Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED to confirm as a true record of the minutes of the meeting held on 15 July 2025.
AGREED to note the content of the Action Log as presented subject to the following updates: - • to add Self-evaluation of the Ethics and Standards Committee as WLGA had informed that a specific questionnaire would not be published for the committee, therefore the revised self-evaluation for Scrutiny from the WLGA would be considered as an option • it was reported that a report upon the revised Annual report would be presented to the January 2026 meeting • to note that workshops had been arranged by the Welsh Government Policy to consider the Local Resolution Process and its findings would then be considered by All Wales Monitoring Officers, a report would be presented to the meeting in due course.
AGREED that guidance/explanatory notes would be created for users.” The Form had therefore been revised to include explanatory notes for councillors/users. Following consideration, it was agreed to approve the revised Application for Dispensation with Guidance Notes in place of the current Application for Dispensation.
AGREED to note the content.
AGREED to note that there were no updates since the previous meeting.
AGREED to note the content of the report as presented.
RESOLVED to approve: 1) the role description, person specification and criteria Membership of the Selection /Interview Panel as follows: • Chair of the Council (and in absence, Vice Chair); • Chair and Vice Chair of the Ethics and Standards Committee (or other independent members nominated by the Monitoring Officer as necessary) • Town and Community Council representative nominated by One Voice Wales. • Independent/Lay Panel member (Chair of the selection panel) (nominated by the Monitoring Officer) 2) To appoint Alan Davies as a lay member on to the Mid Wales CJC Standards Sub-Committee. It was AGREED to note the decision of the Council on the 23 October 2025
AGREED to note the minutes as presented.
AGREED to note the content of the Forward Work Programme as presented subject to the following:- • Political Group Leaders Annual Compliance Assessment be added The Chair requested that a covering report be presented with the Forward Work Programme to provide an oversight of reports or policies that were required to be presented quarterly/annually to the Committee. Councillor Gwyn Wigley Evans conveyed his disbelief regarding the issue raised by the Leader, Councillor Bryan Davies that members of his group were now not attending Town and Community Council meetings due to the conduct of their members towards them. It was agreed that this would be placed as an item on the next agenda to discuss options available to the Committee to assist with this issue.
Mrs Llinos James and Mr Alan Davies apologised for their inability to attend the meeting. Councillor Caryl Roberts and Elen Page had attended the meeting, but due to the requirements of the Quorum of the committee that at least half the members present (including the Chairperson) were Independent Members, both agreed to leave the meeting accordingly as four Councillors were in attendance. Concerns were raised by Councillor Gwyn Wigley Evans that there would be issues again with the quorum as the last meeting was postponed due to this issue. However, it was noted that this had never happened previously and that the independent members that had apologised for not attending the meeting had valid reasons.
The Chair thanked Carol Edwards for her work during her time on the Committee and wished her well for the future.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED to confirm as a true record of the minutes of the meeting held on 15 July 2025.
It was RESOLVED to confirm as a true record of the minutes of the meeting held on 15 July 2025.
The Chairman welcomed the Group Leaders to the meeting. The discussion commenced with Councillor Bryan Davies, Leader of the Council and Plaid stating the role of being an elected member had become increasing challenging, especially with the constant criticism on social media and in the local press. Group meetings were held formally and informally in a social context. He reported that due to several FOI requests being submitted in recent months on his role, he had remined all his members to be prudent in relation to the content to their email and on forums such as WhatsApp, as this information would be included in the response. He stated that he also held meetings individually with his members in person which gave them an opportunity to be more open regarding any of their concerns. He reported that the Monitoring Officer would send information on cases from the Ombudsman that he would share with his group and he would also remind them to complete any training online. He stated that he encouraged his group to receive the appropriate members allowance which had been proposed for a 6.4% increase as it was warranted for all their excellent work and their commitment to community work and social events in the Ward. He stated that due to the negatively of the role as a Councillor, he had concerns on the number of candidates in the May 2027 elections. Unfortunately, confidential Members workshops had been currently postponed due to content being leaked in the local press. Councillor Elizabeth Evans, Leader of the Liberal Democrats Group reported that she held meetings with her group prior to Full Council and weekly meetings to discuss issues such as content of ombudsman reports and any issues of concern. All Group Leaders were informed by the Corporate Manager- Democratic Services of Members behind with their training or any training that was required to be undertaken. He stated that the Group meetings with Monitoring Officer were useful as it was an opportunity for all three of them to have an honest discussion regarding issues of concern. She also stated that members of the public were far more aggressive in recent years and provided an example of email that a new Member of a group had received in which she had assisted with a response and had a good outcome. It was noted that members of the public were far more civilised in person rather than on email or social media. Issues had arisen regarding Council employees not knowing new Members and she had advised her members to carry lanyards as a form of identity. Councillor Rhodri Evans, Leader of the Independent Group also stated that the Group Leaders meeting with the Monitoring Officer was beneficial together with the reports from the Ombudsman. He also reported that he held meetings in person with his group members and had arranged that they would all meet to complete online training as several Members had not completed the compulsory training. He also raised concerns that due to the increase in financial pressures and mental health issues his workload had increased due to daily phone calls and emails requesting assistance in various issues from the public. This also had an impact on the wellbeing of Councillors in general. He stated that his group members got along well. The Leader of the Council also stated that he wished to note that several members of his group were now not attending Town and Community Council meetings due to the conduct of their members towards them. He had informed them to provide a written report to the Clerk to present at the meeting. He stated he that this was very disappointing as all Councillors should be respectful and adhere to the code of conduct. The Chair thanked the Leaders for attending the meeting.
