Mae cynghorau'n cefnogi busnesau lleol, yn adfywio canol trefi, yn rhedeg marchnadoedd ac yn gwneud cais am gyllid adfywio. Maen nhw'n gweithio gyda chynghorau cyfagos drwy gyrff rhanbarthol o'r enw cyd-bwyllgorau corfforedig.
Yr aelod Cabinet dros yr economi sy'n arwain. Mae prosiectau mawr yn mynd i'r Cabinet, a rhai rhanbarthol i'r cyd-bwyllgor corfforedig.
Gall perchnogion busnes gysylltu â thîm cymorth busnes y cyngor. Fel arfer, ymgynghorir ar gynlluniau adfywio.
| Cyngor | Eitemau | Gyda phenderfyniad |
|---|---|---|
| Abertawe | 56 | 4 |
| Caerdydd | 46 | 39 |
| Bro Morgannwg | 21 | 19 |
| Rhondda Cynon Taf | 10 | 10 |
| Casnewydd | 5 | 0 |
| Castell-nedd Port Talbot | 5 | 0 |
| Sir Gâr | 4 | 3 |
| Powys | 3 | 0 |
| Gwynedd | 2 | 0 |
| Blaenau Gwent | 1 | 1 |
| Ceredigion | 1 | 1 |
| Torfaen | 1 | 1 |
RESOLVED: To note the Terms of Reference for the Appointments Committee: To discharge the functions of the authority in respect of the appointment and dismissal of Chief Officers and Deputy Chief Officers (as defined in the Local Authorities (Standing Orders) (Wales) Regulations 2006) and the statutory Head of Democratic Services, in accordance with the Employment Procedure Rules and any other relevant Council policies and procedures.
RESOLVED: that • the proposed change to the procurement route for the over-cladding of Nelson House and Loudoun House and the amended funding requirement set out in the report be approved. • all aspects of the procurement process for the over-cladding of Nelson and Loudoun House (including but not limited to approval to commence the procurement, evaluation criteria and contractual arrangements up to and including award of contract/s and any ancillary matters) be delegated to the Director of Adults Housing and Communities in consultation with the Cabinet Member Housing and Communities, Corporate Director Resources and Director of Governance and Legal Services. • the JCT Design & Build contract for Block A within phase 1 of the Channel View regeneration project be awarded to Wates Residential for the contract sum identified in confidential appendices.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member/Director conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member/Director conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Operational Manager conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED: To agree the Economy & Culture Scrutiny Committee pages of the joint Scrutiny Annual Report 2024-25.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to Cllr Weaver’s portfolio Cllr Weaver made a brief statement outlining sections in the Draft Corporate Plan and Draft Budgetary Proposals relevant to his portfolio. Members were invited to ask questions and make comments and the discussion is summarised below: Members wished to know how the new KPI’s compared to the current performance figures, and were advised that this information could be provided to the Committee. Members enquired about the dropout rate among apprentices at the Council and whether the Council monitors the progress of apprentices going on into further employment. Members were advised that the dropout rate is very low, some apprentices and trainees go on to work for the Council and in some service areas apprentice and trainee placements are very helpful in securing employment outside the Council. However, it was acknowledged that not all data may be properly captured, given the difficulties in keeping in touch with those who dropout. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to the Culture, Sport and Parks portfolio The Chair welcomed to the meeting Cllr Jennifer Burke, Cabinet Member for Culture, Sport and Parks; Neil Hanratty, Director of Economic Development; Donna Jones, Assistant Director for County Estates; Ruth Cayford, Operational Manager for Creative Industries and Culture; and Jon Maidment, Head of Parks and Cardiff Harbour Authority. Cllr Burke made a brief statement, following which Neil Hanratty gave a presentation outlining sections in the Draft Corporate Plan and Draft Budgetary Proposals relevant to Cllr Burke’s portfolio. Members were invited to ask questions and make comments, and the discussion is summarised below: Members were advised that filming charges in Bute Park Visitor Centre have been added to the fees and charges report and will continue to be included there in future years. Members sought an explanation for the decision not to increase fees at the riding school, and were advised that there is a need to invest in the school as the infrastructure is deteriorating, and there is concern that if fees are increased customers could transfer to commercial competitors. Members were advised that there have been instances when the outdoor school has had to be closed due to the roof leaking. Officers were confident that the expected £10,000 increase in income would be forthcoming. Members sought an update on the Cardiff Story museum and were advised that it was the Cabinet’s view that it should remain in its present location until a viable alternative could be found. Members questioned why the KPI for satisfaction rate of parks was set at 72.5% and were advised that while the budget is increasing there are still pressures and areas where investment is needed. Members were advised that the development of a new parks strategy includes consultation to understand what people want from parks, and to encourage people who might not ordinarily access parks to do so. Members sought an explanation for the changes in the plans for Pentwyn Leisure Centre since the previous plans were consulted on. The Cabinet Member advised that the type of equipment that is going into the centre is on a par with the International Pool and will be a decent piece of infrastructure that is safe for families. Members sought assurance that there would no further delay to the reopening of St David’s Hall beyond the 4th quarter of 2026/27. The Cabinet Member advised Members that in recent weeks nearly all relevant applications for work to progress have been submitted, and subject to regulatory approval work should commence in the summer. Announcement has been made that the Cardiff Singer of the World 2027 will take place at St David’s Hall and the hall will be open in time for that. Members wondered whether the reopening of St David’s Hall in 2026-27 would have a significant impact on the city’s tourism sector, and were advised that alongside Cardiff Castle, Principality Stadium and the city’s grassroots venues, and forthcoming Arena, it would mean that Cardiff would have a wide variety of venues that could host a range of different performers. Cardiff is increasingly seen as a destination for live events and it was important to the Council to ensure that St David’s Hall was not only maintained but enhanced in terms of what it offered people. Members asked whether there was a mechanism to ensure that monies from the Financial Resilience Mechanism available for the sport development grant translate to improved services, and were advised that there is a sustained demand for this support which enables sports teams and clubs across the city to take on assets and improve them, working in partnership with the council. Members sought information on how the Council could ensure there was involvement for female sports initiatives in this. The Cabinet Member advised that the FAW is reporting a significant increase in women’s and girls’ participation in football clubs. Llandaff Cricket has had a record participation of young girls, and girls’ participation in rugby is improving in the younger age groups; the administration remains committed to increasing participation of under-represented groups. Members asked how much of the £1.5 million FRM was currently allocated and were advised that not all of it was already committed. Members sought an update on the Whitewater Rafting Centre, and were advised that there had been some significant budget challenges in recent years but with efficiency savings it is getting closer to being operated within budget and is very close to breaking even. Members discussed how well the Whitewater Rafting Centre was promoted, and were advised that it is a niche facility and there has been some targeted marketing, but this could be reviewed to ensure it is reaching enough people. An offer was made for committee members to visit the Centre to see first-hand the range of services on offer and to discuss marketing and promotion with officers. