Y cyfansoddiad, ymddygiad cynghorwyr, archwilio, perfformiad a chwynion.
Beth mae cynghorau'n ei wneud
Sut mae'r cyngor ei hun yn cael ei redeg: ei gyfansoddiad, staff, adeiladau, TG, cwynion, a sut mae cynghorwyr yn ymddwyn.
Pwy sy'n penderfynu
Mae'r Cyngor llawn yn cytuno ar y cyfansoddiad. Mae pwyllgor safonau'n delio ag ymddygiad cynghorwyr; mae Ombwdsmon Gwasanaethau Cyhoeddus Cymru yn ymchwilio i gwynion.
Dweud eich dweud
Cwynwch i'r cyngor yn gyntaf; os nad ydych yn fodlon, gallwch fynd at yr Ombwdsmon. Mae cyfarfodydd y cyngor yn gyhoeddus, ac mae llawer yn cael eu darlledu.
Mewn rhifau
Mae cynghorau Cymru yn bwriadu gwario £67 y pen ar hyn yn 2026-27.
Mae'n amrywio o -£4 yn Sir Fynwy i £167 yn Blaenau Gwent.
Treth gyngor a gasglwyd: 95% ar draws Cymru (2025-26).
Treth gyngor heb ei thalu ar ddiwedd y flwyddyn: £119 miliwn ar draws Cymru (2025-26).
Treth gyngor sy'n dal yn ddyledus o flynyddoedd cynt: £199.3 miliwn ar draws Cymru (2025-26).
Treth gyngor a ddilëwyd: £9 miliwn ar draws Cymru (2025-26).
RESOLVED –
(1) T H A T interviews be undertaken under Part II of the agenda in relation to
the post of Operational Manager (Statutory Head of) Democratic Services and for
Elected Members of the Committee to make a final determination to appoint a
suitable candidate.
(2) T H A T residual appointment details be delegated, as appropriate, to the
Chief Executive, in consultation with the Director of Corporate Resources, should
a suitable applicant be confirmed by Elected Members of the Committee.
Reasons for decisions
(1) To ensure an appointment to the post was conducted in accordance with
the Council's Constitution.
(2) To ensure that all Council functions were met within this area.
RESOLVED –
(1) T H A T the unaudited Vale of Glamorgan Council’s Statement of Accounts
for 2023/24 be noted and any comments of Members of the Committee be
referred to the Head of Finance as Section 151 Officer before 31 st July, 2024.
(2) T H A T the unaudited Joint Committee Shared Regulatory Services
Statement of Accounts for 2023/24 and the Shared Regulatory Services Annual
Governance Statement be noted as any comments of Members of the Committee
be referred to the Head of Finance as Treasurer of the Joint Committee before
31st July, 2024.
(3) T H A T the unaudited Vale, Valleys and Cardiff Regional Adoption Service
annual return for 2023/24 be noted and any comments of individual Members of
the Committee be referred to the Head of Finance as Treasurer of the Joint
Committee before 31st July, 2024.
(4) T H A T the contents of the Audit Plan 2024 be noted.
Reasons for decisions
(1-3) To allow for comments of individual Members of the Governance and Audit
Committee to be considered by the Head of Finance.
Minutes - GD
No.
(4) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the contents of the Vale of Glamorgan Council Annual
Audit Summary 2023 be noted and it be highlighted that Audit recommendations
around the governance of the Planning Department were due to be referred back
to Cabinet and the Governance and Audit Committee.
Minutes - GD
No.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T the Quarter 4 position of the Corporate Risk Register as outlined in
Annex A to the report be noted.
(2) T H A T the proposed new Corporate Risk Register and Risk Management
Policy be endorsed.
(3) T H A T Cabinet be advised of the views of the Governance and Audit
Committee. The views being:
• That procurement should be included as a stand-alone risk.
• Cabinet be asked to reconsider the status of Project Zero and whether it
warranted a catastrophic status.
• For the Social Care risk to be assessed as to whether one overall risk is
appropriate.
• For further consideration around the definition of risk regarding cause and
effect as related to paragraph 2.1 of the new Policy.
