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AGREED – T H A T the report be noted and a further update on progress being made be brought to the April 2025 meeting of the Committee. Reason for decision Having regard to the content of the report, the presentation and to provide Committee with an update on progress. October 14 Minutes and DN (KB) No.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED - T H A T both the Cabinet reference and appended report be commended. Reason for decision Having regard to the contents of both the reference and appended report on the findings and recommendations produced by the programme of engagement with Cwmpas and oversight of the development of the body of work. Minutes - AR No.
AGREED – (1) T H A T the update report be noted. (2) T H A T an invitation to attend a future meeting of the Committee be extended to all Bus Operators across the Vale of Glamorgan area collectively; Cardiff Bus, First Cymru and Adventure Travel. Reasons for decisions (1) Having regard to the contents of the update report on the past, present and future aspects of local bus services in the Vale of Glamorgan. (2) To provide the Committee with the opportunity to have further input on Bus routes and services available across the Vale of Glamorgan
AGREED – (1) T H A T a request be sent to the Public Service Board, that two representatives of Town and Community Councils be appointed to the Board, one representative for Town Councils and one representative for Community Councils. (2) T H A T Councillor S. Hodges (Barry Town Council) continues to represent Town and Community Councils on the Public Service Board until such time that Minutes - AR No. the Community Liaison Committee request, as per Recommendation 1 above, be responded to. Reason for recommendation (1) To increase the number of representative seats available to promote continued rotation of Town and Community Councils who take up a representative seat and subsequently promote better understanding of the Public Service Board and its working links with Town and Community Councils in the Vale of Glamorgan. (2) To provide Town and Community Councils with additional time to consider the Town and Community Council representative role(s) on the Public Service Board ahead of a vote at a future Community Liaison Committee meeting. Minutes - AR
AGREED - T H A T both the verbal reference and appended Cabinet report be noted. Reason for decision Having regard to the contents of both the verbal reference and appended report to provide Committee with the opportunity to consider the draft Corporate Plan and provide feedback as part of the programme of consultation prior to Cabinet considering a final draft in due course.
AGREED - T H A T Group Manager Treherne be thanked for their time and verbal update.
AGREED – (1) T H A T both the reference and appended report from the Corporate Performance and Resources Scrutiny Committee be noted. (2) T H A T an Executive Summary of the Vale of Glamorgan Public Services Board Annual Report 2023/24 be produced and disseminated amongst members of the Community Liaison Committee as well as all Town and Community Council Clerks. Reasons for decisions (1) Having regard to the contents of both the reference and appended report on the progress made in the delivery of the Wellbeing Objectives and steps set by the Vale Public Service Board in its Well-being Plan 2023-28. (2) To support Town and Community Councils’ understanding of the relevance of the report at a local level and to more easily digest the information contained within the Annual Report.
AGREED - T H A T Inspector Childs be thanked for their time and verbal update.
AGREED – T H A T the minutes of the meetings held on 18th April, 2024 and 21st May, 2024 be approved as a correct record, subject to it being noted that Councillor H.M. Payne had tendered apologies for both meetings.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that a complaint had been received stating that he displayed conduct unbefitting of a licensed driver. Addressing the Sub Committee, the driver explained that he had taken a booking by the supermarket in St Mellons and waited there for the customer. Two people arrived, an old woman and a younger woman with her. He thought he only had one customer, and that the younger woman was helping her to the car. A minute or so into the journey the passenger said ‘where is my daughter?’, so he stopped at a petrol station to turn around. The passenger suddenly asked where her daughter was again and this confused the driver, so he called his operator. The passenger became panicked and angry and so he asked his operator if he could drop her back at the original spot and leave. The driver refuted the suggestion in the witness’ statement that he had stopped to fill up his car, as well as the suggestion that he had spoken in an aggressive manner. Responding to questions from the Sub Committee, the driver confirmed that he had experience working with older people who required extra assistance. He always got out of his car to help them get in, but in this case she was already being assisted. Addressing the Sub Committee, the witness recalled that she and her mother were at the garden centre when she booked a taxi home for two people and received a text confirming this. The driver was not paying attention as they came up to the vehicle so she helped her mother into the car. She asked the driver to open the boot, at which point he shut the door and drove off, so she rang the operator and spoke to them. It took about 15 minutes for the taxi to return with her mother inside, who was quite shaken. The driver got out and came over, not to help her out but