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RESOLVED: Council AGREED: 1. That the Budget Timetable Framework set out in Appendix 2 be adopted, and that the work outlined be progressed with a view to informing budget preparation.
RESOLVED: Council AGREED: 1. To note the Treasury Management Annual Report 2024/25 (Appendix 1).
RESOLVED: Council AGREED: 1. To note the Scrutiny Annual Report for 2024/25.
RESOLVED: that the minutes are approved, subject to the agreed amendments made by Councillor Brown-Reckless in consultation with the Monitoring Officer.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 12 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. The Committee returned to public open session and the Chairperson invited Members to note or consider the submitted reports. Following the review, the Chairperson asked Members to confirm whether they were satisfied that all group leaders had met their statutory duties. This assessment would be incorporated into the committee’s annual report. The Chairperson also proposed that the committee agree to receive an update report from group leaders in 12 months’ time. Rashpal Singh proposed acceptance of the recommendations, this was seconded by Louise Evans. RESOLVED that: a. The Group Leader’s Reports had satisfied their statutory duties in relation to standards of conduct and that this would be incorporated into the Standards and Ethics Committee Annual report; b. An update report from Group Leaders be brought to Committee in twelve months’ time.
RESOLVED: a) Noted the arrangements for the appointments process as set out in the report; b) Agreed the establishment of an Appointments Panel comprising of three members, as set out in paragraphs 13 to 15 of the report, with delegated authority to shortlist and interview candidates and make a recommendation on appointment to full Council; c) Authorised the Monitoring Officer, in consultation with the Chair, to make all necessary arrangements for the appointments process, including appointment and convening of the Appointments Panel; and d) Noted that the recommendation of the Appointments Panel on the appointment of the new independent member of the Committee would be submitted to full Council for approval.
RESOLVED to note the contents of the report.
RESOLVED: The Committee reviewed and noted the Officers’ Personal Interests and Secondary Employment Policy (Appendix A), in light of the information set out in the report, including the new digital system which had been introduced for processing officers’ personal interests and secondary employment; and the Senior Officers’ Personal Interests Declarations attached as Appendix B (Exempt).
RESOLVED to note the contents of the report.
RESOLVED: to bring a revised Local Dispute Resolution report to the November 2025 meeting of the Standards and Ethics Committee, noting that with regard to recommendations 3 & 4 of the Monitoring Officers’ Working Group that further consideration be given.
RESOLVED to: (a) Delegate authority to the Monitoring Officer, in consultation with the Chair, to finalise the Annual Report, having regard to comments provided by Members of the Committee, specifically the inclusion of a paragraph highlighting that the Conservative Group had submitted correspondence stating their concerns around the Working Group and that they remained dissatisifed with its outcomes. (b) Request that the Chair present the Committee’s Annual Report 2024/25 to the October meeting of full Council; and (c) Request that the Monitoring Officer send the Committee’s Annual Report 2024/25 to each of the Community Councils in Cardiff, and a copy to the Public Services Ombudsman for Wales.
RESOLVED to note the relevant extract of the Public Services Ombudsman for Wales Annual Letter 2024-25 and the Public Services Ombudsman for Wales Annual Report and Accounts 2024-25.
RESOLVED – T H A T the Draft Annual Report and Accounts 2024/25, as set out at Appendix A to the report be approved, and that the Chair be authorised to sign the same on behalf of Trustees. Reason for decision Having regard to the content of the report in accordance with the requirements of the Charities Act 2011, and the Charities (Accounts & Reports) Regulations 2008.
RESOLVED – T H A T the minutes of the meeting held on 24th June, 2025 be approved as a correct record.
RESOLVED – T H A T the guidance and options outlined within the report be noted pending further advice being presented to the Trust. Reason for decision Having regard to the content of the report in relation to broad principles for a revised Investment Management Policy, to consider the Investment Management Position in the context of the Charity Commission Guidance on Investing Charity Money.
RESOLVED – T H A T the Trust request that the Operational Manger (Property) seek an in-depth appraisal of the site via the Local Planning Authority's pre- application Service. Reason for decision In order to obtain formal pre-application advice to inform the Trust’s decision-making processes, having had regard to the content of the report, and subsequent Part II discussion.
RESOLVED – T H A T the update in respect of the Town and Village Green Application be noted pending a further report being presented to the Trust at the appropriate time. Reason for decision Having regard to the content of the report.
RESOLVED to note the progress update.
RESOLVED to note the update.
RESOLVED to note the update.
RESOLVED – (1) T H A T the flexible retirement of A be agreed in accordance with the Council's policy subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the flexible retirement of A be agreed with an end date of December 2026 providing no other circumstances arose in the interim whereby the employment was to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours, to assist service continuity provide appropriate support to assist the employee’s transition to retirement and to contribute to the work of Adult Services. September 18 Minutes and DN (MS)
RESOLVED – (1) T H A T a redundancy payment be approved on or before 17th / 18th October, 2025 on the basis of Scheme E of the Council’s Early Retirement/Redundancy Scheme, subject to Resolution (2) and W complying with the avoiding redundancy procedure. (2) T H A T should alternative employment be found for W, the notice would be extended to cover any trial period and Resolution (1) be revoked (together with any redundancy payment) if the trial period proved to be successful. September 18 Minutes and DN (MS) Reasons for decisions (1) To ensure that W received the appropriate redundancy remuneration on the basis of Scheme E of the Council’s Early Retirement / Redundancy Scheme. (2) To maintain compliance with the Council's agreed Human Resource policies such as Avoiding Redundancy and Redeployment as appropriate.