Minute 16- Political Group Leaders Annual Self-Assessment to be added on the Action Log on the June 2026 meeting after AGM 2026
Y penderfyniad fel y'i cofnodwyd
AGREED to note the content of the Action Log as presented subject to the following updates: - • to add Self-evaluation of the Ethics and Standards Committee as WLGA had informed that a specific questionnaire would not be published for the committee, therefore the revised self-evaluation for Scrutiny from the WLGA would be considered as an option • it was reported that a report upon the revised Annual report would be presented to the January 2026 meeting • to note that workshops had been arranged by the Welsh Government Policy to consider the Local Resolution Process and its findings would then be considered by All Wales Monitoring Officers, a report would be presented to the meeting in due course.
It was AGREED to note the content of the Action Log as presented subject to the following updates: - • to add Self-evaluation of the Ethics and Standards Committee as WLGA had informed that a specific questionnaire would not be published for the committee, therefore the revised self-evaluation for Scrutiny from the WLGA would be considered as an option • it was reported that a report upon the revised Annual report would be presented to the January 2026 meeting • to note that workshops had been arranged by the Welsh Government Policy to consider the Local Resolution Process and its findings would then be considered by All Wales Monitoring Officers, a report would be presented to the meeting in due course.
Y penderfyniad fel y'i cofnodwyd
AGREED that guidance/explanatory notes would be created for users.” The Form had therefore been revised to include explanatory notes for councillors/users. Following consideration, it was agreed to approve the revised Application for Dispensation with Guidance Notes in place of the current Application for Dispensation.
Consideration was given to the Revised Application for Dispensation with Guidance Notes. It was reported that as Members were aware at the Ethics and Standards Committee held on the 21/05/25, it was noted that “Due to the complexity of the form which had to be in line with statutory regulations, it was AGREED that guidance/explanatory notes would be created for users.” The Form had therefore been revised to include explanatory notes for councillors/users. Following consideration, it was agreed to approve the revised Application for Dispensation with Guidance Notes in place of the current Application for Dispensation.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the content.
The Monitoring Officer referred to specific cases of interest. It was AGREED to note the content.
Y penderfyniad fel y'i cofnodwyd
AGREED to note that there were no updates since the previous meeting.
It was AGREED to note that there were no updates since the previous meeting.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the content of the report as presented.
It was AGREED to note the content of the report as presented.
Y penderfyniad fel y'i cofnodwyd
RESOLVED to approve: 1) the role description, person specification and criteria Membership of the Selection /Interview Panel as follows: • Chair of the Council (and in absence, Vice Chair); • Chair and Vice Chair of the Ethics and Standards Committee (or other independent members nominated by the Monitoring Officer as necessary) • Town and Community Council representative nominated by One Voice Wales. • Independent/Lay Panel member (Chair of the selection panel) (nominated by the Monitoring Officer) 2) To appoint Alan Davies as a lay member on to the Mid Wales CJC Standards Sub-Committee. It was AGREED to note the decision of the Council on the 23 October 2025
Consideration was given to the Recruitment of Independent Member to the Ethics and Standards Committee report. It was reported that the Lay member Carol Edwards had resigned on 12/9/25. On 15 October 2025, the Ethics and Standards Committee agenda proposed that Members of the Ethics and Standards Committee considered the recruitment of a new independent member to the Ethics and Standards Committee to maintain the Committee's composition, as set out in the Constitution, and as required by legislation, to consider the criteria and associated documents and to nominate one of the remaining lay members for role on the Mid Wales CJC Standards Sub-Committee (in place of Carol Edwards) (excluding Chair and Vice-Chair). Unfortunately, the Ethics and Standards Committee of 15th October 2025 was not quorate and as such were unable to vote on this matter. Subsequently, a report was presented to Council on the 23rd October 2025 where it was RESOLVED to approve: 1) the role description, person specification and criteria Membership of the Selection /Interview Panel as follows: • Chair of the Council (and in absence, Vice Chair); • Chair and Vice Chair of the Ethics and Standards Committee (or other independent members nominated by the Monitoring Officer as necessary) • Town and Community Council representative nominated by One Voice Wales. • Independent/Lay Panel member (Chair of the selection panel) (nominated by the Monitoring Officer) 2) To appoint Alan Davies as a lay member on to the Mid Wales CJC Standards Sub-Committee. It was AGREED to note the decision of the Council on the 23 October 2025
Y penderfyniad fel y'i cofnodwyd
AGREED to note the minutes as presented.
It was AGREED to note the minutes as presented.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the content of the Forward Work Programme as presented subject to the following:- • Political Group Leaders Annual Compliance Assessment be added The Chair requested that a covering report be presented with the Forward Work Programme to provide an oversight of reports or policies that were required to be presented quarterly/annually to the Committee. Councillor Gwyn Wigley Evans conveyed his disbelief regarding the issue raised by the Leader, Councillor Bryan Davies that members of his group were now not attending Town and Community Council meetings due to the conduct of their members towards them. It was agreed that this would be placed as an item on the next agenda to discuss options available to the Committee to assist with this issue.
It was AGREED to note the content of the Forward Work Programme as presented subject to the following:- • Political Group Leaders Annual Compliance Assessment be added The Chair requested that a covering report be presented with the Forward Work Programme to provide an oversight of reports or policies that were required to be presented quarterly/annually to the Committee. Councillor Gwyn Wigley Evans conveyed his disbelief regarding the issue raised by the Leader, Councillor Bryan Davies that members of his group were now not attending Town and Community Council meetings due to the conduct of their members towards them. It was agreed that this would be placed as an item on the next agenda to discuss options available to the Committee to assist with this issue.
None.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.