Planning applications, the local development plan and what can be built where.
What councils do
Councils decide planning applications for new buildings, extensions and changes of use, and write the local development plan that says where new homes and jobs can go. National parks decide applications inside their boundaries.
Who decides
Planning officers decide most applications. Larger or disputed ones go to the planning committee of councillors, which meets in public.
Having a say
Anyone can comment on an application while it's open, usually for 21 days. Stick to planning matters such as traffic, design, noise and overlooking.
In numbers
Welsh councils plan to spend £40 per person on this in 2026-27.
It ranges from £13 in Pembrokeshire to £152 in Neath Port Talbot.
Planning applications decided within eight weeks: 41% across Wales.
RESOLVED – T H A T the proposed clarification of the reasons given for the
decision made regarding planning application 2022/00907/FUL be agreed.
Reason for decision
To provide a written record of the reasons given by Members for approving the
application, to ensure full clarity and transparency on the decision-making process
regarding the application, prior to Members’ consideration and approval for accuracy
of the 12th December, 2024 meeting minutes at the next ordinary meeting of the
Committee.
January 16 Minutes and DN Reconvened (AR)
RESOLVED – T H A T having regard to the consultation responses and the
discussion at Statutory Licensing Committee, that the proposed Statement of
Licensing Principles for 2025-2028 detailed in the report and Appendix A be
approved and referred to Full Council for final approval.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C150 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2023-24 (REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
The Cabinet Member said that there were interesting points raised at the meeting,
some of which had not arisen previously, e.g. there was insufficient school transport
for one Welsh Medium Primary school which was subsequently been raised with
Officers within the School transport Team.
Committee also discussed the difficulty in attracting and retaining Welsh speaking
teachers as there was a shortage of teachers able to teach through the medium of
Welsh across Wales, commenting that the Council should look to maximise the
opportunities to recruit and retain teaching staff and others with Welsh language
skills. The Cabinet Member said that the Vale of Glamorgan Council had applied for
and gained funding to train teachers whilst in school to work towards addressing the
issue.
The Committee referred a comment to Cabinet to consider a proposal that the Vale
of Glamorgan considers a bid to host the 2029 Urdd Eisteddfod in Barry which the
Cabinet Member was happy to support and had written to Officers accordingly. The
Leader said that the National Eisteddfod had not been held in the Vale of Glamorgan
since 2012 and had been hugely successful at that time and looked forward to
finding out if that bid would be possible.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C151 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24
(REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
Committee discussed School Governors undertaking safeguarding training as not all
of them had completed the relevant Safeguarding modules which needed to be
addressed.
There was also discussion concerning how much staff time was spent implementing
safeguarding in schools with decisions taken as to how each case should be treated
or referred, including Home Office PREVENT training. The Cabinet Member said
that all staff were trained regularly on such matters to be aware of the different
issues and challenges faced by children and young people.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C152 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) –
The reference from Governance and Audit Committee held on 23rd September, 2024
was presented.
There was discussion concerning whether all Councillors were Disclosure and
Barring Service (DBS) checked and it was confirmed that all Councillors were
checked and any Councillor who had a responsibility or was on a Committee
concerning children and young people or vulnerable people had an Enhanced DBS
check. It was also asked if there was provision for DBS checks to be carried out on
a rolling basis.
Committee also discussed abuse in the home and whether some of the figures
quoted were specific to the Vale of Glamorgan or wider and whether figures were
comparable to other Local Authorities, which Officers were going to respond to.
Councillor Williams added that there was recognition at both Committees that it was
a Corporate safeguarding report and that both Members and staff had a duty to
report any issues regarding safeguarding, which the Leader agreed was vitally
important.
RESOLVED – T H A T the comments of the Governance and Audit Committee held
on 23rd September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C153 FINANCIAL STRATEGY 2025/26 TO 2029/30 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
There had been discussion concerning the forecast funding gap of £9.392m for
2025/26 and that the figure was likely to grow due to emerging pressures. The
Leader said that further reports considering the matter would be coming to Cabinet in
the next month.
The Section 151 Officer commented that the Vale of Glamorgan was a relatively low-
funded Authority and had set a relatively low level of Council Tax compared to other
Local Authorities which was a challenge with increasing costs, e.g. private sector
rents.
Committee discussed wide-ranging potential areas of action and recommended that
Cabinet consider investment in spend to save projects and potential for a strategic
procurement function. The Leader said that with regards spend to save, that was an
area relative to the Reshaping agenda and the comment would be referred into that
process. Regarding the strategic procurement function, the Leader said that the
Council was currently in an arrangement with other Local Authorities for a shared
procurement service and would pass that comment to Ardal.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C154 CLOSURE OF ACCOUNTS 2023/24 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
Committee considered the year end revenue position and noted there being a
surplus of £2.08m at year end which was proposed to be transferred to reserves as
follows:
- Establish a new and temporary £2m reserve to offset Education Deficits in
2024/25 on a provisional basis whilst the Council worked with schools on
establishing a coordinated approach to tackling school deficits;
- The balance of £80k had been transferred to the General Fund.
The level of Useable Reserves had reduced in year although by less than had been
projected but some of those commitments had been slipped into 2024/25 in
accordance with Capital Expenditure slippage.
Committee asked Cabinet to consider the possibility of there being a dedicated
procurement officer for schools which would fit in with the financial support already
offered to schools, although procurement was now a matter being dealt with under a
joint agreement with Ardal. Officers would be asked to investigate the suggestion.
The financial position within schools was discussed and there was discussion and a
recommendation for further consideration to be given for Governing bodies to be
provided with further support and guidance regarding school budget deficits. The
Leader said that the school-based Finance Team did work with schools and would
be happy to assist Governing bodies, as well as other schools being able to offer
peer support.
Committee also asked for future closure of accounts reports to detail planned and
unplanned use of reserves more clearly, which the Head of Finance would look to
address in future reports.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted, with detail passed to relevant Officers for consideration.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C155 CORPORATE PARENTING PANEL –
The minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 were
presented.
The Cabinet Member, who was the Chair of the Panel, said that the Corporate
Parenting Charter had been considered at the meeting. It had been agreed that a
future workshop be organised in November for the Panel to look in detail at how to
meet all the relevant requirements.
The Panel also considered the latest Children Looked After figures for the Vale of
Glamorgan.
Councillor Williams noted that the minutes had not yet been formally agreed by the
Panel who would consider them at the November meeting and any amendments
would be brought back to Cabinet or would be considered as agreed if no comments
were received.
RESOLVED – T H A T the minutes of the Corporate Parenting Panel meeting held
on 8th July, 2024 be noted, subject to consideration at the next Corporate Parenting
Panel in November 2024.
Reason for decision
In noting the minutes.
C156 CARDIFF BAY ADVISORY COMMITTEE –
The minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024
were presented.
The Cabinet Member, who was reappointed as the Chair of the Committee, said that
the Committee had discussed the Timetable of Meetings, navigational safety, a
general progress from the Harbour Authority and an update from Natural Resource
Wales on dissolved oxygen levels. There had been one minor pollution incident
which had been quickly resolved.
RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee meeting
held on 10th July, 2024 be noted.
Reason for decision
In noting the minutes.
C157 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY
PANEL (REF) –
The minutes of the Appointment of Local Authority Governors Advisory Panel
meeting held on 9th October, 2024 were presented.
The Cabinet Member was pleased to see how many people had been prepared to
put time and effort into supporting local schools as Governors. There were currently
only two vacancies yet to be appointed. The Leader acknowledged the commitment
that Governors made in needing to understand matters such as safeguarding,
finance, school performance and thanked all those who had volunteered to take on
those roles.
RESOLVED –
(1) T H A T the minutes of the Appointment of Local Authority Governors
Advisory Panel meeting held on 9th October, 2024 be noted.
(2) T H A T the following appointments be made to the schools as set out below:
School No. of Vacancies Appointment
All Saints CiW 1 None – remains vacant*
Cadoxton Primary 1 D. Stolzenberg
Cogan Primary 1 C. Shillabeer
Colcot Primary 1 J.D. Rogers
Cowbridge Comp 2 S. Blackman and D. Farrell
Dinas Powys Primary 1 N. Meredith
Evenlode Primary 2 A. Thomas and K. Nolan
Gladstone Primary School 1 Councillor P. Drake
High Street Primary 1 L. Banks
Holton Primary 2 J. Scott and S. Pengelly**
Jenner Park Primary 1 E. Ryles
Llangan Primary 1 E. Thomas
Llandough Primary 1 Councillor G.D.D. Carroll
Llanfair Primary 2 S. Bonnar and N. Phillips
Oakfield Primary 2 L. Banks and C. Hunt**
Pencoedtre High School 1 D. Carter
Peterston S Ely Primary 1 S. Evans
Rhws Primary 1 J. Nixon
Romilly Primary 2 M. Kennedy and C.
Withycombe
South Point Primary 1 B. Millhausen
St Cyres Comprehensive 4 H. Evans; Councillor C.P.
Franks; S. Pengelly and S.
Dowling
St Illtyd Primary 1 M. Evans
St Nicholas CiW 1 C. Hunt
St Richard Gwyn 2 D. Carter
One appointment made, one
vacancy remains*
Sully Primary 1 E. Parker
Whitmore High School 2 Councillor N. Marshallsea and
Councillor E. Goodjohn
Y Bont-faen 1 M. Evans
Ysgol Bro Morganwg 5 D. Griffith; G. Evans; H.
Llewellyn-Morgan; R. A. Evans
and S. Evans
Ysgol Pen Y Garth 1 R. Griffiths
Ysgol Sant Baruc 2 S. Evans and O. Williams
Reasons for decisions
(1) In noting the minutes.
(2) To endorse the appointments to be made to the schools.
C158 DRAFT CAPITAL INVESTMENT STRATEGY 2025/26 AND INITIAL
CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (EL/PR) (SCRUTINY
– CORPORATE PERFORMANCE AND RESOURCES) –
The Leader presented the report to gain approval for the Initial Capital Programme
Proposals for 2025/26 to 2029/30 so that they may be submitted to Scrutiny
Committees for consultation and to set out the Draft Capital Investment Strategy for
Cabinet Members to consider.
The Leader said it was important to be aware and have a clear idea of the costs of
new schemes considering significant pressures in relation to price inflation of
materials and labour, but that money had been put aside from reserves for some
matters within the programme as well as consideration given to other potential
funding such as borrowing, grants or s106 contributions.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T Draft Capital Strategy 2025/26 as set out in Appendix 1 be approved.
(2) T H A T the Initial Capital Programme for 2025/26 to 2029/30 be endorsed.
Reasons for decisions
(1) To approve the Draft Capital Strategy for 2025/26.
(2) To consult Members on the Capital Programme for 2025/26 to 2029/30.
C159 REVISED HIGHWAY MAINTENANCE THREE YEAR RESURFACING
PLAN 2024 - 2027 (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report to advise Cabinet of the changes used to
identify priority locations for resurfacing works and to agree the plan for 2024 – 2027.
Councillor Wilson said it was important to remember that the highway included use
by cyclists and pedestrians as well as vehicles, including both roads and pavements.
He referred to Appendix B to the report concerning the new Highway Maintenance
Scoring Matrix which also included Active Travel routes as well as school / public
Transport routes.
There was £2.9M in the capital programme for 2024/25, for resurfacing and
treatment works such as surface dressing, micro asphalt treatment and footway
improvement works, as detailed in Appendices A-1 to A-4 to the report.
The Leader said it was important to look at the various criteria, how traffic affected
highways in different ways in different areas and looked forward to the discussion at
Environment and Regeneration Scrutiny Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the revised Highway Maintenance Three Year
Resurfacing Plan 2024 – 2027, as attached at Appendix A – 1, 2, 3 and 4 be noted,
and the locations for resurfacing works be agreed in principle.
(2) T H A T the changes to the carriageway prioritisation scoring matrix to
incorporate active travel and cycle routes within the methodology be noted.
(3) T H A T delegated authority be granted to the Director of Environment and
Housing Services to amend the Plan, in consultation with the Cabinet Member for
Neighbourhood and Building Services, if urgent highway resurfacing priorities were
identified.
(4) T H A T the matter be referred to Environment and Regeneration Scrutiny
Committee for consideration.
(5) T H A T subject to no comments that would affect the Plan as proposed being
received from the Scrutiny Committee, the Highway Maintenance Three Year
Resurfacing Plan 2024 - 2027 be agreed.
(6) T H A T where a location was listed on the Plan, the Council’s technical
officers within the Highway Maintenance team would prioritise the full extents,
however only partial areas may be completed, simply to ensure the best allocation of
budget and that any material of sound condition was not removed and replaced with
new.