Reason for decisions
(1-3) Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T the Council’s progress to date in addressing existing
recommendations and improvement proposals made by the Council’s external
regulators as outlined in the appended End of Year Strategic Insight Board Insight
Tracker, be noted.
Minutes - GD
No.
(2) T H A T the comments of the Governance and Audit Committee be referred
to Cabinet including its endorsement of the removal of completed actions from the
Strategic Insight Board (SIB) Insight Tracker.
Reasons for decisions
(1) Having regard to the contents of the report and discussions at the meeting.
(2) To ensure that the Council’s SIB Insight Tracker reflected the most up to
date position on the Council’s regulatory recommendations.
RESOLVED – T H A T the draft Annual Governance Statement for 2023/24 be
recommended for adoption by the Leader and the Chief Executive, subject to
consideration being given to the inclusion of further commentary in relation to the
Oracle Financial System and in regards to Corporate Complaints.
Minutes - GD
No.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the progress report on action taken to address issues
identified in limited assurance reports issued by Internal Audit be noted.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the contents of the report be noted.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T the Democratic Services Committee recommend to Cabinet that it
continues the contract with VP-AV Limited on a 1 + 1 + 1 year basis in order that
future Remote and Hybrid Council meetings can be held on the EasyConf software
platform
(2) T H A T delegated authority be granted to the Director of Corporate
Resources and the Monitoring Officer / Head of Legal and Democratic Services, in
consultation with the Leader of the Council and Chief Executive, to continue the
contract with VP-AV Limited on a 1 + 1 + 1 year basis from 21st August, 2024.
(3) T H A T all Scrutiny Committee meetings be held on a remote basis only
unless a matter of County wide interest had been determined by the Chair of the
Scrutiny Committee in conjunction with the Chief Executive and the Council’s current
Multi-Location Meetings (MLM) Policy in the Constitution be amended accordingly.
(4) T H A T the MLM Policy be amended to read that the Shared Regulatory
Services (SRS) Joint Committee Annual Meeting can be held on a hybrid (and /or in
person) basis subject to the Chair of the Committee’s agreement.
Reasons for decisions
(1) To seek Cabinet approval having regard to the robust monitoring undertaken
and to ensure the Council had a hybrid meeting platform solution in place for
undertaking Council meetings.
(2) To seek Cabinet approval for the contract with VP-AV to be entered into and
ensure appropriate delegations were in place to execute the procurement and
contractual processes.
(3) Having regard to resource implications for the Council and the statistical
information collated during the trial period as referred to at paragraph 3.2 and
Appendix 2 to the report.
(4) To allow, if deemed appropriate, all Local Authority Members of the SRS Joint
Committee to meet on a hybrid (in person) basis at least once a year.
July 16 Extraordinary Minutes and DN (KB)
July 16 Extraordinary Minutes and DN (KB)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C13, 23rd May, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
HOUSING DEVELOPMENT PROGRAMME – LAND AT UPPER COSMESTON FARM, PENARTH (PART I) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C30, 6th June, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
HOUSING DEVELOPMENT PROGRAMME – LAND AT UPPER COSMESTON FARM, PENARTH (PART II) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C35, 6th June, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RENEW OF PUBLIC SPACE PROTECTION ORDERS FOR THE PREVENTION OF ALCOHOL RELATED ANTI-SOCIAL BEHAVIOUR (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C66, 11th July, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RENEWAL OF PUBLIC SPACE PROTECTION ORDERS – DOG CONTROLS (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C67, 11th July, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
RESOLVED –
(1) T H A T the draft Standards Committee Annual Report attached at Appendix 1
to the reference from Standards Committee be noted.
(2) T H A T the Standards Committee Annual Report for 2023/2024 be forwarded
to the Public Services Ombudsman for Wales and all Town and Community Councils
within the Vale of Glamorgan for information.
Reasons for decisions
(1) Having regard to the contents of the report.
(2) For information.
RESOLVED – T H A T the changes to the relevant officer delegations as set out in
paragraphs 2.2 to 2.4 of the report be approved and Section 26 of the Constitution
be amended accordingly.
Reason for decision
To update the Officer Delegation Scheme within the current Constitution.
RESOLVED – T H A T the use of the Chief Executive’s Emergency Powers as
contained within the report be noted.
Reason for decision
Having regard to the Council’s Constitution.