Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED That the Standards Committee Annual Report 2025-2026 be noted.
RESOLVED That the Governance and Audit Committee Annual Report for 2025–26 and the assurance provided by the Committee regarding the adequacy and effectiveness of the Council’s governance, risk management and internal control arrangements be noted.
RESOLVED That the Annual Governance Statement (AGS) for 2025-26 be approved and signed.
RESOLVED (a) That the response and correspondence received from the St David’s Diocese in relation to the Council’s proposals for Tenby Church in Wales Voluntary Controlled School be noted. (b) That the Director of Education be authorised to undertake general consultation on the following proposals: (i) Establishing a new 3-19 Community school - split site initially, but as part of future Sustainable Communities for Learning investment to rebuild / extend Greenhill site, or on a new site; (ii) to discontinue Tenby Church in Wales VC School; and (iii) to discontinue Ysgol Greenhill.
RESOLVED That Community Councillor Robert Summons be appointed to the Standards Committee for the period up until the next ordinary election of Community Councils (May 2027).
RESOLVED That the Welsh Language Strategy 2026–31 be approved. [Councillor Michelle Bateman left the meeting at this juncture.]
RESOLVED That the Overview and Scrutiny Annual Report for 2025 – 2026 be endorsed.
RESOLVED (a) That the Allocation of Committee Seats and Outside Bodies to Political Groups under the requirements of Section 15 of the Local Government and Housing Act 1989, as set out in Appendix 1 to the report, be approved, subject to the Welsh Conservative Group being allocated an additional seat on the Social Care Overview and Scrutiny Committee and the consequential change to the unallocated seat. (b) That the following nominations be approved: (i) Investigation and Disciplinary Committee – Councillor Pat Davies (ii) Licensing Committee – Councillor Bethan Price (iii) Mid and West Wales Fire and Rescue Authority – Councillor Michele Wiggins (c) That Councillor Pat Davies has stepped down from the Constitutional Review Committee be noted. (d) That the appointment of Councillor Joshua Beynon to the Governance and Audit Committee be approved. (e) That Councillors Pat Davies and Viv Stoddart be appointed as Reserve Members to the Constitutional Review Committee. (f) That the appointment of Members to Committees and other bodies, as set out in Appendix 3 be noted, subject to the above amendments.
RESOLVED That the Notice of Motion be referred to Cabinet.
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
RESOLVED That the Notice of Motion be referred to the Policy and Pre-decision Overview and Scrutiny Committee.
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
RESOLVED That the Notice of Motion be referred to Cabinet.
RESOLVED That the Notice of Motion be adopted and the following decisions of Council be rescinded: 12.12.2025 - That the Director of Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school. 05.03.2026 - Council reaffirms its decision of the 12.12.2025 that the Director for Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school.
The Presiding Member welcomed Councillor Jamie Street to his first meeting of Council following his election on 9 July 2026 to represent the Pembroke Dock Market ward. He then congratulated Councillor Nicola Flint on her recent marriage and wished her the very best of luck for the future. The Presiding Member announced that he had allowed an urgent question by Councillor Huw Murphy seeking clarification on the Council’s position relating to deposits of redundant fridges and freezers at Waste Recycling Centres. He advised that the question would be taken under Agenda item 14 along with all the other Member questions; and that the detail of the question had been circulated to Members earlier that morning. The Presiding Member then invited the Chair of Council/Deputy Presiding Member to make his announcements. The Chair reported that, since the Annual General Meeting, he had attended a wide range of civic, community and youth events across Pembrokeshire, highlighting the strength, generosity and community spirit demonstrated by local residents. He had attended a number of civic ceremonies, including mayor-making events, the Beating of the Bounds in Haverfordwest and civic services in Milford Haven, which emphasised the importance of local leadership and public service. The Chair advised that he had represented the Authority at two citizenship ceremonies, where 13 new citizens had been welcomed, reflecting Pembrokeshire's inclusive and welcoming communities. He also congratulated Lynn