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RESOLVED – That the report be noted.
RESOLVED – That the correspondence update be noted.
RESOLVED – That the work programme update be noted.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Scrutiny Annual Report 2024/25 be approved.
RESOLVED: i. To note the WPP Fit for the Future Business Case (Appendix 3, Appendix 4 and paragraphs 26 to 37); ii. To approve the formation of a corporate entity wholly owned by the WPP Administering Authorities (AAs) to be the WPP Investment Management Company (IM Co.) and all other actions necessary to submit an application to the Financial Conduct Authority (FCA) for the authorisation of the IM Co. including but not limited to the selection and recruitment of Senior Management Function (SMF) roles as required by the FCA and the preparation and submission of the application to the FCA. (paragraphs 38 to 41); iii. To approve the revised WPP Business Plan & budget 25/26 which includes design/enabling costs for Project Snowdon (Appendix 5 and paragraphs 42 and 43); iv. To delegate the S151 Officer in consultation with The Pension Committee Chair to progress Project Snowdon alongside WPP Administering Authorities (AAs) in line with the Government timetable within the approved budget; v. To delegate the final approval of the final formal documentation required for IM Co. to be operational, described as “Go Live Work” as outlined in paragraph 44, to the Pension Committee to give effect to The WPP Fit for the Future Business Case.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: Pursuant to this Committee’s delegated powers the following development management applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990. APPLICATION GRANTED SUBJECT TO CONDITIONS 24/02716/FUL – BUTETOWN Asset House, 63 Penarth Road Demolition of existing buildings and construction of Co-Living Accommodation Units (C3 Use Class) with some commercial floorspace (A1/A3 Use Class) and the provision of indoor and outdoor amenity space, cycle parking and associated works. (Cllr Gunter left her seat as a member of the Committee during this item in accordance with her declaration of interest) RESOLVED: 1. That planning permission be GRANTED subject to the relevant parties entering into a binding legal agreement under the provisions of SECTION 106 of the Town and Country Planning Act 1990 as described in paragraphs 9.123 to 9.125 of this report, within 6 months of the date of this Resolution, unless otherwise agreed by the Council in writing. 2. That delegated authority be given to the Head of Planning &/Or Operational Manager: Strategic Development & Placemaking, to make changes to the conditions and/or Heads of Terms of the required legal agreement, subject to consultation with the Chair of Planning, up to the point where the legal agreement is signed and planning permission issued.
RESOLVED: to agree that the draft Scrutiny Annual Report 2024/2025 be presented to full Council on 17 July 2025 for approval.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that a complaint had been received stating that he behaved inappropriately and used offensive language with a passenger. Addressing the Sub Committee, the witness recalled that she had booked an Uber because she was late for work when the trains were cancelled. She got into the taxi and found the driver to be chatty, which she didn’t mind. The driver mentioned having a sore neck and asked her to rub his head, resting it on the seat, and then he then made a reference to an explicit bumper sticker, making her feel very uncomfortable. She wanted to leave the vehicle but couldn’t because she was on the way to work. The interaction left her feeling intimidated and uncomfortable. After getting home and having had time to reflect on it, she decided to make a complaint. Responding to questions from the Sub Committee, the witness clarified that she was sat in the back left passenger seat, and that the driver rested his head on the headrest of the seat in front of her. She also clarified that she had made the complaint either the next day or the day after that. Addressing the Sub Committee, the driver disputed that he had put his head on the seat, and suggested that the passenger could have easily left the car if she had wanted to. The witness responded that she wished she had left there and then, but she had to get to work. The driver acknowledged that he had mentioned a bumper sticker, but emphasised that this was in reference to a TV program. The driver suggested that the witness had made the complaint in order to get a refund from Uber. The witness responded that she had not asked for her fare to be reimbursed at any point, and it had not been. The driver’s representative emphasised that the driver had a very high Uber rating and no history of previous complaints. RESOLVED – that the driver receive a written warning. (2) Application 2 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that a complaint had been received from South Wales Police stating he had admitted committing three speeding offences and falsely completing the Notice of Intended Prosecution (NIP) form indicating that other persons had committed the offences. The complaint also alleged that the driver was suspected of falsely completing NIPs in respect of seven speeding offences in a previous taxi owned by him and licensed by Cardiff Council. Addressing the Sub Committee on behalf of South Wales Police, the witness stated that he was made aware in January of three outstanding speeding offences involving a car owned by the driver, and suspicions around the validity of nominations made in relation to speeding offences. All three offences had taken place in December 2024, and in each case an NIP was sent to the owner of the vehicle asking him to identify the driver. Each form was returned with a different name, with addresses in Southampton and Romsey. The witness explained that none of the names provided, assuming they were real people, were insured either on the vehicle or as licensed taxi drivers. They had challenged the owner, who then named his wife as being responsible for the offences. She was also neither insured on it nor a licensed taxi driver. The driver then admitted to giving false details and to being the driver of the vehicle on each of the occasions. The witness added that they had looked at other vehicles the individual had owned, and found seven separate offences dating back to 2019, with details provided for seven different men living all across England. Due to procedural problems in the central ticketing office, he had avoided prosecution by giving false details. The driver was now on 9 penalty points and three more offences had come to light which would go to court. Members queried the further offences mentioned by the witness, and heard that the driver had committed three speeding offences of May of this