Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: · To agree the responses to the consultation for submission to the IRPW; and To delegate authority to the Head of Democratic Services, in consultation with the Chair of the Democratic Services Committee, to finalise the consultation response and submit it to the IRPW before the end of the consultation period on 29th November 2024.
RESOLVED: a. To note the report and revised Elected Member Learning and Development Strategy; b. To agree the proposed changes outlined in paragraph 7 of the report; c. To note the proposed arrangements for the approval and adoption of the revised Strategy; and To delegate authority for the HoDS, in consultation with the Chair of the Committee to update the Elected Member Learning and Development Strategy prior to its submission to Council for approval.
RESOLVED: a. To note the content of the report and the revised Member Protocol for Access Research Support and Information (Revised); b. To agree the changes to the revised protocol; and To approve the implementation of the Member Protocol for Accessing Research Support and Information for immediate use.
RESOLVED: · To note the report; To note the formal launch of the Members Support Intranet Webpage is anticipated to take place in early 2025
RESOLVED: To note the Committee’s Work Programme as outlined in Appendix A to the report.
Apologies for absence were received from Cllrs Elsmore and Parry
No declarations of interest were received.
The minutes of the meeting held on 15 April were approved as a correct record and signed by the Chairperson.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: · To agree the responses to the consultation for submission to the IRPW; and To delegate authority to the Head of Democratic Services, in consultation with the Chair of the Democratic Services Committee, to finalise the consultation response and submit it to the IRPW before the end of the consultation period on 29th November 2024.
The report provided Members with the opportunity of considering the proposals of the IRPW draft report 2025/26 in respect of Members’ remuneration and allowances; and agree the response to be submitted to the IRPW consultation on the draft Annual Report. Gary Jones, Head of Democratic Services presented the report and provided members with a comprehensive outline of the proposals as they related the basic salary; senior salaries; the allocation of senior salaries; civic salaries; payments to co-opted members; and salaries for joint overview and scrutiny committees. Members were invited to ask questions and make observations which are summarised below: Members discussed the consultation process and noted that responses could be provided either as individuals or organisations, for example Town and Community Councils or the Corporate Joint Committees. Members queried the basis upon which the uplifts were calculated and whether they should be linked to the average uplifts in the public sector. Members were advised that the IRPW do not provide information in relation to the percentage increases. Members discussed the consultation questions and the responses to be provided; questions 1 and 2 in the positive and the committee had no specific opinion in respect of questions 3 and 4. RESOLVED: · To agree the responses to the consultation for submission to the IRPW; and To delegate authority to the Head of Democratic Services, in consultation with the Chair of the Democratic Services Committee, to finalise the consultation response and submit it to the IRPW before the end of the consultation period on 29th November 2024.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a. To note the report and revised Elected Member Learning and Development Strategy; b. To agree the proposed changes outlined in paragraph 7 of the report; c. To note the proposed arrangements for the approval and adoption of the revised Strategy; and To delegate authority for the HoDS, in consultation with the Chair of the Committee to update the Elected Member Learning and Development Strategy prior to its submission to Council for approval.
The report enabled the Committee to consider the draft of the Elected Member Learning & Development Strategy 2024-29 following consultation with Elected Members. Gary Jones, the Head of Democratic Services provided the Committee with a detailed synopsis of the consultation feedback. He further advised that the revised draft had been provided to the political group whips. The Committee confirmed they were content with the revised draft. Members discussed the ever changing role of the Councillor, and the importance of any potential candidates being aware of the job description and training requirements. Members canvassed the idea of providing training sessions before the elections, but noted that Job specifications are available on the website. Further the Democracy Portal is still in the process of being populated; it to can house information about the nature of the Councillors role and examples of training required. It is possible some videos could be prepared; a webinar could be provided. All helping to provide any new candidates with more detailed information about the role. and perhaps a webinar can be arranged, and training videos. RESOLVED: a. To note the report and revised Elected Member Learning and Development Strategy; b. To agree the proposed changes outlined in paragraph 7 of the report; c. To note the proposed arrangements for the approval and adoption of the revised Strategy; and To delegate authority for the HoDS, in consultation with the Chair of the Committee to update the Elected Member Learning and Development Strategy prior to its submission to Council for approval.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a. To note the content of the report and the revised Member Protocol for Access Research Support and Information (Revised); b. To agree the changes to the revised protocol; and To approve the implementation of the Member Protocol for Accessing Research Support and Information for immediate use.
The purpose of this report is to update the Democratic Services Committee (DSC) on the progress made to develop a “Member Protocol for Accessing Research Support and Information”. The committee is requested to provide their views on the latest draft and proposals to ensure ease of use and access to information. Gary Jones, Head of Democratic Services presented the report, outlining the feedback from the political Group whips; the feedback was consistent with that of the Committee when discussed at its last meeting, after which the Chair invited questions, comments and observations from Members. Members discussed the reasoning behind the suggested types of research available to Members, namely Self-Directed Research and Complex Primary Research. Members confirmed agreement to the additional changes required to the advised protocol. The HoDS will consult further with the Chair of the Council’s Constitution Committee and Monitoring Officer as to whether or not it is necessary for the Protocol to form part of the Constitution. RESOLVED: a. To note the content of the report and the revised Member Protocol for Access Research Support and Information (Revised); b. To agree the changes to the revised protocol; and To approve the implementation of the Member Protocol for Accessing Research Support and Information for immediate use.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: · To note the report; To note the formal launch of the Members Support Intranet Webpage is anticipated to take place in early 2025
Gary Jones, Head of Democratic Service presented the report in relation to the performance of the Council’s Democratic Services since the last meeting in April. Topics covered: · Member Development; · Completed Learning; · Planned Learning; · Future Training, including Violence against Women, Domestic Abuse and Sexual Violence and Welsh-medium Schools Provision; · Developing the Members Support Intranet Webpage; · Access to Electronic Payslips; · Member Enquiries; and · Democracy Ambassador Programme The Chair invited questions and observations from Members. In relation to the Member Enquiries, Members discussed the quality of responses received from Service areas, the fact that calls are closed when the reply does not actually address the issue. Members were advised that that in respect of the closing of calls, the Member Services Team can re-open calls and go back to service areas to request further information. Members discussed electronic payslips and whether there is a need to ‘opt out’ of receiving paper payslips. Whilst the saving on postage is not large, it is hoped that Members will opt out, but they will need to notify the Team. Members would like to provided with ‘training windows’ and were advised that the intention is to provide a quarterly schedule to Members. Members queried response rates and whether the rates remain consistent. Members noted that there is a drop in August and at Christmas; this being usually due to a reduction in reporting rates. Members were advised that the information can be included within the Annual Report. RESOLVED: · To note the report; To note the formal launch of the Members Support Intranet Webpage is anticipated to take place in early 2025
Y penderfyniad fel y'i cofnodwyd
RESOLVED: To note the Committee’s Work Programme as outlined in Appendix A to the report.
The Head of Democratic Services outlined the information contained within Appendix A and provided information in relation to the topics to appear on the agenda for the meeting in January. RESOLVED: To note the Committee’s Work Programme as outlined in Appendix A to the report.
No urgent items were tabled.
The date of the next meeting of the Committee is on Monday 13 January 2025.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.