Reasons for decisions
(1) To agree, the Highway Maintenance Three Year Resurfacing Plan 2024 –
2027, subject to its consideration by the Environment and Regeneration Scrutiny
Committee.
(2) To ensure that areas impacting on Active Travel and routes used by cyclists,
were properly considered.
(3) To deal efficiently with changes to the Plan should other highway routes
deteriorate more rapidly than expected or constraints dictate that a change in priority
was required to ensure the most cost-effective use of the budget allocation.
(4) To ensure that the relevant Scrutiny Committee could consider the details of
the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, prior to it
being formally agreed.
(5) To enable the final Plan to be approved following its consideration by the
relevant Scrutiny Committee should no comments that affect the Plan as proposed,
be received.
(6) To ensure that the Highway Resurfacing budget (2024/25), was utilised as
efficiently as possible.
C160 CONTRACT FOR THE PROVISION OF SUPPORTED
ACCOMMODATION FOR CHILDREN AND YOUNG PEOPLE IN THE VALE OF
GLAMORGAN (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report seeking authority to undertake a tender
process relating to the provision of the above services and sought delegated
authority to award the contract to the successful provider(s).
Councillor Williams gave thanks to all the staff involved in putting together the report
and for the work completed to be able to bring the matter forward for Cabinet to
consider as significant need had been identified in the Vale of Glamorgan and a lot
of work had been completed to put the matter forward for consideration. This was
echoed by fellow Cabinet Members.
The needs of the individuals within each of the three lots were quite different, hence
the need for the three different tenders.
The Leader said it was important work to avoid people in such circumstances feeling
alone at such a young age and important to be able to help them.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake competitive tender
processes for the provision of shared temporary accommodation services for
vulnerable unaccompanied asylum-seeking children and young people, temporary
supported living accommodation for vulnerable children and young people, and
emergency supported lodgings for vulnerable young people in the Vale of
Glamorgan.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for those
services for an initial period of 5 (five) years with an option to extend for up to a
further 2 (two) years, following the completion of a tender process.
(3) T H A T the Monitoring Officer / Head of Legal Services and the Head of
Finance / Section 151 Officer in the Vale of Glamorgan Council be authorised to
execute a contract with the successful Provider(s).
Reasons for decisions
(1) To ensure that the Council provided shared temporary accommodation for
vulnerable unaccompanied asylum-seeking children and young people within the
Vale of Glamorgan in a cost-effective way that met the requirements of Welsh
Government UASC Guidance and the required standards of the Care Inspectorate
Wales (CIW).
(2) To ensure that the Council provided temporary supported living
accommodation and emergency supported lodging placements for vulnerable
children and young people within the Vale of Glamorgan in a cost-effective way that
met the requirements of Welsh Government Supported Living Guidance and the
required standards of the Care Inspectorate Wales (CIW).
(3) To ensure that the Council met the requirements of its Contract Procedure
Rules and Financial Procedure Rules.
C161 SHARED REGULATORY SERVICES (SRS) - AMENDMENT TO THE
JOINT WORKING AGREEMENT (JWA) (CEERS) (SCRUTINY – HOMES AND
SAFE COMMUNITIES) –
The Cabinet Member presented the report which recommended and sought approval
for a change to the Joint Working Agreement between the partner Councils for the
provision of Regulatory Services. The change would see the addition of the Public
Health (Wales) Act 2017 to the list of functions delegated to the Shared Regulatory
Services (SRS) Joint Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposed change to the Joint Working Agreement under a Deed
of Variation between the partner Councils for the provision of Regulatory Services be
endorsed and recommended the same to Full Council for consideration and
approval.
(2) T H A T the Monitoring Officer/Head of Legal and Democratic Services be
authorised to execute the required Deed of Variation reflecting the change when
approved by Full Council.
Reasons for decisions
(1) To ensure that appropriate approvals were sought in relation to the proposed
change to the Joint Working Agreement through the addition of the Public Health
Wales Act 2017 to the list of functions delegated to the Joint Committee and
contained in Part 1 to Schedule 1 of the Shared Regulatory Services Joint Working
Agreement to be agreed by all three partner Councils.
(2) To enable the proper execution of the Deed of Variation to reflect the change
within the Joint Working Agreement on approval by Full Council.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following applications be determined as indicated and any other necessary action be
taken.
2019/01337/FUL Received on 5 December 2019
(P. 37)
APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe
Lane, Flax Bourton, Bristol, BS48 3QD
AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close,
Ocean Way, Cardiff, CF24 5PB
Garwa Quarry, St. Mary Hill, Ruthin
Variation of Condition 3 – Time Limit 31/12/2019 - Extraction of carboniferous
limestone, Garwa Farm (Ref 382(Z)1341), 09/06/1070, as amended by Deepening of
quarry from 135ft. to 90ft. AOD (Ref 1048), as amended by revised working scheme
and end date Condition 3 (Ref. 97/00796/FUL).
No.
APPROVED – Subject to the conditions as contained within the report and subject to
an additional condition to HGV timing.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2019/01340/FUL Received on 5 December 2019
(P. 37)
APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe
Lane, Flax Bourton, Bristol, BS48 3QD
AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close,
Ocean Way, Cardiff, CF24 5PB
Ruthin Quarry, St. Mary Hill, Ruthin, Pencoed
Review of Old Mining Permissions – Resumption of operations and extension of time
limit.
APPROVED – Subject to the conditions as contained within the report and subject to
an additional condition to HGV timing.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2024/00329/FUL Received on 22 April 2024
(P. 111)
APPLICANT: Welsh Education Partnership (WEPCo) and Cardiff and C/O Agent
AGENT: Mr Tobias Robinson Helmont House, Churchill Way, Cardiff, CF10 2HE
Land to the South of Blackton Lane and West of Port Road, Rhoose
Development at land to the south of Blackton Lane and west of Port Road for a new
Advanced Technology Centre for Cardiff and Vale College including landscaping,
related infrastructure and engineering works.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
No.
2024/00636/FUL Received on 31 July 2024
(P. 150)
APPLICANT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan,
CF64 5SS
AGENT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan,
CF64 5SS
34 Smithies Avenue, Sully
New dwelling under construction within curtilage of 34 Smithies Avenue
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T the actions set out in the Initial Consultation Report be endorsed.
No.
(2) T H A T the Replacement Local Development Plan (RLDP) Preferred Strategy
be approved as a basis for the ongoing preparation of the Deposit RLDP.
(3) T H A T the supplementary information provided in the report be endorsed as
an update to Agenda Item 10 on the Vale of Glamorgan Replacement Local
Development Plan (RLDP) 2021-2036 Preferred Strategy Initial Consultation Report.
(4) T H A T delegated authority be granted to the Director of Place and the Head
of Sustainable Development to make any further typographical or other minor
amendments to the Initial Consultation Report.
Reasons for decisions
(1) Having regard to the contents of the reference, report and discussions at the
meeting.
(2) To allow officers to progress with preparation of the Deposit RLDP in
accordance with the Council’s approved Delivery Agreement.
(3) Having regard to the contents of the report and discussions at the meeting.
(4) To make typographical or minor changes as necessary without the need to
seek Cabinet or Full Council approval.
RESOLVED –
(1) T H A T the Head of Legal and Democratic Services be authorised to issue
an Enforcement Notice under Section 172 of the Town and Country Planning Act
1990 (as amended) to require:
(i) Demolish the marquee.
(ii) Remove from the land all items and materials resulting from the
undertaking step (i).
(2) T H A T in the event of non-compliance with the Notice, authorisation is
also sought to take such legal proceedings as may be required.
Minutes - MS
No.
Reasons for decisions
(1) It appeared to the Council that the above breach of planning control
constituting operational development consisting of the construction of a raised
decking structure and bar structure, had occurred within the last 4 years.
(2) The white glossy appearance of the marquee coupled with its significantly
visible location within the Dyffryn Basin and Ridge Slopes Special Landscape
Area was considered detrimental to the surrounding rural character of the area
and wider landscape. The white design of the marquee resulted in a stark
contrast which did not fit well into the landscape, and negatively affected outward
and inward views to the SLA. The development was therefore considered to
conflict with policies MG17 (Special Landscape Areas), MD1 (Location of New
Development, criterion 1) and SP10 (Built and Natural Environment) of The Vale
of Glamorgan Adopted Local Development Plan 2011-2026 and TAN12- Design
and the advice within the Tourism and Leisure Development SPG.
(3) There had been no further indication that the building would be removed at
the time of writing the report.
(4) It was considered that the decision complied with the Council’s well-being
objectives and the sustainable development principle in accordance with the
requirements of the Well Being of Future Generations (Wales) Act 2015.
(ii) Land and Buildings at 12 Chapel Close, Dinas Powys –
The report sought authorisation to serve an Enforcement Notice in relation to a
raised platform which had been constructed to the rear of 12 Chapel Close, Dinas
Powys, without planning permission. It was considered that construction of a
raised platform within the rear garden enabled unrestricted views into the windows
and gardens of neighbouring properties, resulting in an unacceptable loss of
privacy and thereby resulting in a loss of residential amenity.
It was therefore also considered expedient to serve an Enforcement Notice as the
development failed to safeguard residential amenity. Authorisation was also
sought to pursue legal proceedings in the event that the Enforcement Notice was
not complied with.
RESOLVED –
(1) T H A T the Head of Legal and Democratic Services be authorised to issue
an Enforcement Notice under Section 172 of the Town and Country Planning Act
1990 (as amended) to require:
(i) Permanently reduce the height of the raised platform comprising the
top tier of the rear garden to no higher than 300mm above the original
level of the ground directly below.
Minutes - MS
No.
(2) T H A T in the event of non-compliance with the Notice, authorisation is
also sought to take such legal proceedings as may be required.
Reasons for decisions
(1) It appeared to the Council that the above breach of planning control
constituting of operational development comprising the construction of the raised
platform to the rear of the property had occurred within the last 4 years.
(2) The raised platform comprising the top tier of the rear garden was
considered to result in an unacceptable degree of overlooking towards the rear of
neighbouring properties and loss of privacy and was therefore considered to have
an unacceptable impact on residential amenity, contrary to paragraphs 9.2.1 and
9.2.2 of the Council’s Residential and Householder Development SPG as well as
Policy MD2 of the Adopted Local Development Plan.
(3) In view of the issues identified in the paragraphs above, it was considered
expedient to pursue action to require the platform to be reduced from 600mm, to
no higher than 300mm above the original ground level directly below.
(4) It was considered that the decision would comply with the Council’s well-
being objectives and the sustainable development principle in accordance with the
requirements of the Well-being of Future Generations (Wales) Act 2015.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following application be determined as indicated and any other necessary
action be taken.
Minutes - MT
2024/00306/FUL Received on 3 April 2024
APPLICANT: Welsh Education Partnership (WEPCo) and Cardiff an C/O Agent
AGENT: Mr Tobias Robinson Helmont House, Churchill Way, Cardiff, CF10 2HE
Land to the South of Hood Road, Barry
Proposed redevelopment of vacant brownfield site at Barry Waterfront for a new
educational campus for Cardiff and Vale College including landscaping, related
infrastructure and engineering works
A recorded vote was called for the Application, based on the recommendations
within the report, with the results as follows:
Member For Against Abstain
J. Aviet √
G. Bruce √
I. Buckley √
C.A. Cave √
C. Champion √
P. Drake √
A. Ernest √
W. Gilligan √
N.P. Hodges √
Dr. I.J. Johnson √
H. Payne √
I. Perry √
C. Stallard √
N. Thomas √
E. Williams √
TOTAL 14 0 1
APPROVED - Subject to the conditions as contained within the report and
amended within the Matters Arising note.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - MT
RESOLVED –
(1) T H A T the Head of Legal and Democratic Services be authorised to issue
an Enforcement Notice under Section 172 of the Town and Country Planning Act
1990 (as amended) to require:
(i) Demolish and remove the raised terrace and bar structures located
in front of the principal elevation of the property.
Minutes - AR
No.
(ii) Remove from the land all items and materials resulting from the
undertaking step (i).
(2) T H A T in the event of non-compliance with the Notice, authorisation is
also sought to take such legal proceedings as may be required.
Reason for Recommendation
(1) It appears to the Council that the above breach of planning control
constituting operational development consisting of the construction of a raised
decking structure and bar structure, has occurred within the last 4 years.
(2) The development has been undertaken within the curtilage of a residential
property within the settlement boundary where development is expected to be of a
high standard of design that positively contributes to the context and character of
the surrounding natural and built environment and is of a scale, form, layout, and
character that is sympathetic to and respects its immediate setting and wider
surroundings.
