Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
AGREED – That subject to the aforementioned amendments, the Work Programme be agreed.
AGREED - (i) That the Committee welcomed the work that had been undertaken and the new procedures introduced. (ii) That improved communication with Members be introduced to highlight areas where gully clearance work could not be carried out due to access issues and when planned work had been undertaken.
AGREED – (i) That the Lead Member and Officers be thanked for the work undertaken and progress made in Estate Management and look forward to further progress being made. (ii) That an information report on developments in Estate Management be provided in 6 months. (iii) That the priorities for Estate Management be supported. (iv) That when the report in respect of Housing Enforcement and Anti-Social Behaviour is considered by the Committee, the Chair and Vice Chair of the Wrexham Tenant Member Partnership, together with another Member of the Group, be invited to attend.
AGREED – That the Minutes of the Meeting held on 20 July 2022 be signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
AGREED – That subject to the aforementioned amendments, the Work Programme be agreed.
The Chief Officer Governance and Customer submitted a report (COGC/100/22s) asking Members to consider the revised work programme. The Scrutiny Facilitator presented the report and highlighted the changes made since the last Meeting. He also referenced the topic selection form which had been submitted in respect of Housing Enforcement and Anti-Social Behaviour. A discussion ensued and the following points were raised: · The report in respect of Lettings be re-scheduled, pending receipt of anticipated guidance on new regulations around this issue. · A report on Housing Enforcement/Anti - Social Behaviour will be considered at the November meeting. A report on the Decarbonisation Plan 2021-2030 will be considered at the December 2022 meeting. · A topic selection form will be submitted to the November meeting on the Open Space Strategy with a view to the item being considered at the January 2023 meeting. · That the Biodiversity report will be combined with the Open Space Strategy. · That the item in respect of Environment Service will be deleted from the work programme, as there will be forthcoming open days held by the Department that will outline the role and operation of the service. · The Recycling Task and Finish Group will not be reappointed as work in this area is progressing. Further developments to meet the required target will be considered as a future report. · That an information report on the Highway Asset Management Plan/Pothole Repair Programme will be provided to Members providing an update on the impact of the new policy in respect of pothole repairs. · That the report in respect of Residents Parking/Parking Masterplan will be deleted from the work programme as work in and around the areas that were most affected by parking issues has been carried out and has been successful in addressing issues relating to football related parking. · That the report in respect of Tackling Environmental Issues - Behaviour Change will be considered as an information report. · That information reports listed in relation to levels of Rent Arears and Planned Highway Gully Maintenance be deleted as these matters are addressed in the reports to be considered at today’s meeting. · The topic selection form in respect of Improving Public Transport be agreed. · That topic selection forms be submitted to the November meeting in respect of Housing Repairs and Voids, Winter Resilience and Strategic Transport. · That the report in respect of the Decarbonisation Plan will include information on the following points in respect on EV charging points:- o Details of the EV chargers under the Council’s ownership, the number and locations and details of usage. o Any issues that have been experienced with their operation, including payment for charging or chargers not being operational. o Details of the costs, Welsh Government grants and income from usage. AGREED – That subject to the aforementioned amendments, the Work Programme be agreed.
Y penderfyniad fel y'i cofnodwyd
AGREED - (i) That the Committee welcomed the work that had been undertaken and the new procedures introduced. (ii) That improved communication with Members be introduced to highlight areas where gully clearance work could not be carried out due to access issues and when planned work had been undertaken.