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to the Leader’s portfolio The Chair welcomed to the meeting Cllr Huw Thomas, Leader of the Council; Neil Hanratty, Director of Economic Development; and Jon Day, Operational Manager for Investment and Tourism. Cllr Thomas made a brief statement, following which Members were invited to ask questions and make comments, and the discussion is summarised below: Members discussed the lessons to be learned and any governance arrangements that might need to be addressed in relation to the contract for the demolition of Aberthaw power station, dealt with via the Cardiff Capital Region body. The Leader advised that he could not comment in detail as there are ongoing legal proceedings, but at the right time all local authorities involved will want an investigation into what occurred. Members discussed the Joint Overview and Scrutiny Committee which is responsible for reviewing and scrutinising decisions made by the CJC. The Leader reminded the Committee that there had been discussions about the appropriateness of the scrutiny arrangements for the City Deal, and expressed the view that this was something either CJC or Welsh Government would wish to look at in more detail. He could envision a system where if a project is being delivered by CCR within the area of a LA, it would be appropriate for the relevant committee to scrutinise the work of the CCR. Members wished to know about the prospects for a project emerging from the recommendations of the Western Gateway’s independent Severn Estuary Commission on the potential for renewable energy. The Leader advised that the Commission is due to report in mid-March. Briefings he has had indicate there is a potentially deliverable project that is technologically and financially feasible, but it will be necessary to have the right regulatory and governance environment to unlock the private sector investment. Members sought information on how returns on investment in the City Deal were measured in terms of job creation and other economic opportunities. The Leader advised that there is a 5-year gateway process of assessment done jointly by UK and Welsh Governments on a CCR level, the top level metrics being job creation, GVA uplift and leverage of private money to match public money invested. Members wished to know how the Council ensures that projects invested in through the City Deal align with environmental commitments made through One Planet Cardiff and the goal to reach Net Zero. The Leader advised that the KPI’s for the City Deal were set in 2016 and did not necessarily have green objectives in mind. The CJC has to have statutory policies around things such as biodiversity and the next deal will be more of a green deal. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to the Investment and Development portfolio The Chair welcomed to the meeting Cllr Huw Thomas, Leader of the Council; Neil Hanratty, Director of Economic Development; Donna Jones, Assistant Director for County Estates; and Jon Day, Operational Manager for Investment and Tourism. Cllr Thomas made a brief statement, following which Neil Hanratty gave a presentation outlining sections of the Budgetary Proposals relevant to the portfolio. Members were invited to ask questions and make comments, and the discussion is summarised below: Members sought clarification on the source of additional income of £27,000 and were advised that it was income from renting out workshop space. Members sought clarification on SPF funding for Cardiff Indoor Market and were advised that the funding was for the Financial Year 2024/25, had been agreed and was already in place. Members sought further details on how the Council is working with the hospitality and accommodation sectors to increase accommodation options for visitors during major events. The Leader advised that the amount of hotel accommodation in the city is relatively modest, and one of the reasons for pursuing the Indoor Arena is to provide a more regular stream of visitors into the city and encourage investment in hotel development. Members discussed whether proceeds from the visitor levy could be used to benefit district shopping centres away from the city centre. The Leader advised that as currently proposed it is envisaged that the proceeds of the visitor levy are spent within the visitor economy; however, the Council would want to develop a plan for how the levy could be deployed in partnership with stakeholders, including the BID as well as stakeholders more broadly. Members questioned whether investment in new infrastructure such as the Canal Quarter Regeneration Phase 2 was the right approach when existing infrastructure such as city centre paving was not being sufficiently maintained. The Leader advised that much of the paving repair work in the city centre was due to the heavy traffic of supply trucks along Queen Street and The Hayes. Turning to the canal, he reminded Members that the plans had been signed off in 2021 when there Covid restrictions and concerns about the viability of city centres. The Council would want to see further plans, with the development of the Indoor Arena, around the Utilita Arena, developed in a strategic manner with a master plan for the whole area, with green and blue space being a key component making it somewhere people will want to spend time. Members questioned whether pursuing a target of more Grade A office space was the most sustainable approach when there is other office space that is not being used. Officers advised that there is a lack of vacant Grade A office space in the city centre, and thus a risk that there is no property available for businesses that want to invest. The Leader added that last year saw the highest level of office take-up in 7 years. Members asked whether there is a strategy for bringing surplus non-Grade A office space up to standard for reuse, and were advised that there is a market for cheaper office space for start-up and growing businesses, while other surplus office space has been repurposed for residential use. Members wished to know whether there were concerns around CO2 emissions in relation to the creation of car parks in support of the Indoor Arena. The Leader advised that the current surface area car parks are being replaced by a single multi-storey car park with fewer parking spaces, while recognising there will be people who will drive to events at the Arena and want to park to access facilities in Cardiff Bay. Most of the area will be released to make it more attractive to people on foot and for leisure purposes. Members wondered whether there were