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RESOLVED – (1) T H A T the updates to the Cabinet Quarterly Work Programme for April to June 2026 attached at Appendix 1 be agreed. (2) T H A T the Cabinet Quarterly Work Programme July to September 2026 attached at Appendix 2 be endorsed. Reasons for decisions (1) To monitor progress. (2) To approve the Work Programme for July to September 2026. C30 CABINET QUARTERLY REPORT - REPORTING MINUTES OF JOINT COMMITTEES AND COMMITTEES WHERE THE VALE OF GLAMORGAN COUNCIL IS AN ACTIVE PARTICIPANT (EL/PR) (SCRUTINY – NO RELEVANT COMMITTEE) – The Leader presented the report to make available to all Members the minutes from various Committees over the period March to June 2026 as requested by Governance and Audit Committee for ease of reference and for information. Councillor Wilson, in referring to the minutes of the Cardiff Bay Advisory Committee, referred to a number of matters considered at the meeting, including a Navigational Safety and General Progress Report, production of an anniversary book documenting Cardiff Harbour Authority’s 25th anniversary, discussion regarding water-taxi services, and updates from Natural Resources Wales and Waterfront Partners. The next meeting would be taking place in September and would include a visit to the barrage to celebrate its 25th anniversary. Councillor Williams in referring to the minutes of the Corporate Parenting Panel said the Panel discussed the Pupil Development Grant which was specific to Children Looked After as there had been concerns as to how processes were working and to ensure that those children were able to access that finding. He thanked the Officers concerned for their investigation work and ensuring that processes were now more robust and those children would be able to access that funding wherever they were located, including those based out-of-County. It was also noted that the Grant would be separate from other budgets to ensure it was being spent where it was needed and not part of more general funding. He looked forward to Cabinet receiving the minutes from the June meeting that replaced the May date. The Leader said that the commitment of Officers to ensure that Children Looked After got the best possible start in life was to be applauded. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the minutes concerning meetings of Joint Committees and Committees where the Vale of Glamorgan Council was an active participant from March to June 2026 be noted. Reasons for decision To present to Cabinet a report on a quarterly basis which would provide an overview of all the Joint Committee Meetings of which the Vale of Glamorgan Council was a formal member and links to the respective minutes C31 REVENUE OUTTURN POSITION 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to approve the report and the financial measures taken and proposed. Throughout the year, the financial position was monitored on an ongoing basis with a full picture available at the end of year as to how some aspects had changed, where additional grant funding had been received and where it had been necessary to use reserves, and would assist as part of future budget-setting activities which would be resuming for the 2026/27 financial year shortly. The provisional outturn for 2025/26 had a near balanced position with a net adverse variance of £47k after £6.7m unplanned use of reserves that offset existing school deficits, which were not written off, and which would have to be recovered and would be made available for other services. There was just under £3m of reserves used to support Council services and a reserve allocation of £7m to create a dedicated schools’ deficit off-set reserve. School deficits remained the Council’s most significant financial concern with 32 schools ending the year in deficit with gross deficits totalling £14.3m. 21 schools in a surplus position with surplus balances amounting to £3.47m, leaving an overall net deficit of £10.827m. Recovery plans were in the process of being developed with all schools in deficit with further intervention possible should and deficits be considered irrecoverable, however some schools concerned were working constructively and making good progress in terms of their deficit figures. The Council would continue to work with those schools going forward. School transport continued to be a significant ongoing pressure. The Social Services Directorate reported a gross overspend of £3.2m mainly due to increased costs of children’s external placements and bespoke care packages, the rising demand in in complexity of cases in Adult Services, overspends in residential and nursing care placements and staffing and agency pressures within Council-run Care Homes. In the Environment and Housing Directorate there were overspends in terms of highway maintenance and pothole repairs, largely due to adverse weather conditions. Staff were commended for their part in working to redress those issues. The Council’s usable reserves had reduced from just over £63m down to £58.5m. The Council Fund balance had reduced from £13m to £11.93m, but still above the minimum level as set by the Authority’ Section 151 Officer. Borrowing and investment projects had performed favourably. The Council had set challenging saving targets of over £8.7m for 2025/26 and 81% of those were achieved or mitigated. There would be an opportunity for a more in-depth discussion as the report was being referred to Resources Scrutiny Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the report and the financial measures taken and proposed be approved. (2) T H A T the reserve reductions made to offset the increased 2025/26 school deficit position be noted. (3) T H A T the list of adverse variances set out in the report were discussed. (4) T H A T savings that had not been achieved in 2025/26 and previous years were discussed. (5) T H A T the report be referred to Resources Scrutiny Committee for consideration. Reasons for decisions (1) To approve the report and the financial measures taken and proposed. (2) To ensure that Members had been consulted on reserve reductions undertaken to offset school deficits and ensure the sustainability of the financial position of the Council. (3) To inform Members of the underlying adverse variances and the need to address those budget areas in 2026/27. (4) To make Members aware of the value of savings that had not been achieved in 2025/26 and in previous financial years and the need to address those budget areas in 2026/27 through delivery of the savings or mitigation. (5) To enable the Scrutiny Committee responsible for finance to review the year end position. C32 CAPITAL OUTTURN 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to provide detail on the outturn position for the Capital Programme 2025/26. Due to the work carried out cross all Directorates the report noted the current adjusted Programme of £92.717m, despite continuing challenges including significant cost increases and shortages of resources. The Capital Programme for 2025/26 out turned at £73.765m, with slippage of just over £17m which would move over into the 2026/27 Capital Programme. Investment had taken place on the new school at Ysgol Y Deri, £2.5m Welsh Government investment in schools maintenance grants that provided repairs to existing schools including new roofs, toilets, boilers and electrical works. There had been just investment in Social Services to fund home adaptations such as stairlifts, level access showers or ramps, which allowed people to continue living safely and independently in their own homes. Expenditure within the Housing Revenue Account included work on new build schemes and also updates and renewing of internal and external aspects of existing housing stock. Over £4m had been spent on highways maintenance works and the Welsh Government Brilliant Basics programme grant funded toilet refurbishment for Cosmeston and Porthkerry parks, meaning that refurbishment had been carried out on all but one set of public toilets in the Vale of Glamorgan which was programmed to be brought forward. The Leader advised that it was proposed for the report to be referred to Resources Scrutiny Committee and looked forward to the discussion that would take place there. Councillor Wilson said that both Officers and external contractors had undertaken a lot of work as part of the programme. He referred to the slope stabilisation works that were ongoing at Penarth Marina and would be delivered over the new financial year as a good example of capital expenditure. Another scheme that had been delivered was the improved crossing point on Windsor Road, Penarth. The Leader also referred to the new homes at Cwrt y Chwarel on Coldbrook Road East in Barry and refurbishment of the warden’s office at Cosmeston which was re- roofed and had an 18kW PV solar panel array installed. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the year end capital position for financial year 2025/26 be noted. (2) T H A T the additional scheme budgets as set out in Appendix 1 to the report be approved. (3) T H A T the summary position of the changes in the Capital Programme by directorate from approval at Council on 10th March 2025 to 31st March 2026, as set out in Appendix 2 to the report, be noted. (4) T H A T the Emergency Powers in Appendix 3, approved in respect of the slippage, be noted. (5) T H A T the 2025/26 Capital Programme be amended to reflect the revised lease arrangements for 2025/26 that met the threshold for inclusion under IFRS16. (6) T H A T the report be referred to Resources Scrutiny Committee for consideration and for any recommendations to be returned to Cabinet for consideration. Reasons for decisions (1) To inform Cabinet of the year end capital position for financial year 2025/26. (2) To inform Cabinet of the additional schemes added to the approved programme for 2025/26. (3) To inform Cabinet of the changes to the Approved Capital Programme set on 10th March 2025. (4) To advise Cabinet of the approved slippage in the Emergency Powers from the 2025/26 Capital Programme. (5) To request approval of the revised Leasing amendments for 2025/26 for inclusion under the IFRS16 accounting standard. (6) To enable the Scrutiny Committee responsible for finance to review the year end position. C33 ANNUAL TREASURY MANAGEMENT REPORT 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to seek Cabinet acceptance of the annual report on Treasury Management 2025/26. During 2025/26 the Council maintained an under borrowed position, with borrowing of £20.5m split between £16m from the Public Works Loan Board, £3.5m from another Local Authority and an additional loan of £1m which had been advanced from the Welsh Government for Town Transformation. Of the borrowing undertaken £10.000m was in support of capital expenditure for the Housing Revenue Account. The Council's borrowing requirement increased £11.478m in 2025/26 giving a total Capital Financing Requirement of £213.634m on 31st March 2026. At the same date, the Council held £181.871m of Gross External Borrowing and other longer term debt liability of £3.506m. The Council was therefore under borrowed by £28.257m as of 31st March 2026. External Borrowing was well within the Authorised Limit and Operational Boundary set for 2025/26. The Leader said that the Council continued to have a cautious approach to investment and the priority was to safeguard and manage investments in-house and only invest with institutions that met the minimum credit-rating criteria. The total interest earned on such investments in 2025/26 was just over £2.3m and the total investment balance at the end of the year was £37.1m. If agreed, the report would be discussed further at Governance and Audit Committee before referral to Full Council for final consideration. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the annual report on Treasury Management 2025/26 be accepted and that the report be referred to Governance and Audit Committee prior to referral to Full Council for final approval. Should Governance and Audit Committee have no recommendations back to Cabinet, that the report be referred directly to Full Council for final consideration. Reason for decision To accept and refer the report to the Governance and Audit Committee which had oversight of the Treasury arrangements, prior to referral to Full Council for final approval as required by regulation. C34 PHASE 1 WORKS ASSOCIATED WITH THE SULLY PRIMARY SCHOOL, THROUGH THE SUSTAINABLE COMMUNITIES FOR LEARNING PROGRAMME (EAWL) (SCRUTINY – START WELL) – The Cabinet Member presented the report to seek Cabinet approval to award a direct contract through the compliant direct award process under the SEWSCAP Framework (SEWSCAP 4, Lot 3) for Phase 1 works associated with the Sully Primary School, through the Sustainable Communities for Learning Programme. The Leader said that there were currently five schools in progress with eighteen already having been built. The Capital report on the agenda referred to the Resources Base at St Cyres which was also one of several that had put in place in various schools, and it was recognised that the Vale of Glamorgan had one of the most successful school building programmes in Wales, whether that be as new builds, re-models or extensions. Councillor Birch said that the five schools in progress were Ysgol Glyn Derw at Cosmeston should be completed this year, Sir Richard Gwyn next year for March 2026, Ysgol Bro Morgannwg, Holm View and Sully Primary Schools. She thanked the Council Officers concerned for the work in bringing forward the programme. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the use of the SEWSCAP Framework, Lot 3, as a compliant route to market for the delivery of Phase 1 works at Sully Primary School, be approved. (2) T H A T Phase 2 proposals remained subject to the identification and approval of future funding contributions, including Section 106 and Welsh Government Sustainable Communities for Learning funding. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of the project Reasons for decisions (1) To enable the timely delivery of Phase 1 improvement works at Sully Primary School in support of the Council’s Sustainable Communities for Learning Programme, utilising an established and compliant procurement framework which provided value for money, programme certainty, and reduced procurement timescales. (2) To note the longer-term strategic aspirations for the site and future phases of investment. (3) To ensure that the necessary legal documentation was in place for the contract. C35 OBJECTION REPORT: BENDRICK ROAD, BARRY – PROPOSED DISABLED PERSONS’ PARKING PLACE TRAFFIC REGULATION ORDER (NBS) (SCRUTINY – PLACE) – The Cabinet Member presented the report to advise Cabinet of an objection received following the statutory consultation for a proposed Disabled Persons’ Parking Place on Bendrick Road, Barry. The Directorate of Environment and Housing worked with the Social Services Directorate when looking at schemes such as disabled parking bays, with any objections to proposed schemes considered by Cabinet. A summary of the objection received and the responses to that objection were contained within the report in Section 4. It was necessary to balance different interests and consider public safety. Councillor Wilson emphasised that disabled spaces were not for the exclusive use of an individual but for anyone with the relevant permission to use them, and there were a number of such spaces across the Vale of Glamorgan dependent on need. The Leader said it was difficult when dealing with existing parking pressures in an area but also important to consider those with mobility issues. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T having considered the objection received in relation to this report, the implementation of the proposed Traffic Regulation Order for a Disabled Persons’ Parking Place on Bendrick Road, Barry be approved. (2) T H A T the objector be notified of Cabinet’s decision. Reasons for decisions (1) To ensure Cabinet fulfilled its statutory duty to consider the objection and relevant evidence prior to determining whether the Traffic Regulation Order should be made. (2) To ensure transparency, procedural fairness and effective communication by formally notifying objectors of Cabinet’s decision and the reasons for it. C36 PENCOEDTRE PARK (NBS/LSW) (SCRUTINY – PLACE) – The Cabinet Member for Neighbourhood and Building Services presented the report to Cabinet which recommended a series of delegations to support the delivery of projects awarded funding by Welsh Government’s Pride in Place Impact Fund, including an upgrade to the existing splash pad, construction a new skate park, and construction of a new toilet block with changing facilities. The Cabinet Member for Leisure, Sport and Well-being added that the splash pad had provided enjoyment for children across the local wards but needed improvement. Pride in Place Impact Funding had been awarded to support those improvements. It was anticipated that the construction would be a minimum of 16 weeks, therefore work would need to commence on site by the end of October / early November to ensure completion by March 2027. Councillor Wilson then invited comments from two of the local Members. Councillor Brooks said that refurbishment of the free of charge and safe splash pad had been looked at for a number of years. The skate park required updating and the community had requested access to a toilet block nearer to where the children played for years, and it was so positive to see that request being actioned as part of the proposals. The site would have a water re-fill station also. Pencoedtre park was located in the Court ward but also served Gibbonsdown and Cadoc and would benefit the residents of those Lower Layer Super Output Areas, as well as thew wider Vale of Glamorgan. Councillor Perkes was mindful of how well-used the splash pad was and was pleased that work would take place over the autumn so the free facility would be open for summer 2027. Having the investment at Pencoedtre Park was important for both the local and wider communities and would serve a wide range of users from across several age groups. Councillor Wilson thanked the local Members for their comments. The Leader said it was hoped that the local community would get involved to assist with painting the play area which was still in a good condition and supported by a further play area and multi-use games areas at Palmerston nearby. A new skate park was also opening at Cowbridge, alongside the parks already in place at Cogan, the Richard Taylor skate park at the Knap and Dinas Powys. It was hoped that an upgrade to the skate park at Llantwit Major once funding could be found. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the arrangements and progress being made in respect of the Pencoedtre Park projects be endorsed. (2) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to procure and appoint contractors/suppliers as may be required to achieve project delivery, subject to funding. (3) T H A T delegated authority be granted to the Director of Environment and Housing in liaison with the Head of Finance/Section 151 Officer to accept the preferred tender(s) and approve the letting of the works contract(s) associated with the project, following the completion of the tender process. (4) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to direct award contracts where necessary, subject to a compliant procurement process. (5) T H A T delegated authority be granted to the Director of Environment and Housing to submit a planning application(s) and building regulations application for the project by virtue of either Regulation 3 or Regulation 4 of The Town and Country Planning General Regulations 1992 (As Amended), if required. (6) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of those projects. Reasons for decisions (1) To obtain endorsement from for the project from Cabinet for the current position regarding the project and funding from Welsh Government. (2) To enable the procurement process for the Pencoedtre Park Project to progress efficiently and to support the timely delivery of the project. (3) To obtain authority to let the works contract and for the project to be delivered in a timely manner. (4) To obtain authority to allow delivery of the project within funding timelines. (5) To obtain authority to submit planning application(s) and building regulation application (s) for the project. (6) To authorise the Monitoring Officer/Head of Legal and Democratic Services to execute the contract and associated legal documentation on behalf of the Council in accordance with established governance arrangements. C37 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. Councillor Wilson said the initiative was an example where both Portfolio holders worked closely together with Officers and the information gathered would evidence how the properties performed and to maximise efficiency. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the contents of the report be noted, with a view to taking decisions on the award of the contract detailed within the Part II report later on the agenda. Reasons for decision To update Cabinet on the strategy in meeting the first part of the WHQS’23 and to consider approval regarding the procurement of the PAS2035 surveyors and installation of data terminals (PAS 2035 was the overarching British Standard for retrofitting dwellings to improve energy efficiency and included various stages, the first of which was to survey the existing building). C38 EXCLUSION OF PRESS AND PUBLIC – RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading. C39 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (EXEMPT INFORMATION – PARAGRAPHS 12, 12A AND 14) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the award of the framework contract for the PAS 2035 retrofit surveys, air leakage tests and environmental sensors to 2,000 Council homes to ‘LivGreen’, Bristol be awarded. (2) T H A T delegated authority be granted to the Director of Environment and Housing and Monitoring Officer/Head of Legal and Democratic Services, in consultation with the Cabinet Member for Public Sector Housing and Tenant Engagement to Direct Award the contract. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services in consultation with Head of Finance/Section 151 Officer to finalise, complete and execute a RICS Standard Form Contract with LivGreen, Bristhe contract and all ancillary documentation necessary to give effect to Resolution (2). Reasons for decisions (1) To comply with the Council's Contract Standing Orders and Financial Procedure Rules, which required contracts with a value in excess of £300k to be agreed by Cabinet. (2) To enable the contract documentation to be finalised with the successful contractor, within the tight timeframe for allocation and delivery of the project within the financial year. (3) To ensure that the necessary legal documentation was in place for the contract.
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RESOLVED – (1) T H A T the updates to the Cabinet Quarterly Work Programme for April to June 2026 attached at Appendix 1 be agreed. (2) T H A T the Cabinet Quarterly Work Programme July to September 2026 attached at Appendix 2 be endorsed. Reasons for decisions (1) To monitor progress. (2) To approve the Work Programme for July to September 2026. C30 CABINET QUARTERLY REPORT - REPORTING MINUTES OF JOINT COMMITTEES AND COMMITTEES WHERE THE VALE OF GLAMORGAN COUNCIL IS AN ACTIVE PARTICIPANT (EL/PR) (SCRUTINY – NO RELEVANT COMMITTEE) – The Leader presented the report to make available to all Members the minutes from various Committees over the period March to June 2026 as requested by Governance and Audit Committee for ease of reference and for information. Councillor Wilson, in referring to the minutes of the Cardiff Bay Advisory Committee, referred to a number of matters considered at the meeting, including a Navigational Safety and General Progress Report, production of an anniversary book documenting Cardiff Harbour Authority’s 25th anniversary, discussion regarding water-taxi services, and updates from Natural Resources Wales and Waterfront Partners. The next meeting would be taking place in September and would include a visit to the barrage to celebrate its 25th anniversary. Councillor Williams in referring to the minutes of the Corporate Parenting Panel said the Panel discussed the Pupil Development Grant which was specific to Children Looked After as there had been concerns as to how processes were working and to ensure that those children were able to access that finding. He thanked the Officers concerned for their investigation work and ensuring that processes were now more robust and those children would be able to access that funding wherever they were located, including those based out-of-County. It was also noted that the Grant would be separate from other budgets to ensure it was being spent where it was needed and not part of more general funding. He looked forward to Cabinet receiving the minutes from the June meeting that replaced the May date. The Leader said that the commitment of Officers to ensure that Children Looked After got the best possible start in life was to be applauded. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the minutes concerning meetings of Joint Committees and Committees where the Vale of Glamorgan Council was an active participant from March to June 2026 be noted. Reasons for decision To present to Cabinet a report on a quarterly basis which would provide an overview of all the Joint Committee Meetings of which the Vale of Glamorgan Council was a formal member and links to the respective minutes C31 REVENUE OUTTURN POSITION 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to approve the report and the financial measures taken and proposed. Throughout the year, the financial position was monitored on an ongoing basis with a full picture available at the end of year as to how some aspects had changed, where additional grant funding had been received and where it had been necessary to use reserves, and would assist as part of future budget-setting activities which would be resuming for the 2026/27 financial year shortly. The provisional outturn for 2025/26 had a near balanced position with a net adverse variance of £47k after £6.7m unplanned use of reserves that offset existing school deficits, which were not written off, and which would have to be recovered and would be made available for other services. There was just under £3m of reserves used to support Council services and a reserve allocation of £7m to create a dedicated schools’ deficit off-set reserve. School deficits remained the Council’s most significant financial concern with 32 schools ending the year in deficit with gross deficits totalling £14.3m. 21 schools in a surplus position with surplus balances amounting to £3.47m, leaving an overall net deficit of £10.827m. Recovery plans were in the process of being developed with all schools in deficit with further intervention possible should and deficits be considered irrecoverable, however some schools concerned were working constructively and making good progress in terms of their deficit figures. The Council would continue to work with those schools going forward. School transport continued to be a significant ongoing pressure. The Social Services Directorate reported a gross overspend of £3.2m mainly due to increased costs of children’s external placements and bespoke care packages, the rising demand in in complexity of cases in Adult Services, overspends in residential and nursing care placements and staffing and agency pressures within Council-run Care Homes. In the Environment and Housing Directorate there were overspends in terms of highway maintenance and pothole repairs, largely due to adverse weather conditions. Staff were commended for their part in working to redress those issues. The Council’s usable reserves had reduced from just over £63m down to £58.5m. The Council Fund balance had reduced from £13m to £11.93m, but still above the minimum level as set by the Authority’ Section 151 Officer. Borrowing and investment projects had performed favourably. The Council had set challenging saving targets of over £8.7m for 2025/26 and 81% of those were achieved or mitigated. There would be an opportunity for a more in-depth discussion as the report was being referred to Resources Scrutiny Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the report and the financial measures taken and proposed be approved. (2) T H A T the reserve reductions made to offset the increased 2025/26 school deficit position be noted. (3) T H A T the list of adverse variances set out in the report were discussed. (4) T H A T savings that had not been achieved in 2025/26 and previous years were discussed. (5) T H A T the report be referred to Resources Scrutiny Committee for consideration. Reasons for decisions (1) To approve the report and the financial measures taken and proposed. (2) To ensure that Members had been consulted on reserve reductions undertaken to offset school deficits and ensure the sustainability of the financial position of the Council. (3) To inform Members of the underlying adverse variances and the need to address those budget areas in 2026/27. (4) To make Members aware of the value of savings that had not been achieved in 2025/26 and in previous financial years and the need to address those budget areas in 2026/27 through delivery of the savings or mitigation. (5) To enable the Scrutiny Committee responsible for finance to review the year end position. C32 CAPITAL OUTTURN 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to provide detail on the outturn position for the Capital Programme 2025/26. Due to the work carried out cross all Directorates the report noted the current adjusted Programme of £92.717m, despite continuing challenges including significant cost increases and shortages of resources. The Capital Programme for 2025/26 out turned at £73.765m, with slippage of just over £17m which would move over into the 2026/27 Capital Programme. Investment had taken place on the new school at Ysgol Y Deri, £2.5m Welsh Government investment in schools maintenance grants that provided repairs to existing schools including new roofs, toilets, boilers and electrical works. There had been just investment in Social Services to fund home adaptations such as stairlifts, level access showers or ramps, which allowed people to continue living safely and independently in their own homes. Expenditure within the Housing Revenue Account included work on new build schemes and also updates and renewing of internal and external aspects of existing housing stock. Over £4m had been spent on highways maintenance works and the Welsh Government Brilliant Basics programme grant funded toilet refurbishment for Cosmeston and Porthkerry parks, meaning that refurbishment had been carried out on all but one set of public toilets in the Vale of Glamorgan which was programmed to be brought forward. The Leader advised that it was proposed for the report to be referred to Resources Scrutiny Committee and looked forward to the discussion that would take place there. Councillor Wilson said that both Officers and external contractors had undertaken a lot of work as part of the programme. He referred to the slope stabilisation works that were ongoing at Penarth Marina and would be delivered over the new financial year as a good example of capital expenditure. Another scheme that had been delivered was the improved crossing point on Windsor Road, Penarth. The Leader also referred to the new homes at Cwrt y Chwarel on Coldbrook Road East in Barry and refurbishment of the warden’s office at Cosmeston which was re- roofed and had an 18kW PV solar panel array installed. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the year end capital position for financial year 2025/26 be noted. (2) T H A T the additional scheme budgets as set out in Appendix 1 to the report be approved. (3) T H A T the summary position of the changes in the Capital Programme by directorate from approval at Council on 10th March 2025 to 31st March 2026, as set out in Appendix 2 to the report, be noted. (4) T H A T the Emergency Powers in Appendix 3, approved in respect of the slippage, be noted. (5) T H A T the 2025/26 Capital Programme be amended to reflect the revised lease arrangements for 2025/26 that met the threshold for inclusion under IFRS16. (6) T H A T the report be referred to Resources Scrutiny Committee for consideration and for any recommendations to be returned to Cabinet for consideration. Reasons for decisions (1) To inform Cabinet of the year end capital position for financial year 2025/26. (2) To inform Cabinet of the additional schemes added to the approved programme for 2025/26. (3) To inform Cabinet of the changes to the Approved Capital Programme set on 10th March 2025. (4) To advise Cabinet of the approved slippage in the Emergency Powers from the 2025/26 Capital Programme. (5) To request approval of the revised Leasing amendments for 2025/26 for inclusion under the IFRS16 accounting standard. (6) To enable the Scrutiny Committee responsible for finance to review the year end position. C33 ANNUAL TREASURY MANAGEMENT REPORT 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to seek Cabinet acceptance of the annual report on Treasury Management 2025/26. During 2025/26 the Council maintained an under borrowed position, with borrowing of £20.5m split between £16m from the Public Works Loan Board, £3.5m from another Local Authority and an additional loan of £1m which had been advanced from the Welsh Government for Town Transformation. Of the borrowing undertaken £10.000m was in support of capital expenditure for the Housing Revenue Account. The Council's borrowing requirement increased £11.478m in 2025/26 giving a total Capital Financing Requirement of £213.634m on 31st March 2026. At the same date, the Council held £181.871m of Gross External Borrowing and other longer term debt liability of £3.506m. The Council was therefore under borrowed by £28.257m as of 31st March 2026. External Borrowing was well within the Authorised Limit and Operational Boundary set for 2025/26. The Leader said that the Council continued to have a cautious approach to investment and the priority was to safeguard and manage investments in-house and only invest with institutions that met the minimum credit-rating criteria. The total interest earned on such investments in 2025/26 was just over £2.3m and the total investment balance at the end of the year was £37.1m. If agreed, the report would be discussed further at Governance and Audit Committee before referral to Full Council for final consideration. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the annual report on Treasury Management 2025/26 be accepted and that the report be referred to Governance and Audit Committee prior to referral to Full Council for final approval. Should Governance and Audit Committee have no recommendations back to Cabinet, that the report be referred directly to Full Council for final consideration. Reason for decision To accept and refer the report to the Governance and Audit Committee which had oversight of the Treasury arrangements, prior to referral to Full Council for final approval as required by regulation. C34 PHASE 1 WORKS ASSOCIATED WITH THE SULLY PRIMARY SCHOOL, THROUGH THE SUSTAINABLE COMMUNITIES FOR LEARNING PROGRAMME (EAWL) (SCRUTINY – START WELL) – The Cabinet Member presented the report to seek Cabinet approval to award a direct contract through the compliant direct award process under the SEWSCAP Framework (SEWSCAP 4, Lot 3) for Phase 1 works associated with the Sully Primary School, through the Sustainable Communities for Learning Programme. The Leader said that there were currently five schools in progress with eighteen already having been built. The Capital report on the agenda referred to the Resources Base at St Cyres which was also one of several that had put in place in various schools, and it was recognised that the Vale of Glamorgan had one of the most successful school building programmes in Wales, whether that be as new builds, re-models or extensions. Councillor Birch said that the five schools in progress were Ysgol Glyn Derw at Cosmeston should be completed this year, Sir Richard Gwyn next year for March 2026, Ysgol Bro Morgannwg, Holm View and Sully Primary Schools. She thanked the Council Officers concerned for the work in bringing forward the programme. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the use of the SEWSCAP Framework, Lot 3, as a compliant route to market for the delivery of Phase 1 works at Sully Primary School, be approved. (2) T H A T Phase 2 proposals remained subject to the identification and approval of future funding contributions, including Section 106 and Welsh Government Sustainable Communities for Learning funding. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of the project Reasons for decisions (1) To enable the timely delivery of Phase 1 improvement works at Sully Primary School in support of the Council’s Sustainable Communities for Learning Programme, utilising an established and compliant procurement framework which provided value for money, programme certainty, and reduced procurement timescales. (2) To note the longer-term strategic aspirations for the site and future phases of investment. (3) To ensure that the necessary legal documentation was in place for the contract. C35 OBJECTION REPORT: BENDRICK ROAD, BARRY – PROPOSED DISABLED PERSONS’ PARKING PLACE TRAFFIC REGULATION ORDER (NBS) (SCRUTINY – PLACE) – The Cabinet Member presented the report to advise Cabinet of an objection received following the statutory consultation for a proposed Disabled Persons’ Parking Place on Bendrick Road, Barry. The Directorate of Environment and Housing worked with the Social Services Directorate when looking at schemes such as disabled parking bays, with any objections to proposed schemes considered by Cabinet. A summary of the objection received and the responses to that objection were contained within the report in Section 4. It was necessary to balance different interests and consider public safety. Councillor Wilson emphasised that disabled spaces were not for the exclusive use of an individual but for anyone with the relevant permission to use them, and there were a number of such spaces across the Vale of Glamorgan dependent on need. The Leader said it was difficult when dealing with existing parking pressures in an area but also important to consider those with mobility issues. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T having considered the objection received in relation to this report, the implementation of the proposed Traffic Regulation Order for a Disabled Persons’ Parking Place on Bendrick Road, Barry be approved. (2) T H A T the objector be notified of Cabinet’s decision. Reasons for decisions (1) To ensure Cabinet fulfilled its statutory duty to consider the objection and relevant evidence prior to determining whether the Traffic Regulation Order should be made. (2) To ensure transparency, procedural fairness and effective communication by formally notifying objectors of Cabinet’s decision and the reasons for it. C36 PENCOEDTRE PARK (NBS/LSW) (SCRUTINY – PLACE) – The Cabinet Member for Neighbourhood and Building Services presented the report to Cabinet which recommended a series of delegations to support the delivery of projects awarded funding by Welsh Government’s Pride in Place Impact Fund, including an upgrade to the existing splash pad, construction a new skate park, and construction of a new toilet block with changing facilities. The Cabinet Member for Leisure, Sport and Well-being added that the splash pad had provided enjoyment for children across the local wards but needed improvement. Pride in Place Impact Funding had been awarded to support those improvements. It was anticipated that the construction would be a minimum of 16 weeks, therefore work would need to commence on site by the end of October / early November to ensure completion by March 2027. Councillor Wilson then invited comments from two of the local Members. Councillor Brooks said that refurbishment of the free of charge and safe splash pad had been looked at for a number of years. The skate park required updating and the community had requested access to a toilet block nearer to where the children played for years, and it was so positive to see that request being actioned as part of the proposals. The site would have a water re-fill station also. Pencoedtre park was located in the Court ward but also served Gibbonsdown and Cadoc and would benefit the residents of those Lower Layer Super Output Areas, as well as thew wider Vale of Glamorgan. Councillor Perkes was mindful of how well-used the splash pad was and was pleased that work would take place over the autumn so the free facility would be open for summer 2027. Having the investment at Pencoedtre Park was important for both the local and wider communities and would serve a wide range of users from across several age groups. Councillor Wilson thanked the local Members for their comments. The Leader said it was hoped that the local community would get involved to assist with painting the play area which was still in a good condition and supported by a further play area and multi-use games areas at Palmerston nearby. A new skate park was also opening at Cowbridge, alongside the parks already in place at Cogan, the Richard Taylor skate park at the Knap and Dinas Powys. It was hoped that an upgrade to the skate park at Llantwit Major once funding could be found. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the arrangements and progress being made in respect of the Pencoedtre Park projects be endorsed. (2) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to procure and appoint contractors/suppliers as may be required to achieve project delivery, subject to funding. (3) T H A T delegated authority be granted to the Director of Environment and Housing in liaison with the Head of Finance/Section 151 Officer to accept the preferred tender(s) and approve the letting of the works contract(s) associated with the project, following the completion of the tender process. (4) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to direct award contracts where necessary, subject to a compliant procurement process. (5) T H A T delegated authority be granted to the Director of Environment and Housing to submit a planning application(s) and building regulations application for the project by virtue of either Regulation 3 or Regulation 4 of The Town and Country Planning General Regulations 1992 (As Amended), if required. (6) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of those projects. Reasons for decisions (1) To obtain endorsement from for the project from Cabinet for the current position regarding the project and funding from Welsh Government. (2) To enable the procurement process for the Pencoedtre Park Project to progress efficiently and to support the timely delivery of the project. (3) To obtain authority to let the works contract and for the project to be delivered in a timely manner. (4) To obtain authority to allow delivery of the project within funding timelines. (5) To obtain authority to submit planning application(s) and building regulation application (s) for the project. (6) To authorise the Monitoring Officer/Head of Legal and Democratic Services to execute the contract and associated legal documentation on behalf of the Council in accordance with established governance arrangements. C37 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. Councillor Wilson said the initiative was an example where both Portfolio holders worked closely together with Officers and the information gathered would evidence how the properties performed and to maximise efficiency. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the contents of the report be noted, with a view to taking decisions on the award of the contract detailed within the Part II report later on the agenda. Reasons for decision To update Cabinet on the strategy in meeting the first part of the WHQS’23 and to consider approval regarding the procurement of the PAS2035 surveyors and installation of data terminals (PAS 2035 was the overarching British Standard for retrofitting dwellings to improve energy efficiency and included various stages, the first of which was to survey the existing building). C38 EXCLUSION OF PRESS AND PUBLIC – RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading. C39 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (EXEMPT INFORMATION – PARAGRAPHS 12, 12A AND 14) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the award of the framework contract for the PAS 2035 retrofit surveys, air leakage tests and environmental sensors to 2,000 Council homes to ‘LivGreen’, Bristol be awarded. (2) T H A T delegated authority be granted to the Director of Environment and Housing and Monitoring Officer/Head of Legal and Democratic Services, in consultation with the Cabinet Member for Public Sector Housing and Tenant Engagement to Direct Award the contract. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services in consultation with Head of Finance/Section 151 Officer to finalise, complete and execute a RICS Standard Form Contract with LivGreen, Bristhe contract and all ancillary documentation necessary to give effect to Resolution (2). Reasons for decisions (1) To comply with the Council's Contract Standing Orders and Financial Procedure Rules, which required contracts with a value in excess of £300k to be agreed by Cabinet. (2) To enable the contract documentation to be finalised with the successful contractor, within the tight timeframe for allocation and delivery of the project within the financial year. (3) To ensure that the necessary legal documentation was in place for the contract.
The Leader presented the report to involve, engage and consult Members of the progress to date in respect of Cabinet Quarterly Work Programmes for the period April to July 2026 and to confirm the Quarterly Work Programme for July to September 2026. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the updates to the Cabinet Quarterly Work Programme for April to June 2026 attached at Appendix 1 be agreed. (2) T H A T the Cabinet Quarterly Work Programme July to September 2026 attached at Appendix 2 be endorsed. Reasons for decisions (1) To monitor progress. (2) To approve the Work Programme for July to September 2026. C30 CABINET QUARTERLY REPORT - REPORTING MINUTES OF JOINT COMMITTEES AND COMMITTEES WHERE THE VALE OF GLAMORGAN COUNCIL IS AN ACTIVE PARTICIPANT (EL/PR) (SCRUTINY – NO RELEVANT COMMITTEE) – The Leader presented the report to make available to all Members the minutes from various Committees over the period March to June 2026 as requested by Governance and Audit Committee for ease of reference and for information. Councillor Wilson, in referring to the minutes of the Cardiff Bay Advisory Committee, referred to a number of matters considered at the meeting, including a Navigational Safety and General Progress Report, production of an anniversary book documenting Cardiff Harbour Authority’s 25th anniversary, discussion regarding water-taxi services, and updates from Natural Resources Wales and Waterfront Partners. The next meeting would be taking place in September and would include a visit to the barrage to celebrate its 25th anniversary. Councillor Williams in referring to the minutes of the Corporate Parenting Panel said the Panel discussed the Pupil Development Grant which was specific to Children Looked After as there had been concerns as to how processes were working and to ensure that those children were able to access that finding. He thanked the Officers concerned for their investigation work and ensuring that processes were now more robust and those children would be able to access that funding wherever they were located, including those based out-of-County. It was also noted that the Grant would be separate from other budgets to ensure it was being spent where it was needed and not part of more general funding. He looked forward to Cabinet receiving the minutes from the June meeting that replaced the May date. The Leader said that the commitment of Officers to ensure that Children Looked After got the best possible start in life was to be applauded. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the minutes concerning meetings of Joint Committees and Committees where the Vale of Glamorgan Council was an active participant from March to June 2026 be noted. Reasons for decision To present to Cabinet a report on a quarterly basis which would provide an overview of all the Joint Committee Meetings of which the Vale of Glamorgan Council was a formal member and links to the respective minutes C31 REVENUE OUTTURN POSITION 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to approve the report and the financial measures taken and proposed. Throughout the year, the financial position was monitored on an ongoing basis with a full picture available at the end of year as to how some aspects had changed, where additional grant funding had been received and where it had been necessary to use reserves, and would assist as part of future budget-setting activities which would be resuming for the 2026/27 financial year shortly. The provisional outturn for 2025/26 had a near balanced position with a net adverse variance of £47k after £6.7m unplanned use of reserves that offset existing school deficits, which were not written off, and which would have to be recovered and would be made available for other services. There was just under £3m of reserves used to support Council services and a reserve allocation of £7m to create a dedicated schools’ deficit off-set reserve. School deficits remained the Council’s most significant financial concern with 32 schools ending the year in deficit with gross deficits totalling £14.3m. 21 schools in a surplus position with surplus balances amounting to £3.47m, leaving an overall net deficit of £10.827m. Recovery plans were in the process of being developed with all schools in deficit with further intervention possible should and deficits be considered irrecoverable, however some schools concerned were working constructively and making good progress in terms of their deficit figures. The Council would continue to work with those schools going forward. School transport continued to be a significant ongoing pressure. The Social Services Directorate reported a gross overspend of £3.2m mainly due to increased costs of children’s external placements and bespoke care packages, the rising demand in in complexity of cases in Adult Services, overspends in residential and nursing care placements and staffing and agency pressures within Council-run Care Homes. In the Environment and Housing Directorate there were overspends in terms of highway maintenance and pothole repairs, largely due to adverse weather conditions. Staff were commended for their part in working to redress those issues. The Council’s usable reserves had reduced from just over £63m down to £58.5m. The Council Fund balance had reduced from £13m to £11.93m, but still above the minimum level as set by the Authority’ Section 151 Officer. Borrowing and investment projects had performed favourably. The Council had set challenging saving targets of over £8.7m for 2025/26 and 81% of those were achieved or mitigated. There would be an opportunity for a more in-depth discussion as the report was being referred to Resources Scrutiny Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the report and the financial measures taken and proposed be approved. (2) T H A T the reserve reductions made to offset the increased 2025/26 school deficit position be noted. (3) T H A T the list of adverse variances set out in the report were discussed. (4) T H A T savings that had not been achieved in 2025/26 and previous years were discussed. (5) T H A T the report be referred to Resources Scrutiny Committee for consideration. Reasons for decisions (1) To approve the report and the financial measures taken and proposed. (2) To ensure that Members had been consulted on reserve reductions undertaken to offset school deficits and ensure the sustainability of the financial position of the Council. (3) To inform Members of the underlying adverse variances and the need to address those budget areas