Wrthi'n llwytho
Does dim crynodeb o'r cyfarfod hwn eto. Caiff crynodebau eu hysgrifennu pan fydd y cyngor yn cyhoeddi'r cofnodion, sef ei gofnod swyddogol o'r hyn a benderfynodd cyfarfod. Maen nhw fel arfer yn ymddangos ychydig wythnosau ar ôl y cyfarfod.
Apologies for absence were received from Councillor Glyn Preston, James Langridge-Thomas (Powys County Council), Claire Swales (Powys Association of Voluntary Organisations) (PAVO) and Peter Swanson (PAVO).
Declarations of interest were received from: · Jennifer Owen-Adams: Independent Member of Powys Teaching Health Board · Councillor Gary Mitchell: Trustee of PAVO; Member of Welsh Government’s Food and Drink Industry Board · Councillor Lucy Roberts: Volunteer for Llais
The Committee did not receive any disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
The minutes of the previous meeting held on 15th July 2024 were approved without amendments.
Four recommendations previously issued by the Committee to the PSB were discussed, with three having been accepted and one partially accepted. Recommendation 1: Clarity around funding for the climate emergency response. PSB Response: Accepted – there are ongoing conversations around funding arrangements to continue past December 2024. · Question: Does the acceptance of this recommendation mean that funding is now secured, or is it still in the process of being clarified by individual PSB partners? · Response: The funding was not yet secured. Individual PSB partners were taking option papers back to their respective decision-making bodies to clarify funding. Recommendation 2: Establishing a high-level risk register. PSB Response: Accepted – PSB Partners will need to agree a risk management approach to underpin the risk register. Recommendation 3: Including key performance indicators (KPIs) and timelines. PSB Response: Partially Accepted – indicators/measures will need to be reviewed for each Step in terms of monitoring processes in the first instance. · Question: Does the partial acceptance mean that there are currently no indicators in place, and if so, how will the PSB ensure that there are measures to track progress and effectiveness? · Response: The partial acceptance indicates that while national indicators were in place which applied to Powys PSB, the performance indicators needed to be set by the Step Leads. · The Committee emphasized the importance of having both local and national indicators to understand the impact of the PSB’s work. It was further noted that success needed to be well defined accordingly. Recommendation 4: Reviewing well-being indicators. PSB Response: Accepted - in conjunction with recommendation three, the national indicators included within the Well-being Plan will be reviewed in advance of the next annual report. · Question: What specific steps will be taken to review and update the well-being indicators, and how will the PSB ensure that these indicators are relevant and useful? · Response: The PSB will review and update the well-being indicators which would be reflected in the next PSB annual report for 2024/2025 (due in July 2025). Actions: • Monitoring Funding Proposals • The Committee will continue to monitor the progress of funding proposals, particularly for the Responding to the Climate Emergency Step, to ensure they are successful. • Risk Register Development: • PSB to continue developing a common risk management methodology and risk appetite for agreement. • Clarifying Indicators: • Further work to clarify and implement both national and local indicators to measure the effectiveness of the PSB's work. • Reviewing Indicators: • Ongoing review of the PSB’s national well-being indicators to ensure they are up-to-date and relevant.
Responding to the Climate Emergency Step: Melusi Moyo provided a Step progress update for Quarter 2 (July to September 2024). The Climate Emergency Step was one element of the PSB's current Well-being Plan, which included a commitment to develop a Climate Action Plan to scale and speed up action across the region, focusing on territorial emissions within Powys. The update covered four main strands of work: Climate Risk Assessment, Decarbonisation and Sequestration Analysis, Engagement and Feasibility Studies. Key Points: Decarbonisation and Sequestration Analysis: · Small World Consulting was commissioned to analyse key emitting sectors and sequestration opportunities in Powys. · A Greenhouse gas emissions baseline was set, identifying high-emitting sectors and opportunities for carbon sequestration (absorption of carbon from the atmosphere). · The analysis suggested Powys could reach its fair share decarbonisation trajectory for net zero emissions by 2045, depending on various factors. · The findings were presented to the Powys Climate Working Group and would be shared in a joint knowledge workshop on 21 November 2024. Climate Risk Assessment: · Four workshops were held during September 2024, focused on infrastructure, health and community, business and industry, and the natural environment. · Dr. Alan Netherwood of Netherwood Sustainable Futures facilitated the workshops to explore local climate impacts. · The information from the workshops was being synthesised to identify high-risk areas that need addressing within the Climate Risk Assessment and Action Plan. Engagement: · Engagement events were held with town and community councils, the Powys Climate Stakeholder Group and high schools. · The aim of the engagement was to understand how climate risks and decarbonisation efforts play out on the ground and to gather input on necessary actions and interventions. Feasibility Studies: · Five feasibility studies were being conducted on Buildings retrofit and Heating, Agriculture, Transportation, Partnerships and effective Governance and Food and drinks. · Specialist consultants had been commissioned to support these studies. · The studies were expected to be finalised by the end of November and integrated into the Climate Action Plan by December 2024. Challenges and Risks: • The Shared Prosperity Funding was due to end in December 2024, posing a risk to staff retention and the continuation of the climate emergency step. • There was no secured funding for the Climate Emergency Step beyond December 2024. Efforts to secure bridge funding from PSB member organisations