year, all in his taxi. Members asked whether the police were pursuing any other action outside of the Sub Committee. The witness explained that there were some time constraints, as they had to take action within six months. There was a case for prosecution for perverting the course of justice, but it was not clear that there was value in taking it further as he was likely to lose his licence anyway due to totting up points. Addressing the Sub Committee, the driver stated that he had been driving taxis for 20 years and not had a complaint until now. His son added that while he could not deny the facts of the hearing, he hoped that Members would take into account that his father was a hardworking man who provided for his children. It was a pressured and difficult job and it was only human to make mistakes. The driver added that the three recent offences were all due to the speed limit changing from 40mph to 30mph on Western Avenue, which he hadn’t noticed. The witness clarified that the speed limit had changed there several years ago, though there had been a new camera added recently. The driver suggested that when the police spoke to him, they suggested that if he accepted the points it wouldn’t go any further, so he took the 9 points and a fine. The witness disputed that he had been misleading, and added that the police had sent him a letter explaining the results of their investigation. They could have prosecuted him for perverting the course of justice, but chose to take a different approach. The driver had lied consistently, including naming his wife when it was discovered that the other named drivers weren’t real. The driver’s son reiterated that his father was a respectful, experienced and empathetic person who went the extra mile for his customers, and asked for leniency in this case. He had lied to try and protect his livelihood but understood that this was wrong. RESOLVED – that the Hackney Carriage / Private Hire Driver’s Licence be revoked. (3) Application 3 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that he had nine penalty points on his driving licence. Addressing the Sub Committee, the driver stated that he had collected nine points on his licence after not noticing a variable speed limit, and he didn’t realise he had committed them until he was notified. Three of the points would expire in October. Responding to questions from the Sub Committee, he explained that he didn’t initially know that he had to declare the penalty points to the council, but then his brother, who was also a taxi driver, told him that he did. RESOLVED – that the driver receive an advice letter. (4) Application 4 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that he had nine penalty points on his driving licence. Addressing the Sub Committee, the driver explained that he had been driving since 2005 in Cardiff with no issues until very recently. He had made several mistakes when speed limits had changed and he hadn’t realised. One instance was on Western Avenue right after the change, and he was clocked at 36mph when the limit had just changed from 40 to 30. Another was for going at 29mph in a 20 which he thought was a 30, and the last one was on Manor Way, which he thought was a 40 but was actually a 30. Members asked why he had only declared this now. The driver responded that he didn’t know that he needed to tell the authority until renewal, but he knew now. RESOLVED – that the driver receive an advice letter. (5) Application 5 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that he had six penalty points on his driving licence for failing to give information as to the identity of the driver (MS90) and failed to disclose the pending prosecution on his renewal application form. Addressing the Sub Committee, the driver stated that he had made a mistake on his renewal form in March, because he hadn’t been notified by the court at that point of his pending prosecution. He now had six points on his licence. Members queried the circumstances of his prosecution, and heard that the driver had been caught speeding in Newport. He was given three points and sent a form confirming the identity of the driver. He filled the form in and sent it back but they never received it, so he got a further three points. He did not receive any documents from the court about it and did not attend. The driver added that he did not have an excuse, only that he had a lot going at the time as his brother had recently passed away. He believed that he may have put the wrong address on the letter and that was why they never received it. RESOLVED – that the driver receive a written warning. (6) Application 6 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s License given that he had nine penalty points on his driving licence. Addressing the Sub Committee, the driver explained that there had been three offences, one of which was on the motorway. The second one was a recently changed speed limit on Western Avenue which he wasn’t aware of until he’d been caught out, and the third was late at night, he was rushing to get home to his wife who wasn’t well, and went at 26mph in a 20 zone. Taxi driving was his livelihood and he needed to support his wife and children. Members queried the circumstances of his fine. The Legal Officer clarified that the first two would have been fixed penalties and then the third one went to court. Members asked why it had taken so long for the driver to notify the council. The driver acknowledged that he had done that too late and should not have waited until renewal. RESOLVED – that the driver receive an advice letter. (7) Application 7 The Sub Committee was asked to consider an application for a Hackney Carriage / Private Hire Driver’s License given that he had a motoring conviction contrary to the guidance. Addressing the Sub Committee, the driver explained that he had six points on his licence due to failing to identify the driver of a vehicle when requested. He had been on holiday and let a friend use his car, who was caught speeding in a 50mph zone on the motorway. He received a letter about this and explained he wasn’t driving the vehicle, and gave his friend’s details. He clarified that his friend had been insured to drive the car. After some time, he received another letter asking whether he had given permission to drive the car, but he didn’t see this letter because he lived in a shared house and someone else moved it. By the time he realised this, it was too late and he was fined more than a thousand pounds for failing to give information, as the registered keeper of the vehicle. He had decided not to appeal against the court’s decision, and had his licence revoked as he had been driving for less than a year. Since then, he had retaken the theory and practical test and got a new licence. RESOLVED – that the application for a Hackney Carriage / Private Hire Driver’s Licence be granted.