McCutcheon on receiving the British Empire Medal in recognition of her charitable work supporting disadvantaged children in Nepal and India. Reference was made to the valuable contribution of Pembrokeshire Young Farmers' Club, with the Chair praising the enthusiasm and commitment of young people across the county and congratulating the Pembrokeshire team on winning the National Public Speaking Competition. He also highlighted his engagement with local schools, including democracy sessions with pupils from Golden Grove School and visits promoting outdoor learning, food growing and education relating to food and farming. The Chair congratulated Pembrokeshire participants in the National Eisteddfod and recognised the achievements of local farmer Huw Thomas and the Farmers' Choir following their success on Britain's Got Talent. He further reported attending the launch of the HMS Erebus Bicentenary Exhibition at Pembroke Dock Heritage Centre, noting its importance in celebrating Pembrokeshire's maritime heritage and acknowledging the dedication of the volunteers involved. Members were advised that the Chair had marked Armed Forces Day through the raising of the Armed Forces Flag at County Hall and had attended the annual Sea Sunday Service at St Davids Cathedral. He emphasised the vital role played by volunteers in supporting community initiatives and referenced his visits to a range of community groups and local events throughout the county. The Chair welcomed the launch of the Pembrokeshire People First Learning Disability Charter, recognising the importance of co-production and lived experience in shaping services. He also promoted the forthcoming National Eisteddfod in Pembrokeshire, encouraging support for Welsh culture, language and local communities, and highlighting the extensive programme of events and activities planned. Members were encouraged to support agricultural shows taking place across the county during the summer months. In concluding his report, the Chair noted that a number of common concerns had been consistently raised by residents of all ages, including dog fouling, litter, road conditions, potholes and access to Council services. He welcomed the strong sense of community pride and volunteer activity evident in preparations for the National Eisteddfod and expressed the hope that this would leave a lasting legacy. The Chair concluded that Pembrokeshire's greatest strength was its people and thanked volunteers, community groups, young people and civic leaders for their contribution to county life, reaffirming his commitment to continue promoting and supporting their work.
The following declarations of interest were made: (a) Agenda Item No. 9 - Tenby Church in Wales Voluntary Controlled (VC) School - Diocese Response to School Closure Proposals Councillor Steve Alderman declared a personal and prejudicial interest by virtue of a close family member being a teacher at Tenby VC School. Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being the local Member as well as a member of St Mary Church. Councillor Maureen Bowen declared a personal interest by virtue of her partner being employed as a teacher by the Authority. Councillor Marc Tierney declared a personal interest by virtue of a partner of a family member being employed as a teacher at Ysgol Greenhill. Councillor Alistair Cameron declared a personal interest by virtue of being a Governor of Tenby VC School and Greenhill School, appointed by the Authority, and a non-voting Governor at Stepaside School. Councillor Alec Cormack declared a personal interest by virtue of being a Governor of Greenhill School, appointed by the Authority. (b) Agenda Item No. 14 (12) – Question on the 182-day Letting Rule Councillor Nick Neumann declared a personal interest by virtue of being an owner/operator of self-catering properties within the County. (c) Agenda Item No. 15 (1) – Notice of Motion in relation to Use of Discretionary Powers relating to Second Home Premiums Councillor Alistair Cameron declared a personal and prejudicial interest by virtue of owing a holiday let in Saundersfoot, but advised he had a dispensation to speak on the matter only. (d) Agenda Item No. 15 (6) - Notice of Motion in relation to rescinding of decision of Council regarding Stepaside and Saundersfoot School Councillor Alec Cormack declared a personal interest by virtue of being a Governor of Stepaside School, appointed by the Authority. Councillor Alistair Cameron declared a personal interest by virtue of being a non-voting Governor at Stepaside School, appointed by the Authority. Councillor Chris Williams declared a personal interest by virtue of a family member being employed at Saundersfoot School.