plans for more festivals or other attractions to encourage visitors to make longer stays. The Leader referred to the Cardiff City of Music Festival as a homegrown event that the Council would like to invest in and grow for the long term. Officers added that the Cardiff Live development will provide a venue able to compete for smaller business tourism events, and this will hopefully encourage visitors to stay longer and enjoy other facilities. Members discussed how to promote other things for people to see or do in Cardiff besides the major events. The Leader advised that this was the sort of thing that the Council would want to be able to enhance through funds unlocked by the tourism levy. Members discussed whether the planned investment in Cardiff Indoor Market would interfere with the improvements already taking place in the market. Officers advised that the intention of the redevelopment is to improve the market as it is rather than change what it will be doing. Work will be done to make good the roof and stop it leaking, and to improve the stallholders’ stands. Members asked whether proposals for open space or street food facilities in the city centre were seen as competing with the Indoor Market. Officers advised that businesses are generally comfortable with investments that improve the overall offer and attract more people into the city centre. The Leader advised that it was indicative that businesses and investors see the city centre as being a place where people go to socialise, eat and spend leisure time rather than for shopping. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to the Tackling Poverty portfolio The Chair welcomed to the meeting Cllr Peter Bradbury, Cabinet Member for Tackling Poverty and Supporting Young People; and Helen Evans, Assistant Director for Housing and Communities. Cllr Bradbury made a brief statement outlining sections of the Budgetary Proposals relevant to his portfolio. Members were invited to ask questions and make comments, and the discussion is summarised below: The Chair expressed gratitude for the acceptance of the KPI recommendations from the Scrutiny Performance Panel into the Corporate Plan, particularly around the Race Equality Task Force and sustainable employment. Members wished to know how much of a challenge the rise in employers’ National Insurance contributions presented to the Council and what is the Council’s strategy for addressing it. The Cabinet Member advised that the Council adjusts its work according to Governments’ tax proposals, and added that he had not received many letters from employers complaining that the increase was causing problems in recruitment. Members asked whether there were KPIs around supporting people to stay in work. The Cabinet Member advised that the target for getting people into work had been raised, and that the team aims to get people into full-time and meaningful rather than temporary employment. Officers advised that most of the funding for Into Work services is grant funding and comes with a requirement that people stay and work for at least 6 months. Mentors work alongside the new employees to ensure they are sustained in that employment. Members discussed whether people pass through the Into Work service only to be seen again a few months later, and were advised that some people have multiple barriers into work. A new Connect to Work programme will be delivered next year looking at those complex barriers, helping people into work and then wrapping support around them. Members asked about the confidence levels at achieving the KPIs, and were advised that this is a key risk in 2026 as a significant amount of funding for Into Work services comes from the SPF. The Cabinet Member added that the team do remarkable work in the face of great challenges and difficulties, and it is important that funding for the next few years is secured to keep them in post. Members sought information on what contingency there was should the SPF be significantly reduced or withdrawn. Officers advised that Connect to Work would help in some respects but not in terms of overall funding. Currently posts that become vacant are not being backfilled. Should no alternative funding become available the Council would have to look to exit posts. The Cabinet Member added that he would be putting pressure on ministers to replace SPF or put in place grant funding, and he would encourage Members to do the same. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward. Sections of the Corporate Plan and Budgetary Proposals relevant to the Housing and Communities portfolio The Chair welcomed to the meeting Cllr Lee Bridgeman, Cabinet Member for Housing and Communities; Helen Evans, Assistant Director for Housing and Communities; and Rebecca Hooper, Operational Manager for Neighbourhood Regeneration. Cllr Bridgeman made a brief statement, after which Helen Evans and Rebecca Hooper gave a presentation outlining sections of the Budgetary Proposals relevant to the Housing and Communities portfolio. Members were invited to ask questions and make comments, and the discussion is summarised below: Members discussed the use of volunteers in hubs and libraries. The Cabinet Member advised that it was decided at an early stage not to adopt a full volunteer service. Hub and library staff are professional and qualified and cannot be replaced with volunteers. Officers added a balance had been struck between the number of volunteers in hubs and libraries and the remaining paid staff, and it is unlikely that paid staff could be reduced further. As part of an internal restructuring the Council is looking to create more specialist library roles. Volunteers receive good training and there are robust procedures in place. Members wished to know about the number of hubs that hub managers are managing and whether this was sustainable. Officers advised that this depends on the size of hub; Central Library has its own manager while for smaller hubs and libraries there may be a single manager across 3 or 4. The Council is creating more senior roles such as assistant managers and senior hub library assistants and there will be one of these in each hub or library. Members discussed the training of existing staff in specialisms and were advised that the Council is encouraging hub and library staff to enrol for a librarianship degree. Members wondered how the proposal to remove free parking periods from Council car parks would affect the viability of district and local centres. The Cabinet Member advised that car parking charges were not part of his portfolio. Officers advised that there is a coordinated approach with Transport and Highways relating to regeneration of shopping areas. Many district centres do not have free car parking and the focus is on ensuring there are good Active Travel opportunities to encourage people out of cars where possible. Members questioned why there was no reference in the Corporate Plan to 15-minute cities and sought reassurance that the Council still supports the concept. The Cabinet Member assured Members that the commitment was still there but the 15-minute city name had been dropped as there was too much toxicity around it. Members sought further information on the Roath-Adamsdown Business Corridor. Officers advised that the boundaries had not yet been defined and there have been discussions around alignment with other regeneration and Active Travel schemes. The size of the area will be part of the consultation. Members welcomed the focus on ensuring books in hubs and libraries reflect