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RESOLVED – T H A T the report be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED - That the public be excluded during the discussion on the following item of business on the grounds that, if members of the public were present during the discussion, because of the nature of the business to be transacted there would be disclosure to them of exempt information as defined in Part 4 of Schedule 12A of the Local Government Act 1972 and as described below: Paragraph 12 – Information relating to an applicant to become an employee of the Authority; and Paragraph 13 – Information which was likely to reveal the identity of an individua
RESOLVED – That 1. Heather Iqbal-Rayner be appointed as Principle Legal Services Officer. 2. the selection process had been conducted in accordance with the appointments process and each candidate had been treated equally and fairly. The successful candidate was appointed on merit
RESOLVED: Council AGREED: 1. Receive nominations and appoint to the vacancy on the Committees, in accordance with the Party Group wishes, as set out on the Amendment Sheet.
RESOLVED: Council AGREED: 1. To approve the new appointments of Local Authority governors to the school governing bodies as set out in Appendix 1, each for a term of 4 years from the date of the appointment, in accordance with the recommendations of the Local Authority Governor Panel.
RESOLVED: Council AGREED: 1. To approve the Welsh Language Standards Annual Report 2024/25 (attached as Appendix A) prior to formal publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).
RESOLVED: Council AGREED: 1. To note the content of the Democratic Services Committee Annual Report 2024/25, attached at Appendix 1.
RESOLVED: Council AGREED: 1. To note the content of the Corporate Parenting Advisory Committee Annual Report 2024/25, attached at Appendix 1.
RESOLVED: Council AGREED: 1. To approve the updated programme of meetings for the 2025-26 municipal year as in Appendix A (to be published on the Amendment Sheet); 2. To delegate authority to the Monitoring Officer, in consultation with the respective Chairpersons, to make any subsequent alterations to the programme of meetings which may be required.
RESOLVED – That the Sub Committee issue a counter notice preventing the Temporary Event Notice from having effect. The Sub-Committee considered the TEN and all the committee papers, the statutory guidance made under section 182 of the Licensing Act 2003 and the Council’s Statement of Licensing Policy. Members also considered the written submissions made by Pollution Control, along with the oral evidence given by Pollution Control during the hearing.
RESOLVED – That the Sub Committee, having considered the application on its individual merits, the committee papers, the statutory guidance made under section 182 of the Licensing Act 200 and the Council’s Statement of Licensing Policy, submissions made by the applicant and all other parties, and the oral evidence given by the applicant and objectors during the hearing in its determination of the matter GRANTED the application; subject to the agreed conditions with South Wales Police.
RESOLVED – T H A T the update in respect of the Town and Village Green Application be noted. Reason for decision Having regard to the content of the report and subsequent discussion at the meeting on the progress of the Application.
RESOLVED – (1) T H A T the contents of the report and the fact that the Applicant had confirmed that they no longer wished to progress with the lease of the land be noted. (2) T H A T a Committee site visit be arranged at St. Oswald’s Road, Cadoxton, Barry on Monday, 7th July, at 5.00pm, prior to a further update report on the Cadoxton Community Orchard Proposal being presented to the Committee at its September 2025 meeting. Reasons for decisions (1) Having regard to the contents of the report and subsequent discussion at the meeting on the Applicant’s decision. (2) To assess the future use of the land. No.
RESOLVED – T H A T the minutes of the meeting held on 20th January, 2025 be approved as a correct record.
RESOLVED – T H A T the applications for grant assistance, as set out in Appendix A of the report, be approved. Reason for decision Having regard to the contents of the report and subsequent discussion at the meeting in furtherance of the objectives of the Trust.