Council considered the Minutes of the Meetings held on 14 May 2026, 15 May 2026 (Annual Meeting), 15 June 2026 (Extraordinary Meeting) and 29 June 2026 (Extraordinary Meeting) for approval as a correct record. In terms of the Minutes of the 14 May 2026, a correction was made to the finish time of the meeting which should read 2.35 pm. Moved by the Presiding Member; Seconded by Councillor Elwyn Morse The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Meeting held on 14 May 2026 be approved as a correct record subject to the amendment outlined above. In terms of the Minutes of the 15 May 2026, a correction was made to Minutes 8 and 9 to change all references to Chair/Deputy Presiding Member and Vice-Chair/Deputy Presiding Member to Vice-Chair. It was agreed that the votes for secret ballots throughout the meeting be recorded in the Minutes. Moved by the Presiding Member; Seconded by Councillor Mark Carter The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Annual Meeting held on 15 May 2026 be approved as a correct record, subject to the above amendments. Moved by the Presiding Member; Seconded by Councillor Michael John The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Meeting held on 15 June 2026 (Extraordinary Meeting) be approved as a correct record. Moved by the Presiding Member; Seconded by Councillor Danny Young The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Meeting held on 29 June 2026 (Extraordinary Meeting) be approved as a correct record. [Councillor Sam Skyre-Blackhall abstained from voting as she was not present at the meeting. ]
The Leader responded to a question submitted by a member of the public, Ken Keane, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: What is the policy on use of Mobile phones during meetings of the full council, particularly when the subject matter under discussion is of particular importance to the councillor using the phone? In response, the Leader stated that there is no specific Council policy prohibiting the use of mobile phones or other electronic devices during meetings. Members frequently use such devices to access agendas, reports, meeting papers and Council emails electronically. Members are expected to comply with the Members' Code of Conduct and to approach all Council business responsibly and conscientiously, maintaining the integrity of the decision-making process. It is for individual Members to satisfy themselves that they have paid sufficient attention to the debate, considered the information before them and understand the matter under discussion before participating in a vote.
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by a member of the public, Nicola Lund, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: Is the Council aware of any current or prospective proposals or pre-application enquiries related to developing data centres within the county, and what discussions or assessments have taken place regarding their potential impact on local communities and infrastructure? In response, the Cabinet Member confirmed that no applications or prospective applications were currently under consideration. Consequently, no discussions or assessments had been undertaken regarding any potential impact on local communities or infrastructure.
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sharon Purcell, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: How many of the active travel paths in the 11 designated settlements that were consulted on earlier this year will be pursued and at what cost to PCC? In response, the Cabinet Member stated that earlier this year, the Council undertook consultation on the Active Travel Network Map as part of the five-year review for Welsh Government. The consultation covered a total of 324 routes, comprising 240 proposed future routes and 84 existing routes across the County's designated settlements. At this stage, it is not possible to confirm how many of the proposed routes will ultimately be delivered. Progression of schemes will depend on a range of factors, including feasibility, local priorities, and the availability of future Welsh Government funding. For the 2026/27 financial year, the schemes which have secured funding were set out in the report to last week’s Cabinet meeting, printed on page 345 of the report to that meeting as follows: • Saundersfoot – Frances Road (Design): £66,700 Welsh Government funding, with £8,250 match funding. • Saundersfoot – Frances Road (Construction): £378,250 Welsh Government funding, with £46,750 match funding. • Tenby – Heywood Lane (Construction): £200,250 Welsh Government funding, with £24,750 match funding. • Tenby – Croft to Gas Lane: £65,800 Welsh Government funding, with £8,140 match funding. • St Dogmaels Boardwalk (Design): £89,000 Welsh Government funding, with £11,000 match funding. • Prendergast Junction (Design): £22,000 Welsh Government funding, with £2,780 match funding. • Prendergast Junction (Construction): £245,000 Welsh Government funding, with £30,280 match funding. In total, these schemes represent £1.067 million of Welsh Government funding, and approximately £132,000 of Council match funding, giving a total programme value of around £1.2 million. As the Active Travel Network Map review progresses, further schemes will continue to be assessed and prioritised in consultation with local Members and in line with future transport priorities. Consequently, the Council is not yet in a position to say how many of the proposed active travel routes across the 11 designated settlements will ultimately be delivered or what the total future cost to the Council will be beyond what I have outlined.