the diversity of language and sought information on how this diversity was assessed. Officer advised that this was through consultations, surveys, and conversations with library staff and customers. In addition, a new IT system being rolled out allows customer requests in specific languages to be logged. Members sought information on whether reduction of the book fund would have an impact on people who access books in community languages. Officers advised that they were confident that the Council would be able to continue to meet the requirements of community languages. Data on the percentage of purchased books are in community languages could be provided to the Committee. Members sought information on the venues used for the Learning for Life programme, and were advised that there are many such venues, including schools, churches and community halls, which are listed on the website, and in addition there continue to be some online courses available. Members were advised that adult literacy and numeracy comes under a separate programme for adult learning called Learning for Work. Members were advised that most Learning for Life participants are 50-plus retirees and that officers would be able to provide a demographic breakdown to committee if required. Members enquired about the priority for the Clifton Street area in the Roath-Adamsdown Business Corridor placemaking plan. Officers advised that the South Riverside Business Corridor placemaking plan is currently being concluded, and there is a significant project for Cowbridge Road East that officers are looking to secure funding for and take forward shortly. The target date for the Adamsdown-Roath Business Corridor to commence is June, and this includes Clifton Street. Officers are working close with colleagues to coordinate the work with plans for a Transport Corridor along Newport Road and Broadway. Members wished to know what the allocation of £1.5M for regeneration from the FRM was likely to be spent. Officers advised that ward councillors would be invited to put forward ideas that meet the criteria around regeneration. The key priority will be deliverability. The Cabinet Member urged Councillors to look out for the email from officers inviting ideas. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: that 1) The disposal of the former Toys R Us/Retail 3 site by way of option as set out in this report and in line with the Heads of Terms set out in Confidential Appendix 2 be approved and authority be delegated to the Director of Economic Development, in consultation with the Cabinet Member for Investment & Development, the Section 151 Officer and the Legal Officer, to deal with any ancillary matters related to the disposal. 2) The plans for alternative short-term parking arrangements as illustrated at Appendix 4be noted. 3) Engagement with local residents/landowners be authorised to consider the future options for the areas of boardwalk not in Council ownership and report back to a future meeting of Cabinet.
RESOLVED: that 1) Funds be authorised for the main contract required to address the accommodation requirements for the Lansdowne Primary School as referred to in Appendix 2. 2) Authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education, Employment & Skills and Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director for Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts) matters arising from this report. 3) The revenue and capital implications arising from the transfer of Lansdowne Primary School to the former Fitzalan High School site be noted.
RESOLVED: that 1) The update on the Cathays High School proposals be noted. 2) Authority be delegated to the Director of Economic Development, in consultation with the Director of Education & Lifelong Learning, the Director of Governance & Legal Services and Corporate Director Resources, Cabinet Member for Education and Cabinet Member for Investment & Development, to pursue discussions with the UK Government Property Agency to conclude an agreement on the acquisition of land to support the expansion and modernisation of Cathays High School. 3) Authority be delegated to the Director of Education & Lifelong Learning and Corporate Director Resources, in consultation with the Leader of the Council and Cabinet Member for Education, to develop the financial strategy that supports the delivery of priorities outlined in the Council’s Education Investment Strategy, including delivery of the expansion and modernisation of Cathays High School. 4) A further report be received providing an update on progress and outlining any further consequential considerations.
RESOLVED: that 1) the Full Business Case for the Core Office Strategy as outlined at Appendix 1 be approved in principle subject to final confirmation of all costs to be approved at a future Cabinet meeting at the time of considering the Development Agreement. 2) The Council’s requirement for 100,000sqft of new offices including the Management Suite as part of the Cardiff Live development as set out at Appendix 1 be approved. 3) The appointment of the ‘Successful Bidder’ for the delivery of the new offices be approved and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer, and the Director of Legal & Governance to: i. Enter into a PCSA to develop detailed designs and final costs as set out at Confidential Appendix 2 and in-line with the financial implications and associated risks set out at Appendix 1. ii. Negotiate the Development Agreement for the delivery of the new offices to be approved at a future Cabinet meeting. 4) the City Hall Phase 2 works be authorised in line with the capital budget set-out in the Financial Implications of this report. 5) authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the s151 Officer and the Director of Legal and Governance to deal with all aspects of the procurement of a contractor for the City Hall Phase 3 works, with the final appointment of a contractor and the allocation of budget to be approved at a future meeting of Cabinet. Noting that this can be no earlier than the budget setting process report.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. Regeneration The Cabinet Member was invited to make an opening statement after which Members were provided with a presentation from Officers on the information in the public domain. The Chairperson invited questions and comments from Members for the open session. Members sought assurance regarding the Capella production studio and were pleased to hear that the Wales Millennium Centre has officially launched Capella, alongside announcing £1M in support funding. In relation to the Event Hall, members noted that this is not included in the Business Case for the Core Office development. Members were interested to hear whether creche facilities have been considered as part of the wider regeneration of the area, particularly given their potential contribution to local prosperity and alignment with the Well-being of Future Generations (Wales) Act 2015, which promotes sustainable development and its five ways of working. Members noted that a previous creche at County Hall had closed due to financial sustainability issues, however it was considered that there might be a role for private sector provision of such facilities. RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. Finance & Property The Cabinet Member was invited to make an opening statement after which Members were provided with a presentation from Officers on the information in the public domain. The Chairperson invited