RESOLVED – (1) T H A T the proposed revisions to the Early Retirement and Redundancy Committee’s Terms of Reference be referred back to Officers in order to: September 18 Minutes and DN (MS) • Provide more information regarding allowing staff to flexibly retire for two years whilst receiving a salary and their state pension; • Provide guidance for those Officers who would have the proposed delegated authority to consider such applications, which considered both the request from the individual and the needs of the relevant Department, including any training and succession matters; • Strengthen the wording within the Policy considering succession planning. (2) T H A T, once updated, the proposed revisions to the Early Retirement and Redundancy Committee’s Terms of Reference be brought to the October meeting of the Early Retirement and Redundancy Committee prior to progression through amendments to the Constitution at the Full Council meeting on 1st December, 2025. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – (1) T H A T the slight amendment to the flexible retirement of W be agreed in accordance with the Council's policy subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the amendment to the flexible retirement of W be agreed without a specified end date providing no other circumstances arose in the interim whereby the employment was to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours to assist service continuity, provide appropriate support to assist the employee’s transition to retirement and to contribute to the work of Adult Services.
RESOLVED – T H A T the minutes of the meeting held on 18th July, 2025 be approved as a correct record.
RESOLVED – (1) T H A T the extension of the flexible retirement of S be agreed in accordance with the Council's policy subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the continuation of the flexible retirement of S be agreed for an additional 12 months to end September 2026 providing no other circumstances arose in the interim whereby the employment was to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To support the employee's continued working hours, to assist service continuity through a period of service transition and to contribute to the work of Adult Services.
RESOLVED – (1) T H A T the flexible retirement of R be agreed, in accordance with the Council's policy subject to no other circumstances arising in the interim whereby the employment was to be terminated for a different reason. (2) T H A T the use of the appropriate delegated powers be endorsed, for R, to enable reduced contracted hours from 37 to 22 hours per week from 1st October, 2025. (3) T H A T the retirement of R from employment with the Council would take place on or before 30th September, 2027. Reasons for decisions (1) To determine the flexible retirement application of R within the Regulation and to allow for any eventualities that may not be known at this time. (2) To ensure the working hours of R were reduced accordingly. (3) To facilitate the retirement of R at the end of the flexible retirement period.
RESOLVED – T H A T the following matter which the Chair had decided was urgent for the reason given beneath the minute heading be considered. DETERMINATION OF REDUNDANCY WITH EARLY RETIREMENT – E (DCR) (EXEMPT INFORMATION – PARAGRAPHS 12, 13 AND 14) (Urgent by reason of the need to ensure that a determination of Redundancy with Early Retirement for E can be considered by the Early Retirement/Redundancy Committee at the earliest opportunity) Consideration was given to consider and determine an application for redundancy in respect of employee E. Having regard to the contents of the report and discussions at the meeting, it was subsequently September 18 Minutes and DN (MS) RESOLVED – (1) T H A T a statutory redundancy payment be approved on or before 18th January, 2026 on the basis of Scheme E of the Council’s Early Retirement / Redundancy Scheme, subject to Resolution (2) and C complying with the avoiding redundancy procedure. (2) T H A T should alternative employment be found for E, the notice would be extended to cover any trial period and Resolution (1) would be revoked (together with any redundancy payment) if the trial period proved to be successful. (3) T H A T subject to approval from the Early Retirement / Redundancy Committee of Resolutions (1) and (2) above, delegated authority be granted to the Head of Digital to agree or not agree PILON (Payment in Lieu of Notice) or availability of E to work their contracted notice period as deemed necessary following consultation with relevant officers. Reasons for decisions (1) To ensure that E received the appropriate redundancy remuneration on the basis of Scheme E of the Council’s Early Retirement / Redundancy Scheme. (2) To maintain compliance with the Council's agreed Management of Change policy and Human Resource Policies such as Avoiding Redundancy and Redeployment as appropriate. (3) To ensure delegations were in place for the Head of Digital to agree or not agree PILON or availability of E to work their contracted notice period as deemed necessary following consultation with relevant officers. September 18 Minutes and DN (MS)
RESOLVED – (1) T H A T Senior Management Appointment Committee approve the recruitment and selection arrangements at this meeting of the Committee as described for the position in the body of this report. (2) T H A T delegated authority be granted to the Director of Corporate Resources, in consultation with the Leader/Cabinet Member for Performance and Resources, Head of Finance/S151 Officer and Head of Human Resources and Organisational Development to progress: a. advertising the positions; b. progressing the necessary arrangements for long-listing and any necessary assessment of candidates in advance of shortlisting; c. drawing up a final short-list for interviews, the interviews of which will be undertaken by future meetings of this Committee; and d. agree costings and resource requirements relating to the processes required to pursue the recruitment and processes. Reasons for decisions (1) To ensure the appointments are progressed in accordance with the requirements of the Council's Constitution (2) To allow matters to be progressed in advance of the final stage of recruitment. September 18 Minutes and DN (JLT)