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RESOLVED – T H A T the confidential information provided by the Monitoring Officer at the meeting be noted. Reason for decision Having regard to correspondence received from the Ombudsman, noting that it was confidential at this stage.
RESOLVED – T H A T the dispensations as set out in the schedule below be granted up to the date of the next Local Government Elections: Member Requesting Paragraph(s) of Decision Dispensation the Standards Committee (Grant of Dispensations) (Wales) Regulations 2001 Under Which Dispensation is Granted and as applied for Councillor W.A. Hennessy (d) and (f) To speak, vote and remain in meetings when matters relating to Community centres are to be discussed, and speak only when financial matters relating to Celtic Way Community Centre, Rhoose, are to be discussed at Vale of Glamorgan Council and Barry Town Council meetings. Councillor E.J. Goodjohn (d) and (f) To speak, vote and remain in meetings when matters relating to Community centres are to be discussed, and speak only when financial matters relating to Buttrills Community Centre, Barry, are to be discussed at Vale of Glamorgan and Barry Town Council meetings. Reason for decisions Having regard to the applications and discussions at the meeting.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information No. as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – T H A T the minutes of the meeting held on 23rd November, 2023 be approved as a correct record.
RESOLVED – (1) T H A T the report and the feedback received in respect of observation visits undertaken by Independent Members be noted with an amendment to paragraph 2.14 of the report to include further context relating to the two issues identified in the current report having been less than those highlighted in the report of March 2022 and as mentioned in paragraph 2.10 of the report. (2) T H A T having regard to a previous recommendation of the Committee that for Town and Community Council meetings where no material considerations have been raised, observation visits be undertaken on a biennial basis and that a schedule of observation visits by Independent Members be arranged to commence from April 2025. (3) T H A T it be accepted that during the period i.e. January 2024 – April 2025 the Monitoring Officer may advise that additional meetings of Town and Community Councils be observed as considered appropriate. Reasons for decisions (1) Having regard to the contents of the report and the discussions at the meeting. (2&3) Having regard to the observations undertaken, previous decisions and the role of the Standards Committee.
RESOLVED – T H A T the contents of the report be noted having regard to the fact that an update on the correspondence received from the Public Services Ombudsman for Wales and any matters arising under Part II of the report would be considered under Part II of the agenda. Reason for decision To apprise Members of the Committee.
RESOLVED – (1) T H A T the recommendations of the Standards Committee Review Panel Report be approved as below, that - - DBS checks be applied for within two weeks of Elected Members (and relevant Scrutiny Committee Co-opted Members with voting rights) being appointed to office and/or within two weeks of any renewals being required, and that the candidate handbook be amended accordingly. - All Elected Members receive Code of Conduct refresher training midway through their elected term of office and be part of the ongoing Member Development. - It should be a requirement that each Member should undertake any mandatory training within one month of taking office. - The training should specifically cover the risk of any behaviour occurring in the future which would be in breach of the Code of Conduct, - Efforts should be made to ensure that 100% of the workforce know of the Whistleblowing Policy, possibly by including it in the induction and refresher packs. (2) T H A T the personal information contained within the Review Panel Report be redacted prior to the report being placed in the public domain. (3) T H A T the resolution above, for all staff to be made aware of the Whistleblowing Policy and for the policy to be a part of the Staff Induction and Refresh Programme, be referred to the Governance and Audit Committee. (4) T H A T the above resolutions, together with the Review Panel Report, be referred to Cabinet. Reasons for decisions (1) Following consideration of the report and the discussions at the meeting. (2) Having regard to the personal information contained within the report. (3&4) For consideration.
RESOLVED – T H A T the Standards Committee considers the Review Report under the Part II report on the agenda. Reason for decision For the Standards Committee’s consideration and approval.
RESOLVED – (1) T H A T the Agenda for the meeting of the National Standards Committee Chairs Forum be noted. (2) T H A T the verbal update provided by the Chair relating to the discussions held at the forum meeting on 29th January, 2024 be noted. Reasons for decisions (1) To apprise Committee. (2) Having regard to the contents of the report and the Chair’s verbal update in respect of the Forum meeting held on 29th February, 2024.
RESOLVED – (1) T H A T the report and the feedback received in respect of the observation visit undertaken by an Independent Member of the Standards Committee to a Town and Community Council meeting be noted. (2) T H A T it be accepted that where matters following observation visits of Town and Community Council meetings are highlighted by Independent Members as issues requiring further attention or further visits and / or requests are made by the Monitoring Officer / Head of Legal and Democratic Services for visits to be undertaken these be arranged as and when required. Reasons for decisions (1) Having regard to the observations undertaken and the role of the Standards Committee. No. (2) To maintain a watching brief having regard to the role of the Standards Committee and the Monitoring Officer.