had been challenging, with some organisations unable to provide financial support. Governance and Reporting: • The PSB was working on establishing governance structures to monitor and report on climate risks and the implementation of the Climate Action Plan. The aim was to integrate these structures into existing PSB processes to avoid additional bureaucracy. • The PSB planned to report annually to the Carbon Disclosure Project (CDP), but this was contingent on securing continued funding and maintaining a climate secretariat function. Next Steps: • Finalizing the Climate Action Plan • The plan was due to be finalised and presented to the PSB on 11 December 2024. • Knowledge Exchange Workshop • A joint workshop was due to be held on 21 November 2024 to present the emerging findings of the Climate Risk Assessment. • Community Engagement • Post-December, the PSB planned to launch community communications activities to promote the Climate Action Plan and its key actions and interventions. Questions: • Councillor Ange Williams queried how the PSB would address the impact of organisational changes, such as closing departments or creating hubs, on climate goals, considering the increased travel and its effect on emissions. • Melusi Moyo acknowledged the query raised and mentioned that whilst specific policies like the creation of hubs are not directly within the PSB's control, the Climate Action Plan aimed to embed climate and sustainability thinking into the normal business processes of PSB member organisations. This included consideration of the climate impact in service planning and provision. • Councillor Lucy Roberts asked whether there was an outcome from the PSB meeting on 26 September 2024, regarding contributions to staffing costs, and also requested an update on the September workshops and the Town and Community Council event. • Melusi Moyo explained that the PSB members needed more time to discuss funding within their organisations. Some organisations, like Powys County Council, rejected the funding request due to financial constraints. • The workshops aimed to localise climate risks and gather input on high-emitting sectors and mitigation actions. The Town and Community Council event was well-received, though representation was limited. Further engagement was planned. • Councillor Corinna Kenyon-Wade questioned how the PSB would ensure that the Climate Action Plan's governance structures were effective without being hindered by bureaucracy. • Melusi Moyo emphasised the importance of using existing PSB structures to limit additional bureaucracy. The goal was to integrate the Climate Action Plan into the business-as-usual processes of the PSB, ensuring that it was part of the annual reporting process.
Evidence and Insight Step: Catherine James provided a verbal update as lead for the Evidence and Insight Step. This Step focused on gathering, analysing and utilising data to inform the work of the Public Services Board (PSB). This update covered activities and progress for Quarter 2 (July to September 2024). Key Points: PSB Annual Report: · The annual report was published during the quarter and was available to view on the PSB webpage on Powys County Council’s website. This report highlighted the progress and achievements of the PSB in relation to its well-being objectives over the past year. Engagement with the Regional Partnership Board (RPB): · The PSB and RPB had been working together to develop co-production principles for Powys. This involved creating a bespoke maturity matrix tool to understand where organisations were at in their co-production journey and how they could move forward together. · Several joint Engagement and Insight Network meetings had been conducted to facilitate engagement and collaboration between the PSB and RPB on an ongoing basis, reducing potential duplication. Population Needs Assessment and Well-being Assessment: · The Council’s Business Intelligence team was reviewing the data within the current Population Needs Assessment (PNA) for Powys alongside partners, as a mid-point review was required following changes to statutory guidance issued by Welsh Government. The PNA provided foundational data for planning and decision-making, particularly for the work of the RPB. · The latest census data (2021) had been incorporated to understand the demographics and characteristics of the population in Powys. Well-being Information Bank: · The Well-being Information Bank (WIB) was a comprehensive repository of well-being data used by partners, public members, schools, and town and community councils in Powys. It included data from Stats Wales, the Office of National Statistics and other sources. · It was noted that Stats Wales was transitioning to a new platform, and that PSB data officers were working closely with them to ensure data accuracy and continuity during this transition. Future Activities: · A data maturity assessment was planned for this quarter to evaluate the current state of data management and identify areas for improvement across the PSB and RPB. · The PSB was working with the Future Generations Commissioner to move forward with their initiatives and ensure alignment with the five ways of working (long-term, integration, prevention, collaboration, and involvement). Funding and Resources: · The Evidence and Insight Step was not separately funded and relied on the existing workforce and resources. The team balance their work for the PSB with other responsibilities. Questions: • Councillor Corinna Kenyon-Wade asked for clarity around the maturity matrix referenced in the update, suggesting that technical jargon was avoided to aid the reader’s understanding. • It was explained that the maturity matrix was a tool for use by people undertaking co-production to assess how well they have implemented the new Co-production Principles for Powys. • Councillor Gary Mitchell asked how the PSB compared data with neighbouring regions in England, considering the cross-border movement of residents for work and other activities. • Catherine James explained that while the primary focus was on Welsh data, there was an awareness of the cross-border dynamics. The PSB aimed to consider relevant data from neighbouring regions to ensure comprehensive planning and understanding of the local context.