The unauthorised structures are considered to be unacceptable as they detract
from the character of the existing property and its setting and have an adverse
impact on the wider street scene. Furthermore, the raised terrace results in an
adverse impact upon neighbouring amenity through harmful levels of overlooking
and the perception of overlooking from those making use of the raised terrace.
The development is therefore considered to conflict with policies SP1 (Delivering
the Strategy) SP10 (Built and Natural Environment), MD2 (Design of New
Development) and MD5 (Development within Settlement Boundaries), of the Vale
of Glamorgan Adopted Local Development Plan 2011-2026, the Council’s
Supplementary Planning Guidance on Residential & Householder Development,
PPW Edition 12 (2024) and Technical Advice Note 12 (Design).
(3) It is considered that the decision complies with the Council’s well-being
objectives and the sustainable development principle in accordance with the
requirements of the Well Being of Future Generations (Wales) Act 2015.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following applications be determined as indicated and any other necessary
action be taken.
2023/01102/RG3 Received on 15 November 2023
(p74)
APPLICANT: Vale of Glamorgan Council Civic Offices , Holton Road , Barry,
CF63 4RU
AGENT: Mr Jon Hurley Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Land at Former Eagleswell School, Eagleswell Road, Llantwit Major
Minutes - AR
No.
Temporary housing accommodation and associated works
Deemed planning consent be GRANTED subject to the conditions as contained
within the report as well as an amendment to condition 8 and an additional
condition 14:
Amendment to condition 8
Any part of the rear windows in plots 9-27 that are below 1.7m in height about the
level of the floor in the room that is serves shall be obscurely glazed and fixed in
accordance with details that shall first be submitted to and approved in writing by
the Local Planning Authority. The scheme shall be implemented in accordance
with the approved details prior to the first beneficial occupation of the
development. The windows shall thereafter be retained at all times in accordance
with the approved details.
Addition of new condition
14. Within 12 months of the date of this planning permission, a plan/strategy to
manage the removal of the temporary residential units from the site shall be
submitted to and approved in writing by the Local Planning Authority. The Strategy
will detail the plans to relocate the modular units to alternative sites within the 5-
year period from the grant of planning permission and should include the
commencement of this work at least 18 months prior to the expiry of the planning
permission with the 7 plots 21-27 being identified as those to be removed from the
site first. The plan will detail the proposed method and numbers of units to be
relocated to newly identified sites in batches appropriate to the size of the
receiving site. The temporary residential units shall thereafter be removed from the
site in accordance with the approved details.
Condition 14 Reason:
To ensure that local amenities are safeguarded and to ensure the development
accords with Policies SP1 (Delivering the Strategy), MD1 (Location of New
Development) and MD2 (Design of New Development).
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00888/FUL Received on 16 April 2024
(p117)
APPLICANT: Mr & Mrs Stuart & Lizzie Reid 4 Cliff Parade, Penarth, CF64 5BP
AGENT: Mr Tim Fry 88 Glebe Street, Penarth, CF64 1EF
4, Cliff Parade, Penarth
Demolition of existing house and construction of replacement dwelling
Minutes - AR
No.
APPROVED - Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00948/FUL Received on 3 June 2024
(p159)
APPLICANT: Marc Lewis 10 Bronheulwen, Porth, Mid Glamorgan , CF39 0BJ
AGENT: Mr Matthew Biggs Suite 212, Morgan Arcade, Cardiff, CF10 1AF
Land off Sandy Lane, Ystradowen
Full planning application for residential development together with engineering,
drainage, landscaping, highways, and other associated works
RESOLVED – T H A T, subject to the below conditions and subject to the
interested person(s) first entering into a Section 106 legal agreement to include
the following necessary planning obligations:
• To secure the provision of the identified 19 affordable housing units on the
site.
• To pay a financial contribution to the sum of £105,800 to contribute towards
the provision of sustainable transport facilities in the vicinity of the site.
• To pay a financial contribution to the sum of £145,992 towards education
requirements arising from the development.
• To pay a financial contribution to the sum of £40,320 to provide / improve
areas of public open space.
• To pay a financial contribution to the sum of £57,960 towards the provision
of new, or enhancement of existing, community facilities in the area, and
• To provide Public Art to the value of 1% of the build costs
In addition to a clause requiring the payment of a fee to monitor and implement
the legal agreement (£7,081.44 in this case).
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR
No.
2021/01516/FUL Received on 15 September 2022
(p229)
APPLICANT: Mr N Rubenstein c/o DHPC, Lytchett Minster , BH16 6FE
AGENT: Mr Darryl Howells Darryl Howells Planning Consultancy, Unit 6, The
Axium Centre, Dorchester Road , Lytchett Minster, BH16 6FE
Woodside Hamlet, Ham Manor, Llantwit Major
Siting of five proposed tourist pods and wooden platform accesses
REFUSED – Subject to the Reasons for Refusal as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR
RESOLVED – T H A T the applications as outlined within the report, on pages 24
through 25, as determined by the Head of Sustainable Development under
delegated powers, be noted.
(ii) To Confirm Tree Preservation Order No. 3 2024 for Tree at London House,
89 Eastgate, Cowbridge –
The matter was reported to Planning Committee under the Council’s approved
scheme of delegation because objections had been received, following the serving
of a Tree Preservation Order (TPO).
The application site related to London House, 89, Eastgate a mid-terraced
property located within the Cowbridge Conservation Area and Settlement
Boundary.
A Section 211 Notice was submitted which sought the removal of a sycamore tree
located to the rear of the property, due to concerns stated that it is was likely that
the union of tree would fail (under ref. 2024/00201/TCA).
Due to the notable amenity value of the group that the Sycamore tree was located
within, its condition, life expectancy and the tree’s visibility from Melbourne Close
and the High Street and the contribution it made to this part of the Conservation
Area, a Tree Preservation Order (No. 3 of 2024) was served on 20th March 2024.
Minutes - AR
No.
Letters were sent to the owners and neighbours, who were given 28 days to
comment on the TPO. The local planning authority received one letter of
objection. Whilst objections had been raised to the TPO, it was considered that
none of the issues raised by the objectors provided sufficient justification to
override the reasons in favour of confirmation of the TPO. Therefore, it was
recommended that the TPO be confirmed without modification.
RESOLVED – T H A T the Order be confirmed.
Reason for decision
The decision to recommend the confirmation of a Tree Preservation Order had
been taken in accordance with Section 198 of the Town and Country Planning Act
1990 (as amended), which empowered the local planning authority to make
provision for the preservation of trees or woodlands.
It was considered that the decision complied with the Council’s well-being
objectives and the sustainable development principle in accordance with the
requirements of the Well-being of Future Generations (Wales) Act 2015.
RESOLVED –
(1) T H A T the updates to the Cabinet Quarterly Work Programme for April to
June 2024 attached at Appendix 1 to the report be agreed.
(2) T H A T the Cabinet Quarterly Work Programme July to September 2024
attached at Appendix 2 to the report be endorsed.
Reasons for decisions
(1) To monitor progress.
(2) To approve the Work Programme for July to September 2024.
C61 USE OF THE CHIEF EXECUTIVE’S EMERGENCY POWERS (EL/PR)
(SCRUTINY – ALL) –
The Leader presented the report, the purpose of which was to notify Cabinet of the
exercising of Emergency Powers by the Chief Executive since the last report on 23rd
May, 2024.
Councillor Williams referred specifically to Paragraph 2.1(a) concerning the Western
Vale Wellbeing Hub for Older Adults and People Living with Dementia and
appreciated the use of emergency powers to enable Officers to act quickly to support
excellent provision.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED – T H A T the use of the Chief Executive's Emergency Powers be
noted.
Reasons for decisions
To inform Cabinet.
C62 RIGHTS OF WAY IMPROVEMENT PLAN (ROWIP) (DL/SP)
(SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Deputy Leader presented the report, the purpose of which was to enable
Cabinet to consider and approve the Rights of Way Improvement Plan (ROWIP).
The ROWIP was a live document and changes could be made as circumstances
demanded, for example, changes in legislation.
Councillor Williams had attended the Local Access Forum meeting where the
principles of the ROWIP, the network and various improvements had been
discussed. The changes to footpath accessibility in the Vale of Glamorgan had been
noted at that meeting, including wheelchair accessibility, which had a positive impact
for local residents and were a part of the ROWIP, though not stated explicitly as a
benefit.
The Leader said that another positive aspect was the availability of routes
electronically to be able to choose which routes were available and with much
improved direct access.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Rights of Way Improvement Plan (ROWIP) attached as Appendix
A to the report be endorsed as the Council’s replacement version and its adoption in
principle agreed subject to consideration by the Environment and Regeneration
Scrutiny Committee.
(2) T H A T the ROWIP be referred to the Environment and Regeneration
Scrutiny Committee for its consideration.
(3) T H A T delegated authority be granted to the Head of Sustainable
Development in consultation with the Deputy Leader and Cabinet Member for
Sustainable Places to make typographical or other minor changes as necessary prior
to publication or during the life of the Plan should this become necessary.
Reasons for decisions
(1) To ensure the Council fully discharged its statutory duty under the
Countryside and Rights of Way (CROW) Act 2000 to review and publish every 10
years, its Rights of Way Improvement Plan (ROWIP), outlining how it proposed to
meet its Well-being and Improvement Objectives to maintain, improve and publicise
the rights of way network for the public.
(2) To ensure appropriate scrutiny of the report.
(3) To make typographical or other minor changes as necessary without the need
to seek Cabinet approval.
C63 UPDATE ON THE CONSULTATION ON THE PROPOSAL TO
CREATE A WELSH MEDIUM SPECIALIST RESOURCE BASE AT YSGOL
GWAUN Y NANT FROM SEPTEMBER 2024 (EAWL) (SCRUTINY – LEARNING
AND CULTURE) –
The Cabinet Member presented the report, the purpose of which was to advise
Cabinet of the outcome of the consultation exercise undertaken on the proposal to
create a Welsh Medium Specialist Resource Base at Ysgol Gwaun y Nant from
September 2024.
Some of the issues raised as part of the consultation and responses to those issues
were discussed in paragraphs 2.9 to 2.13 of the report.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the consultation document (attached at Appendix A to the report), the
Consultation Response report (attached at Appendix B to the report) and other
appendices included as part of the report, including the Community and Equality
Impact Assessments at Appendices C and D respectively, to create a Welsh Medium
Specialist Resource Base at Ysgol Gwaun y Nant from September 2024 be noted.
(2) T H A T the proposal to create a Welsh Medium Specialist Resource Base at
Ysgol Gwaun y Nant from September 2024 through the publication of the proposals
in the form of a statutory notice be approved.
Reasons for decisions
(1) To ensure that all relevant information was considered by Cabinet in reaching
a decision on whether to publish a statutory notice on the proposals.
(2) To ensure that there was capacity to provide integrated provision for pupils
with a diagnosis of an autism spectrum condition and those experiencing significant
social communication, interaction, or regulation difficulties, reflecting the Council’s
commitments to meeting the requirements of the Additional Learning Needs and
Education Tribunal Act 2018 (ALNET Act 2018) and in its 10 year Welsh in
Education Strategic Plan (WESP) and Welsh Government’s Cymraeg 2050 strategy.
C64 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2023-24 (EAWL) (SCRUTINY – LEARNING AND CULTURE AND
CORPORATE PERFORMANCE AND RESOURCES) –
The Cabinet Member presented the report, the purpose of which was to seek
approval for the Council’s Annual Welsh Monitoring Report and update on 5-year
Promotion Strategy.
Councillor Williams said he looked forward to the matter being discussed at the
relevant Scrutiny Committees.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Annual Welsh Monitoring Report for 2023-24 (attached at
Appendix 1 to the report) and Update on the Welsh Language Promotional Strategy
(attached at Appendix 2 to the report) be approved in principle, subject to
consideration by Learning and Culture and Corporate Performance and Resources
Scrutiny Committees.
(2) T H A T the report (and appendices) be referred to Learning and Culture and
Corporate Performance and Resources Scrutiny Committees for consideration and if
endorsed by the Committees, that the report be published.
Reasons for decisions
(1) To allow the Council to meet its reporting duty to the Welsh Commissioner as
part of the Welsh Language Standards.
(2) To enable Learning and Culture and Corporate Performance and Resources
Scrutiny Committees to consider the report (and appendices) prior to publication.