AGREED – (1) T H A T the comments made at the meeting be referred to Cabinet for consideration. (2) T H A T Cabinet notes that the Committee welcomes the commitment to strengthen engagement and asked Cabinet to recognise the cost in terms of strengthening communities, in particular recognising the Council will have an impact. Reason for recommendations (1&2) Having regard to the contents of the report and discussions at the meeting.
AGREED – (1) T H A T the Head of Resource Management and Safeguarding be thanked for a comprehensive presentation. (2) T H A T further updates be presented to the Committee at the end of the next financial year. (3) T H A T the presentation provided at the meeting be forwarded to all Members of the Committee.
AGREED – (1) T H A T the contents of the Glamorgan Voluntary Services Annual Report 2022/23 be noted. (2) T H A T R. Connor, Glamorgan Voluntary Services be thanked for a detailed report. Minutes - KB No.
AGREED – (1) T H A T the progress detailed in the report and Appendix A in relation to the challenges in the Climate Change Challenge Plan be noted. (2) T H A T future reports be presented to the Committee to include a case study in order for the Committee to ascertain what a particular activity was achieving with regard to Project Zero. Reasons for recommendations (1&2) Having regard to discussions at the meeting. Minutes - KB
AGREED – T H A T Cabinet be informed that the Committee welcomed the intention to streamline the Community Asset Transfer process and the Third Sector welcomed the opportunity to work more closely with the Council in relation to the service transformation approach. Reason for recommendation Having considered the report and discussions at the meeting.
AGREED– T H A T the minutes of the meeting held on 16th October, 2023 be approved as a correct record.
RESOLVED – (1) T H A T the findings arising from the review of the Planning Service’s governance arrangements, Audit Wales’ recommendations and the proposed response to those recommendations comprising the adoption of a Planning Protocol and Terms of Reference, amending the Scheme of Delegation (including to make explicit reference to excluding Planning/related Officers’ own applications Minutes - AR No. from delegated powers), and providing more explicit performance measurements in future Service Plans be noted. (2) T H A T the report be referred to Environment and Regeneration Scrutiny Committee, thereafter to Governance and Audit Committee, and thereafter a separate report to Cabinet for their oversight and endorsement, prior to being reported to Full Council. It is proposed that the Terms of Reference, Planning Protocol, and any specific changes to the Scheme of Delegation be provided to Cabinet (and then Full Council). Reasons for decisions (1) To provide for scrutiny of the findings of Audit Wales’s review of the Planning Service’s governance arrangements. (2) To ensure the Council responds appropriately and implements areas of improvement as identified by Audit Wales.
RESOLVED – T H A T the applications as outlined within the report, on pages 38 through 42, as determined by the Head of Sustainable Development under delegated powers, be noted.
RESOLVED – (1) T H A T the passed building regulation applications, as listed in Section A of the report, be noted. (2) T H A T the rejected building applications, as listed in Section B of the report, be noted. (3) T H A T the serving of Notices under Building (Approved Inspectors Etc.) Regulations 2000, as listed in Section C of the report, be noted.
RESOLVED – (1) T H A T the revised Guide to Public Speaking at Public Rights of Way Sub- Committee, attached at Appendix A to the report, be endorsed and referred to Full Council for final determination. (2) T H A T the arrangements for public speaking at Public Rights of Way Sub- Committee meetings be reviewed regularly on a biennial basis. Reasons for decisions (1) To ensure that the views of the Planning Committee are taken into account prior to final approval of the Guide to Public Speaking at the Public Rights of Way Sub-Committee by Full Council. (2) To monitor the effectiveness of the arrangements. Minutes - AR No.
RESOLVED – T H A T the attendance of the following Councillors at the site visits indicated, held on 30th November 2023, be noted. Apologies were received from Councillors G. Bruce (Leckwith Quay), C.A. Cave (both sites), C.M. Cowpe (GM2 House), P. Drake (both sites), A.M. Ernest (Leckwith Quay), W. Gilligan (both sites), N.P. Hodges (GM2 House), Dr. I.J. Johnson (GM2 House), H.M. Payne (both sites), S.D. Perkes (both sites), I.A.N. Perry (both sites), E. Williams (Leckwith Quay) and M.R. Wilson (Leckwith Quay). Minutes - AR No. (a) GM2 House, Plymouth Road, Councillor N.C. Thomas (Chair), Penarth, CF64 3DQ. Councillors G. Bruce, I. Buckley, C.E.A. Champion, A.M. Ernest, C. Stallard, E. Williams and M.R. Wilson. (b) Leckwith Quay, Leckwith Road, Councillor N.C. Thomas (Chair), Leckwith, CF11 8AU. Councillors I. Buckley, C.E.A. Champion, C.M. Cowpe, N.P. Hodges, Dr. I.J. Johnson, and C. Stallard. Also Present Councillors: A. Asbrey and C.P. Franks.
RESOLVED – (1) T H A T the revised Guide to Public Speaking at Planning Committee, attached at Appendix A to the report, be endorsed and referred to Full Council for final determination. (2) T H A T the arrangements for public speaking at Planning Committee meetings be reviewed regularly on a biennial basis. Minutes - AR No. Reasons for decisions (1) To ensure that the views of the Planning Committee are taken into account prior to final approval of the Guide to Public Speaking at Planning Committee by Full Council. (2) To monitor the effectiveness of the arrangements.