The Lead Member for Environment submitted a report (COET/16/22S) to provide an update on progress on actions following Storm Christophe. The Chair advised that a member of the public had contacted Members of the Committee regarding some flooding issues and the draft flood risk management plan. The email had been forwarded to Officers and they had been requested to provide a response. The Chair reminded Members that today’s Meeting was to discuss the progress made since Storm Christophe, and it was noted that if necessary, a separate report on the Flood Risk Management Plan would be added to the work programme. Officers introduced the report and gave a presentation on the Kaarbontech Process which was enabling the service to become more efficient. A debate ensued and the following points were raised: · Clarification sought regarding planned maintenance and gulley emptying. Officers confirmed that the Department would always react to urgent reports of blocked gulleys. · Frustration that on occasions, cars parked on the highway resulted in gulleys not being emptied. When this occurred, letters were left to give notice of when the vehicle would be returning and requesting that cars were not then parked on the road. · Acknowledgement that whilst the Department had a priority list of jobs, there were a number of factors which sometimes caused delays to them being completed within the desired timescales. This could be caused by circumstances such as machinery breakdowns and staff absences. In order to mitigate this, some staff had been working on a Saturday in order to complete programmed tasks which remained outstanding from earlier in the week. · The use of data from the Kaarbontech Process will allow for better management and response to drainage issues. It will also allow applications for funding to be better evidenced. · Officers were thanked for all their hard work on new systems that had been introduced to reduce the risk of flooding and respond to floods if they did occur. AGREED - (i) That the Committee welcomed the work that had been undertaken and the new procedures introduced. (ii) That improved communication with Members be introduced to highlight areas where gully clearance work could not be carried out due to access issues and when planned work had been undertaken.
Y penderfyniad fel y'i cofnodwyd
AGREED – (i) That the Lead Member and Officers be thanked for the work undertaken and progress made in Estate Management and look forward to further progress being made. (ii) That an information report on developments in Estate Management be provided in 6 months. (iii) That the priorities for Estate Management be supported. (iv) That when the report in respect of Housing Enforcement and Anti-Social Behaviour is considered by the Committee, the Chair and Vice Chair of the Wrexham Tenant Member Partnership, together with another Member of the Group, be invited to attend.
The Lead Member for Housing submitted a report (COH/28/22s) to provide Members with information regarding the Council’s estate management function post pandemic, and to provide Members with details of priorities for the coming year. The Lead Member presented the report and highlighted the main points contained within it. Housing Officers gave a presentation on the following points: · Key priorities · What we do in a typical day (Neighbourhood Officer) · What we do in a typical day (Team Leader) · What would you like us to prioritise · This is how we currently address estate management issues · Case study · Barriers we face · Project impact · Challenges in communal areas · This year’s priorities and initiatives A detailed discussion ensued and the following points were raised during the debate: · Clarification sought regarding the recent inspection of Council garages and whether they were still fit for purpose. Officers confirmed that they were now progressing to the next phase which was to analyse the garages and establish their viability. · Confirmation that Estate Office staff were usually off site and in their locality for two to three hours every day. · Concerns expressed regarding tenants who weren’t willing to engage with Officers. Members were advised that a report on enforcement was due to be presented to the Committee next month and this would provide an opportunity for Members to discuss this issue in more detail. · Clarification sought regarding the number of tenants who paid their rent by direct payments from their benefits. · Members collectively expressed concern regarding the cost of living crisis, and the impact this would have on tenants. The Lead Member advised that there was a recent event at one of the Estate Offices on the crisis, and this was to be replicated across each Estate Office area. · A lot of questions had been raised at this event with regard to what support people were entitled to claim for. This needed to be communicated effectively, particularly to the most vulnerable and this was not an issue only for tenants. · Arrears levels were amongst the lowest in Wales, but it is expected that these will rise. · Support for the pilot of the ‘Project Impact’ scheme and the hope that this will be expanded. · Suggestion that when the Committee consider their report on Housing Enforcement and Anti-Social Behaviour, that the Chair and Vice Chair of the Wrexham Tenant and Member Partnership be invited to attend, together with another Member of that Group. · An information report was being prepared on the support for Ukrainian refugees in Wrexham. · Collectively, Members wished to pass on their thanks to Officers and the Lead Member for the progress made. They acknowledged that the winter was going to be particularly challenging, and highlighted the importance of everyone working together to achieve the best outcomes possible. AGREED – (i) That the Lead Member and Officers be thanked for the work undertaken and progress made in Estate Management and look forward to further progress being made. (ii) That an information report on developments in Estate Management be provided in 6 months. (iii) That the priorities for Estate Management be supported. (iv) That when the report in respect of Housing Enforcement and Anti-Social Behaviour is considered by the Committee, the Chair and Vice Chair of the Wrexham Tenant Member Partnership, together with another Member of the Group, be invited to attend.
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