to tell her very loudly to get out of his vehicle, in what she felt was an aggressive way. Eventually another driver came along and they went home. Regarding the driver’s statement that he had spoken to the passenger, the witness explained that her mother was profoundly deaf and couldn’t have conversations with people unless they were very close and looking directly at her. The booking had been clearly made for two people and her mother had told him to return her immediately. She also disputed the driver’s suggestion that her mother had been angry and aggressive, noting that she was 96 years old and 4’9”. Members asked if there was any other conversation between the witness and the driver. She explained that she had just said ‘hello’ initially and then asked if he could open the boot. RESOLVED – that the Private Hire Driver’s Licence be suspended for two weeks. (2) Application 2 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s License given that a complaint had been received stating that the driver smoked a cigarette whilst in his licensed vehicle and proceeded to drive and act in a manner not considered fit and proper. Addressing the Sub Committee, the driver stated that he had been having a cigarette outside his vehicle while waiting for the customer to arrive. When the passenger got in, he smelt smoke and told him that he had a lung condition. The driver acknowledged his mistake and in hindsight should have moved further away from the vehicle. Addressing the Sub Committee, the witness suggested that the driver had been smoking inside the vehicle, and that he had asked if the passenger minded if he continued. He challenged the driver on this as he knew it was illegal, and the driver threw it out of the window. The witness emphasised that he had weak lungs and was coughing throughout the journey, but needed to get home and kept quiet so the driver did not terminate the trip. The driver turned up the music very loud, which the witness felt was intended to intimidate him, and exceeded the speed limit during the journey. When asked about his badges, he said he didn’t use them, which made the witness suspect that he was not driving legally. Responding to questions from Members, the driver explained that he took his badges out of his car overnight because it had been broken into before. He had his badge on him in this instance but it might not have been in the window. He understood the requirements about displaying the badge. The driver’s representative asked about an altercation with a group of people in another vehicle mentioned in the driver’s statement. The witness explained that while they were stopped at a red light, the passenger side window was wound down to get rid of the smell of smoke, and some young men nearby heard them arguing about it. He didn’t feel this was relevant or indicative of the whole journey so didn’t he include it in his own statement. The driver’s representative acknowledged that he understood why the witness was upset at smelling smoke, and the driver would move further away from the vehicle in the future. He asked that Members show leniency in this instance, suggesting that the situation had been escalated by the witness. The driver had been licensed to drive taxis for 13 years and had never had a complaint of this nature before. The witness disputed the suggestion that the driver had only been smoking outside of his vehicle, but emphasised that his attitude was the main reason for his complaint. RESOLVED – that the driver receive a written warning. (3) Application 3 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage/Private Hire Driver’s License given that the driver declared he had 9 penalty points on his driving licence. Addressing the Sub Committee, the driver apologised for the three offences, which he had incurred in 2022, 2023 and 2024 respectively. He accumulated heavy mileage each year, normally 40,000-50,000 miles, and his priority was customer safety and excellent customer service. He understood there was no excuse for exceeding the speed limit but had appealed one of these convictions as a 30mph sign was covered by trees, but this had been unsuccessful. He assured Members that he was a safe driver who went above and beyond for his passengers. He had been a licensed taxi driver for nearly seven years now and had received no complaints in that time. It was his main source of income, and he would endeavour not to put himself or the licensing authority in this situation again. Responding to questions from the Sub Committee, the driver clarified that none of the offences had occurred while he had passengers in the vehicle. Members discussed the delay between the last SP30 conviction in February and the driver notifying the authority in August, noting that he was obligated under the conditions of his licence to inform them of any offence as soon as it occurred. The driver responded that he had declared it upon renewing his licence, and apologised for failing to do so sooner. RESOLVED – that the driver receive a written warning (4) Application 4 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that the driver declared he had three SP30 motoring convictions and was pending a further two. Addressing the Sub Committee, the driver apologised for the convictions. He had worked as a taxi driver for many years and loved the job and being a part of the community. He supported his family on his single income and worked long hours to do so. He understood the responsibilities of being a taxi driver and the challenges of the job. The driver’s representative updated Members on the status of the two pending convictions. The driver had received three points for one of them, meaning