C65 PERMANENT TRAFFIC REGULATION ORDER – SCHOOL STREET
CLOSURE DRYDEN ROAD, PENARTH (NBS) (SCRUTINY – ENVIRONMENT
AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to agree to
make the experimental school street closure on Dryden Road for Fairfield Primary
School, Penarth a permanent order.
An Experimental Traffic Regulation Order (TRO) had been in place since April 2023
and gave Officers time to assess the success or otherwise of the pilot school street
closure as the first type of its kind in the Vale of Glamorgan. Feedback from
residents which had been positive was included in Paragraph 2.7 of the report as
well as Appendix D to the report. Appendix C to the report referred to vehicle
speeds and traffic volumes that were assessed prior to implementation and
monitored during the experimental school street closure, with very little traffic
entering at times of closure.
Councillor Birch, as a local ward Member, said that the experimental TRO had been
a popular move with parents. There continued to be issues with inconsiderate
parking which existed prior to the pilot but had been well received locally. Councillor
Wilson said that the other local ward Member, Councillor Buckley, had also been
supportive of the pilot.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T public notice be advertised for the Experimental Traffic Regulation
Order for a school street closure on Dryden Road, Penarth as detailed in Appendices
A and B to the report, to be made permanent.
(2) T H A T delegated authority be granted to the Director of Environment and
Housing, in consultation with the Cabinet Member for Neighbourhood and Building
Services to agree the final design and extent of the school street closure and that the
Monitoring Officer / Head of Legal and Democratic Services be authorised to execute
any legal Orders to implement the Scheme.
Reasons for decisions
(1) To provide the necessary authority to the progress with the permanent Traffic
Regulation Order.
(2) To provide the necessary authority to ensure the scheme was implemented in
the most appropriate and efficient manner.
C66 RENEWAL OF PUBLIC SPACE PROTECTION ORDERS FOR THE
PREVENTION OF ALCOHOL RELATED ANTI-SOCIAL BEHAVIOUR (NBS)
(SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to ensure there
remained effective controls and management arrangements aimed at preventing
incidences of alcohol related anti-social behaviour in public places.
Councillor Wilson said that such Orders had been in place previously and required
renewal with minor variations to the existing Public Space Protection Orders
(PSPOs), in respect of the prevention of alcohol related Anti-Social Behaviour (ASB).
Such Orders would not prohibit any alcohol consumption in the areas proposed but
provided a means of control should there be instances of anti-social behaviour.
Paragraph 2.12 of the report referred to the inclusion of Orders at twelve new sites
as a result of consultation and representations received from the public and Elected
Members. Survey responses were included within Appendix A which showed support
for such controls in the described areas for a further three years.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposal of renewing the existing Public Space Protection Orders
for controlled alcohol zones be agreed and the Orders referred to Full Council, for
consideration.
(2) T H A T the contents of the public consultation results and the inclusion of
new restricted areas be noted.
(3) T H A T the proposed additional areas as part of the renewal process be
agreed and incorporated into the Orders for consideration by Full Council.
(4) T H A T the resolutions of Cabinet as regards the report are referred to Full
Council for consideration.
(5) T H A T use of the urgency procedure set out at Section 15.14 of the
Council’s Constitution be agreed in respect of recommendations 1, 2, 3 and 4 to
allow the matter to be considered at Full Council on 15th July, 2024.
Reasons for decisions
(1) To assist the Council robustly manage alcohol related Anti-Social Behaviour
at its Resorts, Town centres and Public Open Spaces.
(2) To ensure the Council considered the views of the public and other
stakeholders and the Orders reflect current issues.
(3) To ensure the Council and Police had the appropriate powers to protect the
quality of lives of those who lived, worked and visited restricted areas and to permit
the majority of the law-abiding citizens to use and enjoy public spaces, safe from
anti-social behaviour.
(4) The introduction and renewal of Public Space Protection Orders was a matter
for determination by Full Council.
(5) To enable the Orders to be considered at the next available Full Council
meeting to ensure their prompt introduction if agreed.
C67 RENEWAL OF PUBLIC SPACE PROTECTION ORDERS - DOG
CONTROLS (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to ensure there
remained effective controls and management arrangements in please, aimed at
improving the behaviour of irresponsible dog owners and reducing anti-social
behaviour associated with dogs and dog fouling.
Councillor Wilson said that such Orders had been in place previously and required
renewal with variations to the existing Public Space Protection Orders (PSPOs), for
the purpose of dog controls.
Consultation had taken place on the matter and many of the responses received
were positive about the proposed Orders. Appendix A referred to 64% of the public
agreed with the proposal to retain all the existing dog controls in the Vale of
Glamorgan, strong agreement regarding the removal of faeces from all adopted
highways and footpaths and seasonal dog controls at Ogmore-by-Sea.
Councillor Wilson proposed an additional Recommendation to Cabinet to agree that
Llantwit Major Recreation Ground be added to the proposals to be considered at Full
Council, with enforcement subject to the agreement of Llantwit Major Town Council
who owned the land. Llantwit Major Councillors were in support of that area being
included in the proposals and agreement with Llantwit Major Town Council would
have to be sought prior to the matter being considered at Full Council on 15th July,
2024.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposal of renewing the existing Public Space Protection Orders
for dog controls be endorsed.
(2) T H A T the contents of the public consultation results be noted.
(3) T H A T the proposed new additional areas as part of the renewal process be
agreed and incorporated into the Orders for Full Council consideration.
(4) T H A T the resolutions of Cabinet in respect to the report be referred to Full
Council for consideration.
(5) T H A T use of the urgency procedure set out at Section 15.14 of the
Council’s Constitution be agreed in respect of resolutions 1, 2, 3, 4 and 6 to allow the
matter to be considered at Full Council on 15th July, 2024.
(6) T H A T subject to formal agreement with Llantwit Major Town Council,
Llantwit Major Recreation Ground be added to the proposals for consideration at Full
Council, with enforcement subject to the agreement of Llantwit Major Town Council
who own the land.
Reasons for decisions
(1) So that the Council had robust Orders in place for dog controls on adopted
highways, footpaths, resorts/beaches, town centres, sports pitches and public open
spaces.
(2) To ensure the Council considered the views of the public and other
stakeholders and the Orders reflected current issues.
(3) To ensure the Council had appropriate powers to protect the quality of lives of
those who lived, worked and visited the Vale.
(4) The renewal and introduction of Public Space Protection Orders were a
matter for determination by Full Council.
(5) To ensure the Orders could be considered at the next Full Council meeting
and if agreed, promptly introduced following the meeting.
(6) To include Llantwit Major Recreation Ground to the proposals, with the
support of the local ward Members and agreement with Llantwit Majot Town Council.
C68 RE-COMMISSIONING OF THE PROVISION OF CHILDCARE FOR
FLYING START IN COLCOT, BARRY, VALE OF GLAMORGAN (SCH)
(SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report, the purpose of which was to seek
authority to re-commission an existing contract relating to the provision of childcare
for the Vale of Glamorgan Flying Start Programme within Colcot, Barry and delegate
authority to award the contract to the successful provider.
Councillor Williams said that although the report fell within the Social Care and
Health Portfolio that it was important to recognise the work undertaken with the
Cabinet Member for Education, Arts and the Welsh Language as much of the work
was cross-Directorate. Although the programme provided services to children aged
0-3 and 2-3 years, it was important to recognise that there was also provision for
parents who were a part of the tendering process.
Councillor Birch welcomed the report and was pleased to see parental involvement
in the programme and actively involved in ongoing provision. The cluster of schools
in Barry were some of the most disadvantaged in the Vale of Glamorgan and the
programme would work towards improving the life chances of children.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake a competitive tender
process for the provision of Flying Start services in Colcot, Barry.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for the
service for an initial period of two years with an option to extend for up to a further
two years, following the completion of the tender process.
(3) T H A T delegated authority be granted to the Monitoring Officer/Head of
Legal and Democratic Services to prepare, complete and execute a contract with the
successful bidder.
Reasons for decisions
(1) To enable the Directorate to undertake a tender process that would provide
Flying Start childcare within Colcot, Barry in a cost-effective way that met the
requirements of Welsh Government Flying Start Guidance and the required
standards of the Care Inspectorate Wales (CIW).
(2) To ensure that the service was in place for the next two years with the
potential to extend it for a further two years if required.
(3). To ensure that the appropriate authority and documentation were in place to
complete the contract.
C69 CONTRACT FOR THE PROVISION OF CHILDCARE FOR FLYING
START IN CADOXTON, BARRY, VALE OF GLAMORGAN (SCH) (SCRUTINY –
HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report which was similar to the previous agenda
item but focused on a different area, the purpose of which was to seek authority to
undertake a tender process relating to the provision of childcare for the Vale of
Glamorgan Flying Start Programme within the setting in the grounds of Cadoxton
Primary School in Barry and delegate authority to award the contract to the
successful provider.
Councillor Birch was pleased to endorse the report and said that Cadoxton Primary
School already had initiatives such as Bocs Bwyd and coffee mornings that had a
positive impact on families and actively involved parents and carers on aspects of
school life.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake a competitive tender
process for the provision of Flying Start services in Cadoxton, Barry.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for the
service for an initial period of two years with an option to extend for up to a further
two years, following the completion of the tender process.
(3) T H A T delegated authority be granted to the Monitoring Officer/Head of
Legal and Democratic Services to prepare, complete and execute a contract with the
successful bidder.
Reasons for decisions
(1) To enable the Directorate to undertake a tender process that would provide
Flying Start childcare within Cadoxton, Barry in a cost-effective way that met the
requirements of Welsh Government Flying Start Guidance and the required
standards of the Care Inspectorate Wales (CIW).
(2) To ensure that the service was in place for the next two years with the
potential to extend it for a further two years if required.
(3) To ensure that the appropriate authority and documentation were in place to
complete the contract.
C70 VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT
PLAN (RLDP) 2021-2036 PREFERRED STRATEGY INITIAL CONSULTATION
REPORT (CEERS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Leader presented the report on behalf of the Cabinet Member, the purpose of
which was to advise Cabinet of the issues raised through representations received
during the public consultation exercise undertaken between December 2023 and
February 2024 in respect of the Preferred Strategy for the Vale of Glamorgan
Replacement Local Development Plan (RLDP) 2021-2036.
The Preferred Strategy for the RLDP had been subject to a ten-week public
consultation between December 2023 and February 2024 and the report set out the
issues raised as part of that consultation and how the responses had been
considered within the report.
The Preferred Strategy set out how much growth would be accommodated in the
Vale of Glamorgan from 2021 to 2036 in terms of population, homes and jobs, with
growth met in the most sustainable locations which reduced the need to travel,
sought to co-locate housing with employment and locations well-served by public
transport.
Engagement on the Preferred Strategy took place a number of ways, including
online and in-person engagement sessions across the Vale of Glamorgan, as well as
sessions with Elected Members, Town and Community Councils and specific
stakeholder groups such as the 50+ Forum and Equalities Consultative Forum. In
total, over 3,000 representations were made from 857 individuals and organisations.
Notably there was a representation from Welsh Government stating that they
considered the Preferred Strategy to conform with the National Development
Framework: Future Wales, with the scale of growth being at an appropriate level for
the Vale of Glamorgan’s position within a national growth area. The spatial
distribution of that growth to sustainable locations was considered appropriate and in
line with national policy. Comments were made from other stakeholders that the
scale of development was too high, and others considered it to be too low.
The RLDP made provision for 8,679 new houses, compared to 10,400 in the current
adopted Local Development Plan (LDP). The RLDP level of growth was a median
level, with higher and lower gross scenarios being tested. The housing supply was
made up of new housing allocations, committed sites and allowance for unallocated
windfall sites.
The adopted LDP included housing allocations totalling over 8,000 new dwellings.
The RLDP Preferred Strategy showed a more modest allocation of up to 2,750 new
homes on new sites, or 32% of the provision, plus a further 2,600 homes on sites in
the adopted LDP that had been rolled forward.
Key sites in the RLDP were in parts of the Vale of Glamorgan with the highest levels
of affordable housing need and provided real opportunity to deliver homes for those
in housing need through Section 106 funding.
Most of the representations made during the consultation period were objections to
the key sites identified within the Preferred Strategy, with similar issues raised
across the five key sites including the impact of new development on the natural
environment and the ability of existing infrastructure to cope with increased demand.
The initial consultation report addressed those key points and set out the prepared
evidence in support of the Development Plan and addressed the concerns raised.
The consultation allowed for new sites to be submitted as part of a second call for
candidate sites, with 14 new sites submitted as part of the process, and 24 new sites
with amendments of boundary or use which would now be assessed to determine
their suitability for inclusion in the Deposit Plan.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the report be noted.
