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RESOLVED: · To note the updated Contract Procedure Rules (CPR)and Financial Procedure Rules (FPR) in Appendices A and B To delegate authority to the Corporate Director Resources to amend the FPR; and to the Director of Governance and Legal Services to amend the CPR; to make any amendments that may be required from time to time, which do not serve to materially alter the FPR or CPR.
RESOLVED: · To note the update on proposed governance changes. · To defer a decision on this matter until an All Member briefing had been provide on the proposed changes to the Planning Committee Procedure Rules and Committee Delegations. The views of the Members were required before further consideration of this matter could be undertaken by the Committee. The feedback from Members and an updated report be presented to the Committee at its meeting on 29th September 2026.
AGREED. 2. Cabinet Statements – Supplementary Questions To delete the option of a supplementary question and answer, as it is not currently used. The Committee agreed that Members were not generally aware of this option and if it was not being used or needed then it should be deleted. AGREED. 3. Cabinet Statements - Order of business Consider introducing a rule to provide that Cabinet Statements are dealt with after Ordinary Motions Members considered that any items requiring voting should be done in the early part of the meeting. Attendance and management of time for those with caring responsibilities would be easier. The introduction of this rule was AGREED. 4. Cabinet Statements – outside full Council meeting Consider introducing a rule to make formal provision for Cabinet Members to issue Written Statements between Council meetings Members should be provided with information in advance of press releases or media reports. Cabinet should have more control of this process to provide Members with longer time to consider the issues and to raise questions at Council. The introduction of this rule was AGREED. 5. Oral Questions To publish each question as it is being dealt with on the Council’s website Members felt it was important for them to ask the question on behalf of their constituents at the Council meeting. This will enable the question to be followed by the public and could be helpful for sharing this information with the public on social media. This proposal was NOT AGREED. 6. Written Questions (Deadline) Remove the deadline for submission of Written Questions, so that they are dealt with on a ‘rolling basis’, with written answers provided within a set time and attached to the minutes of the next appropriate Council meeting. Members were concerned about pressure created by the number of questions in the short timescale leading up to a Council meeting. This amendment would help manage this situation. The removal of this deadline was AGREED. 7. Public Questions To make provision for public questions at Cabinet meetings, unless the question relates to a function reserved to full Council e.g. budget / policy matters Members suggested that if questions are addressed to the Cabinet or other committees, could these go to those meetings rather than Council. Comments were also made that the public may prefer questions to be asked at Council meetings. There was a desire to encourage more back bencher involvement and their empowerment at Council meetings. Some questions highlight issues other Members may not be aware of. This proposal could also support succession planning. It was noted that there have been an average of 1-2 question to Council per meeting. The proposal to move public questions for Cabinet Members to Cabinet meetings was NOT AGREED. 8. Public involvement (Deputations) Consider provision for Deputations, allowing 3-6 members of the public to present an issue to full Council, with one nominated person permitted to speak for 3- 5 minutes Members suggested trialling this, as it works well in other Local Authorities. It should be on a specific topic and have criteria attached, and how it working in other areas will be looked at for future consideration. The development of a trial was AGREED 9. Petition Scheme Consider increasing the threshold number of signatures – to a requirement for 100 signatories before a petition may be presented to Council Members pointed out that the figure of 100 signatures could be discriminatory in some areas if all constituents in an area sign a petition but it does not reach this level. It can be area dependant. It remained important to ensure all signatories are valid for the area it relates to the need to avoid preventing public involvement. The Committee was advised that on average there have been 18 petitions per year for the 8 ordinary Council meetings. If under 20 and up to 50 signatures, it is passed to the Director for that area; 51+ signatures go to Cabinet for a response. 