he now had twelve in total, and he had been ordered to take a speed awareness course for the other offence. The Sub Committee queried whether he had received any kind of ban. The driver responded that he had paid the fines and had not had any notification of a ban, so he was still driving. He had been informed of the last set of points about three weeks ago and had a speed awareness course booked in October. The Chair suggested that it was unusual to be offered a speed awareness course when a driver already had nine points, and noted that there was no evidence of whether he had been suspended or not. It was suggested that the driver be suspended until the licensing authority received evidence that the last two offences had been settled and the DVLA had not suspended him. It was suggested that the matter be deferred to the next Sub Committee on 6th November. The driver’s representative noted that a month was a long time to wait when taxi driving was his main source of income. It was instead agreed that the driver would present the evidence to the licensing authority as soon as possible, while the authority would also check with the DVLA in the meantime. RESOLVED – that the Private Hire Driver’s Licence be suspended until the driver presents evidence to the licensing authority that the two recent convictions have been settled with no driving ban. (5) Application 5 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that the driver declared he had two SP30 motoring convictions and one SP50 motoring conviction. Addressing the Sub Committee, the driver stated that he didn’t intend to make excuses, but did feel he was a fit and proper person to safely drive a taxi. Two of his speeding offences happened in the same place on Manor Way, after the speed limit there was reduced from 40mph to 30mph. On both occasions he was travelling to the hospital to visit his mother without passengers in the vehicle and was caught going at 36mph. He admitted that this was wrong and had taken his punishment. He had taken this experience on board and was now an even more careful driver than before. He did a lot for his passengers and took public safety very seriously. He had a character reference from a funeral director whose clients he regularly drove around, and felt he was a good representative of the city of Cardiff. Members asked why it took several months to inform the licensing authority of these convictions. The driver responded that he was aware of the obligation to notify the council, but the court process had finished in April and he had sent off his licence. After it came back, he notified the authority after a week or two, which he acknowledged he should have done sooner. RESOLVED – that the driver receive a written warning. (6) Application 6 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Private Hire Driver’s License given that the driver declared he was disqualified from driving and had received a ban from the DVLA. Addressing the Sub Committee, the driver stated that he had a taxi licence since 2008 and as of the start of 2024 had not had any points on his licence. He had a drink and a meal with some friends one evening and gave one of them a lift home, not realising he was over the limit, and was pulled over. He was banned from driving for 15 months, which was reduced to 12 upon doing a course. Before this ban had expired, he drove his car in an emergency, needing to pick up stock for the shop he ran, and was pulled over by the police for driving while disqualified. For this, he was given a nine month ban, fined and required to do community service. Responding to questions from the Sub Committee, the driver acknowledged that it was never safe to drink alcohol before driving, and this had been a huge mistake. He understood the severity of his crime and the impact it had on people. Driving while disqualified had also been a terrible mistake and he had faced the consequences of this. RESOLVED – that the Private Hire Driver’s License be revoked.
RESOLVED – (1) T H A T K.R. Williams’ appointment to the post of Head of Additional Learning Needs based on a two-year secondment be endorsed. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Learning and Skills. Reasons for decisions (1) To endorse the appointment to the post based on a two year secondment. (2) To ensure that all Council functions were met within this area. October 01 Minutes and DN (KB) No. EXCLUSION OF PRESS AND PUBLIC RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – (1) T H A T interviews in relation to the post of Head of Neighbourhood Services be conducted and a final determination to appoint a suitable candidate made. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Environment and Housing, if a suitable applicant was confirmed by Elected Members of the Committee. October 01 Minutes and DN (KB) No. Reasons for decisions (1) To ensure an appointment to the post was conducted in accordance with the Council's Constitution. (2) To ensure that all Council functions were met within this area.
RESOLVED – T H A T the minutes of the meeting held on 23rd July, 2024 be approved as a correct record.
RESOLVED – (1) T H A T C. Smith be appointed to the post of Head of Neighbourhood Services. (2) T H A T residual appointment details be delegated, as appropriate, to the Chief Executive, in consultation with the Director of Environment and Housing Reasons for decisions (1) Following the interviews of the candidates by the Committee. (2) To ensure that all Council functions were met within this area. October 01 Minutes and DN (KB)
RESOLVED – T H A T the Amendment be carried: Reason for decision Following discussions at the meeting and a recorded vote.