(2) T H A T the report be referred to Environment and Regeneration Scrutiny
Committee for their consideration. Should the Committee raise no further matters for
Cabinet consideration, the report be referred to a meeting of Full Council on 30th
September, 2024 for:
a) endorsement of the actions set out in the Initial Consultation Report;
b) approval of the Replacement Local Development Plan (RLDP)
Preferred Strategy as a basis for the ongoing preparation of the
Deposit RLDP.
Reasons for decisions
(1) To outline to Members the issues raised during the 10-week public
consultation exercise on the RLDP Preferred Strategy.
(2) To seek approval for the proposed changes to the Preferred Strategy as set
out in the Initial Consultation Report and to allow officers to progress with
preparation of the Deposit RLDP in accordance with the Council’s approved Delivery
Agreement.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following applications be determined as indicated and any other necessary
action be taken.
2023/01215/FUL Received on 11 December 2023
APPLICANT: c/o Agent Green Planning Studio Ltd, Upton Magna Business Park,
Shrewsbury, SY4 4TT
AGENT: Miss Delilah Green Upton Magna Business Park, Upton Magna,
Shrewsbury, SY4 4TT
Land adjacent to Hawthorne Cottage, Twyn Yr Odyn
To vary / remove conditions 1, 2, 3 and 9, Condition 1 – occupation, 2 – time
period, 3 – time period and 9 – vehicle on site of planning application
2013/00857/FUL – The use of land for the stationing of caravans for residential
purposes for 1 no. gypsy pitch together with the formation of additional hard
standing and utility / dayroom ancillary to that use – Allowed on appeal.
Minutes - MS
No.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00780/FUL Received on 13 March 2024
APPLICANT: VDC CWL21 Limited C/o Agent, CF24 0EB
AGENT: Mr Rob Mitchell Brunel House, 2 Fitzalan Road, Cardiff, CF24 0EB
Land North of Ffordd Bro Tathan, St. Athan
Demolition of existing buildings/structures and erection of a Class B8 data centre
with all associated back-up generators, plant, equipment, sub-stations, accesses,
parking and servicing areas, drainage and engineering works including services
diversion/connection and regrading works.
Comments from Cadw who raised no objection and from the Agent regarding
Policies and the Heat Network as described in the Matters Arising report were
noted.
RESOLVED – T H A T subject to the interested person(s) first entering into a
Section 106 Legal Agreement(s) to include the following necessary planning
obligations:
• The developer shall pay the sum of three hundred and fifty thousand
pounds (£350,000) to contribute towards the provision of sustainable
transport;
• The developer shall provide a scheme for 135 trainees or pay the sum of
one thousand two hundred and fifty five pounds (£1,255) per trainee in
respect of any shortfall (if any) to contribute towards the provision of
training and development;
• The developer shall provide public open space as detailed on the general
arrangement plan (CWL21-BUR-WS3-SP-DR-C-0100_General
Arrangement Rev P4) and a maintenance plan;
• The developer shall pay the sum of two hundred thousand pounds
(£200,000) to contribute towards the provision of public art;
• The developer shall pay the sum of twenty five thousand pounds (£25,000)
as an administration fee;
• Dormouse Conservation Strategy - Long term management, monitoring and
auditing;
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - MS
No.
2024/00216/FUL Received on 25 April 2024
APPLICANT: Mr Tim Vaughan C/O Agent
AGENT: Mrs Arran Dallimore Uunit 1A Compass Business Park, Pacific Road,
Ocean Park, Cardiff, CF24 5HL
Pantwilkin Stables, Llanquian Road, Aberthin, Cowbridge
Retrospective planning consent for the change of use of several existing rural
buildings for employment uses (B1 & B8) and associated works.
Comments from the Highways Engineer who raised no objection as described in
the Matters Arising report were noted.
REFUSED – Subject to the conditions as contained within the report and the
Reasons for Refusal as set out in the Supplemental Information to the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - MS
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following application be determined as indicated and any other necessary
action be taken.
2022/00266/FUL Received on 12 April 2024
(P40)
APPLICANT: Newydd Housing Association, 5 Village Way, c/o agent, CF15 7NE
AGENT: Mr Jon Hurley, Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Llantwit Road, Higher End, St. Athan
Full planning application for residential development, access, drainage
arrangements and other associated works
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - GD
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following applications be determined as indicated and any other necessary
action be taken.
2023/00285/RG3 Received on 25 April 2023
(p.112)
APPLICANT: Vale of Glamorgan Council Kelly Williams, Sustainable
Communities for Learning, Civic Offices, Holton Road, Barry, CF63 4RU
AGENT: The Urbanists Mr. Mark Farrar, The Creative Quarter, 8a, Morgan
Arcade, Cardiff, CF10 1AF
St. Richard Gwyn RC High School, Argae Lane, St. Andrews Major
Proposed replacement St. Richard Gwyn Catholic High School including access,
parking, landscape works, formal and informal recreation space, and demolition of
the existing school.
A recorded vote was called for the Application, based on the recommendations
within the report as amended, with the results as follows:
Member For Against Abstain
G. Bruce √
I. Buckley √
C.A. Cave √
C. Champion √
M. Cowpe √
P. Drake √
A. Ernest √
W. Gilligan
N.P. Hodges √
Dr. I.J. Johnson √
H. Payne √
S. Perkes √
I. Perry √
C. Stallard √
N. Thomas √
E. Williams √
M.R. Wilson √
TOTAL 15 1 0
Minutes - MS
APPROVED – Subject to the conditions as contained within the report as set out
on the Matters Arising note.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2023/00491/FUL Received on 7 August 2023
(p.179)
APPLICANT: Mr Sean Mayor, 1st Floor, Wellington House, Wellington Street,
Cardiff, CF11 9BE
AGENT: Mr Sean Mayor, 1st Floor, Wellington House, Wellington Street, Cardiff,
CF11 9BE
Port Road West, Rhoose
Dog Adventure Land proposes to repurpose this site for a new dog daycare centre
as part of their plans for growth in South Wales. We are proposing for the site to
be used for grooming and outdoor/indoor daycare. The site will be fenced off to
secure the perimeter, create a large carpark for staff and visitor on the existing
hard standing, fencing the fields into sections for dogs to be safely and securely
exercised in and providing educational course to the public. We would require the
land to have a change of use from B1,B2 & B8 to Sui Generis.
A recorded vote was called for the Application, based on the recommendations
within the report as amended, with the results as follows:
Member For Against Abstain
G. Bruce √
I. Buckley √
C.A. Cave √
C. Champion √
M. Cowpe √
P. Drake √
A. Ernest √
W. Gilligan
N.P. Hodges √
Dr. I.J. Johnson √
H. Payne √
S. Perkes √
I. Perry √
C. Stallard √
Minutes - MS
N. Thomas √
E. Williams √
M.R. Wilson √
TOTAL 15 1 0
REFUSED – For the reasons set out in the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2023/00577/FUL Received on 26 January 2024
(p.193)
APPLICANT: Harris and Ford Ltd., Fonmon Castle, Fonmon, CF62 3ZN
AGENT: Mr Geraint John Office 16 (House 1, 2nd Floor), The Maltings, East
Tyndall Street, Cardiff, CF24 5EA
Fonmon Castle, Fonmon
Creation of 9 off-line ponds within the floodplain.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2023/00826/FUL Received on 20 March 2024
(p.208)
APPLICANT: Former Darren Farm, Westgate, Cowbridge, CF717AQ
AGENT: David Williams 1 Embankment Way, Ringwood , BH24 1EU
Darren Farm, Westgate, Cowbridge
Redevelopment of site incorporating the erection of a Class B1 office building and
a retirement living scheme for older people with communal lounge, refuse, guest
suite, electric buggy, and house manager accommodation. Associated car parking
with electric charging points, cycle storage realigned vehicular access, sub station,
retaining walls, sustainable drainage and landscaped grounds.
APPROVED – Subject to the conditions as contained within the report including
subject to Section 106 Agreement and subject to variation as set out on the
matters arising note that a ‘Viability Review’ be included in the Heads of Terms of
the Section 106 Agreement.
Minutes - MS
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2023/01265/FUL Received on 19 December 2023
(p.270)
APPLICANT: Welsh Water Linea, Fortran Road, St Mellons, Cardiff. CF3 0LT
AGENT: Miss Chloe Jones Arcadis Cymru House, St Mellons Business Park,
Fortran Road, Cardiff. CF30EY
Sewage Disposal Works, Brook Lane, St. Nicholas
Full planning permission was sought for the expansion of the existing Waste
Water Treatment Works to include the following: Inlet Works, Trickling Filter,
Buried Humus Tanks, Sludge Holding Tank, Motor Control Centre Kiosk, Reed
Bed, Reed Bed Blower Kiosk, Alkalinity Dosing Kiosk, Trickling Filter Distribution
Chamber, De-sludge Pumps and Slabs, Landscaping, Internal Access Road,
Lighting, along with a Temporary Contractor’s Compound and Construction
Access.
APPROVED – Subject to the conditions as contained within the report and subject
to variation to Condition 11 as set out on the matters arising note.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
Minutes - MS
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following applications be determined as indicated and any other necessary action be
taken.
2020/01170/OUT Received on 14 October 2020
(P. 1)
APPLICANT: Welsh Government Land Division, Permanent Secretary's Group,
Cathays Park, Cardiff, CF10 3NQ
AGENT: Ms Catherine Blyth Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Land at Upper Cosmeston Farm, Lavernock Road, Penarth
Outline application for residential development, a primary school, community space
and public open space with all matters reserved other than access.
A recorded vote was called for the Application, based on the recommendations
within the report, with the results as follows:
No.
Members For Against Abstain
G. Bruce
I.R. Buckley √
C.A. Cave
C.E.A. Champion √
C.M. Cowpe √
P. Drake √
A.M. Ernest √
W. Gilligan √
N.P. Hodges √
Dr. I.J. Johnson √
H.M. Payne √
S.D. Perkes √
I.A.N. Perry
C. Stallard √
N.C. Thomas √
E. Williams √
M.R. Wilson √
TOTAL 12 2
RESOLVED – T H A T subject to the applicant entering into a Section 106
agreement to provide for the following (based on 576 dwellings):
• Procure that 40% (up to 231) of the dwellings built on the site pursuant to the
planning permission are built and thereafter maintained as affordable housing
units in perpetuity.
• Pay a contribution of £1,324,800 towards sustainable transport improvements.
No.
• Pay a financial contribution towards education requirements arising from the
development of £6,476,088, in addition to the transfer of the 1ha school site to
the Council.
• Provision of suitable open space within the confines of the site (inclusive of 1
x NEAP, 3 x LEAPs and 4 x LAPs).
• Pay 1% of project budget towards public art.
• Cliff monitoring contribution of £59,150
• To provide community facilities of circa 0.1-0.2 hectares within the
development
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2023/00032/FUL Received on 27 January 2023
(P. 79)
APPLICANT: Biomass UK No.2 Limited -, -,
AGENT: Mr Philip Murphy 21 Soho Square, London, W1D 3QP
Barry Biomass Renewable Energy Facility, David Davies Road, Barry
Retrospective full planning permission for development comprising a wood fired
renewable energy plant and associated structures without complying with Condition
5 (Drawings) attached to planning permission 2015/00031/OUT.
A recorded vote was called for the Application, based upon whether Members were
for or against Rejection of the Application, with the results as follows:
Members For Against Abstain
G. Bruce
I.R. Buckley √
C.A. Cave √
C.E.A. Champion √
C.M. Cowpe √
P. Drake √
A.M. Ernest
W. Gilligan √
No.
N.P. Hodges √
Dr. I.J. Johnson √
H.M. Payne √
S.D. Perkes √
I.A.N. Perry √
C. Stallard √
N.C. Thomas √
E. Williams √
M.R. Wilson √
TOTAL 13 2
REFUSED – Subject to the following reasons:
(1) The unauthorised addition of the ancillary structures, minor alterations, and
associated layout changes including:- a Lean-to Fuel Reception Building, lean-to
Compressor House, urea Silo, externally mounted discharge Incline conveyor,
screening tower and dust extraction plant, emergency diesel generator and fire
kiosk, fire water tank and pump house, amendment to stack width and an
enlargement to the noise attenuator located at the base of the chimney stack; have
detrimentally affected the appearance of the development over and above that
approved in 2015 and will harm the amenity of nearby residential properties in both
the Waterfront and Dock View Road. The Development is accordingly contrary to
policies MD 2 (Design of New Development) and MD5 (Development Within
Settlement Boundaries) of the adopted Vale of Glamorgan Local Development Plan.