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sharon Purcell, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: According to an FOI request last year regarding the e-bike trial, the bikes were rented a total of 546 times during the initial trial meaning that each ride was subsidised to the tune of £274 (before taking account the cost of the bikes and establishing the scheme). What criteria were used to judge this to be successful and for the scheme to continue on a permanent basis? The Cabinet Member responded that the question incorrectly assumed both that the e-bike trial had been judged a success and that a decision had been taken to make the scheme permanent. He advised that no such decision had been made. Members were informed that 832 rides had been recorded between April 2024 and April 2025 and that no Council subsidy had been provided for individual journeys during that period. It was noted that some usage data previously supplied by the operator, Zip Mobility, had subsequently been found to be inaccurate, which accounted for differences from earlier reported figures. The Cabinet Member explained that the trial had been assessed using ride numbers, operator feedback and the level of interest shown by local Members and communities. He added that the original 12-month trial had been extended for a further year to allow charging infrastructure issues to be resolved and to gather more complete operational data. It was confirmed that no decision had yet been taken on the future of the scheme. The Cabinet Member also expressed personal concerns regarding the number of bicycles being left abandoned in unsuitable locations and stated that he remained unconvinced about the long-term future of the scheme.
Councillor Marc Tierney on behalf of Michelle Bateman, the relevant Cabinet Member, responded to a question submitted by a member of the public, Carolyn Ellis, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: In the light of scrutinising costs of the successful Petition of Net Zero presented on May 14th: When will the Council fully and accurately publish the actual costs for decarbonising homes and how many people are likely to be homeless as a result of this? In response, the Cabinet Member stated that within the Welsh Housing Quality Standards 2023, there are expectations on social landlords to improve the energy efficiency of their housing stock. The target dates we are currently working towards is that by 31 March 2027, we will have completed a Whole Stock Assessment and produced Target Energy Pathways (TEPs) for our housing stock, by 31 March 2030 all our homes must achieve at least EPC C as the interim energy efficiency target, and by 31 March 2034 all landlords should have confirmed that all housing stock meets the Welsh Housing Quality Standards 2023. Therefore, further to the deadline of the end of March 2027 for understanding the target energy pathway and costings associated with this, we will be in a better position to provide more accurate costings for the decarbonisation of our housing stock. There is no link between the costs of decarbonising homes and how many people are made homeless, therefore our work on improving our housing stock’s energy efficiency will not, in our view, lead to more people being made homeless.
Councillor Marc Tierney, the relevant Cabinet Member, responded to a question submitted by a member of the public, Carolyn Ellis, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: There are now seven Councils throughout the UK who have decided to scrap Climate Emergency in order to prioritise their precious resources elsewhere. As a Council deeply in debt isn’t it time to reconsider this decision? In response, the Cabinet Member stated that Pembrokeshire County Council is not deeply in debt, its debt levels are managed, reported regularly and are well below its capital financing requirement. The impacts of a changing climate should concern us all. We have a responsibility to adapt, to mitigate the impacts of heatwaves that adversely affect, in particular, older and vulnerable people, as well as supporting biodiversity that underpins our general health and wellbeing. Cutting carbon emissions through energy efficiency, renewable energy generation and lower fuel consumption can significantly reduce operating costs over the longer term together with benefits to the environment. There remains opportunities for external grant funding, as many Welsh Government, UK Government and partner funding programmes prioritise projects that contribute to carbon reduction and sustainability objectives.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Standards Committee Annual Report 2025-2026 be noted.