Whole System Approach to Healthy Weight Step: The Committee noted the Quarter 2 progress update for the Step which was included in the agenda pack for information. Questions • Councillor Lucy Roberts asked what proportion of participants completed the cooking and numeracy courses, and how more people could be encouraged to attend. ACTION • Councillor Gary Mitchell asked how the PSB was addressing the promotion of less healthy foods and the mismatch between economic growth strategies and health impacts? ACTION • Councillor Gary Mitchell further noted the challenges in aligning food industry strategies with health goals and noted the awaited Community Food Strategy from Welsh Government. Additionally, food was a key focus within the Future Generations Commissioner’s Cymru Can Strategy, and that the Commissioner was keen for PSBs to do more around food, particularly via systems-based approaches due to the connections with obesity and diabetes. • Councillor Gareth E Jones asked how the work being undertaken in the community by the Council’s Health Protection Team, which involved offering free health checks for farmers, was being considered as part of this Step? Actions · To receive written responses from officers supporting the Whole System Approach to Healthy Weight Step regarding the questions from Councillors Lucy Roberts, Gary Mitchell and Gareth E Jones.
Background Connor Farmer provided a presentation to update the Committee on the progress made to date around the Population Needs Assessment (PNA) Mid-Point Review. The PNA (currently overing the period 2022-2027) was a forward-looking document, assessing the health, care and support needs of the Powys population, prepared jointly by Powys County Council and Powys Teaching Health Board. Whilst the PNA was produced to inform the areas of focus for Powys RPB’s joint area plan, the PNA was also particularly relevant to Powys PSB (and other organisations and partners in Powys) as its findings must be considered when preparing the Well-being Assessment (WBA), which was used to inform the PSB’s Well-being Plan. The review was being led by Powys PSB’s Evidence and Insight – Data Workstream alongside Powys RPB, following changes to statutory guidance which requires for a mid-point review of the PNA. The review involved updating datasets and narrative where relevant (the current PNA was produced during the Covid-19 Pandemic, therefore some of the narrative was no longer relevant). Next Steps If significant changes in need are identified following the review, then an addendum must be published with the PNA. This review was due to be completed and translated by January 2025, in readiness for approval and publication by the RPB in March 2025. In readiness for the next iteration of the PNA and WBA, work would continue between the PSB and RPB to integrate both assessments into one document. Questions · Councillor Gareth E Jones queried whether the findings of the PNA were used to inform the Council’s Medium-Term Financial Strategy. o Catherine James responded by confirming that demographic data was shared with the Finance Service to inform the Medium-Term Financial Strategy. o Councillor Gareth E Jones replied noting the particular relevance the PNA’s findings would have for the Council’s Children’s and Adults’ Services.
Background The Committee were provided with the key messages presentation slides of the Well-being of Wales Report for 2024. The report was prepared each year by the Welsh Government’s Chief Statistician and was an official statistical source, for use by public sector bodies, businesses and members of the public. Questions · Councillor Adrian Jones asked how the declining participation in children's activities outside of school was being addressed, and whether this issue was being considered in Powys County Council’s Sustainable Powys initiatives? o Carolanne Butler responded by comparing the trend for children and adults, noting that the data source for children’s participation in physical activities outside of school was not as recent compared to the statistic for adult participation. Despite the downward trend, which worsened during the Covid-19 Pandemic, this trend may change once more recent data became available. · Councillor Gareth E Jones queried why the section on employment rate ranged from 16-64, when the state retirement age was higher than this. o It was not known why this was the case although it was noted that the Chief Statistician would be able to confirm the reason.
Background Connor Farmer introduced the item and provided additional context to Powys PSB’s current Well-being Indicators, which are included in the annual progress report across four themes: Economy; Environment; Culture and Community and Social. The Well-being Indicators were national indicators set by Welsh Government to monitor the extent of progress across key milestones required to meet the seven national Well-being Goals for Wales. The Well-being Indicators included in the Powys PSB annual progress report featured the most recent national and local data sources (where available). This allowed comparison between local and national well-being indicators, such as: · average household income (Economy) · the number of properties at risk of flooding (Environment) · the number of people who can speak Welsh (Culture and Community) · the percentage of people who feel lonely (Social) Questions · Councillor Gary Mitchell suggested that it may be worth considering any economic data available for Powys’ neighbouring English counties, as there were differences in the average wage earned compared to Powys, and many residents travel to and from Powys for employment.
The Committee noted the Forward Work Programme. The Chair would liaise with the Secretariat to identify suitable dates for future meetings. ACTION The Chair wished to offer her sympathies and best wishes on behalf of the Committee to the affected communities and colleagues of Llanbrynmair following the incident involving two trains on 21 October 2024.
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