(2) The applicant has failed to demonstrate that there will not be adverse
environmental impacts because the EIA fails to adequately and fully assess the
impacts regarding waste; particularly as there is no specific chapter dealing with this
key issue. The proposal is therefore contrary to policies MD 2 (Design of New
Developments), MD 7 (Environmental Protection) and MD 20 (Assessment of waste
Management Proposals) of the adopted Vale of Glamorgan Local Development Plan.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
No.
2023/00033/FUL Received on 24 January 2023
(P. 130)
APPLICANT: Biomass UK No. 2 Ltd., c/o Agent, -, -
AGENT: Mr Philip Murphy, 21, Soho Square, London, W1D 3QP
Land to the North of Barry Biomass Renewable Energy Facility, David Davies
Road, Barry
Retrospective planning permission for external storage, vehicle turning and vehicle
layover, and perimeter fencing for use in association with the adjacent renewable
energy plant.
A recorded vote was called for the Application, based upon whether Members were
for or against Rejection of the Application, with the results as follows:
Members For Against Abstain
G. Bruce √
I.R. Buckley √
C.A. Cave √
C.E.A. Champion √
C.M. Cowpe √
P. Drake √
A.M. Ernest
W. Gilligan √
N.P. Hodges √
Dr. I.J. Johnson √
H.M. Payne √
S.D. Perkes √
I.A.N. Perry √
C. Stallard √
N.C. Thomas √
No.
E. Williams
M.R. Wilson √
TOTAL 15
REFUSED – Subject to the following reasons:
1. The proposal comprises an integral and operational part of the wider
development which, by reason of the unauthorised ancillary structures, minor
alterations, and associated layout changes that include:- a Lean-to Fuel Reception
Building, lean-to Compressor House, urea Silo, externally mounted discharge Incline
conveyor, screening tower and dust extraction plant, emergency diesel generator
and fire kiosk, fire water tank and pump house, amendment to stack width and an
enlargement to the noise attenuator located at the base of the chimney stack; has
detrimentally affected the appearance of the development over and above that
approved in 2015 and will harm the amenity of nearby residential properties in both
the Waterfront and Dock View Road. The Development is accordingly contrary to
policies MD 2 (Design of New Development) and MD5 (Development Within
Settlement Boundaries) of the adopted Vale of Glamorgan Local Development Plan.
2. The proposal comprises an integral and operational part of the wider
development, which is not supported by adequate information to demonstrate that
there would not be adverse environmental impacts (due to the EIA failing to assess
fully the impacts regarding waste, particularly as there is no specific chapter dealing
with this key issue). The proposal is therefore contrary to policies MD 2 (Design of
New Developments), MD 7 (Environmental Protection) and MD 20 (Assessment of
waste Management Proposals) of the adopted Vale of Glamorgan Local
Development Plan.
Reason for decisions
Having regard to the contents of the report and discussions at the meeting.
2023/00895/FUL Received on 17 January 2024
(P. 156)
APPLICANT: Mr Huw Llewellyn Great House Farm, Penllyn, Cowbridge, CF71 7RQ
AGENT: Ms Bethan Evans Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Great House Farm, Penllyn
Proposed change of use from agricultural use to glamping visitor accommodation
comprising 3 yurts, separate kitchen units and conversion of the existing barn to a
shower block and farm storage.
A recorded vote was called for the Application, based on the recommendations
within the report, with the results as follows:
No.
Members For Against Abstain
G. Bruce √
I.R. Buckley √
C.A. Cave √
C.E.A. Champion √
C.M. Cowpe √
P. Drake √
A.M. Ernest
W. Gilligan √
N.P. Hodges √
Dr. I.J. Johnson
H.M. Payne √
S.D. Perkes √
I.A.N. Perry √
C. Stallard √
N.C. Thomas √
E. Williams
M.R. Wilson √
TOTAL 13 1
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
RESOLVED –
(1) T H A T the policy with regard to not granting any level of discount for
unoccupied dwellings that have remained so for 6 months agreed for 2023-24,
be agreed for 2024-25.
(2) T H A T the long term empty property premium of 100% be agreed for
the 2023-24 financial year and continue for such properties from 2024-25 that
remain so for the period up to (but not including) 24 months.
(3) T H A T from 1st April, 2024 a premium of 150% be introduced for long
term empty properties that have remained as such for a continuous period of
24 months or more.
(4) T H A T from 1st April, 2025 a premium of 200% be introduced for long
term empty properties that have remained as such for a continuous period of
36 months or more.
(5) T H A T the policy to introduce a premium of 100% on second homes
for the 2024-25 financial year be agreed and reaffirmed.
Reasons for decisions
(1) The Council was required to determine its policy on discounts in
relation to unoccupied dwellings as defined in classes A, B and C to the
Council Tax (Prescribed Class of Dwellings) (Wales) Regulations 1998 each
year.
(2&4) The Council was required to determine its policy regarding premiums in
respect of long-term empty properties as defined in Sections 12A and 12B of
the Local Government Finance Act 1992 as inserted by the Housing (Wales)
Act 2014.
No.
(3) Upon reviewing the implementation of the premium for long term empty
properties introduced from the start of 1st April 2023, it was felt that a straight
increase to the premium levels as previously proposed, may counteract the
intention of the policy, which was to bring long term empty properties back
into use, if the level of charges due hindered necessary works required to
make a dwelling habitable. As such it was felt that a stepped approach would
be more in keeping with the policy to ensure that persistent long term empty
properties were targeted.
(5) The Council was required to determine its policy regarding premiums in
respect of second homes as defined in Sections 12A and 12B of the Local
Government Finance Act1992 as inserted by the Housing (Wales) Act 2014.
CORPORATE FRAUD ENFORCEMENT POLICY (REF)
Cabinet had considered the report on 25th January, 2024 (Minute No. C220)
together with the reference from Governance and Audit Committee of
11th December, 2023 (Minute No. 636) and had referred the same to Council
for consideration and approval. Having regard to the contents of the report
and the previous discussions at the meeting earlier in the meeting in respect
of the report titled amendments to the Constitution, it was subsequently
RESOLVED – T H A T the report and the Officer Delegation Scheme and
relevant provisions within the current Constitution be updated to reflect the
changes referred to in the report and as considered earlier in the agenda
under the Amendments to the Constitution report.
Reason for decision
To update the Officer Delegation Scheme and relevant provisions within the
current Constitution to reflect the changes outlined within the report and as
considered under an earlier report in the agenda.
DRAFT VALE OF GLAMORGAN COUNCIL ANNUAL DELIVERY PLAN 2024-25 (REF)
Cabinet had considered the report on 22nd February, 2024 (Minute No. C248
refers) and had referred the same to Council for consideration and approval.
The Leader took the opportunity to remind Members that the initial draft had
been considered by Cabinet and the Scrutiny Committees with the amended
draft coming back to Cabinet and to the Corporate Performance and
Resources Scrutiny Committee. Members had stated that they had been
pleased with the way the report had been presented which demonstrated how
their feedback had been included, with Members also being able to easily see
where the changes had been made.
There being no further comments, it was
No.
RESOLVED – T H A T the draft Annual Delivery Plan 2024-25, as attached at
Appendix A to the report to Cabinet on 22nd February, 2024 (Minute No.
C248), be approved.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
DRAFT BUDGET 2024/25 AND MEDIUM TERM FINANCIAL PLAN 2024/25 TO 2028/29 (REF)
The Leader advised that the proposals had been published at the end of the
previous week, prior to the availability of Welsh Government ‘s settlement
figures. There had been no changes to the overall settlement following that
announcement but there was additional detail regarding the Standard
Spending Assessment that was subsequently detailed in the supplementary
information that had been distributed to all Members and published online
prior to the Cabinet meeting on 29th February, 2024.
The Council faced significant financial pressures in excess of £38m initially
and had undertaken significant work to mitigate those pressures. As a result,
it had not been possible to fund pay awards in full and there were limited
resources to meet the full demands of care providers to fully meet
demographic growth and the complexity of services required.
A 3.4% increase in the grant received by the Council from Welsh Government
alongside the proposed 6.7% increase in Council Tax fell short of meeting the
additional costs.
There would be a further UK budget announcement on the same day the
report would be considered by Full Council, and it remained to be seen if
there would be any further funding made available for Local Government, but
it was not expected there would be any further matters for Council to consider
on 6th March.
Consultation on how to allocate the available resources had taken place,
including a 4-week public budget consultation, consideration by the five
Council Scrutiny Committees and the ‘Life in the Vale’ survey where residents
were asked for their views on what they expected from the Council, where
residents were supportive of the ambition to target resources to social care,
affordable housing and schools and less supportive of any Council Tax
increase and increase in discretionary charges by the rate of inflation.
Council Tax levels in the Vale of Glamorgan were below the Welsh average
and below the level of expected rises for many Authorities across Wales, with
10% or more having been proposed by some.
No.
There had been in-depth discussions at Scrutiny but no alternatives put
forward prior to consideration at Full Council, where it was difficult to take
proposals on board at that point and achieve a balanced budget as was the
legal requirement for the Authority to do, but there would be a full debate at
Full Council on the day.
The proposal concerning charging for toilets at coastal areas had been
removed as Members felt that was not something they could support and the
£5k saving would be found elsewhere. The next year’s £7.7m savings
programme was mostly tactical and looked at how to provide and deliver
services more effectively, along with some transformational initiatives, as
having another multi-million pound savings programme next year would be
challenging.
The Leader further commented that the Cabinet and officers had been
working on the budget since June 2023. In July 2023 Cabinet had referred
the Financial Strategy to all Scrutiny Committees and November had brought
the refreshed Medium Term Financial Plan. Christmas had been cancelled
for a lot of the officers and a number of Cabinet Members. The things that it
had hoped to do were no longer possible until the funding gap could be
reduced to a reasonable level. In January 2024 the draft budget was
presented to all Scrutiny Committees which were attended by the Cabinet
Members who had listened to the discussions. There were some things she
said that were unpalatable, not liked and had reluctantly been accepted but
one recommendation had been made which had been accepted by Cabinet
that the proposed charges to Coastal toilets be removed.
The budget this evening, she said, proposed for a balanced budget, which
was required to be delivered by 11th March, considerations for which had
included the money that the Council would receive from Council Tax and as
the Council wanted to continue to support bus services and not make car
parking charges on streets etc., a 6.7% Council Tax was being proposed.
The budget was also she said based on supporting the Council’s most
vulnerable.
In referring to the recent Living in the Vale Survey she said the top priority for
residents had been easy accessibility to care and health care, the second
priority the ability to buy or rent a good quality home. The cost of living crisis
had also not gone away, in the feedback received 60% of respondents said
that they had chosen not to put the heating on at times, and 44% of them said
that they could not pay an unexpected bill of £850, so if their boiler went that
would be it.
There were a number of pressures for the Council, pressures in terms of
demography not just numbers of people but the complexity and scale of need,
people's lives and lived experience were hugely diverse in the Vale and as a
result the need was hugely diverse. Since the pandemic the Council was
aware that older residents had become more isolated, more frail and required
more care. Young people were struggling with anxiety and there were
behavioural issues across the Vale with the Council having to consider a
No.
range of ways to meet such needs. Service redesigns were being considered
and looking for ways to do things more effectively. Reviews of the street
cleansing service, litter etc, would be undertaken as well as transformational
change. The Leader referred to other areas of good work that had taken
place, which had included reshaping of the Library services, Big Fresh was
also delivering not only Universal Free School Meals to primary children, but
also delivering a surplus that can be reinvested into schools. Income
generation was being considered as well as generating income from fees and
charges for non-statutory services. However although the financial position
was difficult the Council, through its proposed budget, was still delivering
many services.
The Leader also referred to other aspects of Council provision such as each
week 105 recycling rounds were out in the communities with each vehicle
collecting from 550 properties a day. As a result over 850 articulated lorries
full of material that could be sold or reused with this year forecasting income
of between £1.2m and £1.4m from processing recycling at the new recycling
facility. With the support of residents the Council had managed to deliver over
a 70% recycling outcome being one of the top in Wales, one of the top in the
UK and actually one of the top in Europe.