80% of petitions received have been over 51 signatures and heard at a Council meeting. Increasing the number of signatures would just change where the petition goes for a response. It was also suggested that a log is created so feedback on what has happened with the petitions can be accessed. Making changes to the number of signatories was NOT AGREED. ACTION: An outcomes log for petitions was to be created. 10. Ordinary Motions (Debate) Provide that Cabinet members may only speak on their own portfolio area This was not intended to limit the ability of Cabinet Members to speak but to encourage back benchers to fully engage on the issues arising as part of the motion. This proposal was AGREED 11. Ordinary Motions (availability for inspection) To ensure Rules reflect practice that Motions are made available when Council papers are published Members agreed for Motions to be made available when the agenda is published. This would align with existing custom and practice - AGREED. 12. Ordinary Motions (Number & Allocation) To review whether to retain the Chair’s discretion to allow more than the maximum number of 2 Ordinary Motions at a Council meeting. Consider whether to insert a rule stating that if more than the maximum number of Motions are submitted, that opposition group motions shall be given preference over those of the ruling group. Members felt this was not an issue and this rule should be removed, although the discretion the Lord Mayor regarding the number of motions should be retained - AGREED 13. Amendments to Motions To amend rule 22(ua) to reflect the fact that the amendment must be proposed and seconded before it can be accepted by the proposer of the Motion AGREED. 14. Amendments to reports To extend the deadline for notice of amendments to reports to 12 noon on day of Council Members AGREED that the existing timings be retained. 15. Recorded Vote To review this Rule, implications and how it is implemented The committee AGREED that the outcomes of an electronic vote showing how each member voted would be displayed on screen at the end of each vote. These full details would be included in the written minutes and circulated as soon as possible after the meeting to Members as required. 16. Member Speaking To consider making explicit provision allowing any Member who may have difficulty speaking clearly to nominate another Member to read their statement or question on their behalf, subject to advance approval from the Lord Mayor AGREED. RESOLVED: · To progress the agreed changes in respect of the rules governing meetings of the full Council and the Cabinet The Monitoring Officer to consult with Group Leaders and Whips on proposed changes which the Committee wishes to progress, and report back to the next Committee meeting, on consultation feedback and with draft amendments for the Committee’s further consideration.
AGREED. Freedom of Information Act 2000, designation of the Council’s ‘Qualified Person’ for purposes of the Section 36 Exemption. Adding this as delegated authority to the Monitoring Officer. AGREED. Trusts governance – to reference the Trusts Cabinet Committee and approved officer delegation; and amend the Procedure Rules for the Acquisition or Disposal of Land to reference land held in trust. Clarification points. AGREED. Delegation for responses to Government consultations. AGREED. Protocol on Member / Officer Relations, update. AGREED. Councillor Call for Action. Criteria be considered, and a further report will be brought to the Committee. AGREED. Allocation of certain local choice licensing function Refresh to ensure that the Constitution reflects the law. AGREED. Joint Committee delegations, update. Refresh of Constitution. AGREED. Delegated authority for amendments to operational HR employment policies Discussed with Chief Executive and Chief HR Officer. AGREED. Delegated authority to update RIPA (Regulation of Investigatory Powers) policies and procedures. Monitoring Officer to make timely amendments AGREED. Allocation of Non-Executive Functions; Committee membership requirements. Minor changes required. AGREED. A number of other minor amendments · Committee Membership requirements – Article 8. · Clarification point - Independent Members voting at Standards & Ethics Committee in addition to Council Members. · Aligning Finance Contract provision thresholds at £75,000. AGREED. The Chair requested that consideration of a summary of Officers Decisions and their call in status be presented to Council for information. RESOLVED: · To approve the minor Constitution amendments made under the Monitoring Officer’s delegated authority, as referenced in the report for the Committee’s information · To approve the substantive Constitution amendments recommended in the report, including any agreed changes · Authorise the Monitoring Officer, in consultation with the Chair, to draft any further amendments to reflect the views of the Committee Recommend the agreed substantive Constitution amendments to full Council for approval.
RESOLVED: Approved the Forward Work Plan 2026/27, and the areas considered as priorities as set out in Appendix A.
There were no declarations of interest.
