Wrthi'n llwytho
Does dim crynodeb o'r cyfarfod hwn eto. Caiff un ei ysgrifennu pan fydd y cyngor yn cyhoeddi'r cofnodion. Mae'r agenda a'r papurau isod.
In accordance with the Code of Conduct adopted by both Authorities, no interests were declared.
Resolved that the Minutes of the West Glamorgan Archives Committee meeting held on 12 September 2025 be approved as a correct record.
The County Archivist presented a report which outlined the work of the Joint Archive Service during the period September – November 2025. Use of the Service He reported on the figures relating the use of the service via its various platforms both in person and online. He outlined that staff have continued to provide a service to the public at the Civic Centre at all times in the run up to the move to Y Storfa which is a tribute to the hard work of all those involved. Talks, Seminars and Other Engagements He reported that five schools have received sessions during the period since the last meeting. The service has run a session for UWTSD photography undergraduate students, Swansea University history postgraduate students and members of the University of the Third Age. In October the Service had hosted the launch of Swansea’s Bad Boys, by Elizabeth Belcham. The book is based on sources held at the Archive Service and the author is a former member of archives staff. Emma Laycock attended the Local History Book Fair, an annual event held at the National Waterfront Museum and sold a selection of Archive Service publications and the Service continues to host the monthly meeting of the Glamorgan Family History Society, Swansea Branch. Members of the committee welcomed the book launch event and hoped that these could continue and potentially expand at Y Storfa in the future. Other Engagement and Joint Working He outlined that In October the Archive Service provided an exhibition on the history of Neath Abbey and its charters for display in the Neath Arts Festival ‘Neath Through Time’ event. This consisted of a pop-up museum at the Orchard Street Community Centre in the centre of Neath and was visited by 757 people over three days. The service has also produced an excellent and informative exhibition telling the story of the site occupied by Y Storfa from medieval times to its days as British Home Stores and encompassing information relating to the site including on the town walls and gates, slum housing, a school and synagogue, a Victorian shopping arcade, the Blitz and the post-war recovery period. This display forms part of a larger, collaborative exhibition under the title ‘Straeon y Ddinas – Stories of the City’ and is on display at the top of the stairs on the first floor of Y Storfa. Moving the Service to Y Storfa He reported that work continued on the new archives premises in Y Storfa throughout the reporting quarter. The searchroom was completed during November and the contents of the searchroom, consisting of books, journals, indexes, parish registers and computers, were packed up during the week of 16 November and delivered to the new searchroom in Y Storfa and unpacked the following week. As indicated earlier, the Service has remained open throughout this process. For the remainder of the month, the public service continued in the old searchroom and access to original documents was the same as it had been before, and the unavailability of printed searchroom sources was mitigated where possible by the use of digital alternatives. The 1st December was announced as the date for the opening of Y Storfa and the day on which most public services in the Civic Centre would cease. The public service has now switched to being delivered in Y Storfa, although the archive collections remain in the Civic Centre for the interim period. The installation of shelving in the strongroom has begun and is expected to be completed just before Christmas. The move of the collections is due to begin in the week beginning 12 January and is expected to be completed by mid-February. During this period, the Archive Service will continue to provide its public service without closure, but in a slightly different way. Opening hours will remain the same, researchers will be able to make use of the resources in the searchroom, including the family history websites and parish registers, and advice will be given by staff on duty. Meanwhile, other members of staff will continue to work in the Civic Centre, and assistance will be given through research conducted on behalf of researchers and by making digital facsimiles to order. Limited numbers of documents will be transferred to Y Storfa on request where absolutely necessary and only where doing so will not put the documents at any risk or in any danger of damage. Researchers are being encouraged to contact the service before visiting to enable appropriate advice to be given. Staff working at the Civic Centre during this latter phase will also be undertaking a number of tasks to prepare for the move of the collections to Y Storfa. These include continuing to monitor and adjust the environmental conditions, checking the barcoding to ensure that everything has been accounted for and packaging the very longest rolled maps. He indicated that the move to Y Storfa offers an excellent opportunity to develop and expand the collaboration opportunities with the library service and South Wales Miners Museum Collection which is also housed in the new premises. The Chair and committee members asked that their thanks to be passed to all the staff for their hard work, dedication and enthusiasm for the work done in preparing the collections, the transferring to Y Storfa and the maintaining of the public service. Online Catalogue He reported with pleasure that the service had finally launched its new online catalogue at the end of November. The system developed by Metadatis and uses a software package called Epexio, which is already in use at the Glamorgan Archives and other record offices in Wales are beginning to use it too. It has all the functionality of the old, defunct catalogue, but has more intuitive operability, a bilingual interface and improved discoverability through web searches. It has a ‘browse the collections’ function and an option for featuring particular collections, which will be built on as time progresses. The catalogue is available at https://west-glamorgan.epexio.com/en/ As previously reported to the committee, the Archive Service’s catalogues are also available on the Archives Hub, a collaborative interface that includes the records of many repositories across the UK. In the interests of improved visibility and to mitigate against any potential website outage, it is intended that this situation should be maintained. Both platforms are linked from the Archive Service website at https://www.swansea.gov.uk/archivecollections. The feedback to date from users had been very positive. Staff He outlined that Emily Hewitt had taken up her position as archivist at the beginning of October. Emily was formerly an archivist at Swansea University’s Richard Burton Archives, and she brings a strong, varied skill set and many years’ experience to the post. She is an important asset to the service as it meets the challenge of the move to new premises Professional Meetings and Training He listed the various professional groups, meetings and training undertaken by staff had attended during the quarter. Accessions of Archive Collections He detailed the various archives received by the Service during the quarter.
Rhan o fater a ddilynwyd ar draws 4 cyfarfod
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.