consultation with the respective Chairpersons, to make any necessary alterations to the provisional programme of meetings which may be required.
RESOLVED – That the Sub-Committee having considered all the information, and in accordance with the requirements of the Licensing Act 2003, the Section 182 Guidance and the Licensing Authority’s own Statement of Licensing Policy, REFUSED the application.
RESOLVED – That the Sub-Committee having considered all the information, and in accordance with the requirements of the Licensing Act 2003, the Section 182 Guidance and the Licensing Authority’s own Statement of Licensing Policy, GRANTED the application subject to the agreed conditions with South Wales Police and Licensing Enforcement.
It was resolved at Full Council that the comments of Full Council be provided to the Welsh Government Minister to meet the duty placed on the Vale of Glamorgan Council to respond within the consultation timeframe. • It was pleasing to see from the comments raised during the special meeting that Community Councils had also responded to the consultation and that comments had been passed on as necessary. Any further observations that Community Councils would like to make would likely be welcomed by Welsh Government irrelevant of any other/previous responses being received. • Time was of the essence in relation to 28th May, 2024 response deadline and therefore the special meeting of the Community Liaison Committee meeting was arranged at the most practical slot that the Council could find to make it a meaningful meeting, with time left afterwards to allow Town and Community Councils to put any additional observations through to the Welsh Government minister. • What was seen from the proposed recommendations, in the rural Vale of Glamorgan areas in particular, was an amalgamation of some Community Councils however wards would continue to exist. For example, in relation to the recommendations relating to Colwinston and Llangan Community Councils, the wards would still exist within the individual communities and would still be represented although part of bigger building blocks which would form the new Community Council. Therefore, representation would still exist at ward level but, as a result of the review, less community councillors representing a bigger area. The reasons for this being: 1. The Commission had looked at the way that previous elections had been run across the Vale of Glamorgan and how many councillors were elected rather than co-opted into position, and 2. The Commission used the Council Size Policy as guidance to achieve a level of representation that was relevant to particular areas. No. • There would be differing views on whether changing the number of councillors for an area would improve democratic accountability however, it was evident from previous elections in the Vale of Glamorgan that individuals were standing uncontested. The point was discussed several times over the previous two years whether that be at the Community Liaison Committee, Full Council or the Cross-Party Working Group that was established to help guide the Vale of Glamorgan Council to feed into the review. It was argued that a smaller number of community councillors, for a larger area as a result of the review, would increase the chances of competition for the relevant Community Council seats. • There was an overview on the Council Size Policy given at the October 2022 Community Liaison Meeting and the policy was attached to the terms of reference of the Cross-Party Working Group that were presented within a report to Cabinet and shared with all Town and Community Councils in the Vale of Glamorgan area. The Council Size Policy was shared at an early stage in the review process with an opportunity to feedback on the policy and the Commission was required to accept whether the Council Size Policy was fit for purpose at that time. With no further comments raised, the Committee subsequently AGREED – T H A T the comments raised by both Elected Members and Town and Community Council Representatives of the Committee, in relation to the Vale of Glamorgan Community Review, be noted. Reason for decision Having regard to the contents of the report and discussions held at the meeting on the Local Democracy and Boundary Commission publication of their Final Recommendations Report in relation to the review of community arrangements of the County Borough of the Vale of Glamorgan as accepted when reported to Full Council on 29th April 2024 (with formal submission of the report to the Welsh Ministers on 7th May 2024).
RESOLVED To note the content of the report.
RESOLVED: I. To note the outturn position for the financial year ended 31st March 2024. II. To approve the Annual Return and authorised the Chair to sign the Annual Return on behalf of the Joint Committee, and its subsequent submission to Audit Wales to commence the 2023/24 audit.
RESOLVED – T H A T the comments of the Governance and Audit Committee be referred to Cabinet alongside the comments from the Corporate Performance and Resources Scrutiny Committee meeting held on 17th April, 2024. The key comments of the Governance and Audit Committee being: • Projects could be impacted, and costs increased if the Council did not have adequate resources and capacity. • Members of the public required greater accountability around the challenges that the project faced, and greater Scrutiny should have been carried out. • At the start of any project, the Council needed to ensure that it had the right expertise in place from all relevant service areas, including Commissioning, Human Resources, Information Technology, Finance and Legal. • The proposed budget for the Oracle system at its inception appeared insufficient as it did not include archiving, contingency etc. • The Corporate Performance and Resources Scrutiny Committee and the Governance and Audit Committee should have been made aware of issues sooner and provided assurance in respect of the control environment. • The Lessons Learnt review document needed to the cascaded widely throughout the organisation. • A workshop for members should be arranged to understand how the 59 recommendations would be implemented. Reason for decision Having regard to the contents of the report and discussions at the meeting.