in 2026/27. (4) To make Members aware of the value of savings that had not been achieved in 2025/26 and in previous financial years and the need to address those budget areas in 2026/27 through delivery of the savings or mitigation. (5) To enable the Scrutiny Committee responsible for finance to review the year end position. C32 CAPITAL OUTTURN 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to provide detail on the outturn position for the Capital Programme 2025/26. Due to the work carried out cross all Directorates the report noted the current adjusted Programme of £92.717m, despite continuing challenges including significant cost increases and shortages of resources. The Capital Programme for 2025/26 out turned at £73.765m, with slippage of just over £17m which would move over into the 2026/27 Capital Programme. Investment had taken place on the new school at Ysgol Y Deri, £2.5m Welsh Government investment in schools maintenance grants that provided repairs to existing schools including new roofs, toilets, boilers and electrical works. There had been just investment in Social Services to fund home adaptations such as stairlifts, level access showers or ramps, which allowed people to continue living safely and independently in their own homes. Expenditure within the Housing Revenue Account included work on new build schemes and also updates and renewing of internal and external aspects of existing housing stock. Over £4m had been spent on highways maintenance works and the Welsh Government Brilliant Basics programme grant funded toilet refurbishment for Cosmeston and Porthkerry parks, meaning that refurbishment had been carried out on all but one set of public toilets in the Vale of Glamorgan which was programmed to be brought forward. The Leader advised that it was proposed for the report to be referred to Resources Scrutiny Committee and looked forward to the discussion that would take place there. Councillor Wilson said that both Officers and external contractors had undertaken a lot of work as part of the programme. He referred to the slope stabilisation works that were ongoing at Penarth Marina and would be delivered over the new financial year as a good example of capital expenditure. Another scheme that had been delivered was the improved crossing point on Windsor Road, Penarth. The Leader also referred to the new homes at Cwrt y Chwarel on Coldbrook Road East in Barry and refurbishment of the warden’s office at Cosmeston which was re- roofed and had an 18kW PV solar panel array installed. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the year end capital position for financial year 2025/26 be noted. (2) T H A T the additional scheme budgets as set out in Appendix 1 to the report be approved. (3) T H A T the summary position of the changes in the Capital Programme by directorate from approval at Council on 10th March 2025 to 31st March 2026, as set out in Appendix 2 to the report, be noted. (4) T H A T the Emergency Powers in Appendix 3, approved in respect of the slippage, be noted. (5) T H A T the 2025/26 Capital Programme be amended to reflect the revised lease arrangements for 2025/26 that met the threshold for inclusion under IFRS16. (6) T H A T the report be referred to Resources Scrutiny Committee for consideration and for any recommendations to be returned to Cabinet for consideration. Reasons for decisions (1) To inform Cabinet of the year end capital position for financial year 2025/26. (2) To inform Cabinet of the additional schemes added to the approved programme for 2025/26. (3) To inform Cabinet of the changes to the Approved Capital Programme set on 10th March 2025. (4) To advise Cabinet of the approved slippage in the Emergency Powers from the 2025/26 Capital Programme. (5) To request approval of the revised Leasing amendments for 2025/26 for inclusion under the IFRS16 accounting standard. (6) To enable the Scrutiny Committee responsible for finance to review the year end position. C33 ANNUAL TREASURY MANAGEMENT REPORT 2025/26 (EL/PR) (SCRUTINY – RESOURCES) – The Leader presented the report to seek Cabinet acceptance of the annual report on Treasury Management 2025/26. During 2025/26 the Council maintained an under borrowed position, with borrowing of £20.5m split between £16m from the Public Works Loan Board, £3.5m from another Local Authority and an additional loan of £1m which had been advanced from the Welsh Government for Town Transformation. Of the borrowing undertaken £10.000m was in support of capital expenditure for the Housing Revenue Account. The Council's borrowing requirement increased £11.478m in 2025/26 giving a total Capital Financing Requirement of £213.634m on 31st March 2026. At the same date, the Council held £181.871m of Gross External Borrowing and other longer term debt liability of £3.506m. The Council was therefore under borrowed by £28.257m as of 31st March 2026. External Borrowing was well within the Authorised Limit and Operational Boundary set for 2025/26. The Leader said that the Council continued to have a cautious approach to investment and the priority was to safeguard and manage investments in-house and only invest with institutions that met the minimum credit-rating criteria. The total interest earned on such investments in 2025/26 was just over £2.3m and the total investment balance at the end of the year was £37.1m. If agreed, the report would be discussed further at Governance and Audit Committee before referral to Full Council for final consideration. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the annual report on Treasury Management 2025/26 be accepted and that the report be referred to Governance and Audit Committee prior to referral to Full Council for final approval. Should Governance and Audit Committee have no recommendations back to Cabinet, that the report be referred directly to Full Council for final consideration. Reason for decision To accept and refer the report to the Governance and Audit Committee which had oversight of the Treasury arrangements, prior to referral to Full Council for final approval as required by regulation. C34 PHASE 1 WORKS ASSOCIATED WITH THE SULLY PRIMARY SCHOOL, THROUGH THE SUSTAINABLE COMMUNITIES FOR LEARNING PROGRAMME (EAWL) (SCRUTINY – START WELL) – The Cabinet Member presented the report to seek Cabinet approval to award a direct contract through the compliant direct award process under the SEWSCAP Framework (SEWSCAP 4, Lot 3) for Phase 1 works associated with the Sully Primary School, through the Sustainable Communities for Learning Programme. The Leader said that there were currently five schools in progress with eighteen already having been built. The Capital report on the agenda referred to the Resources Base at St Cyres which was also one of several that had put in place in various schools, and it was recognised that the Vale of Glamorgan had one of the most successful school building programmes in Wales, whether that be as new builds, re-models or extensions. Councillor Birch said that the five schools in progress were Ysgol Glyn Derw at Cosmeston should be completed this year, Sir Richard Gwyn next year for March 2026, Ysgol Bro Morgannwg, Holm View and Sully Primary Schools. She thanked the Council Officers concerned for the work in bringing forward the programme. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the use of the SEWSCAP Framework, Lot 3, as a compliant route to market for the delivery of Phase 1 works at Sully Primary School, be approved. (2) T H A T Phase 2 proposals remained subject to the identification and approval of future funding contributions, including Section 106 and Welsh Government Sustainable Communities for Learning funding. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of the project Reasons for decisions (1) To enable the timely delivery of Phase 1 improvement works at Sully Primary School in support of the Council’s Sustainable Communities for Learning Programme, utilising an established and compliant procurement framework which provided value for money, programme certainty, and reduced procurement timescales. (2) To note the longer-term strategic aspirations for the site and future phases of investment. (3) To ensure that the necessary legal documentation was in place for the contract. C35 OBJECTION REPORT: BENDRICK ROAD, BARRY – PROPOSED DISABLED PERSONS’ PARKING PLACE TRAFFIC REGULATION ORDER (NBS) (SCRUTINY – PLACE) – The Cabinet Member presented the report to advise Cabinet of an objection received following the statutory consultation for a proposed Disabled Persons’ Parking Place on Bendrick Road, Barry. The Directorate of Environment and Housing worked with the Social Services Directorate when looking at schemes such as disabled parking bays, with any objections to proposed schemes considered by Cabinet. A summary of the objection received and the responses to that objection were contained within the report in Section 4. It was necessary to balance different interests and consider public safety. Councillor Wilson emphasised that disabled spaces were not for the exclusive use of an individual but for anyone with the relevant permission to use them, and there were a number of such spaces across the Vale of Glamorgan dependent on need. The Leader said it was difficult when dealing with existing parking pressures in an area but also important to consider those with mobility issues. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T having considered the objection received in relation to this report, the implementation of the proposed Traffic Regulation Order for a Disabled Persons’ Parking Place on Bendrick Road, Barry be approved. (2) T H A T the objector be notified of Cabinet’s decision. Reasons for decisions (1) To ensure Cabinet fulfilled its statutory duty to consider the objection and relevant evidence prior to determining whether the Traffic Regulation Order should be made. (2) To ensure transparency, procedural fairness and effective communication by formally notifying objectors of Cabinet’s decision and the reasons for it. C36 PENCOEDTRE PARK (NBS/LSW) (SCRUTINY – PLACE) – The Cabinet Member for Neighbourhood and Building Services presented the report to Cabinet which recommended a series of delegations to support the delivery of projects awarded funding by Welsh Government’s Pride in Place Impact Fund, including an upgrade to the existing splash pad, construction a new skate park, and construction of a new toilet block with changing facilities. The Cabinet Member for Leisure, Sport and Well-being added that the splash pad had provided enjoyment for children across the local wards but needed improvement. Pride in Place Impact Funding had been awarded to support those improvements. It was anticipated that the construction would be a minimum of 16 weeks, therefore work would need to commence on site by the end of October / early November to ensure completion by March 2027. Councillor Wilson then invited comments from two of the local Members. Councillor Brooks said that refurbishment of the free of charge and safe splash pad had been looked at for a number of years. The skate park required updating and the community had requested access to a toilet block nearer to where the children played for years, and it was so positive to see that request being actioned as part of the proposals. The site would have a water re-fill station also. Pencoedtre park was located in the Court ward but also served Gibbonsdown and Cadoc and would benefit the residents of those Lower Layer Super Output Areas, as well as thew wider Vale of Glamorgan. Councillor Perkes was mindful of how well-used the splash pad was and was pleased that work would take place over the autumn so the free facility would be open for summer 2027. Having the investment at Pencoedtre Park was important for both the local and wider communities and would serve a wide range of users from across several age groups. Councillor Wilson thanked the local Members for their comments. The Leader said it was hoped that the local community would get involved to assist with painting the play area which was still in a good condition and supported by a further play area and multi-use games areas at Palmerston nearby. A new skate park was also opening at Cowbridge, alongside the parks already in place at Cogan, the Richard Taylor skate park at the Knap and Dinas Powys. It was hoped that an upgrade to the skate park at Llantwit Major once funding could be found. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the arrangements and progress being made in respect of the Pencoedtre Park projects be endorsed. (2) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to procure and appoint contractors/suppliers as may be required to achieve project delivery, subject to funding. (3) T H A T delegated authority be granted to the Director of Environment and Housing in liaison with the Head of Finance/Section 151 Officer to accept the preferred tender(s) and approve the letting of the works contract(s) associated with the project, following the completion of the tender process. (4) T H A T delegated authority be granted to the Director of Environment and Housing, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, Cabinet Member for Neighbourhood and Building Services, Chief Executive, Head of Finance/Section 151 Officer and the Monitoring Officer/Head of Legal and Democratic Services to direct award contracts where necessary, subject to a compliant procurement process. (5) T H A T delegated authority be granted to the Director of Environment and Housing to submit a planning application(s) and building regulations application for the project by virtue of either Regulation 3 or Regulation 4 of The Town and Country Planning General Regulations 1992 (As Amended), if required. (6) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services to complete and execute any contracts and any associated legal documentation on behalf of the Council, in respect of those projects. Reasons for decisions (1) To obtain endorsement from for the project from Cabinet for the current position regarding the project and funding from Welsh Government. (2) To enable the procurement process for the Pencoedtre Park Project to progress efficiently and to support the timely delivery of the project. (3) To obtain authority to let the works contract and for the project to be delivered in a timely manner. (4) To obtain authority to allow delivery of the project within funding timelines. (5) To obtain authority to submit planning application(s) and building regulation application (s) for the project. (6) To authorise the Monitoring Officer/Head of Legal and Democratic Services to execute the contract and associated legal documentation on behalf of the Council in accordance with established governance arrangements. C37 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. Councillor Wilson said the initiative was an example where both Portfolio holders worked closely together with Officers and the information gathered would evidence how the properties performed and to maximise efficiency. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – T H A T the contents of the report be noted, with a view to taking decisions on the award of the contract detailed within the Part II report later on the agenda. Reasons for decision To update Cabinet on the strategy in meeting the first part of the WHQS’23 and to consider approval regarding the procurement of the PAS2035 surveyors and installation of data terminals (PAS 2035 was the overarching British Standard for retrofitting dwellings to improve energy efficiency and included various stages, the first of which was to survey the existing building). C38 EXCLUSION OF PRESS AND PUBLIC – RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading. C39 DECARBONISATION AND ENERGY DATA CONSULTANT FRAMEWORK AWARD FOR HOUSING (PSHTE) (EXEMPT INFORMATION – PARAGRAPHS 12, 12A AND 14) (SCRUTINY – PLACE) – The Cabinet Member presented the report to set out the rationale for a programme of energy surveys and data collection across the Council’s housing stock, as the Housing Service progressed towards meeting the Welsh Housing Quality Standard (WHQS) 2023 and the pathway to WHQS 2026. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the award of the framework contract for the PAS 2035 retrofit surveys, air leakage tests and environmental sensors to 2,000 Council homes to ‘LivGreen’, Bristol be awarded. (2) T H A T delegated authority be granted to the Director of Environment and Housing and Monitoring Officer/Head of Legal and Democratic Services, in consultation with the Cabinet Member for Public Sector Housing and Tenant Engagement to Direct Award the contract. (3) T H A T delegated authority be granted to the Monitoring Officer/Head of Legal and Democratic Services in consultation with Head of Finance/Section 151 Officer to finalise, complete and execute a RICS Standard Form Contract with LivGreen, Bristhe contract and all ancillary documentation necessary to give effect to Resolution (2). Reasons for decisions (1) To comply with the Council's Contract Standing Orders and Financial Procedure Rules, which required contracts with a value in excess of £300k to be agreed by Cabinet. (2) To enable the contract documentation to be finalised with the successful contractor, within the tight timeframe for allocation and delivery of the project within the financial year. (3) To ensure that the necessary legal documentation was in place for the contract.
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