questions and comments from Members for the open session. Members noted that external capacity has been engaged to assist with due diligence. The Chief Executive and the s151 officer are satisfied with the process and the robustness of the procurement exercise. With regard to Risk Management, Members heard that the Council is protected from build cost risks, as a Development Agreement is being used instead of a JCT build contract. Under this arrangement, the preferred bidder bears the construction costs, and the Council will acquire the completed building at a fixed price and agreed-upon specification. In relation to the procurement process, Members expressed their support for the approach taken, acknowledging the overall robustness of the process, which provides assurance regarding financial risk. Members also considered the rationale for discarding alternatives to a new build. They noted that decanting into existing offices would be more expensive both in the short term (due to moving and running costs) and in the long term (because a new office will eventually be needed, and construction costs are expected to rise). Regarding how the proposals align with the Well-being of Future Generations Act (Wales) 2015 and its sustainability requirements, Members referred to Appendix 3 of the Cabinet report, which outlined how the new Core Office meets these criteria. Notably, the new office will be more accessible to the public, better integrated into the public realm, and include spaces for local residents. It will also lead in carbon efficiency, support well-being, facilitate the provision of social housing on the existing County Hall site, and contribute to building safe and empowered communities. Recognising that the new Core Office will be a flagship building, Members sought reassurance that it would be designed to a high standard. They were pleased to learn that the project will deliver a flexible, dynamic space that accommodates more staff than currently work at County Hall. The need for the Core Office to meet democratic accountability requirements was also highlighted. Members were reassured by the offer that they will have an opportunity to provide input regarding their specific requirements. In terms of workspace design, Members sought to understand how the new Core Office would feel for those working there. They were informed that the new office will allocate 8m² per person (excluding meeting rooms), which is more generous than the 6m² typically found in call centres. This allocation is based on a more efficient use of space, reflecting new working practices such as the use of docking stations instead of desks with storage. Additionally, workspaces will be tailored to meet the needs of different services. Members noted that the new Core Office is proposed to be 100,000 square feet, supporting approximately 925 staff, with other council employees based in community hubs, delivering front-line services, and/or working from home. They also noted that the Council has a responsibility to provide space for staff who are either unwilling or unable to work from home. The new Core Office is seen as a positive driver for staff productivity by providing a better working environment that better meets their needs. Regarding City Hall, Members sought clarification on whether any short-term measures could be implemented to reduce its running costs. Members heard that the Council’s current strategy is to make only the minimum necessary improvements. Members were also informed that recent upgrades to the heating system have inadvertently increased costs, as electricity is currently more expensive than gas. RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED; that 1. the review of the Shared Prosperity Fund attached to the report as Appendix A be noted. 2. authority be delegated to Assistant Director for Housing and Communities in consultation with the Section 151 Officer to extend any existing Shared Prosperity Fund Schemes subject to the criteria outlined in paragraph 24 should any successor scheme be implemented.
RESOLVED: that 1) the build contract be approved and entered into for delivery of the new MSCP at Atlantic Wharf as set out at Confidential Appendix 7 and for any further matters arising authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Legal Officer. 2) the PCSA costs as set out in Confidential Appendix 7 be approved and made following the conclusion of the PCSA works. 3) the exclusivity agreement with Aviva Capital Partners for the development of Area B - Atlantic Wharf be extended up to the end of March 2025.
RESOLVED: that 1. authority be delegated to the Director of Economic Development and the Corporate Director of Resources, in consultation with the Cabinet Member for Finance, Modernisation & Performance and the Cabinet Member for Investment & Development, to clarify and agree acceptable funding terms of a loan with Welsh Government. 2. Subject to recommendation 1, a loan of £1.63 million be made to the applicant on conditions set out in Confidential Appendices 2 & 7.
RESOLVED: that (a) it be noted that Cantonian High School is currently located within temporary accommodation and therefore it is important to bring forward the Fairwater Campus as a matter of urgency. (b) all of the options as outlined in Confidential Annex 1, Appendix 1 be considered and agree to proceed with Option 7 to: i) Novate the existing ISG contracts to a supply chain partner, as set out in Confidential Annex 1, Appendix 6 to enable urgent works to continue on site for a limited period of time and with limited scope whilst a tender is undertaken for the remaining works of Fairwater Campus. ii) Commence the process for a tender exercise for the remaining works with immediate effect to complete Fairwater Campus with the least possible disruption. (c) Subject to finalisation of and entry into the various agreements, it be agreed that the urgent option to proceed with, novating the existing ISG Construction Ltd contracts to a supply chain partner, with the intention for it to be for a limited timeframe and scope. (d) Subject to agreeing (b) and (c) above, the ISG Construction Ltd enabling and main works contracts be terminated as outlined in Confidential Annex 1 & Appendix 2. (e) authority be delegated to the Director for Education and Lifelong Learning in consultation with the Cabinet Member for Education and Cabinet Member for Finance, Chief Executive, Director for Economic Development, Section 151 Officer and Monitoring Officer to: i) agree an alternative option in the event that the novation of ISG Construction Ltd contracts fails to proceed with an existing supply chain partner and ii) to determine and agree all aspects of the procurement process and the tender and appointment for a main contractor for the remaining works to complete Fairwater campus (Confidential Annex 1, Appendix 1 - Option 7) (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts) and all ancillary matters (including but not limited to agreement of ancillary documents). (f) subject to any final legal and financial advice, that the Council enters into the agreements necessary to implement the recommended urgent option including but not limited to any agreement with the administrator, contractor and sub-contractors. (g) the Single Impact Assessment outlined in Annex 2 be noted.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED: · Members agreed the nominations for the Filming in Cardiff Inquiry as, Cllr Wong, Cllr Jenkins, Cllr Lewis and Cllr Shimmin. · Members agreed the nominations for the Visitor Levy & Regulation Inquiry as, Cllr Wong, Cllr Jenkins, Cllr Lewis and Cllr Shimmin. Members agreed to approve the work programme and the publication of a Forward Work Programme.