The minutes of the previous meeting were approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: · To note the updated Contract Procedure Rules (CPR)and Financial Procedure Rules (FPR) in Appendices A and B To delegate authority to the Corporate Director Resources to amend the FPR; and to the Director of Governance and Legal Services to amend the CPR; to make any amendments that may be required from time to time, which do not serve to materially alter the FPR or CPR.
The Committee was provided with an update on Contract Standing Orders & Procurement Rules And Financial Procedure Rules. The Chair welcomed: · Debbie Marles (Director Governance & Legal Services and Monitoring Officer); · Chris Pyke (OM Audit Manager); and · Simon Robison (Strategy & Development Manager). Officers introduced the report informing the Committee that following changes in legislation in respect of the Procurement Act 2023 and the Procurement (Wales) Regulations which came into force on 24 February 2025 and The Social Partnership and Public Procurement (Wales) Act which came into force on 1st April 2026. The S151 Officer and Monitoring Officer used their delegated powers to make the appropriate amendments to the Constitution. A similar report had been considered by the Governance and Audit Committee with this report being presented to the Constitution Committee to provide some assurance regarding these changes. In appendices 3, 4 and 5 reference to the threshold figures which pre-dated the 01 January 2026 have been updated on page 53 of the report. The Chair then opened the floor to questions and comments from Members. There were no questions. RESOLVED: · To note the updated Contract Procedure Rules (CPR)and Financial Procedure Rules (FPR) in Appendices A and B To delegate authority to the Corporate Director Resources to amend the FPR; and to the Director of Governance and Legal Services to amend the CPR; to make any amendments that may be required from time to time, which do not serve to materially alter the FPR or CPR.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: · To note the update on proposed governance changes. · To defer a decision on this matter until an All Member briefing had been provide on the proposed changes to the Planning Committee Procedure Rules and Committee Delegations. The views of the Members were required before further consideration of this matter could be undertaken by the Committee. The feedback from Members and an updated report be presented to the Committee at its meeting on 29th September 2026.
The Committee was provided with an update of the proposed changes to the Constitution relating to the Planning Committee. The Chair welcomed: · Debbie Marles (Director Governance & Legal Services); · Gary Jones (Head Of Democratic Services); · Simon Gilbert (Head Of Planning); and · Steve Ball (OM Development Management (Strategic Place Making). Officers delivered a short presentation providing an update and explaining that proposed changes to the Constitution relating to the planning process had been agreed by the Planning Committee. Following the update, the Chair opened the floor to questions and comments from Members. Members expressed concern that these changes were happening quickly, felt rushed and that not all Members were having the opportunity to express their view. In summary, concerns were raised regarding the following matters: · More detail was needed on why Audit Wales had started the process and what those concerns were. The Committee was unaware how Audit Wales had arrived at the criteria of “What is of strategic importance” and major developments as this can vary and can be ward dependant. · Greater clarity of the process and allocation of speaking time (4 minutes) at a Planning Committee. Further details of how this would work in practice, was also requested. · Further discussion was required on who decides on who will speak on matters if it is not the lead petitioner, as this may prevent elected members speaking on behalf of their constituents. · Additional data was requested to enable Members to understand; o how many applications currently are going to committee o how many get determined under delegation and o how the percentages have changed over the years o how much involvement Members have in the planning processes so they can determine if residents are being properly represented, · Feedback from all Councillors was needed and any issues were to be to be captured and explanations provided before consideration by the Constitution Committee can be progressed. Officers explained that this had been discussed at the Governance and Audit Committee and the Audit Wales reports had been seen. Officers appreciated the initial direction from the Constitution Committee and Planning Committee. The report will be circulated by Officers to all Members and a series of briefings will be arranged for early September, so the report can come back to this Committee when it meets at the end of September. RESOLVED: · To note the update on proposed governance changes. · To defer a decision on this matter until an All Member briefing had been provide on the proposed changes to the Planning Committee Procedure Rules and Committee Delegations. The views of the Members were required before further consideration of this matter could be undertaken by the Committee. The feedback from Members and an updated report be presented to the Committee at its meeting on 29th September 2026.
