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RESOLVED – T H A T the Treasury Management Mid-Year Report 2023/24 as considered by Cabinet on 16th November, 2023 (Minute No. C152 refers) be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the Motion was lost. Reason for decision Having regard to the debate at the meeting.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C113, 5th October, 2023 (as set out in Section 15.14 of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. AGREEMENT TO ENTER INTO A SUPPLEMENTAL AGREEMENT WITH THE DEVELOPER FOR THE CONSTRUCTION OF NEW COUNCIL APARTMENTS AT CADOXTON. BARRY (PART II) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C115, 5th October, 2023 (as set out in Section 15.14 of the Council’s Constitution) be noted. Minutes - JRF Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. THE VALE OF GLAMORGAN COMMUNITY REVIEW – DRAFT PROPOSALS (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C125, 19th October, 2023 (as set out in Section 15.14 of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. AGENCY WORKER CONTRACT AWARDS (PART I) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C133, 19th October, 2023 (as set out in Section 15.14 of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. AGENCY WORKER CONTRACT AWARDS (PART II) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C137, 19th October, 2023 (as set out in Section 15.14 of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution.
RESOLVED – T H A T the Motion was lost. Reason for decision Having regard to the debate at the meeting.
RESOLVED – T H A T the applications as outlined within the report, on pages 9 through 24, under the above delegated powers, be noted.
RESOLVED – (1) T H A T the Appeals received following the refusal of the Council to grant planning permission, as detailed in Section A of the report, be noted. (2) T H A T the Enforcement Appeal, as detailed in Section B of the report, be noted. (3) T H A T the Planning Appeal Decisions, as detailed in Section C of the report, be noted. (4) T H A T the Enforcement Appeal Decisions, as detailed in Section D of the report, be noted. (5) T H A T the statistics relating to appeals for the period April 2023 – March 2024, as detailed in Section E of the report, be noted.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2020/01218/HYB Received on 29 October 2020 (P. 103) APPLICANT: Mr. Phil Worthing c/o Agent AGENT: Mrs. Emma Fortune, Brunel House, 2 Fitzalan Road, Cardiff, CF24 0EB Leckwith Quay, Leckwith Road, Leckwith Hybrid planning application for residential development for up to 228 dwellings (submitted in OUTLINE), associated highway and bridge improvement / realignment works (submitted in FULL). Development involves the demolition of all buildings on site and of the existing B4267 Leckwith Road Bridge. RESOLVED – T H A T subject to the applicant entering into a Section 106 agreement to provide for the following: • Procure that 10% (up to 23) of the dwellings built on the site pursuant to the planning permission are built and thereafter maintained as affordable housing units in perpetuity; • Pay a contribution of £240,000 for the provision or enhancement of education facilities to meet the needs of future occupiers; • Pay a contribution of £60,000 for the off-site planting of trees to mitigate loss as a result of the development. APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the content of the report and discussions at the meeting. 2021/00476/FUL Received on 27 April 2023 (P. 189) APPLICANT: Westbourne School, Hickman Road, Penarth, CF64 3EF AGENT: Mr. Liam Griffiths, Unit 9, Oak Tree Court, Cardiff Gate Business Park, Cardiff, CF23 8RS GM2 House, Plymouth Road, Penarth Full planning application for a proposed 2 storey extension and associated works. APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/00337/FUL Received on 29 March 2023 (P. 226) APPLICANT: Ceri Jones, 7 Sycamore Close, Llandough, Penarth, Vale of Glamorgan, CF64 2NP AGENT: Nicky Watkins, Studio 1, The Platform, Hemmingway Road, Cardiff, CF10 5LS 7 Sycamore Close, Llandough, Penarth Proposed two storey extension to rear elevation with hipped roof. RESOLVED – (1) T H A T the Head of Legal and Democratic Services be authorised to issue an Enforcement Notice under Section 172 of the Town and Country Planning Act 1990 (as amended) to require: (i) The removal of the development; or (ii) The completion of the development in accordance with planning permission 2023/00337/FUL. (2) T H A T in the event of non-compliance with the Notice, authorisation be granted to take such legal proceedings as may be required. APPROVED – Subject to an amendment to Condition 3 to amend the position of the bird boxes on the building and to the conditions as contained within the report. Reasons for decisions The decision to recommend planning permission has been taken in accordance with Section 38 of The Planning and Compulsory Purchase Act 2004, which requires that, in determining a planning application the determination must be in accordance with the Development Plan unless material considerations indicate otherwise. The Development Plan for the area comprises the Vale of Glamorgan Adopted Local Development Plan 2011-2026 and Future Wales – the National Plan 2040. Having regard to Policies SP1 (Delivering the Strategy), MD2 (Design of New Development), MD5 (Development Within Settlement Boundaries) and MD9 (Promoting Biodiversity) of the Vale of Glamorgan Adopted Local Development Plan 2011-2026 and Future Wales – the National Plan 2040 and Supplementary Planning Guidance on Residential and Householder Development; and national guidance contained in Planning Policy Wales (11th Edition), and TAN12 (Design); the revised proposal is considered acceptable in terms of the design and visual impact, impact up on neighbouring properties, parking, amenity space and will secure biodiversity enhancements. Having regard to the Council’s duties under the Equality Act 2010 the proposed development does not have any significant implications for, or effect on, persons who share a protected characteristic. It is considered that the decision complies with the Council’s well-being objectives and the sustainable development principle in accordance with the requirements of the Well-being of Future Generations (Wales) Act 2015. The appropriate marine policy documents have been considered in the determination of this application in accordance with Section 59 of the Marine and Coastal Access Act 2009.