Council considered a report by the Monitoring Officer on the Standards Committee’s Annual Report for 2025 – 26. The Presiding Member welcomed Mr Nick Watt, Chair of the Standards Committee to present the report. In presenting the report, Mr Watt reported that during the year two hearings by the Adjudication Panel for Wales had resulted in Neyland Town Councillors being disqualified for periods of three and two years respectively. He also advised that the Committee had conducted a preliminary hearing in relation to a complaint against a County Councillor, with the full hearing taking place after the reporting period. Mr Watt explained that, whilst formal hearings remained limited, complaints made to the Public Services Ombudsman for Wales and issues resolved by the Monitoring Officer provided a more accurate indication of Code of Conduct concerns. Although trends were broadly encouraging, complaints within some Town and Community Councils remained a concern and continued to inform training and support activities. He emphasised the importance of compliance with the Code of Conduct, attendance at training and the use of the dispensation process where appropriate. The Committee generally welcomed applicants attending hearings in person as this assisted consideration of requests. In closing, Mr Watt thanked the Monitoring Officer, Deputy Monitoring Officer and Democratic Services staff for their support to the Committee throughout the year. The Presiding Member thanked Mr Watt for presenting the report and expressed appreciation for the work of the Standards Committee. He stated that all Members would associate themselves with Mr Watt's comments regarding the excellent support provided by the Monitoring Officer and Democratic Services staff, noting that the Authority was very well served by its officers. The Presiding Member moved the Recommendation as set out in the report; Seconded by Councillor Di Clements. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Standards Committee Annual Report 2025-2026 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Governance and Audit Committee Annual Report for 2025–26 and the assurance provided by the Committee regarding the adequacy and effectiveness of the Council’s governance, risk management and internal control arrangements be noted.
Council considered a joint report by the Director of Resources and Chief Audit, Risk and Information Officer on the Governance and Audit Committee Annual Report which set out the work undertaken by the Committee in the financial year and its Independent assurance opinion on adequacy and effectiveness of the Council’s governance, risk management and internal control arrangements. The Presiding Member welcomed Dr Norma Barry, Chair of the Governance and Audit Committee to present the report. In presenting the report Dr Barry, outlined how the Committee had fulfilled its statutory responsibilities in relation to governance, risk management, internal control, audit and financial oversight. At the outset, Dr Barry paid tribute to the late Councillor Mike Stoddart, recognising his significant contribution to the work of the Committee and his commitment to accountability, scrutiny and effective governance. Dr Barry reported that the Committee had met on five occasions during the year and had maintained oversight of internal audit, counter-fraud activity, corporate risks, financial management and governance matters. The Committee had monitored the implementation of audit recommendations, approved the Internal Audit Charter and Strategic Internal Audit and Counter-Fraud Plan, and received positive assurance regarding the Council's counter-fraud arrangements. The Committee had also reviewed the Council's corporate risk management arrangements, corporate risk register and Annual Governance Statement, as well as undertaking detailed reviews of a number of high-risk areas, including the Long Course Weekend, historic housing development projects, vehicle maintenance arrangements and major capital projects. Dr Barry advised that the Committee had considered reports from Audit Wales, including the Council's financial statements, which had received an unqualified audit opinion for 2023-24. While acknowledging challenges in completing the 2024-25 accounts, she noted that the Committee had received assurances that improvements were being made and would continue to monitor progress. Having considered a range of assurance sources, the Committee concluded that the Council had appropriate and effective governance, risk management and internal control arrangements in place. However, further improvements were required in relation to the timeliness and quality of the accounts process, implementation of audit recommendations and strengthening risk management arrangements. In concluding, Dr Barry thanked Committee Members and supporting officers for their commitment and contribution to the Committee's work throughout the year. The Presiding Member thanked Dr Barry for the comprehensive overview of the activities of the Committee and invited questions. Councillor Jon Harvey Moved the Recommendation as set out in the report; Seconded by Councillor John Cole. Council discussed the report and the following key points were noted: Councillor Tessa Hodgson thanked Dr Barry for the kind words on behalf of her late father, former Councillor Michael Stoddart. Councillor Jon Harvey commented that he had recently attended his first Governance and Audit Committee meeting in his capacity as Cabinet Member for Finance and thanked the Committee for its constructive and probing questions. He commended the role played by the Committee in supporting both governance and accountability within the Council. Councillor Mike James thanked Dr Barry, on behalf of the Committee, for her leadership and the manner in which she chaired its meetings. Councillor Rhys Jordan commented on the increasing use of private sessions at Council meetings, expressing the view that Council business should be conducted in public wherever possible. He also sought clarification regarding the application of the "need to know" principle for non-committee Members wishing to attend private sessions. In response, Dr Barry stated that transparency, openness and accountability were important principles and that the use of private sessions should be limited to exceptional circumstances where sensitive matters required protection. She emphasised that private sessions were not the Committee's normal practice. The Head of Law and Governance advised that the "need to know" principle was based on established case law. Members wishing to attend a private session could make a case in advance when the agenda was published and, if appropriate, access would be provided. Councillor Huw Murphy supported the comments made by Councillor Jordan and agreed that meetings should be held in public wherever possible. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Governance and Audit Committee Annual Report for 2025–26 and the assurance provided by the Committee regarding the adequacy and effectiveness of the Council’s governance, risk management and internal control arrangements be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Annual Governance Statement (AGS) for 2025-26 be approved and signed.