Y penderfyniad fel y'i cofnodwyd
AGREED. 2. Cabinet Statements – Supplementary Questions To delete the option of a supplementary question and answer, as it is not currently used. The Committee agreed that Members were not generally aware of this option and if it was not being used or needed then it should be deleted. AGREED. 3. Cabinet Statements - Order of business Consider introducing a rule to provide that Cabinet Statements are dealt with after Ordinary Motions Members considered that any items requiring voting should be done in the early part of the meeting. Attendance and management of time for those with caring responsibilities would be easier. The introduction of this rule was AGREED. 4. Cabinet Statements – outside full Council meeting Consider introducing a rule to make formal provision for Cabinet Members to issue Written Statements between Council meetings Members should be provided with information in advance of press releases or media reports. Cabinet should have more control of this process to provide Members with longer time to consider the issues and to raise questions at Council. The introduction of this rule was AGREED. 5. Oral Questions To publish each question as it is being dealt with on the Council’s website Members felt it was important for them to ask the question on behalf of their constituents at the Council meeting. This will enable the question to be followed by the public and could be helpful for sharing this information with the public on social media. This proposal was NOT AGREED. 6. Written Questions (Deadline) Remove the deadline for submission of Written Questions, so that they are dealt with on a ‘rolling basis’, with written answers provided within a set time and attached to the minutes of the next appropriate Council meeting. Members were concerned about pressure created by the number of questions in the short timescale leading up to a Council meeting. This amendment would help manage this situation. The removal of this deadline was AGREED. 7. Public Questions To make provision for public questions at Cabinet meetings, unless the question relates to a function reserved to full Council e.g. budget / policy matters Members suggested that if questions are addressed to the Cabinet or other committees, could these go to those meetings rather than Council. Comments were also made that the public may prefer questions to be asked at Council meetings. There was a desire to encourage more back bencher involvement and their empowerment at Council meetings. Some questions highlight issues other Members may not be aware of. This proposal could also support succession planning. It was noted that there have been an average of 1-2 question to Council per meeting. The proposal to move public questions for Cabinet Members to Cabinet meetings was NOT AGREED. 8. Public involvement (Deputations) Consider provision for Deputations, allowing 3-6 members of the public to present an issue to full Council, with one nominated person permitted to speak for 3- 5 minutes Members suggested trialling this, as it works well in other Local Authorities. It should be on a specific topic and have criteria attached, and how it working in other areas will be looked at for future consideration. The development of a trial was AGREED 9. Petition Scheme Consider increasing the threshold number of signatures – to a requirement for 100 signatories before a petition may be presented to Council Members pointed out that the figure of 100 signatures could be discriminatory in some areas if all constituents in an area sign a petition but it does not reach this level. It can be area dependant. It remained important to ensure all signatories are valid for the area it relates to the need to avoid preventing public involvement. The Committee was advised that on average there have been 18 petitions per year for the 8 ordinary Council meetings. If under 20 and up to 50 signatures, it is passed to the Director for that area; 51+ signatures go to Cabinet for a response. 80% of petitions received have been over 51 signatures and heard at a Council meeting. Increasing the number of signatures would just change where the petition goes for a response. It was also suggested that a log is created so feedback on what has happened with the petitions can be accessed. Making changes to the number of signatories was NOT AGREED. ACTION: An outcomes log for petitions was to be created. 10. Ordinary Motions (Debate) Provide that Cabinet members may only speak on their own portfolio area This was not intended to limit the ability of Cabinet Members to speak but to encourage back benchers to fully engage on the issues arising as part of the motion. This proposal was AGREED 11. Ordinary Motions (availability for inspection) To ensure Rules reflect practice that Motions are made available when Council papers are published Members agreed for Motions to be made available when the agenda is published. This would align with existing custom and practice - AGREED. 12. Ordinary Motions (Number & Allocation) To review whether to retain the Chair’s discretion to allow more than the maximum number of 2 Ordinary Motions at a Council meeting. Consider whether to insert a rule stating that if more than the maximum number of Motions are submitted, that opposition group motions shall be given preference over those of the ruling group. Members felt this was not an issue and this rule should be removed, although the discretion the Lord Mayor regarding the number of motions should be retained - AGREED 13. Amendments to Motions To amend rule 22(ua) to reflect the fact that the amendment must be proposed and seconded before it can be accepted by the proposer of the Motion AGREED. 14. Amendments to reports To extend the deadline for notice of amendments to reports to 12 noon on day of Council Members AGREED that the existing timings be retained. 15. Recorded Vote To review this Rule, implications and how it is implemented The committee AGREED that the outcomes of an electronic vote showing how each member voted would be displayed on screen at the end of each vote. These full details would be included in the written minutes and circulated as soon as possible after the meeting to Members as required. 16. Member Speaking To consider making explicit provision allowing any Member who may have difficulty speaking clearly to nominate another Member to read their statement or question on their behalf, subject to advance approval from the Lord Mayor AGREED. RESOLVED: · To progress the agreed changes in respect of the rules governing meetings of the full Council and the Cabinet The Monitoring Officer to consult with Group Leaders and Whips on proposed changes which the Committee wishes to progress, and report back to the next Committee meeting, on consultation feedback and with draft amendments for the Committee’s further consideration.
