Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: - That the Governance and Audit Committee Terms of Reference be noted.
RESOLVED: - That the Work Programme be approved
RESOLVED:- (i) That the Statement of Accounts (Appendix 1) for the financial year 2021/2022 was approved. (ii) That the Committee agreed the contents of the management representation letter (Appendix 2). (iii) That the Head of Service Accountancy will contact the Collections Manager to confirm when the valuations for the Heritage Assets had been valued by Bonhams of Chester and will ascertain if a formal valuation would be required. (iv) That the Governance and Audit committee receives verbal updates from the task and finish group regarding the progression of the implementation of the accounting change that was required by the new standard.
Apologies for absence were submitted on behalf of Councillors Paul Roberts and Jeremy Wellens.
Matters Arising: During discussion Members highlighted the following extra points for information: Item 47 Risk and Control Registers · There were a number of red and Amber risks that did not show any mitigations shown against them in the risk register. Members were assured that feedback will be taken back to the relevant Chief Officers. · It was explained in identification of new risks that Priority Performance Boards were in place to monitor progress against the Council priorities and the Senior Leadership Teams meetings that also included Chief Officers would also discuss and horizon scan the relevant risks relating to the Council. The Chair and Chief Officer Finance and ICT updated and assured Members about the static red risk for the line FI002. There will be a Scrutiny coordinating Group meeting in March 2023 where the issues will be covered further and the Chair will be attending to discuss the performance issues raised by the Governance and Audit Committee. The Chief Officer Finance and ICT will be attending the Customers Performance, Resources Scrutiny Committee (CPRSC) this afternoon regarding the in year supporting of budgets. It was confirmed that there will be a work shop covering the Welsh Language Standards on 16th February 2023.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: - That the Governance and Audit Committee Terms of Reference be noted.
The Terms of Reference was submitted for information. Members were advised that should the Governance and Audit Committee Members formulate recommended changes to their Terms of Reference then it will result in a change to the constitution and Members would have to go through a formal process to implement them. RESOLVED: - That the Governance and Audit Committee Terms of Reference be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: - That the Work Programme be approved
The Head of Service Audit and Technical presented the Governance and Audit Work Programme and highlighted that the following items to be added to the February 2023 Agenda: · Audit Wales - Arrangements for responding to the Local Government and Elections (Wales) Act 2021. · Audit Wales: Cyber resilience in the public sector. RESOLVED: - That the Work Programme be approved
Y penderfyniad fel y'i cofnodwyd
RESOLVED:- (i) That the Statement of Accounts (Appendix 1) for the financial year 2021/2022 was approved. (ii) That the Committee agreed the contents of the management representation letter (Appendix 2). (iii) That the Head of Service Accountancy will contact the Collections Manager to confirm when the valuations for the Heritage Assets had been valued by Bonhams of Chester and will ascertain if a formal valuation would be required. (iv) That the Governance and Audit committee receives verbal updates from the task and finish group regarding the progression of the implementation of the accounting change that was required by the new standard.
The Chief Officer Finance and ICT submitted a report COFI/02/2023) requesting Members of the Committee to approve the Authority’s Statement of Accounts for the financial year 2021/22. The Head of Service Accountancy introduced the report and highlighted the main points within it. The Audit Wales Manager informed Members that: · The Audit of the Authority’s Statement of Accounts for the financial year 2021-22 has been completed. · The level of ‘materiality’ was set at £5.475m · The Audit of Accounts Report included reference to the infrastructure of Assets and that it was a national issue that had to be addressed by all Councils. · Audit Wales intended to issue an unqualified opinion on the 2021-22 Statement of accounts once they have received the signed letter of Representation from Wrexham Council. · There were no uncorrected Statement of Accounts and the large amendment following review of the capital values of the infrastructure has been incurred in Appendix 3 of the report. · Audit Wales did not have any matters to report. The following was discussed:- · The impact from the review of the Councils valuations resulted in an increase in the net value of assets of £6.6m held at 31 March 2022. · The accounting adjustments have made no impact on the Council’s usable reserves and balances, in that it is not expenditure chargeable to the General Fund or Housing Revenue Account (HRA) balances. · The temporary relief for reporting infrastructure assets gross cost and accumulated depreciation will apply until the end of the 2024/25 financial reporting year and will be incorporated in both the 2023/24 and 2024/25 Codes. · It was anticipated that the longer-term solution for the reporting of infrastructure assets will be implemented from 1 April 2025. · A number of Meetings will be scheduled to deal with the updated changes to the reporting infrastructure of assets and there will be task and finish group involvement. · It was clarified that the Cipfa Code required any qualified surveyor and that Wrexham Council currently used an internal surveyor for the majority of valuations. · Officers confirmed that an external surveyor would be used when specialist assets were being reviewed. · It was likely that a review of infrastructure assets will take place every year and indices will be applied to bring them up to the most recent value. · It was clarified that the Councils right to buy properties were not included in the valuations and that the assets held for sale were not categorised. · Members were assured that there were systems in place to ensure that all assets had been included in the valuations. · The Head of Service for Accountancy explained to Members the relevant accounting adjustment that Wrexham Council applied regarding the disposal of assets and confirmed that the accounts were understandable as possible. · Officers confirmed that properties were verified every four years but during Covid-19 this was not the case and explained why. · A Member enquired if Wrexham Council had deeds for the carriage ways. · The Head of Service for Accountancy confirmed that there were difficulties with the infrastructure of assets that related to Carriage ways and gave an explanation on the difficulties and how they were measured at depreciated historic costs. · The Audit Wales Manager confirmed that Audit Wales: a) Did not review the specific expenditure for Adult Social Care or physical overspends. b) An annual risk assessment would be carried out to assess if there were areas which Audit Wales would need to look into. · The Chief Officer Finance and ICT explained that: a) The use of reserves was a time limited measure and that they were cash pots and once they had been spend then the money was then gone. b) It was reported at quarter 2 that Wrexham Council would have to use some of the reserves to balance the additional costs to cover the inflationary pressures. c) The pay inflation for 2022-23 was higher than the budget estimate and approximately £3m of reserves had to be used. d) The budget proposals for 2023-24 included provisions to fund the inflationary pay costs on a permanent basis. e) The £320m borrowing related to financing the capital borrowing and the majority of the money was used to achieve the Welsh Quality Housing Standards and to exit the housing subsidy system a few years ago. · The housing expenditure had dropped because there had been a significant impairment of dwellings that were based on updated valuations. · It was explained that there were a number of Welsh Government Grants granted to Wrexham Council to assist them during Covid-19. For example, the Education Department received £5m towards an accelerated learning programme. · The Head of Service Accountancy will contact the Collections Manager to confirm when the valuations for the Heritage Assets had been valued by Bonhams of Chester and will ascertain if a formal valuation would be required. · Members were pleased that there had been no qualifications against the financial accounts for 2021-22. · Officers were thanked for reflecting good financial governance during those trying times. · It was explained that the Council could borrow money for capital expenditure and that the fluctuations in valuations mainly related to book valuations. RESOLVED:- (i) That the Statement of Accounts (Appendix 1) for the financial year 2021/2022 was approved. (ii) That the Committee agreed the contents of the management representation letter (Appendix 2). (iii) That the Head of Service Accountancy will contact the Collections Manager to confirm when the valuations for the Heritage Assets had been valued by Bonhams of Chester and will ascertain if a formal valuation would be required. (iv) That the Governance and Audit committee receives verbal updates from the task and finish group regarding the progression of the implementation of the accounting change that was required by the new standard.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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