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s Licence given that a complaint has been received stating he refused to take a journey from Cardiff train station to Penarth after allegedly saying he was available for hire. Addressing the Sub Committee, the witness stated that the driver in attendance at the meeting was not the one he had dealt with and submitted a complaint about. RESOLVED – that no further action would be taken. (2) Application 2 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s Licence given that a complaint has been received stating that he refused to take a passenger using the meter and requested £30 for a journey within the Cardiff boundary. Addressing the Sub Committee, the driver’s representative stated that the complaint related to an alleged incident on 3rd February 2024 which was the evening of the Wales v Scotland International rugby match. At 8.55 pm on the evening of 3rd February 2024 and the time of the alleged incident St Mary’s Street would have been very busy. The driver was not working but was present as he had pre-arranged to pick up his nephew as he knew he would have been struggling to get out the city after the rugby international match. There was evidence from the nephew that he had made arrangements with the driver to collect him and take him home. He added that the driver did not speak to the witness and had no reason to speak to him as he was there only to take his nephew home. Further, if the driver had been working taking a fare to Pentwyn would have cost more than a typical Saturday night due to the level of congestion in the city. It was noted that the journey to Roath with his nephew took 45 minutes and Pentwyn would have taken double that time. He suggested that perhaps the witness was confused as he had asked the driver five times how much it would cost to take him to Pentwyn. He also referred to the photograph submitted by the witness. He stated that there was no illuminated sign in the middle of the roof of the car with the word Taxi written on it as he was not working but waiting for his nephew. The driver’s representative queried why the driver would refuse a fare if he was working because he would be paid more if journey took longer due the congestion in the city centre. He also added that the driver was not someone who has caused the council problems, always used the taxi meter and provided the correct questions when asked. Summarising he said that the balance of probabilities would suggest that the incident did not happen. There were two statements to support the driver – his and his nephew’s, and the statement that the complainant had to repeat his request five times to the drive, and also the witness was not present. He suggested that the driver was a fit and proper person and that the allegation was not substantiated. RESOLVED – that no further action would be taken. (3) Application 3 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s Licence given that a complaint had been received stating that he took payment of £25 from a member of the public in a private hire vehicle without the fare being booked in advance, and then offered and took payment for a second un-booked fare with the same member of the public the following day. Addressing the Sub Committee, the driver’s representative explained that the timeline in the case was crucial and referred to the fact that the allegation dated back to July 2023. The witness had stated he made a booking with the taxi company but the company had a record of him cancelling the booking at 12.03 am. The driver was not working that night which had been confirmed by the taxi company. The witness had suggested he had spoken to the driver and the driver had asked for confirmation that the name matched the booking. The driver’s representative said that the original booking was cancelled and had not been received by the driver as it had been allocated to another driver – the implication being that it was the original driver who had the name and details from the taxi company. The driver’s representative stated that the witness had been taken to their home address, and the driver had to wait a significant period before the witness was driven to his destination. The witness had been pleased with the charge of £25 and commended, who he believed was, the driver on the level of service provided. However, a few hours later at 3.00 am the witness claimed to have seen the same person. He had gone from commending someone on a £25 fare to an argument around a £6.50 fare. The driver’s representative noted that this did not make sense. According to the witness statement he stated the fare was normally cost £6 to return home again and then claims he was told to exit the vehicle as he does not have the full fare. The driver’s representative stated that the witness did not describe the driver, car, colour, make or registration details. He also did not contact the taxi company until 10 to 14 days after the alleged incident. He was then advised to contact the Council which was 6 months later in 2024. He said that the driver was contacted for the first time eight months after the original allegation in July 2023 and asked whether he recalled something happening. It was noted that the driver would have made between 8,000 to 10,000 taxi journeys during that time and was adamant that he did not pick the witness up. The witness also referred to a BACS payment but the driver had never taken a BACS payment. Responding to questions the driver’s representative clarified the booking process. He explained that when booking on the app or at the taxi base the passenger was asked for their name, pick up point and destination. The driver would then receive confirmation on an app and had the option of accepting or rejecting the booking. If they accept the fare, they would receive the pick-up and destination details and the name of person who had made the booking. Only the driver who accepted the booking would be able to view the booking. If the passenger had cancelled the booking what would be logged on system was that the booking was cancelled and the driver would no longer have access to that journey but it would remain on the company system. To summarise, the driver’s representative stated that the driver disputed the complaint in two respects. Firstly, it was not him and secondly, in relation to the allegation itself it was not substantiated on its own merits as £25 was accepted for the first fare and then £6.50 was claimed by the witness to be an overcharge for the return journey. It was also noted that the witness was not present to clarify issues. RESOLVED – that no further action would be taken. Application 4 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s Licence given that he declared he had a conviction for possession of an offensive weapon in a public place. The Sub Committee heard the case in the absence of the driver. The driver was contacted during the meeting by telephone to confirm his attendance. However, no response was received. The application had been scheduled to be heard at 11.30 am. To allow time for the driver to arrive the Sub Committee waited until 11.34 am before commencing the hearing. The Sub Committee noted the circumstances and the driver’s conviction for the possession of an offensive weapon in a public place. Additional information had also