Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
AGREED to note the contents of the report.
AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2025/26 Annual Return in June 2026 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to the 30th June 2026 and before the accounts are made available for public inspection.
AGREED to note the contents of the report.
AGREED to approve the use of £18,000 from the Gwent Archives Reserves to extend the contract of the seconded Cataloguing Archivist and the continuation of their backfill arrangements to 31 March 2027.
AGREED to note the contents of the report.
AGREED to approve the proposed Service Plan for 2026-27.
AGREED to note the contents of the report.
1.1 Apologies were received from Councillors Sue Edmunds (Blaenau Gwent CBC), Elaine Forehead (Caerphilly CBC), Julian Simmonds (Caerphilly CBC), Hayden Trollope (Blaenau Gwent CBC) and Co-opted Member Karen Mackenzie.
3.1 There were no declarations of interest received.
4.1 The SA-C stated that at item 7.1, “CGA” should have read CA. 4.2 Ms Lovering reported that she had sent her apologies for the meeting; they were not recorded in the minutes. 4.3 The minutes were confirmed as an accurate record, subject to the above changes.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the contents of the report.
5.1 The CA presented the report and following, Officers responded to questions as follows: • Accruals for the historic service charges had been included for each of the years had not yet been agreed. Historically, accruals slightly exceeded actual cost, with risk remaining low but present. • It was already the intention of having annual deep‑dives carried out by a small Member sub-group, in relation to the Risk Register. Additional volunteers for the sub-group were welcome. • With regards to the building works, no complaints, access issues or problems had been reported. The Committee expressed concern about the slow progress and agreed to issue a formal letter immediately to Blaenau Gwent CBC. • Gwent Archive’s X/Twitter account had been retained but was not actively being used; engagement and follower numbers were declining. The focus was shifted toward Facebook, Instagram, and Bluesky, where heritage and academic audiences had migrated. 5.2 The Joint Committee AGREED to note the contents of the report.
Y penderfyniad fel y'i cofnodwyd
AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2025/26 Annual Return in June 2026 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to the 30th June 2026 and before the accounts are made available for public inspection.
6.1 The LFO delivered her report to the Joint Committee and following, there were no questions. 6.2 The Joint Committee AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2025/26 Annual Return in June 2026 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to the 30th June 2026 and before the accounts are made available for public inspection.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the contents of the report.
7.1 The CGA presented the report and following, Members did not have any questions. However, they praised her technical expertise. 7.2 The Joint Committee AGREED to note the contents of the report.
Y penderfyniad fel y'i cofnodwyd
AGREED to approve the use of £18,000 from the Gwent Archives Reserves to extend the contract of the seconded Cataloguing Archivist and the continuation of their backfill arrangements to 31 March 2027.
8.1 The CA delivered her report and following, there were no questions asked. 8.2 The Joint Committee AGREED to approve the use of £18,000 from the Gwent Archives Reserves to extend the contract of the seconded Cataloguing Archivist and the continuation of their backfill arrangements to 31 March 2027.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the contents of the report.
9.1 The SA-AE delivered her report. There were no questions, however, a discussion took place noting the following views: • There was interest in whether there was a seasonal variation in researchers attending on a Saturday. • There would be public expectation for some weekend access if possible, so this was a useful trial to undertake. 9.2 The Joint Committee AGREED to note the contents of the report.
Y penderfyniad fel y'i cofnodwyd
AGREED to approve the proposed Service Plan for 2026-27.
10.1 The CA presented her report and following, Officers responded to questions as follows: • The Content Management System they used for the current website was limited; there was a need for images, news, education content etc. • A more explicit Service Plan monitoring section would be included in the quarterly reports. 10.2 Councillor Bromfield left the meeting. 10.3 The Joint Committee AGREED to approve the proposed Service Plan for 2026-27.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the contents of the report.
11.1 The SA-AE presented her report and following, there were no questions. However, Members praised the linkage between the survey findings and the Service Plan. 11.2 The Joint Committee AGREED to note the contents of the report.
12.1 The CA explained that the next meeting would be the start of a new cycle and so would require the election of a new Chair and Vice-Chair. She stated that as the Chair was elected on a rota basis, Monmouthshire CC would need to put forward a nomination, with Blaenau Gwent CBC representing as Vice-Chair. The Joint Committee thanked Councillor Drewett for his commitment, and he thanked them and Officers for a productive year. 12.2 There was no other business.
13.1 The date of the next meeting was confirmed for 26 June 2026. 13.2 The meeting finished at 11.46am.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.