RESOLVED – T H A T the applications as outlined within the report, on pages 40 and 41, as determined by the Head of Sustainable Development under delegated powers, be noted.
RESOLVED – T H A T the minutes of the meeting held on 26th October, 2023 be approved as a correct record.
RESOLVED – (1) T H A T the passed building regulation applications, as listed in Section A of the report, be noted. (2) T H A T the rejected building applications, as listed in Section B of the report, be noted. (3) T H A T the serving of Notices under Building (Approved Inspectors Etc.) Regulations 2000, as listed in Section C of the report, be noted. (4) T H A T Section 32 of the Building Act, 1984 be implemented in order to serve Notices in respect of plans which are three or more years old and that the serving of such Notices, as listed in Section D of the report, be noted.
RESOLVED: Council AGREED to: Receive a nomination and appoint to the vacancy on the Committee, in accordance with the Party Group wishes, as set out in Table A and on the Amendment Sheet.
RESOLVED: Council AGREED to: Approve the new appointments of Local Authority Governors to the school Governing Bodies as set out in Appendix 1, each for a term of 4 years from the date of the appointment, in accordance with the recommendations of the Local Authority Governor Panel.
RESOLVED: Council AGREED to: Note the Treasury Management Mid-Year Report 2023-24.
RESOLVED: Council AGREED to: Approve the Local Authority’s Social Services Annual Report for 2022/23.
RESOLVED: Council AGREED to: a. Approve the 2 polling district and 13 polling place changes as noted in paragraph 12; b. Note that the Electoral Registration Officer would implement any consequential changes to the register of electors; c. Designate each polling place as within the general vicinity of each location utilised for polling station purposes; and delegate authority to the Returning Officer to make changes where necessary, for example, where a building became unavailable at short notice due to unforeseen circumstances, or where a more suitable building was identified; d. Make no other changes to the polling districts; e. Note that the Returning Officer shall confirm the polling stations within each polling district and place prior to elections, having regard to the proposals set out in paragraph 12 above and any other relevant factors pertaining at that time.
RESOLVED: Council AGREED to: a. Approve the recommendation of the Democratic Services Committee for the immediate revision of the Elected Member Learning and Development Strategy as shown at Appendix A, to include confirmation of the mandatory training courses as set out in paragraph 7b of this report; b. Note: 1) that a review of the Elected Member Learning and Development Strategy will be undertaken in 2024 and the revised strategy will be submitted to Council for approval; 2) the deadline of 29th December 2023 for Members to complete all mandatory training following the Local Government Elections in 2022.
RESOLVED: Council AGREED to: Note the Standards & Ethics Committee Annual Report 2022/2023.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED - That the Committee notes the draft updates to the Counter-Fraud, Bribery and Corruption Strategy and the operational counter-fraud documents.
RESOLVED – That (1) the report be noted (2) the proposed in-year amendment, to add an assurance audit engagement of ‘building repairs and maintenance’ to the Audit Plan be approved.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – That the report be noted.