been provided by the police. The driver had no previous complaints and had been driving since 2007, however the Sub Committee were mindful of the guidance on determining the suitability of applicants and licensees in the Hackney and Private Hire Trades and that a licence should not be granted unless at least 7 years had elapsed since the completion of any sentence. RESOLVED – that the Hackney Carriage and Private Hire Driver's Licence be revoked as of 7.08.24 (5) Application 5 The Sub Committee was asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had 6 penalty points on his licence, arising from two offences committed on 29th July 2022 for using a vehicle uninsured against third party risks and driving otherwise than in accordance with a license. The applicant failed to declare these endorsements on his application for a grant of a licence and ticked the ‘No’ box when answering the question on the application form. Addressing the Sub Committee, the driver stated that he was a fit and proper person. He said his conviction had been a mistake. He had been living abroad and had been in possession of a driving licence since 2008. When he returned to the UK in July 2022 he had not known that his driving licence was not valid until he had been stopped by the police. When he contacted the DVLA he said they did not have an explanation for him as to why his licence was not valid. When the driver attended court for the driving conviction, he informed the Sub Committee that he had been told he could drive with his international driving licence but could take his driving test again. He did so and passed within one month. He said he paid for insurance for the vehicle but it was not accepted as his driving licence was showing as not valid. The insurance company emailed him to say the payment was rejected and he confirmed he had not received an insurance policy document. The driver said he had held a full driving licence for the last 2 years and had not accumulated any points during those 2 years. Responding to questions the driver informed the Sub Committee that he had not declared the points on his application form as he had not understood what the term ‘endorsement’ meant. He confirmed he now knew what the term meant. He also confirmed that when he held his first UK driving licence he had been in possession of a card and photo and that he was aware it was valid from 2008 to 2018. He informed the Sub Committee that he had changed his address and was going to change his licence but was convicted before he had managed to do this. The driver confirmed he was aware of the seriousness of the offence as the police had taken his car and he had to obtain an insurance document to release it. RESOLVED – that the application for the Grant of a Hackney Carriage and Private Hire Driver's Licence be refused.
RESOLVED: To note that Council agreed the following Terms of Reference for the Committee at its annual meeting on 23rd May 2024: The role of this Committee is to scrutinise, measure and actively promote improvement in the Council's performance in the provision of services and compliance with Council policies, aims and objectives in the area of economic regeneration including: Cardiff City Region City Deal Inward Investment and the marketing of Cardiff Economic Strategy & Employment European Funding & Investment Small to Medium Support Cardiff Harbour Authority Lifelong Learning Leisure Centres Sports Development Parks & Green Spaces Libraries, Arts & Culture Civic Buildings Events & Tourism Strategic Projects Innovation & Technology Centres Local Training & Enterprise To assess the impact of partnerships with resources and services provided by external organisations including the Welsh Government, joint local government services, Welsh Government Sponsored Public Bodies and quasi-departmental non-governmental bodies on the effectiveness of Council service delivery. To report to an appropriate Cabinet or Council meeting on its findings and to make recommendations on measures which may enhance Council performance and service delivery in this area.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s Licence given that a complaint has been received stating that he refused to take a journey from Cardiff train station to Penarth after allegedly saying he was available for hire Addressing the Sub Committee, the driver’s representative asserted that the driver had not broken any rules and suggested he had had been singled out by this complaint. He was not registered with the ICO and was not legally allowed to store information about customers and their trips as he was self-employed. The Chair noted that the allegation from the witness was that the driver was asked to take someone in his cab and said yes, but then changed his mind and refused the fare. He acknowledged that Penarth was out of the Cardiff area, but the witness’ contention was that this was not why it was refused The driver’s representative suggested that the driver was not obligated to explain to a member of the public why he wasn’t able to take a fare. The driver added that the witness did not ask him whether he was booked, and just said ‘Penarth’ as his window was rolling down. He also suggested that it wasn’t a formal rank as it was only his taxi there. Addressing the Sub Committee, the witness stated that he was out with his family on a day out, and as they worked their way down the rank they were turned down by quite a few cabs when he said they needed to go to Penarth. A few of the drivers told them to ask the first cab on the rank, which he did. After he turned down the fare, another driver advised him that this was not allowed, and so he made a complaint. His daughter told him that it was like that every weekend when she tried to get to Penarth. The driver reiterated that he had not heard anything from the witness other than ‘Penarth’, and would not have been able to get back in time for his next booked trip if he had accepted it. He did not have a record of it but regularly took passengers to Penarth and other destinations outside of town. Responding to questions from the Sub Committee, he emphasised that he had no objection at all to taking passengers anywhere they asked. Responding to questions from the Sub Committee, the witness explained that he had complained about another driver too, and this driver had not been singled out. The driver’s representative summarised that while there was an issue with some drivers cherry-picking jobs, this driver had made clear that he did not do that. He only turned this one down because he had a job booked already and wouldn’t have been able to get back in time. He had done nothing wrong legally and did not deserve to be punished. RESOLVED – that the driver receive a written warning. (2) Application 2 The Sub Committee were asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s Licence given that he declared he was disqualified from driving and had received a driving ban from the DVLA. Addressing the Sub Committee, the driver explained that his offence had occurred when he was having a very bad day. He was going through a lot of stress and his wife had just filed divorce papers. He was working as a chef and finished late, and had drunk two pints. He undertook another vehicle while it was raining heavily and was pulled over. After that, he lost everything and didn’t have any other opportunities for work. He hoped that Members would give him another chance to get back on the road and earn a proper living. Responding to questions from the Sub Committee, the