Council considered a joint report by the Director of Resources and Chief Audit, Risk and Information Officer seeking Council’s approval to adopt the Annual Governance Statement (AGS) for 2025-26. Councillor Jon Harvey, Cabinet Member for Corporate Finance and Efficiencies, presented the report and he explained that the Accounts and Audit (Wales) Regulations 2014 required the Council to undertake an annual review of the effectiveness of its governance framework, including internal control, risk management and financial management arrangements, with the findings reported through the AGS. The Cabinet Member advised that a comprehensive review had been undertaken, drawing on assurances from senior officers, Internal Audit, Audit Wales and other regulatory bodies. The review concluded that the Council continued to maintain an effective governance framework and that its arrangements remained fit for purpose. This conclusion was supported by the Head of Internal Audit's annual opinion, which provided reasonable assurance that appropriate governance, risk management, internal control and financial management arrangements were in place and operating effectively. Whilst acknowledging ongoing challenges relating to financial sustainability, increasing service demands, workforce capacity and organisational change, the AGS concluded that appropriate governance and improvement arrangements were in place to manage these risks. The Statement identified one significant governance issue and seven improvement priorities for 2026-27, with associated actions, responsible officers and target timescales to enable progress to be monitored. The Cabinet Member noted that the draft AGS had been considered by the Governance and Audit Committee, which had raised no additional matters for inclusion. Councillor Jon Harvey Moved the Recommendation as set out in the report; Seconded by Councillor Aaron Carey. Council discussed the report and the following key points were noted: Councillor Alec Cormack raised concerns regarding the resilience of the Finance Department, noting its reliance on a small number of key staff and the potential impact of sickness absence or staff turnover on the Council's financial management arrangements. In response, the Director of Resources advised that, whilst the Department's establishment was largely filled, it operated with limited capacity and that the loss of staff through sickness or other absences could place pressure on the service. The Cabinet Member acknowledged the concern and agreed that staffing resilience remained an issue. He noted that the team operated with limited resources and referred to recent challenges in completing the Statement of Accounts due to staff absences. Councillor Di Clements sought assurance regarding the significant governance, compliance and operational issues identified within fleet operations and vehicle maintenance arrangements, and asked whether sufficient progress was being made to address them. The Assistant Chief Executive responded that significant progress had been made, including the allocation of additional resources, staff training and the appointment of an external consultant to provide specialist support. He reported that compliance levels had improved, risk ratings had reduced and further work was underway to embed longer-term improvements and cultural change across the service. In response to a supplementary question from Councillor Clements, the Assistant Chief Executive expressed confidence that the issue would no longer be assessed as a red-risk area, whilst noting that fleet operations would continue to be monitored as an important corporate risk. [Councillor Michelle Bateman joined the meeting at this juncture.] Councillor Mike James enquired about the future of County Farms and the lack of meetings since September 2025. Councillor Jon Harvey referred to the improvement actions set out within the report, including plans to re-establish the County Farms Working Group and develop an updated County Farms policy. He confirmed that work was underway to progress these matters. Councillor Aaron Carey also confirmed that discussions had taken place with the Head of Property and that arrangements were being progressed. The vote to approve the Recommendation, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Maureen Bowen, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Michael John, Rhys Jordan, Elwyn Morse, Huw Murphy, Nick Neumann, Neil Prior, Shon Rees, Billy Shaw, David Simpson, Sam Skyrme Blackhall, Viv Stoddart, Jamie Street, Aled Thomas, Vanessa Thomas, Marc Tierney, Iwan Ward, Michelle Wiggins, Chris Williams, Jacob Williams, Michael Williams, Alun Wills, Guy Woodham, Simon Wright, Steve Yelland, Danny Young [44] Abstentions: Councillor Michelle Bateman [1] There were no votes against. RESOLVED That the Annual Governance Statement (AGS) for 2025-26 be approved and signed.