RESOLVED – (1) T H A T the Independent Remuneration Panel for Wales’ (IRPW) draft Annual Report 2024/25 proposals be noted. No. (2) T H A T the draft response to the IRPW Determinations as set out below be forwarded to the IRPW on behalf of the Council: Determination 1 – Basic Salary in 2023/24 for Elected Members of Principal Councils shall be £18,666 The basic salary will be aligned with three fifths of the All Wales 2022 ASHE (Annual Survey for Hours & Earning), the latest figure available at drafting. This represents a 6.06% increase in the basic salary. Council’s Response The Council supports the continued linking of remuneration to Elected Members’ salaries to ASHE however requests that the IRPW consider a pay freeze for Principal Council Elected Members’ salaries for 2024/25. Determination 2 – Senior Salary Levels in 2024/25 for Members of Principal Councils shall be set out in Table 1 (of the IRPW Annual Report) The All Wales 2022 ASHE (Annual Survey for Hours & Earnings) applies to Band 1 (Leader of Council and Deputy Leader of the Council) and Band 2 (Executive Members), Band 3 (Committee Chairs), Band 4 (Leader of the largest Opposition Group), Band 5 (Leader of other Political Groups) where pay is frozen and the basic salary increase will apply. Council’s Response The Council supports the continued linking of remuneration to Elected Members’ salaries to ASHE however requests that the IRPW consider a pay freeze for Principal Council Elected Members’ salaries for 2024/25. Determination 3 – The Salary Level for a Chair of a Joint Overview and Scrutiny Committee and Vice-Chair The proposed amounts are £9,333 and £4,667 respectively. Council’s Response The Council supports the continued linking of remuneration to Elected Members’ salaries to ASHE however requests that the IRPW consider a pay freeze for Principal Council Elected Members’ salaries for 2024/25. Determination 4 – Payments to National Park Authorities and Fire and Rescue Authorities Payments will be increased as a result of the uplift proposed for Elected Members of Principal Councils. Therefore, there will also be an uplift of 6.06% in the basic salary element. No. The remuneration for Chairs will remain linked to a Band 3 senior salary of Principal Councils. Therefore, there will be a small increase to the role element of their pay. Deputy Chairs, Committee Chairs and other senior roles will remain linked to Band 5. Therefore, their role element of pay will remain frozen. The increase in basic salary will apply. Full details of the levels of remuneration for members of National Park Authorities and Fire and Rescue Authorities, is set out in Table 2. Council’s Response The Authority makes no comment on the increase as it is a matter for those authorities. Determination 5 – Co-opted Member Payments The Panel proposes there should be local flexibility for the relevant officer to decide when it will be appropriate to apply a day or a half day rate or to use an hourly rate where it is sensible to aggregate a number of short meetings. The full and half day rates remain unchanged from 2023 to 2024. The only change is the stipulation of hourly rates. Council’s Response The Authority supports the introduction of the flexibility to use an hourly rate where appropriate. Determination 6 – Payments towards costs and expenses of Members of Community and Town Councils / Basic payment for extra costs of working from home All Community / Town Councils must pay Members £156 per year (equivalent to £3 a week) towards extra household expenses (including heating, lighting, power and broadband) of working from home. Set Payment for Consumables These Councils must pay their Members £52 a year for the cost of office consumables required to carry out their role, or alternatively Councils must enable Members to claim full reimbursement for the cost of their office consumables. It is a matter for each Council to make and record a policy decision in respect of when and how the payments are made and whether they are paid monthly, yearly, or otherwise. The policy should also state whether and how to recover any payments made to a Member who leaves or changes their role during the financial year. Council’s Response The Authority makes no comment on the proposal but supports the principle that Members should be reimbursed. No. Determination 7 – Compensation for Financial Loss This is an optional payment and the amount was not increased last year. Previously the Panel determined that an appropriate level of payment be set at the daily rate of ASHE. To maintain this link, the figures for 2024 are now proposed as £119.62 for a full day and £59.81 for a half day. Council’s Response The Authority makes no comment on the increase. Determination 8 – Returns in Respect of Mandatory Payments The Panel proposes that from September 2024, the returns need only show the total amounts aid in respect of the mandatory payments mentioned above. This is the £156 contribution to the costs of working form home and the £52 set rate consumables allowance and the travel and subsistence expenses paid. This brings these in line with the reporting of the costs of care and personal assistance allowances. Council’s Response The Authority supports the principle of alignment with reporting of the costs of care and personal assistance allowance. (3) T H A T with regard to the Survey at Appendix B to the report, that the responses to the questions be as follows : • Question 1 – Uplift of remuneration using the Annual Survey of Hours and Earnings (ASHE) The Panel is fully aware of the current constraints on public funding and the impact its decisions will have on the budgets of Principal Authorities. The Panel is also mindful of our Aims and Objectives