The Committee was provided with an update on the Review of Council Meeting Procedure Rules of full Council and Cabinet. The Chair welcomed: · Debbie Marles (Director Governance & Legal Services); · Kumi Ariyadasa (Solicitor); and · Gary Jones (Head Of Democratic Services) Following the update, the Chair opening the floor to questions and comments from Members. The comments and decisions on each area are summarised below: ISSUE POTENTIAL AMENDMENT DISCUSSION AND DECISION 1. Timing of Council meetings Introduction of a ‘guillotine’ (set finish time for Council meeting) Members considered that this would be difficult to apply and the management of the meeting should continue to be carried out by the Lord Mayor. The consensus was that this proposal was NOT AGREED. 2. Cabinet Statements – Supplementary Questions To delete the option of a supplementary question and answer, as it is not currently used. The Committee agreed that Members were not generally aware of this option and if it was not being used or needed then it should be deleted. AGREED. 3. Cabinet Statements - Order of business Consider introducing a rule to provide that Cabinet Statements are dealt with after Ordinary Motions Members considered that any items requiring voting should be done in the early part of the meeting. Attendance and management of time for those with caring responsibilities would be easier. The introduction of this rule was AGREED. 4. Cabinet Statements – outside full Council meeting Consider introducing a rule to make formal provision for Cabinet Members to issue Written Statements between Council meetings Members should be provided with information in advance of press releases or media reports. Cabinet should have more control of this process to provide Members with longer time to consider the issues and to raise questions at Council. The introduction of this rule was AGREED. 5. Oral Questions To publish each question as it is being dealt with on the Council’s website Members felt it was important for them to ask the question on behalf of their constituents at the Council meeting. This will enable the question to be followed by the public and could be helpful for sharing this information with the public on social media. This proposal was NOT AGREED. 6. Written Questions (Deadline) Remove the deadline for submission of Written Questions, so that they are dealt with on a ‘rolling basis’, with written answers provided within a set time and attached to the minutes of the next appropriate Council meeting. Members were concerned about pressure created by the number of questions in the short timescale leading up to a Council meeting. This amendment would help manage this situation. The removal of this deadline was AGREED. 7. Public Questions To make provision for public questions at Cabinet meetings, unless the question relates to a function reserved to full Council e.g. budget / policy matters Members suggested that if questions are addressed to the Cabinet or other committees, could these go to those meetings rather than Council. Comments were also made that the public may prefer questions to be asked at Council meetings. There was a desire to encourage more back bencher involvement and their empowerment at Council meetings. Some questions highlight issues other Members may not be aware of. This proposal could also support succession planning. It was noted that there have been an average of 1-2 question to Council per meeting. The proposal to move public questions for Cabinet Members to Cabinet meetings was NOT AGREED. 8. Public involvement (Deputations) Consider provision for Deputations, allowing 3-6 members of the public to present an issue to full Council, with one nominated person permitted to speak for 3- 5 minutes Members suggested trialling this, as it works well in other Local Authorities. It should be on a specific topic and have criteria attached, and how it working in other areas will be looked at for future consideration. The development of a trial was AGREED 9. Petition Scheme Consider increasing the threshold number of signatures – to a requirement for 100 signatories before a petition may be presented to Council Members pointed out that the figure of 100 signatures could be discriminatory in some areas if all constituents in an area sign a petition but it does not reach this level. It can be area dependant. It remained important to ensure all signatories are valid for the area it relates to the need to avoid preventing public involvement. The Committee was advised that on average there have been 18 petitions per year for the 8 ordinary Council meetings. If under 20 and up to 50 signatures, it is passed to the Director for that area; 51+ signatures go to Cabinet for a response. 