driver explained that he was still working as a chef but was only able to do occasional part-time work as he did not have a car and it was hard to travel long distances. He relied on his wife and friends to give lifts but this was not always possible. RESOLVED – that the Private Hire Driver’s Licence be revoked. (3) Application 3 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant had a conviction contrary to the guidance. Addressing the Sub Committee, the driver explained that he had made some silly mistakes but he wanted to feed his family and children. He stated he was a businessman and not aggressive Responding to questions from the Sub Committee, the driver explained that he had re-applied for a Private Hire Driver’s Licence as he had previously owned a takeaway shop which he had sold and wanted to do something comfortable and easy. He had previously been in possession of a Private Hire Driver’s Licence in Newport (6 months) and Cardiff (just under a year). He had stopped after 6 months in Newport as he did not like travelling. He had not renewed either licence. RESOLVED – that the application for the Grant of a Hackney Carriage and Private Hire Driver's Licence be refused. (4) Application 4 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant previously held a licence with the Authority but was convicted for taking his daughter out of the county without the mother’s consent in 2019. He was also referred to committee in 2019 and subsequently had his licence revoked. Addressing the Sub Committee, the driver explained that he first moved to Cardiff in 1994 and his daughter was born in 2012. He was then banned from the UK for 10 years and moved back to Romania. In 2014, he was accused of kidnapping his daughter. His wife moved to London and he was unable to go to his daughter’s school or doctors. His wife and daughter then moved back to Romania, and he had attended court on six occasions to try to gain custody of his daughter as she had returned from Romania with injuries. Responding to questions from the Sub Committee the driver explained that he had not seen his daughter for 4 or 5 years and she was now 12 years of age. He had received a prison sentence for taking his daughter out of the UK without her mother’s consent. Whilst in prison he was attacked. When he came out of prison he was not feeling well so he had handed in his badge. He informed the Sub Committee that he was now fit and well and wanted to come back to work as quickly as possible. He explained that it was just a family quarrel and there was no violence involved. RESOLVED – that the application for the Grant of a Hackney Carriage and Private Hire Driver's Licence be refused. (5) Application 5 The Sub Committee were asked to consider an application for the Grant of a Hackney Carriage and Private Hire Driver's Licence given that the applicant previously held a licence with the authority but was convicted for totting up points on his DVLA licence. He was also referred to committee and subsequently had his licence revoked. The driver explained that he had not committed any speeding offences whilst working as a taxi driver. He had been a delivery driver with his own shop and the police had caught him on camera speeding. He now had a clean driving licence. He stressed that he had never committed any crimes and had now learnt his lesson. For one and half years had had no employment, lost his licence and lost his shop. He informed the Sub Committee that he had a security job but that only provided him with 10 days’ work per month which was not enough and asked for another chance. Responding to questions from the Sub Committee the driver explained that the court had given him the chance to drive despite his points and said that if he made another mistake he would receive a 6 month ban. The police then stopped him for a worn tyre and he lost his licence for 6 months and his shop. He said that he had tried to use the train but the last one was at 10.00 pm and there were no busses. Sometimes he slept on the sofa which was hard. He explained that he had lost his licence before his taxi licence and had disclosed this information in his last application. The car with the worn tyre was his only car and the one he used as a taxi. RESOLVED – that the application for the Grant of a Hackney Carriage and Private Hire Driver's Licence be refused.
RESOLVED: Council AGREED to: 1) Approve the decision of the Licensing Committee at its meeting on 13 March 2024 and publish the Cumulative Impact Assessment for use with effect from 1 August 2024; 2) Authorise the Head of Shared Regulatory Services to make administrative amendments to the documents should the need arise.
RESOLVED: that 1. The proposals in respect of changes to Additional Leaning Needs provision as set out in paragraph 1 of this report without modification be approved. 2. Officers be authorised to take the appropriate actions to implement the proposals as set out in paragraph 1. 3. Officers be authorised to publish the decision within 7 days of determination of the proposals. 4. Authority be delegated to the Director of Education & Lifelong Learning (in consultation with the Cabinet Members for Education and Finance, Modernisation & Performance, the Director of Governance and Legal Services, the Director of Economic Development and the Corporate Director Resources) to determine all aspects of the procurement process (including for the avoidance of doubt development of all procurement documentation and selection and award criteria, commencement of procurement through to award of contracts).
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED: Council AGREED to: 1. Note the appointment by the Appointments Committee of Debbie Marles as the Director of Governance and Legal Services, to take effect on or before 25th July 2024, with the exact date to be confirmed; 2. Designate Debbie Marles as the Council’s Monitoring Officer, pursuant to Section 5 of the Local Government and Housing Act 1989, with effect from the date of commencement of her employment (in accordance with recommendation 1 above).
RESOLVED that authority be delegated to the Director of Economic Development (in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer and the Monitoring Officer) to negotiate and agree heads of terms and to deal with all aspects of the acquisition of land at Pengam Green and the disposals of the land and buildings at New House Farm, including appropriation of any land required for cemetery expansion purposes, as set out in this report within the parameters of the valuation advice provided at Appendices C and D.
RESOLVED: that a) the update on the Corporate Joint Committee as outlined in this report be noted. b) Authority be delegated to the Chief Executive in consultation with the Section 151 Officer and Monitoring Officer to address any residual financial and legal issues respectively (including concluding any arrangements), arising as part of the transition (as necessary) and authorise legal services to execute all necessary documents associated with the novation and transition to the Corporate Joint Committee. c) novation of the relevant agreements for the City Deal from the Accountable Body to the new Corporate Joint Committee be noted. d) it be noted that Cardiff Council will cease to be the accountable body from 1st April 2024. e) It be noted that a future report will be brought to Cabinet and full Council regarding termination of the JWA and implementation of any new arrangements.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.