to provide a fair and reasonable remuneration package to support elected members and to encourage diversity of representation. We therefore propose to uplift their remuneration based on the average earnings of their constituents. Do you think that the Panel has struck the right balance between affordability and adequate remuneration for representatives? If not, do you have other suggestions? Council’s Response Yes but would comment that the Council maintains its support for the continued linking of remuneration for Elected Members’ salaries to ASHE however, the Panel could consider a freeze in Member remuneration in exceptional circumstances. No. • Question 2 – Local flexibility for payments to co-opted individuals The Panel has received evidence that it would be more cost effective and fairer to provide for flexibility in paying those who are co-opted to serve on committees of Principal Councils, National Park Authorities and Fire and Rescue Authorities. The Panel has therefore proposed there should be local flexibility for the relevant officer to decide when it will be appropriate to apply a day or half day rate or to use an hourly rate where it is sensible to aggregate a few short meetings. Do you agree with this proposal? If not, do you have any suggested alternatives? Council’s Response Yes and the Council accepts the stance taken by the IRPW to review existing payment methods to reflect agile working arrangements and changing demands on Co-opted Members. • Question 3 – Encouraging sustainable travel The Panel would like to ensure that we support environmental sustainability in our decisions about remuneration. We are aware that there are schemes in many bodies in Wales which encourage sustainable travel and we have advised that, if possible, elected members should be encouraged to participate in these schemes. Do you have any examples of good practice or other ideas of ways in which we might use our powers to encourage more sustainable travel among members? Council’s Response No, the Council however supports the principle of encouraging the use of sustainable travel. The Council is currently looking to review information that is provided to its Members to raise awareness of the initiatives that they may wish to take advantage of. • Question 4 – Awareness of the entitlements of representatives The Panel has seen evidence of a lack of awareness amongst local elected members of the payments to which they are entitled. We would like to find out if this is a significant issue, and if so, we will aim to raise awareness further, targeted at areas where this may be a problem. No. Please identify which type of body you serve Principal Council What is your status? Response of the Committee Did you know that you may be entitled to some of or all of the following: Remuneration for your role Yes Pension (Principal Councils only) Yes Reimbursement of expenses Yes Reimbursement for caring responsibilities Yes Family absence payments (Principal Councils only) Yes What steps does your council or authority take to make its elected members and co-opted members aware of their entitlements? Council’s Response Information relating to Member Remuneration is published in the Elected Member Handbook. Members have also been provided practical workshops on how to claim expenses via its digital portal. • Question 5 – Publication of consolidated sums for Community and Town Councils Community and Town Councils are required to submit an annual statement of payments to the Panel by 30 September each year, and also publish this on their website. The Panel have provided a template return for clerks to use. The Panel have discussed and considered changing the requirements for Community and Town Councils when submitting their statement of payment returns. The Panel’s aim is to simplify administration and encourage Councils to ensure all mandatory payments are made to individual members. The Panel proposes that from September 2024, the returns need only show the total amounts paid in respect of the mandatory payments mentioned above. That is the £156 contribution to the costs of working from home, the £52 set rate consumables allowance and the travel and subsistence expenses paid. This brings these in line with the reporting of the costs of care and personal assistance allowances. Do you agree that these figures may be published as a global total rather than individually? Council’s Response No View No. What are the reasons for your view? Council’s Response Whilst this is a matter for Town and Community Councils, the Council supports the Panel’s proposal to encourage all Members to take appropriate remuneration for carrying out their duties. • Question 6 – Publication of consolidated sums for other bodies In future reports, we are thinking of allowing consolidation of the travel and subsistence expenses of members of principal councils, National Park Authorities and Fire and Rescue Authorities and would be interested in your views. Do you agree that these figures may be published as a global total rather than individually? Council’s Response No. What are the reasons for your view? Council’s Response The Council supports the principle of publishing travel and subsistence expenses on an individual basis. Reason for decisions (1-3) Having considered Appendices A and B and following discussions at the meeting.
RESOLVED – (1) T H A T the progress made to date in respect of the implementation of the Council’s hybrid solution platform to be used at Council meetings be noted. (2) T H A T Option F be referred to Cabinet as the preferred option for hybrid public meetings. Reasons for decisions (1) Having regard to the progress made to date. (2) In order to inform decisions to be made by Cabinet.