80% of petitions received have been over 51 signatures and heard at a Council meeting. Increasing the number of signatures would just change where the petition goes for a response. It was also suggested that a log is created so feedback on what has happened with the petitions can be accessed. Making changes to the number of signatories was NOT AGREED. ACTION: An outcomes log for petitions was to be created. 10. Ordinary Motions (Debate) Provide that Cabinet members may only speak on their own portfolio area This was not intended to limit the ability of Cabinet Members to speak but to encourage back benchers to fully engage on the issues arising as part of the motion. This proposal was AGREED 11. Ordinary Motions (availability for inspection) To ensure Rules reflect practice that Motions are made available when Council papers are published Members agreed for Motions to be made available when the agenda is published. This would align with existing custom and practice - AGREED. 12. Ordinary Motions (Number & Allocation) To review whether to retain the Chair’s discretion to allow more than the maximum number of 2 Ordinary Motions at a Council meeting. Consider whether to insert a rule stating that if more than the maximum number of Motions are submitted, that opposition group motions shall be given preference over those of the ruling group. Members felt this was not an issue and this rule should be removed, although the discretion the Lord Mayor regarding the number of motions should be retained - AGREED 13. Amendments to Motions To amend rule 22(ua) to reflect the fact that the amendment must be proposed and seconded before it can be accepted by the proposer of the Motion AGREED. 14. Amendments to reports To extend the deadline for notice of amendments to reports to 12 noon on day of Council Members AGREED that the existing timings be retained. 15. Recorded Vote To review this Rule, implications and how it is implemented The committee AGREED that the outcomes of an electronic vote showing how each member voted would be displayed on screen at the end of each vote. These full details would be included in the written minutes and circulated as soon as possible after the meeting to Members as required. 16. Member Speaking To consider making explicit provision allowing any Member who may have difficulty speaking clearly to nominate another Member to read their statement or question on their behalf, subject to advance approval from the Lord Mayor AGREED. RESOLVED: · To progress the agreed changes in respect of the rules governing meetings of the full Council and the Cabinet The Monitoring Officer to consult with Group Leaders and Whips on proposed changes which the Committee wishes to progress, and report back to the next Committee meeting, on consultation feedback and with draft amendments for the Committee’s further consideration.
Y penderfyniad fel y'i cofnodwyd
AGREED. Freedom of Information Act 2000, designation of the Council’s ‘Qualified Person’ for purposes of the Section 36 Exemption. Adding this as delegated authority to the Monitoring Officer. AGREED. Trusts governance – to reference the Trusts Cabinet Committee and approved officer delegation; and amend the Procedure Rules for the Acquisition or Disposal of Land to reference land held in trust. Clarification points. AGREED. Delegation for responses to Government consultations. AGREED. Protocol on Member / Officer Relations, update. AGREED. Councillor Call for Action. Criteria be considered, and a further report will be brought to the Committee. AGREED. Allocation of certain local choice licensing function Refresh to ensure that the Constitution reflects the law. AGREED. Joint Committee delegations, update. Refresh of Constitution. AGREED. Delegated authority for amendments to operational HR employment policies Discussed with Chief Executive and Chief HR Officer. AGREED. Delegated authority to update RIPA (Regulation of Investigatory Powers) policies and procedures. Monitoring Officer to make timely amendments AGREED. Allocation of Non-Executive Functions; Committee membership requirements. Minor changes required. AGREED. A number of other minor amendments · Committee Membership requirements – Article 8. · Clarification point - Independent Members voting at Standards & Ethics Committee in addition to Council Members. · Aligning Finance Contract provision thresholds at £75,000. AGREED. The Chair requested that consideration of a summary of Officers Decisions and their call in status be presented to Council for information. RESOLVED: · To approve the minor Constitution amendments made under the Monitoring Officer’s delegated authority, as referenced in the report for the Committee’s information · To approve the substantive Constitution amendments recommended in the report, including any agreed changes · Authorise the Monitoring Officer, in consultation with the Chair, to draft any further amendments to reflect the views of the Committee Recommend the agreed substantive Constitution amendments to full Council for approval.