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the response and correspondence received from the St David’s Diocese in relation to the Council’s proposals for Tenby Church in Wales Voluntary Controlled School be noted. (b) That the Director of Education be authorised to undertake general consultation on the following proposals: (i) Establishing a new 3-19 Community school - split site initially, but as part of future Sustainable Communities for Learning investment to rebuild / extend Greenhill site, or on a new site; (ii) to discontinue Tenby Church in Wales VC School; and (iii) to discontinue Ysgol Greenhill.
[Councillor Michelle Bateman declared a personal interest by virtue of a family member working at Saundersfoot School. Councillor Steve Alderman reiterated his personal and prejudicial interest in this item and withdrew from the meeting.] Council considered a report by the Head of Culture, Leisure and School Modernisation which outlined the response of the St David’s Diocese to the Council’s proposals in relation to the future of Tenby Church in Wales Voluntary Controlled (VC) school; and to make a decision on the preferred option for general consultation. The Leader, on behalf of the Cabinet Member for Education, presented the report and outlined the response received from the St David's Diocese regarding the Council's proposals for the future of Tenby Church in Wales VC School. She explained that Council was required to consider the Diocese's comments before deciding whether to proceed to formal consultation. The Leader advised that the Diocese had indicated conditional support for the proposal, subject to the proposed new 3-19 school retaining a religious character through either voluntary aided or voluntary controlled status. She noted that the different governance models carried implications for governance arrangements, funding, land ownership and curriculum responsibilities. Members were informed that the Tenby VC School site was owned by Pembrokeshire County Council and that any proposal to establish a voluntary aided school would require further consideration of land ownership arrangements and associated legal implications. The Leader explained that the report sought approval to proceed to general consultation on proposals to establish a new 3-19 community school, initially operating across split sites, with future Sustainable Communities for Learning investment to provide accommodation on an extended Greenhill site or a new site. The proposals also included the discontinuance of Tenby Church in Wales VC School and Ysgol Greenhill. She advised that the proposals were intended to support the Council's responsibility for planning school places and developing a sustainable school estate in the Tenby area. The Leader Moved the Recommendation as set out in the report; Seconded by Councillor Jon Harvey. Council discussed the report and the following key points were noted: Councillor Di Clements referred to the Diocese's response and queried whether any further discussions had taken place, or whether the Diocese had offered any additional assistance in supporting the school to retain voluntary aided or voluntary controlled status, given the commitments associated with those arrangements. In response, the Director of Education advised that no further communication had been received from the Diocese beyond the written response appended to the report. The vote to approve the Recommendation, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Tim Evans, Claire George, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Michael James, Michael John, Rhys Jordan, Elwyn Morse, Nick Neumann, Mel Phillips, Neil Prior, Shon Rees, Billy Shaw, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Jamie Street, Aled Thomas, Vanessa Thomas, Marc Tierney, Michelle Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Alun Wills, Guy Woodham, Simon Wright, Steve Yelland, Danny Young [43] Abstentions: Councillors Alan Dennison, Huw Murphy [2] There were no votes against. RESOLVED (a) That the response and correspondence received from the St David’s Diocese in relation to the Council’s proposals for Tenby Church in Wales Voluntary Controlled School be noted. (b) That the Director of Education be authorised to undertake general consultation on the following proposals: (i) Establishing a new 3-19 Community school - split site initially, but as part of future Sustainable Communities for Learning investment to rebuild / extend Greenhill site, or on a new site; (ii) to discontinue Tenby Church in Wales VC School; and (iii) to discontinue Ysgol Greenhill.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That Community Councillor Robert Summons be appointed to the Standards Committee for the period up until the next ordinary election of Community Councils (May 2027).