The Council also managed 30 Feature Parks, 21 Recreation Grounds, 13
Conservation Parks, 88 Play Areas and 9 Skateboard areas and has 38
football pitches, 13 mini football pitches alongside rugby pitches, cricket, etc
which are all still supported. Over the past 3 years the Council had delivered
over 177,000 meters of active travel shared use being pedestrian and cycling
paths. The Council offered child pedestrian training, delivered cycle shelters
in schools and bought bikes for schools. 20 Car Parks were owned and
controlled by the Vale with only two of the town centre car parks with a
charge. The Leader further advised that 52,567 square meters of
carriageway resurfacing had been undertaken in the year, 3,261 square
meters of footway improvements and surface water gullies had been
cleansed. The Leader concluded by stating that she would be happy to
circulate some of the information recognising that the Council was still
providing services. With regard to queries of measuring productivity that she
had heard being said at meetings, she questioned how did you choose or
measure how productive a care worker was, how did you look at productivity
when you've had a child with severe learning needs. The Council would
measure where it was appropriate to do so and she ended by presenting the
budget to Council which was duly seconded by Councillor Brooks who
reserved her right to speak later in the debate.
Councillor Carroll commenced by saying the Labour Council was asking
residents to pay more for less. He said Labour had failed to show leadership
and manage budgets properly and was therefore imposing cuts to services
and charging for things like garden waste collections. He drew attention to
the multi-million pound bus station and enquired as to how much this Authority
spent on diversity and inclusion. At the Healthy Living and Social Care
Scrutiny Committee meeting Councillor Cave had made perfectly reasonable
comments about the funding of bus services in the rural Vale but instead of
No.
addressing Councillor Cave's concerns, the Leader ‘s comments many
residents had told him they considered to be a smear with Councillor Cave
being accused of using inflammatory language. Perhaps he said the Leader
could enlighten Council as to what aspect of Councillor Cave's remarks were
considered inflammatory. He also referred to a recent report where the
Leader had stated the 2% cut in National Insurance contributions announced
in November by the Conservative UK Government was disappointing and that
she had confirmed that this Council opposed tax cuts for millions of working
people with he said his only assumption from those comments was that the
Leader would oppose further tax cuts that had been announced that day.
The 6.7% rise proposed he said fitted with his view of the Administration’s
attitude that residents should pay more. The rise proposed significantly
exceeded inflation with CPI currently standing at 4%. He felt the rise was not
necessary as the Council had tens of millions of pounds in usable reserves
including £10,177mn sat in the bank in the Council Fund as a percentage of
the Authority's Revenue budget. If the Authority was to consider a real terms
freeze in Council Tax and increase it in line with inflation at 4% it would cost
£2,505m but given the amount held in Reserves it would be possible to go
further than that and to cut Council Tax in real terms, which is what he said
the Council should do. A 3% rise would cost £3.435m which he said would be
below the rate of inflation. This real terms cut stood in stark contrast to the
6.7% rise proposed by Labour and would ease the pressures on working
people across the Vale, so on behalf of the Conservative Group he proposed
an amendment to the revenue budget which would transfer £3.435m from the
Council's General Fund balances to support the base budget and he urged all
Members to support the amendment.
Councillor Charles, in seconding the amendment, said the additional income
required by the Council could well be taken from Reserves which the
taxpayers of the Vale of Glamorgan had already contributed to. She said she
believed this could be the fairest way of raising the revenue instead of
increasing the pressure on every household. The budget management of the
Council had, in her view, been mismanaged by Labour backed up Llantwit
Firsts and the people of the Vale of Glamorgan deserved better.
Councillor Dr. Johnson, speaking to the amendment by Councillor Carroll
whilst reserving his right to speak later on the proposed budget, asked after
listening to the Conservatives uncosted amendment taking money out of the
Reserves if £3.5m was taken out of the Reserves did the Conservative Group
have any idea how to return it as it would obviously be using the exact same
£3.5m next year and the year after and then the Council would be left with
nothing in the Reserves. This was not the way to run a Council, stating that
unfortunately the Conservatives had created the problems that were before
the Council. In 2010 Britain's debt was £1 trillion and now it's £2.7 trillion so
this was quite a shambles. What sort of ridiculous regime increased or cut
one country's budget based on the spending of a government in another
country. Taking a look at public spending in its entirety there was more spent
per head in London than anywhere else. A little bit higher than in Scotland
and Northern Ireland. The spending per head in London, Scotland and
No.
Northern Ireland was 500 times higher annually almost 4%, even if Wales only
received funding on an equal footing with these three it would be richer to the
tune of £1.5 billion and this was the type of money which could transform the
Vale’s local services and ensure that the Council did not need to increase
Council Tax as has been suggested, but the we don't and this was leading to
difficult decisions for all of us. Of course in Scotland the SNP Government
had used part of the additional funding to freeze Council Tax realising the
impact of the economic storm for families, but here with the challenging
budget across Wales the ordinary people must pay more a lot more to
maintain even basic services. Councillor Dr. Johnson ended by saying that
he did not accept the figures presented by the Conservative Group which had
not been costed in either a sensible or responsible manner which could be
sustained.
Councillor Wilson commented that he thought the amendment was pretty
interesting, in that we would be looking at a 3% Council Tax increase at least
where as in previous years the Conservatives had suggested no increase.
He said that in his view the Conservative Group did not have the right to talk
about financial mismanagement as Councillor Dr. Johnson had rightly said,
we have got huge issues with our debt at the moment. Referring to 2008
where he said Labour helped out the banks and stopped people running out
of money at cash points, which had happened in other places like Cyprus.
We do not need any lessons from the Conservatives about financial
management he said as in his view they didn’t have a clue how to manage the
budget.
Councillor Godfrey commented that if people were quoting facts then they
should be correct and encapsulate the whole picture including the impact of
the Ukraine war and BREXIT and he felt it quite wrong if people were not
doing that.
Councillor Hodges, in response to Councillor Godfrey’s comments, said yes
the Ukraine war and Covid had a dramatic effect on balances as did Brexit but
he felt that there was plenty of other mismanagement going on as well.
Councillor Goodjohn considered that the amendment didn’t appear to be a
very tactical solution to the Council’s issues and enquired of Councillor Carroll
as to exactly what mismanagement of the budget issues there were in the
Revenue proposals. He also asked the Conservative Leader to consider that
taking from Reserves would quite frankly cause cash flow issues in the
Council and what he would propose do in such situations as if there were
cash flow issues in the Council people would have delays in getting vital
services which would impact on their lives, being people's real lives here in
the real world rather than some abstract idea. He also took the opportunity to
remind Council of the current 10% inflation rate.
Councillor Hodges, in drawing attention to Social Care costs, said if they were
not funded what would happen going forward further, commenting that the
NHS was already struggling because of mismanagement from the
Conservative Government and its finances stating that he could not support
No.
the amendment as it had not been fully costed and would mean a cut in
schools provision and social care.
Councillor John said he could not believe what he was hearing from the
Conservative Group referring to the months of discussion on the budget that
had already taken place and that it was a good job the Council had reserves.
He mentioned other Councils, in particular Monmouth Council, who he said
did not have any Reserves to help them and their Council Tax had gone up to
7.5%.
Councillor Franks, listening with interest to Councillor Carroll’s and the
Conservative Members’ comments, said he felt that they were basically
saying that apart from them no one else could financially manage the Council
and referred to the catastrophic failures of Conservative Councils in England.
The Leader, in response, said that in her view the amendment was completely
preposterous in view of the financial position facing the Council and that she
would be voting against the amendment.
Councillor Perry said it was a shame that as Elected Members elected by the
communities that there was a lack of togetherness. He said he applauded
attempts to get rid of Council Tax or severely change it as, in his view, a land
value tax would be much fairer. He said he would not be supporting the
amendment because he believed that his residents would rather not spend
money on new tyres and suspensions on their vehicles that they would rather
if there were Reserves fix the roads and fix the other services and stop relying
on volunteers to run services and stop cheering the minority getting wealthier
and wealthier and have a more equitable society.
Following a vote on the amendment the amendment was lost it being noted
12 were in favour, 38 against and one abstention.
Councillor Dr. Johnson, speaking on the substantive Motion, said it had been
interesting to hear the conversations taking place and that some people might
almost be surprised to hear that he sympathised with the Leader of the
Council in respect of the challenge before her, but that was why Plaid did not
accept the propaganda about the Council being a great Council because the
average person did not feel this. We as a Council needed to provide on
demand services which were quickly rising as a result of lack of investment in
preventative services. We needed to consider the relationship between the
people that we served and the funding. Welsh Government added extra
funding at the last minute and that increased £25m between the provisional
and the final settlement £600,000 through to the Revenue Grant and around
£500,000 through the introduction of the K Grant where we're expecting a loss
and furthermore additional funding in the Housing Support Grant last week.
How much was still unclear but the Council intended to keep Council Tax at
the same level rather than considering a cut like last year when we received
last minute funding which the Council put in its Reserves. This year we
considered our energy savings to be too tight and so the money needed to go
to the coffers for that rather than reducing Council Tax. There was no
No.
scrutiny, and he had been to all of the meetings, there was no scrutiny which
would change the minds of those deciding Council Taxes and setting aside
funding elsewhere in the budget. He had mentioned in the past how the
Council looked after its bank balance before considering the public's needs
and of course this year the figures before us showed some spend of the
Reserves of £51m which was almost a half. Let's see if this was true because
the same types of figures which were provided to us in the past had been
incorrect. But he said there were challenges nonetheless. The public had
seen a huge cost of living rise over the last years from energy costs, everyday
shopping costs and housing costs, including 12.5% over the last two years for
people in our Council houses. He understood that the budget was tight but
said what was the purpose of Welsh Government providing extra funding for
Councils in the final settlement if it was only put into Reserves.
A number of things he said concerned him, he didn’t like the idea of the
administrative fee for residents in parking permanent zones. Of course he
stated the Council could provide any service if it forced people to pay for it.
There was not enough money for fundamental core services for residents
although he accepted that the situation was a difficult one, as was the case for
all Councils, and he expressed his concern that the mix of cuts for Council’s
consideration and the increase in Council Tax stating that between the both of
them this was not acceptable and that he would be voting against the Motion.
Councillor Brooks said the reality was that more and more Councils were
being pushed to the financial brink. More Councils had issued a Section 114
Notice in the previous year than in the previous 30 years combined which she
said was quite astounding. Welsh Government had quite rightly put the
protection of public services at the front and centre of their budget, however
the Council could not get away from the fact that their funding had been cut
for the last 14 years from the Westminster Government leaving them with no
alternative but to reduce their transfer funding for Local Authorities. The cost
of living crisis came out as a significant issue in the recent survey with 42% of
the population citing easily accessible care and health care closely followed
by the buying or renting of good quality homes. These were the issues that
really mattered to people and their priorities she said and she stood by the
commitment to protect services which supported the Council’s most
vulnerable residents. However, in conclusion she said difficult decisions had
to be made to deliver a balanced and fair budget and she was pleased that
the Council had been able to protect supported bus services as she felt many
residents in rural and deprived communities relied on the bus services.
Councillor Franks commented that the Council had heard about potholes
being filled, a bit of resurfacing, grass being cut, road gullies being emptied,
which was basically the standard work of all Councils. However, what did
surprise him a little bit was the quick reference to support for Education. He
was not sure if he had misheard but that's what he thought he heard, but our
support for education has led to a disastrous situation in our schools, we've
also heard a mention about people's priorities that was good to be reminded,
but he didn't think we heard mention of the consultation with the public which,
if his memory served him right, did not support the proposed level of increase.
No.
He wondered why we had that omission. Whereas other facts were
highlighted, he considered there to be an element of cherry-picking. In the
previous year’s budget debate almost a year to the day, the Cabinet proposed
a £2m plus cut in schools with Cabinet being warned at that time that this
would have had a terrible impact on school budgets. This was disregarded by
Labour Members who, in his view he said, cheerfully dismissed such
warnings. The result had been over 20 schools now facing a deficit budget, of
these 19 apparently indicated that there was no prospect of recovery within 3
years, however since then he understood that the situation had worsened,
both in terms of the numbers of schools and the size of the deficits. He
therefore asked how can we and the public have any faith in this year's
budget process now seeing that this year's allocation to schools would
basically be following last year's allocation. What was the situation going to
be in a year's time for our schools? What was going to be the size of the
deficits? How many schools were going to be facing at least 3 years in the
red and to add to their problems he understood that schools were going to be
asked to pay for school crossing patrols and for elements of grass cutting?
We really do need to know what the impact would be on schools in 2024/25.
What would be the accumulated overspend and what was the anticipated
overspend in the following year and he welcomed comments from the Cabinet
Member for Education on these points.