AGREED – T H A T the apologies received from Inspector Childs be noted.
AGREED – T H A T the report be deferred to the next meeting of the Committee. Reason for decision To allow the Committee further time to consider relevant nominations and to take the matter to a vote with a higher number of Town and Community Council Representatives in attendance.
AGREED – (1) T H A T the verbal update provided by Group Manager O’Keefe be noted. (2) T H A T a written update from Group Manager O’Keefe be provided to all Committee members, via the Democratic and Scrutiny Services Officer following the meeting, including advice specific to warmer weather. Reasons for decisions (1) Having regard to updated information since the last Committee meeting (April 2025). (2) So that Committee Members may share both the Fire Service update and warm weather safety advice with their respective Town and Community Councils.
AGREED – T H A T the minutes of the meeting held on 7th April 2025 be approved as a correct record.
AGREED – (1) T H A T the Vale of Glamorgan Council’s observations to the Commission’s initial consultation on the first stage of the review and comments on the same, as set out within the report, be noted. (2) T H A T both the report and Committee comments be referred to Council on th the 14 July, 2025. Reasons for decisions (1) Having regard to the contents of the report to apprise the Community Liaison Committee of the Council’s observations to the Commission’s initial consultation on the first stage of the review. (2) To update Council and to approve the response to the initial consultation phase of the review.
RESOLVED: That the public be excluded during the discussion on the following item of business on the grounds that, if members of the public were present during the discussion, because of the nature of the business to be transacted there would be disclosure to them of the exempt information as defined in Part 4 of Schedule 12A of the Local Government Act 1972 and as described below:- Paragraph 12 – Information relating to an applicant to become an employee of the Authority; Paragraph 13 – Information which was likely to reveal the identity of an individual.
RESOLVED: That candidate 78740 be invited for interview and advised of the presentation topic.
RESOLVED to note the Quarter 1 Progress Update including the Corporate Parenting Quarterly Progress Report Quarter 1 2025-2026.
RESOLVED to note the information provided.
RESOLVED to note the information provided.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the scrutiny officer notes the suggested changes, report them to the Head of Democratic Services and PSO colleagues; and these be taken forward for consideration for next year’s Report.
RESOLVED – (1) T H A T the Guidance be endorsed and placed on the Authority’s website and emailed to all Councillors (2) T H A T the Guidance be shared with Town and Community Councillors to signpost to available tools and resources (3) T H A T Councillors reflect upon the provisions identified within the report and consider any other areas which they felt would be of benefit in supporting individual health, safety and well-being. Reason for decisions (1-3) To ensure that Members and Town and Community Councillors were aware of support available in undertaking their role.
RESOLVED – (1) T H A T the templates for these processes, attached within Appendices A and B to the report, be agreed by Democratic Services as tools to allow Members to undertake these duties. (2) T H A T all Members be communicated to surrounding the importance of these processes and consider participating accordingly June 30 Minutes and DN (JLT) No. Reason for decisions (1&2) To confirm the Council’s approach to the Member’s Annual Report and Personal Development Review Process and ensure that this was communicated to all Members.
RESOLVED – T H A T the provisional Democratic Services Committee Forward Work Programme for the 2025/2026 Municipal year be agreed. Reason for decision Having regard to the contents of the report to allow for the Committee to have a clearly structured programme of work to support their ongoing work.
RESOLVED – T H A T the following matter which the Chair had decided was urgent for the reason given beneath the minute heading be considered. MINUTES (Matter which the Chair had decided was urgent by reason of the Chair wanting to sign the minutes of the proceedings at the next suitable meeting) RESOLVED – T H A T the minutes of the meeting held on 21st March, 2025 be approved as a correct record. June 30 Minutes and DN (JLT)