RESOLVED – T H A T the draft Internal Audit Strategy (Appendix A) and draft Annual Risk Based Audit Plan for 2025-26 (Appendix B) be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the schedule of items for the next meeting on 21st July, 2025 be endorsed. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the response to Cabinet’s resolutions following consideration for referred comments from the Governance and Audit Committee (Annex B), be noted. (2) T H A T Quarter 4 position of corporate risks (April 2024-March 2025) outlined in the Risk Summary report (Annex A), be noted. (3) T H A T the comments of the Governance and Audit Committee be referred to Cabinet for its consideration. The comments relating to the following: • Concern regarding the risks associated with the delivery of major regeneration projects such as Barry Marina. • Issues regarding the Cardiff Region City Deal and the impact of the legal settlement relating to Aberthaw power station. • Contract over runs and over spends for some projects where the costs had doubled from initial estimates. Reason for decisions (1-3) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the views of the Governance and Audit Committee in relation to the policy be referred to Cabinet. The comments relating to the following: • For further clarity to be added in relation to the regularity of complaints being reported to the Strategic Leadership Team which would be on a quarterly basis rather than six monthly. • That narrative be included to outline within the policy how the Council would learn from complaints received. • For narrative to be included within the policy to outline what was a complaint and how the Council would address identified areas for improvement. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the Vale of Glamorgan Council’s Annual Audit Summary 2024 report, be noted. (2) T H A T a comments of the Governance and Audit Committee be referred to Cabinet for its consideration. The comments relating to the following: • Concern in regard to the delays around the finalisation of the accounts for the Cardiff Region City Deal, which also impacted upon the finalisations of the statement of accounts for the Vale of Glamorgan Council. No. (3) T H A T the Chair of the Governance and Audit Committee writes to the Auditor General for Wales to express the Committee’s concern of the delays in finalisation the accounts for the Cardiff Region City Deal, which should be produced in a more timely manner. Reasons for decisions (1&2) Having regard to the contents of the report and discussions at the meeting. (3) To express concerns to the Auditor General of the delays in finalising accounts for the Cardiff Region City Deal.
RESOLVED – T H A T the Regional Internal Audit Service Charter for 2025-26 as attached at Appendix A be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the findings from Audit Wales’ examination of the extent of the Council’s application of the sustainable development principle in setting its well-being objectives, be noted. (2) T H A T report be referred to Cabinet for its oversight. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the report be referred to Cabinet for its oversight. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the report be referred to Cabinet for its oversight. No. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the Annual Internal Audit Report for the 2024-25 financial year including the Head of Internal Audit’s Annual Opinion on the adequacy and effectiveness of the Council’s framework of governance, risk management and internal control contents of the report and the progress made against the Internal Audit Risk Based Plan 2024/25 be noted. (2) T H A T the staff of the Audit Team be congratulated for their hard work and for congratulations be sent to those staff members that have completed their qualifications. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the minutes of the meeting held on 24th March, 2025 be approved as a correct record.
RESOLVED – (1) T H A T the flexible retirement of W be approved in accordance with the Council’s policy, subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the use of the appropriate delegated powers be endorsed, to enable reduction of the employee’s contracted hours from 37 hours to 18.5 hours per week, worked across three days from 1st September, 2025. Reasons for decisions (1) To determine the flexible retirement within the regulations and to allow for eventualities that may not be known at this time. June 19 Minutes and DN (GD) (2) To achieve the necessary change to the employee’s working hours, to assist service continuity, provide appropriate support to assist the employee’s transition to retirement and to reinvest the savings to meet the needs of the service. June 19 Minutes and DN (GD)
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – T H A T the minutes of the meeting held on 22nd May, 2025 be approved as a correct record.
RESOLVED – (1) T H A T the flexible retirement of C be approved in accordance with Scheme F of the Council’s Early Retirement / Redundancy / Termination Scheme, subject to no other circumstances arising in the interim whereby the employment were to be terminated for a different reason. (2) T H A T the flexible retirement for C be approved on or before 31st July, 2027 providing no other circumstances arising in the interim whereby the employment were to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours, to assist service continuity, provide appropriate support to assist the employee’s transition to retirement and to contribute to the work of the accountancy team.