Councillor Birch, advising that she would be unable to answer all of the points
at the meeting that evening, said that all of the schools that had budget
deficits had been assisted by the finance teams with schools unable to
recover their deficits within 3 years being offered plans to restructure the debt
that they had so that they could eventually balance their budgets. Going
forward she could not say what the deficits would be like in three years’ time,
rather she hoped that they would be balanced. Furthermore, Councillor Birch
added that all that had been said during the debate had been about the
difficulties of various events in the last few years and the toll that that had
taken on budgets everywhere, so schools were not going to be immune from
that. It was obvious that balancing budgets was going to be more difficult for
some schools than others.
In conclusion, the Leader referred to the number of times the budget process
had been considered by Cabinet and Scrutiny however she was disappointed
with the questions at Council when a lot of the discussion could have been
held at the Scrutiny Committee meetings over the year with suggestions being
put forward for consideration. In referring to the issues of diversity and
inclusion that had been commented on during the debate, the Leader drew
attention to the budget for Corporate Resources being only 5% of the overall
total. Having regard to Reserves she said the detail was contained within the
report although they had been rationalised. In referring to the comments
relating to the 2% cut in National Insurance the Leader mentioned that if one
was of retirement age they wouldn’t receive this cut.
The Leader subsequently took the opportunity to repeat her earlier comments
that the proposed budget was a budget to protect the most vulnerable and
moved the recommendations within the report.
No.
The motion moved by the Leader and seconded by Councillor Brooks was
subsequently voted upon.
A recorded vote took place on the recommendations as contained within the
reference and the report, as follows:-
Members For Against Abstain
Anne Asbrey x
Julie Aviet x
Gareth Ball x
Rhiannon Birch x
Bronwen Brooks x
Gillian Bruce x
Ian Buckley x
Lis Burnett x
Samantha Campbell x
George Carroll x
Christine Cave x
Charles Champion x
Janice Charles x
Millie Collins x
Marianne Cowpe x
Pamela Drake x
Vincent Driscoll
Anthony Ernest x
Robert Fisher x
Christopher Franks x
No.
Wendy Gilligan x
Russell Godfrey x
Emma Goodjohn x
Ewan Goodjohn x
Stephen Haines x
Howard Hamilton x
Sally Hanks x
William Hennessy x
Nic Hodges x
Catherine Iannucci x
Gwyn John x
Dr. Ian Johnson x
Susan Lloyd-Selby x
Julie Lynch-Wilson x
Kevin Mahoney x
Naomi Marshallsea x
Michael Morgan x
Jayne Norman x
Helen Payne x
Elliot Penn x
Sandra Perkes x
Ian Perry x
Joanna Protheroe x
Ruba Sivagnanam x
Carys Stallard x
No.
Neil Thomas x
Rhys Thomas x
Steffan Wiliam x
Margaret Wilkinson x
Eddie Williams x
Mark Wilson x
Nicholas Wood x
TOTAL 30 21
The vote being carried, it was
RESOLVED –
(1) T H A T a Council Tax increase of 6.7% be approved.
(2) T H A T the Revenue budget for 2024/25 and Medium Term Financial
Plan 24/25 to 28/29 be approved.
(3) T H A T the fees and charges presented for approval in January 2024,
which stood unchanged following review by Scrutiny, be noted.
(4) T H A T the information provided in the supplemental report to Cabinet
th
on 29 February 2024 regarding updated Standard Spending Assessment
figures be endorsed.
Reasons for decisions
(1) Setting the annual rate of Council Tax was a key policy decision for
Council.
(2) Setting a balanced budget was a statutory responsibility and decision
for Full Council.
(3) To confirm fees and charges for 2024/25.
(4) Having regard to the supplemental information which provided Full
Council with the most up to date figures as part of its final budget
deliberations.
No.
CAPITAL STRATEGY 2024/25 AND FINAL CAPITAL PROGRAMME PROPOSALS 2024/25 TO 2028/29 (REF)
Cabinet had considered the report on 29th February, 2024 (Minute No. C261)
and had referred the same to Council for consideration and approval.
Appendix 1 to the report provided the Council's Capital Strategy for 2024/25.
The Capital Strategy provided a framework which outlined how capital
expenditure, capital financing and treasury management activity contributed to
the provision of corporate objectives, along with an overview of how
associated risk was managed and the implications for future financial
sustainability.
The report set out the Council’s proposed Final Capital Programme for the
period 2024/25 to 2028/29 at Appendix 2.
The Council was facing significant pressures in relation to price inflation and
the cost-of-living crisis which had seen increases in the costs of materials and
labour. This had had an impact on the current schemes within the Capital
Programme and the funding available to fund new schemes within the Capital
Programme.
The total value of capital schemes over the next five years was £387.582m
which included £25.376m for the Band B Sustainable Communities for
Learning Programme (excluding the pipeline schemes) and £205.775m for the
Housing Improvement Programme.
Since the Draft Capital Programme proposals report in January, a number of
changes had been made including the reprofile and allocation of
decarbonisation schemes, City Deal reprofile, slippage from the 2023/24
Capital Programme into the 2024/25 Capital Programme and the Llanmaes
match funding was no longer being removed from the five year proposals.
The detail of these changes was covered later in the report.
The Leader subsequently moved the recommendations in the report, which
were seconded by Councillor Brooks, and there being no dissent it was
RESOLVED –
(1) T H A T the Capital Strategy 2024/25, as set out in Appendix 1 to the
report to Cabinet on 29th February, 2024 (Minute No. C261), be approved.
(2) T H A T the final Capital Programme for the years 2024/25 to 2028/29,
as set out in Appendix 2 to the report to Cabinet on 29th February, 2024
(Minute No. C261), be approved.
(3) T H A T the Chief Executive and the Head of Finance / Section 151
Officer, in consultation with the Executive Leader and Cabinet Member for
No.
Performance and Resources, be granted delegated authority to make
additions, deletions or transfers to or from the:
i. 2024/25 to 2028/29 Housing Improvement Programme as
appropriate.
ii. 2024/25 to 2028/29 Asset Renewal budgets as appropriate.
iii. S106 funded schemes subject to Member consultation as
required under the existing process.
iv. Energy Management Schemes
v. Building Strong Communities Fund schemes.
vi. Sustainable Communities for Learning Band B programme
(Previously 21st Century Schools schemes).
vii. Discretionary Adaption Grant Schemes.
viii. Vale Regeneration Schemes.
(4) T H A T the Chief Executive, Head of Finance / Section 151 Officer,
and Director of Learning and Skills in consultation with the Executive Leader
and Cabinet Member for Performance and Resources, be granted delegated
authority to increase the Capital Programme for the long term solution in
relation to the Successful Futures Centre at Pencoedtre High School when
the feasibility studies had been concluded. It being noted that £300k had
been ringfenced within reserves to carry out the scheme when feasibility
studies had been undertaken.
Reasons for decisions
(1) To approve the Capital Strategy for 2024/25.
(2) To set and approve future Capital Programmes to 2028/29.
(3) To enable the Housing Capital budget, Asset Renewal budgets, S106
schemes, Energy Management Schemes, Building Stronger Communities
Fund, Sustainable Communities for Learning Band B programme,
Discretionary Adaption Grant Schemes, and Vale Regeneration schemes to
be managed effectively.
(4) To enable the long term solution to the Successful Futures Centre at
Pencoedtre High School to proceed when the feasibility studies had been
concluded.
TREASURY MANAGEMENT AND INVESTMENT STRATEGY 2024/25 AND UPDATE 2023/24 (REF)
Cabinet had considered the report on 29th February, 2024 (Minute No. C262)
and had referred the same to Council for consideration and approval.
The interim report outlined the proposed 2024/25 Treasury Management
Strategy detailed in Appendix 1 and provided an update on the Council’s
Treasury Management operations for the period 1st April to 31st December,
No.
2023. All activities were in accordance with the Council’s approved strategy
on Treasury Management.
Total external borrowing as of 31st December, 2023 was £145.479m at an
average rate of 4.37%. New external borrowing totalling £5.000m was
undertaken during the first 9 months of 2023/24 at a rate of 4.38% with
utilised the special project rate for Housing Revenue Account schemes.
The Council invested with the Debt Management Deposit Facility, Local
Authorities, Treasury Bills, Money Market Funds together with Lloyds Bank
Call Accounts. Total investments as of 31st December, 2023 stood at
£50.495m at an average rate of 4.53% over the nine-month period.
The Council had to ensure that the Prudential Code was complied with, which
had been developed by CIPFA as a professional code of practice, last
updated in December 2021. To demonstrate that the Council had fulfilled
these objectives, the Code set out a list of Prudential and Treasury indicators
that should be calculated together with other factors that had to be
considered. These were included in Appendix 1 to the report as part of the
Strategy.
The Council also had a legal requirement to comply with the Welsh
Government Guidance on Investments and had taken this guidance into
consideration when developing the Strategy.
New borrowing in the period to 2028/29 was expected to be £184.377m for
new Capital Expenditure and a further £14.000m of borrowing to replace
maturing loans and reflect the Council’s reducing ability to internally borrow
over the period.
Capital expenditure when financed by long term debt incurred two elements of
cost, interest and repayment of the principal sum borrowed. The resources
the Council must put aside in each year to repay the principal sum borrowed
was known as Minimum Revenue Provision (MRP) and the Council's policy
for the calculation was detailed in the report.
The Treasury Management Policy Statement for 2024/25 was attached at
Appendix 2 to the report.
The Leader, in referring to the recent training provided to all Members, and
indeed training that was provided each year, on the subject, commented that
she had found the training to be a really constructive training session which
had also been recorded for Members to view it online.
RESOLVED –
(1) T H A T the Treasury Management interim report for the period 1 st April
st
to 31 December, 2023 be approved.
No.
(2) T H A T the policy for making Minimum Revenue Provision in 2024/25
be approved.
(3) T H A T the proposed 2024/25 Treasury Management and Investment
Strategy be approved, including the following specific resolutions (as detailed
in Appendix 1 to the report to Cabinet on 29th February, 2024 [Minute No.
C262]):
• The Authorised Limit for External Debt be set at £240.969m for
2023/24, £271.200m for 2024/25, £303.939m for 2025/26 and
£336.893m for 2026/27.
• The Operational Boundary for External Debt be set at
£226.147m for 2023/24, £255.687 for 2024/25, £287.406m for
2025/26 and £320.338m for 2026/27.
• The Section 151 Officer be granted delegated authority within
the total Authorised Limit and Operational Boundary as
estimated for individual years to effect movement between the
separately agreed limits for borrowing and other long term
liabilities.
• An upper limit of £0m for 2023/24, £10m for 2024/25, £10m in
2025/26 and £10m in 2026/27 be set for total principal sums
invested for over 364 days.
• The amount of projected borrowing that was fixed rate maturing
in each period as a percentage of total projected borrowing that
was fixed rate for 2024/25 be set as:
Table 1 – Upper and lower Limits for fixed rate borrowing
Upper Lower
Limit Limit
Under 12 months 20% 0%
12 months and within 24 months 20% 0%
24 months and within 5 years 30% 0%
5 years and within 10 years 40% 0%
10 years and above 100% 0%
(4) T H A T Prudential Indicators set out in Appendix 1 to the report to
Cabinet on 29th February, 2024 (Minute No. C262) be approved.
(5) T H A T the Treasury Management Policy Statement set out in
Appendix 2 to the report to Cabinet on 29th February, 2024 (Minute No. C262)
be approved.
Reasons for decisions
(1) Having regard to the contents of the report and discussions at the
meeting.
(2) To agree the basis of the Minimum Revenue Provision calculation for
2024/25.
No.
(3-5) In order for the Treasury Management and Annual Investment Strategy
as prepared be approved as required by the Local Government Act 2003.
PAY POLICY 2024/25 (REF)
The Council had a statutory requirement under the Localism Act 2011 to
prepare a pay policy statement for the new financial year 2024/25. The
statement needed to be approved and published by 31st March, 2024. The
document provided a framework for ensuring that employees were rewarded
fairly and objectively, in accordance with the service needs of the Council and
that there was openness and transparency in relation to the process. It being
a straightforward report the Leader moved the recommendations which were
seconded by Councillor Brooks.
Prior to putting the recommendations to Full Council the Mayor asked if there
were any points of clarification required by Members from the Head of Human
Resources. There being no clarifications required and no further comments, it
was subsequently
RESOLVED – T H A T the Council’s Pay Policy as attached at Appendix A to
the report to Cabinet on 8th February, 2024 (Minute No C234) be approved.
Reason for decision
To respond to the legal requirement under the Localism Act 2011 and to
provide openness and accountability in relation to how the Council rewards its
staff.
N.B.
All Chief Officers, save for the Head of Human Resources, left the meeting
when this item was considered. The Head of Human Resources remained in
the meeting, until the matter was to be voted upon, in order to provide any
clarification required by Elected Members.