The Committee was provided update to consider recommended changes to the Constitution. The Chair welcomed: · Debbie Marles (Director Governance & Legal Services); · Kumi Ariyadasa (Solicitor); and · Gary Jones (Head Of Democratic Services) Following the update, the Chair opening the floor to questions and comments from Members. The comments and decisions on each area are summarised below: POTENTIAL AMENDMENT DISCUSSION DECISION Appointment of Cabinet members Addressing a legislative anomaly. AGREED. Freedom of Information Act 2000, designation of the Council’s ‘Qualified Person’ for purposes of the Section 36 Exemption. Adding this as delegated authority to the Monitoring Officer. AGREED. Trusts governance – to reference the Trusts Cabinet Committee and approved officer delegation; and amend the Procedure Rules for the Acquisition or Disposal of Land to reference land held in trust. Clarification points. AGREED. Delegation for responses to Government consultations. AGREED. Protocol on Member / Officer Relations, update. AGREED. Councillor Call for Action. Criteria be considered, and a further report will be brought to the Committee. AGREED. Allocation of certain local choice licensing function Refresh to ensure that the Constitution reflects the law. AGREED. Joint Committee delegations, update. Refresh of Constitution. AGREED. Delegated authority for amendments to operational HR employment policies Discussed with Chief Executive and Chief HR Officer. AGREED. Delegated authority to update RIPA (Regulation of Investigatory Powers) policies and procedures. Monitoring Officer to make timely amendments AGREED. Allocation of Non-Executive Functions; Committee membership requirements. Minor changes required. AGREED. A number of other minor amendments · Committee Membership requirements – Article 8. · Clarification point - Independent Members voting at Standards & Ethics Committee in addition to Council Members. · Aligning Finance Contract provision thresholds at £75,000. AGREED. The Chair requested that consideration of a summary of Officers Decisions and their call in status be presented to Council for information. RESOLVED: · To approve the minor Constitution amendments made under the Monitoring Officer’s delegated authority, as referenced in the report for the Committee’s information · To approve the substantive Constitution amendments recommended in the report, including any agreed changes · Authorise the Monitoring Officer, in consultation with the Chair, to draft any further amendments to reflect the views of the Committee Recommend the agreed substantive Constitution amendments to full Council for approval.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: Approved the Forward Work Plan 2026/27, and the areas considered as priorities as set out in Appendix A.
The Committee was provided with an update on the Work Programme 26-27. The Chair welcomed: · Debbie Marles (Director Governance & Legal Services); · Kumi Ariyadasa (Solicitor); and · Gary Jones (Head Of Democratic Services) Officers provided an update, drawing the Committee’s attention to items 6-8 in Appendix A, relating to the protocol on the role of Elected Members in Safeguarding of Children and Vulnerable Adults, Scrutiny Co-option, Councillor Call to Action and Planning, all of which will come back to the Committee in the Autumn. The Chair then opened the floor to questions and comments from Members. There were none and all were in agreement. RESOLVED: Approved the Forward Work Plan 2026/27, and the areas considered as priorities as set out in Appendix A.
There were none.
28th September 2026 at 5pm.
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