Wrthi'n llwytho
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RESOLVED – (i) That the training activity undertaken during April 2023– June 2023 outlined in report CE/22/23 be noted. (ii) That the Interim Workforce Development Lead remind Group Leaders of the need to appoint an ICT Champion and to draw attention to the process of monitoring and supporting Member Training used by the Plaid Cymru group.
RESOLVED – That the Committee notes that all Members are invited to submit their Annual Reports for 2022/23 to the Head of Democratic Services by 31 July 2023.
RESOLVED – That the comparative information in relation to webcasting of Council Meetings be noted.
RESOLVED – That the Forward Work Programme as set out in report COGC/72/23 be approved.
Apologies for absence were submitted on behalf of Councillors Carrie Harper and Debbie Wallice.
The Minutes of the Meeting held on 2 March 2023 were submitted. Correction to Minutes – Item 18 Additional point - That training provided for Scrutiny Committee Members have an emphasis on soft skills training. RESOLVED – That, subject to the aforementioned amendment, the Minutes of the Meeting held on 2 March 2023 be signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED – (i) That the training activity undertaken during April 2023– June 2023 outlined in report CE/22/23 be noted. (ii) That the Interim Workforce Development Lead remind Group Leaders of the need to appoint an ICT Champion and to draw attention to the process of monitoring and supporting Member Training used by the Plaid Cymru group.
The Head of Democratic Services submitted a report (CE/22/23) to enable the Democratic Services Committee to evaluate and monitor the annual Member Development Plan as part of the Elected Member Development Strategy and Annual Plan. The Interim Workforce Development Lead introduced the report drawing Committee’s attention to the main objectives of the Elected Member Development Strategy and the role of the Democratic Services Committee in monitoring the impact of the annual plan and Member Development Programme. Members’ attention was drawn to Appendix A of the report which provided information on the rolling programme of the delivery of ‘core training’, take up of mandatory eLearning modules and the delivery of other knowledge and awareness topics. It was noted that the number of attendees at knowledge and awareness sessions had been acceptable and there had been 4 eLearning module completions in Quarter 1. The focus in Quarter 2 would be on core training and Members were invited to consider any further training needs not already identified. Members considered the report and asked questions of the officer. During debate the following matters were noted: · Requested that training appointments sent out to Members make it clear in the title if the training is mandatory or core training. · Suggested that a short definition of ‘core training’ be agreed to be included in training appointments sent out to Councillors. · The need for clear communication of the method of delivery of Member training sessions, such as in person, remote only or hybrid. · Requested that repeat training sessions be held on different days to maximise attendance. · Noted that the level of engagement with eLearning during the quarter had been low. · Reported that the Plaid Cymru group had nominated an ICT champion who liaised with Workforce Development to receive information in respect of completed Member Training and that Member Training was included as a standing item on the agenda at group meetings. · Requested that more detailed information in respect of the training undertaken be shared with the nominated ICT Champion from each political group (minute 18 refers) so that they could encourage and support their group Members in completing training. · Recommended that the ICT Champion from each political group be invited to meet with a representative from Workforce Development on a quarterly basis. · Request from a Member to receive information in respect of their personal training profile. · Suggested that Workforce Development work closely with Scrutiny Chairs in promoting training relevant to the skills required of a particular Scrutiny Committee. · The issues in relation to the Council’s electronic diary system and duplicate e-mails had caused problems for Councillors in managing their diaries. It was noted that the issue with the mod.gov calendar integration had now been resolved. · To recognise that Councillors may independently undertake training and development, such as through their employment or voluntary work. RESOLVED – (i) That the training activity undertaken during April 2023– June 2023 outlined in report CE/22/23 be noted. (ii) That the Interim Workforce Development Lead remind Group Leaders of the need to appoint an ICT Champion and to draw attention to the process of monitoring and supporting Member Training used by the Plaid Cymru group.
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RESOLVED – That the Committee notes that all Members are invited to submit their Annual Reports for 2022/23 to the Head of Democratic Services by 31 July 2023.
The Head of Democratic Services submitted a report (COGC/72/23) to set out the process for the preparation of Annual Reports by Members of this Local Authority for the 2022/23 municipal year. Introducing the report the Head of Democratic Services referred to the requirements of the Local Government (Wales) Measure 2011 for Local Authorities to make arrangements enabling elected members to produce Annual Reports on their Council activities during the previous year. The Committee noted that all Members had been requested to submit their Annual Reports for 2022/23 to the Head of Democratic Services by 31 July 2023. A template for Member Annual Reports was offered to Members for ease however there was no requirement for Members to follow the template. RESOLVED – That the Committee notes that all Members are invited to submit their Annual Reports for 2022/23 to the Head of Democratic Services by 31 July 2023.
Y penderfyniad fel y'i cofnodwyd
RESOLVED – That the comparative information in relation to webcasting of Council Meetings be noted.
The Head of Democratic Services submitted a report (COGC/68/23) to compare the webcasting viewing figures of Council meetings for the period March 2019 to February 2023, which was before and after the Coronavirus pandemic. Members considered the report and during discussion referred to the following: · It was felt that some of the viewing figures were quite low. · Accepted that some Agenda items would naturally attract more public interest than others. · Request for information in respect of the cost of providing Webcast meetings. The Head of Democratic Services to circulate this information to Committee members. · Confirmation that there was a statutory responsibility to provide webcasting. · Noted that Webcasting equipment will be installed in Meeting Room 1 around the middle of October 2023. This would provide some consistency between the webcasting offered across the main meeting rooms. · Requested that future reports include a graph to demonstrate the trends for each committee. · Noted that webcasting facilitated greater access to Council meetings offering access by members of the public to follow proceedings without having to attend in person. · Any comparison as to how many people would have attended Council meetings in person pre-pandemic would be anecdotal. · The view of some Members that the current system was not the best. · The Head of Democratic Services assured Members that officers continued to look for improvements on renewal. · Noted that there was currently a limited pool of providers of suitable Webcast equipment. · The Head of Democratic Services paid tribute to his staff in Committee Services for their professionalism and hard work in facilitating the meetings commenting that it was inevitable that on occasion there may be technical issues. RESOLVED – That the comparative information in relation to webcasting of Council Meetings be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED – That the Forward Work Programme as set out in report COGC/72/23 be approved.
The Head of Democratic Services submitted a report (COGC/73/23) to consider items for inclusion in a Forward Work Programme for the Committee during the current municipal year. RESOLVED – That the Forward Work Programme as set out in report COGC/72/23 be approved.
The Chair queried whether there were plans to replace the older iPads issued to Members. The Head of Democratic Services reported that some iPads would be due for replacement during this financial year and ICT would manage the replacement programme.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Dyw'r cyngor ddim wedi cofnodi presenoldeb ar gyfer y cyfarfod hwn.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.