RESOLVED – T H A T the Scrutiny Committees’ Annual Report for the Municipal Year 2023/24 be received. Reason for decision To receive the Scrutiny Committees’ Annual Report as required under the Council’s Constitution.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C111, 5th September, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution.
RESOLVED – (1) T H A T the actions set out in the Initial Consultation Report be endorsed. No. (2) T H A T the Replacement Local Development Plan (RLDP) Preferred Strategy be approved as a basis for the ongoing preparation of the Deposit RLDP. (3) T H A T the supplementary information provided in the report be endorsed as an update to Agenda Item 10 on the Vale of Glamorgan Replacement Local Development Plan (RLDP) 2021-2036 Preferred Strategy Initial Consultation Report. (4) T H A T delegated authority be granted to the Director of Place and the Head of Sustainable Development to make any further typographical or other minor amendments to the Initial Consultation Report. Reasons for decisions (1) Having regard to the contents of the reference, report and discussions at the meeting. (2) To allow officers to progress with preparation of the Deposit RLDP in accordance with the Council’s approved Delivery Agreement. (3) Having regard to the contents of the report and discussions at the meeting. (4) To make typographical or minor changes as necessary without the need to seek Cabinet or Full Council approval.
RESOLVED – T H A T the Amendment be carried. Reason for decision Following discussions at the meeting and a recorded vote.
RESOLVED – (1) T H A T the amendments to the Multi-Location Meetings Policy as set out in paragraphs 2.1 and 2.2 of the report be included in the Council’s Constitution. (2) T H A T Section 18 of the Constitution Contract Procedure Rules be replaced with a revised Section 18 (revised Appendix A) to the report as set out in paragraph 2.5 of the report. (3) T H A T amendments to Sections 14.10 Functions not to be the responsibility of an Authority’s Cabinet / Executive, 14.16 (f) Terms of Reference of the Public Protection Licensing Committee and Section 26 Officer Delegations – Director of Environment and Housing and Head of Shared Regulatory Services be, approved for inclusion in the Council’s Constitution as contained within paragraphs 2.7 to 2.11 of the report. Reasons for decisions (1) To update the Multi-Location Meetings Policy within the current Constitution as agreed by Cabinet on 18th July, 2024. (2) Having regard to the latest legislation. (3) To update the relevant sections having regard to the implementation of some regulations by the end of November 2024 within the Public Health (Wales) Act 2017. No.
RESOLVED – T H A T the dispensation as set out in the schedule below be granted up to the date of the next Local Government Elections: Member Requesting Paragraph(s) of Decision Dispensation the Standards Committee (Grant of Dispensations) (Wales) Regulations 2001 Under Which Dispensation is Granted and as applied for Councillor M. Wilson (d) and (f) To speak and vote on general matters and speak only on finance matters at meetings of Cowbridge with Llanblethian Town Council when matters relating to the Cowbridge and District Museum Trust and Charter Trust Cowbridge are to be considered. Reason for decision Having regard to the application and discussions at the meeting.
RESOLVED – (1) T H A T the aspects within the Annual Report of the Public Services Ombudsman for Wales referring to Code of Conduct matters within the remit of the Standards Committee be noted. (2) T H A T the link to the report be forwarded to all Members of the Vale of Glamorgan Council for their information and the report be brought to the attention of all Clerks of the Vale of Glamorgan at the Monitoring Officer’s next meeting with Clerks. Reason for decisions (1&2) Having considered the report and having regard to discussions at the meeting.
RESOLVED – T H A T the minutes of the meetings held on 29th July, 2024 at 9.30 a.m. and 10.00 a.m. be approved as a correct record. Having regard to the minutes at 10.00am of 29th July, 2024, the Chair advised Committee that the Councillor had not appealed the Committee’s decision and requested that a note be added at the end of the minutes to that effect.
RESOLVED – T H A T the contents of the report be noted, having regard to the fact that any update on correspondence received from the Public Services Ombudsman for Wales, and any matters arising under Part II of the report, would be considered under Part II of the agenda. Reason for decision To apprise members of the Committee.
RESOLVED – T H A T the confidential information provided by the Monitoring Officer / Head of Democratic and Legal Services at the meeting be noted. Reason for decision Having regard to correspondence received from the Ombudsman, noting that it was confidential at this stage. Minutes and DN - KB