RESOLVED – T H A T the applications as outlined within the report, on pages 12 through 30, under the above delegated powers, be noted.
RESOLVED – (1) T H A T the Appeals received following the refusal of the Council to grant planning permission, as detailed in Section A of the report, be noted. Minutes - AR No. (2) T H A T it be noted that no Enforcement Appeals had been received at the time of the meeting taking place. (3) T H A T it be noted that no Planning Appeal Decisions had been received at the time of the meeting taking place. (4) T H A T the Enforcement Appeal Decisions, as detailed in Section D of the report, be noted. (5) T H A T the statistics relating to appeals for the period April 2023 – March 2024, as detailed in Section E of the report, be noted.
RESOLVED – T H A T the minutes of the meeting held on 30th November 2023 be approved as a correct record.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. Minutes - AR No. 2021/01710/FUL Received on 23 September 2022 (p70) APPLICANT: Business Loan Services (UK) Ltd Pension Scheme C/o Agent, AGENT: Mr Andrew Ayles Office 14, 35 Stow Park Circle, Newport, NP20 4HF Former Eastbrook Methodist Chapel, Chapel Row, Eastbrook, Dinas Powys Demolition of chapel building and the erection of a dormer bungalow, on-site car parking and amenity provision and associated development thereto. Councillor Gilligan declared a prejudicial interest in relation to this item and therefore withdrew from the meeting for the entirety and did not take part in any related vote. In presenting the report, the Principal Planner highlighted a drafting error on page 96 of the report whereby text had not been omitted from the recommendations as intended. Therefore, the text set out on the page between the Recommendation Heading and Recommendation 1, should be amended to “approve subject to conditions”, and the following erroneous text be deleted: “Subject to the relevant person(s) first entering into a Section 106 Legal Agreement or undertaking to include the following necessary planning obligations: • to pay a financial contribution to the sum of £27,631.20 for an off site affordable housing contribution.” A recorded vote was called for the Application, based on the recommendations within the report as amended, with the results as follows: Member For Against Abstain G. Bruce √ I. Buckley √ Mrs. C.A. Cave √ C. Champion √ M. Cowpe Mrs. P. Drake √ A. Ernest √ W. Gilligan N.P. Hodges √ Dr. I.J. Johnson √ H. Payne √ S. Perkes √ I. Perry √ C. Stallard √ N. Thomas √ E. Williams √ M.R. Wilson √ TOTAL 7 6 2 Minutes - AR No. APPROVED – Subject to the conditions as amended and contained within the report. Reason for decision Having regard to the content of the report and discussions at the meeting. 2023/00087/FUL Received on 27 January 2023 (p102) APPLICANT: Loft-Co Urban Regeneration Company Limited C/O Agent, AGENT: Gwen Thomas Unit 9, Oak Tree Court, Cardiff Gate Business Park, Cardiff, CF23 8RS Crossway Methodist Church, Court Road, Barry Proposed development of 15 no. affordable flats and associated works A recorded vote was called for the Application, with the results as follows: Member For Against Abstain G. Bruce √ I. Buckley √ Mrs. C.A. Cave √ C. Champion M. Cowpe Mrs. P. Drake √ A. Ernest √ W. Gilligan √ N.P. Hodges √ Dr. I.J. Johnson √ H. Payne √ S. Perkes √ I. Perry √ C. Stallard √ N. Thomas √ E. Williams √ M.R. Wilson √ TOTAL 10 5 0 APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the content of the report and discussions at the meeting. Minutes - AR No. 2023/00895/FUL Received on 29 August 2023 (p128) APPLICANT: Mr Huw Llewellyn Great House Farm, Penllyn, Cowbridge, CF71 7RQ AGENT: Ms Bethan Evans Unit 9, Oak Tree Court, Cardiff Gate Business Park, Cardiff, CF23 8RS Great House Farm, Penllyn Proposed change of use from agricultural use to glamping visitor accommodation comprising 3 yurts, separate kitchen units and conversion of the existing barn to a shower block and farm storage. DEFERRED – to a future meeting of the Committee, given the need to re consult neighbours for a consultation period of 21 days, following the submission of an amended certificate of ownership. Minutes - AR
RESOLVED: Council AGREED to: Receive a nomination and appoint to the vacancy on the Committee, in accordance with the Party Group wishes, as set out in Table A and on the Amendment Sheet.
RESOLVED: Council AGREED to: Approve the new appointments of Local Authority Governors to the school Governing Bodies as set out in Appendix 1, each for a term of 4 years from the date of the appointment, in accordance with the recommendations of the Local Authority Governor Panel.
RESOLVED: Council AGREED to: Note the Governance and Audit Committee Annual Report 2022/2023.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.