Council considered a report by the Head of Democratic Services on the recommendation of the Appointment Panel to appoint a Community Councillor to the Standards Committee. The Leader reported that, following the resignation of Community Councillor Sarah Snow from the Standards Committee in May 2026, a recruitment exercise had been undertaken to fill the resulting vacancy. An Appointment Panel comprising an Independent Chair, a Community Council representative and Councillors Joshua Beynon, Mel Phillips and Jacob Williams had interviewed four candidates on 26 June 2026. Following consideration of the applications and interviews, the Panel unanimously recommended the appointment of Community Councillor Robert Summons. The Leader Moved the Recommendation as set out in the report; Seconded by the Presiding Member. Council discussed the report and the following key points were noted: In supporting the appointment, the Presiding Member stated that Community Councillor Robert Summons was known to many Members through his previous service as a County Councillor and describing him as a person of intelligence and integrity. Councillor Di Clements spoke in support of the appointment, noting that many Members knew Councillor Summons and expressing confidence in his character and his ability to uphold high standards in the role. The vote, undertaken by way of a show of hands, was carried. RESOLVED That Community Councillor Robert Summons be appointed to the Standards Committee for the period up until the next ordinary election of Community Councils (May 2027).
The meeting adjourned at 11:47 am and reconvened at 12:03 pm. Councillor Anji Tinley left the meeting at this juncture.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Welsh Language Strategy 2026–31 be approved. [Councillor Michelle Bateman left the meeting at this juncture.]
Council considered a report by the Director for Education seeking approval of the Welsh Language Strategy for 2026 – 2031. Councillor Alistair Cameron, Cabinet Member with responsibility for the Welsh Language, presented the Welsh Language Strategy 2026-2031. He explained that the Council had a statutory duty to prepare a five-year strategy setting out how it would promote and support the Welsh language. The strategy had been developed following public consultation, consideration by the Policy and Pre-Decision Overview and Scrutiny Committee and approval by Cabinet. The Cabinet Member outlined the Welsh Government's ambitions to increase the number of Welsh speakers and daily users of the language by 2050 and noted that Pembrokeshire's local ambition was to double both the number of Welsh speakers and those using Welsh on a daily basis. Whilst acknowledging this was a challenging target, he considered it important to set ambitious goals to drive progress. He noted that Census data showed a decline in the proportion of Welsh speakers in Pembrokeshire between 2011 and 2021, although concerns had been raised that the Census did not fully capture varying levels of Welsh language ability and use. Work was therefore underway nationally to develop improved measures of Welsh language usage. The Cabinet Member highlighted the Strategy's focus on expanding Welsh-medium education, including plans for a new Welsh-medium primary school in Milford Haven, and emphasised the importance of supporting residents whose first language was Welsh. He also referred to the Council's role in providing community leadership for the language, including its support for the forthcoming National Eisteddfod in Pembrokeshire. Finally, he noted that amendments had been made to strengthen the action plan and its timescales following scrutiny by the Overview and Scrutiny Committee. Councillor Alistair Cameron Moved the Recommendation as set out in the report; Seconded by Councillor Simon Wright. Council discussed the report and the following key points were noted: Councillor John Davies welcomed and supported the Strategy, describing it as a comprehensive document which brought together communities across Pembrokeshire. He thanked Councillor Cameron for his commitment to promoting the Welsh language and emphasised the social, cultural and educational benefits of bilingualism. He encouraged Members to support the forthcoming National Eisteddfod and the opportunities it would provide to experience and promote the Welsh language. Councillor Simon Wright expressed his support for the Strategy and commended Councillor Cameron for using Welsh during the meeting. Speaking as a Welsh learner himself, he encouraged others to learn and use the language. Councillor Delme Harries welcomed the Strategy and stressed the importance of supporting and promoting the Welsh language. He highlighted that the Strategy included a commitment from Members to facilitate and encourage the use of Welsh across all aspects of life in Pembrokeshire. Councillor Aled Thomas supported the Strategy, emphasising the importance of preserving and promoting the Welsh language for future generations. While acknowledging that the targets within the Strategy were ambitious, he thanked Welsh Language Officer, Kay Codd, for her work in developing the document and supporting Members throughout the process. Councillor Huw Murphy praised Councillor Cameron's commitment to the Welsh language and welcomed the opportunities presented by the forthcoming National Eisteddfod. He also recognised the significant work undertaken by Councillor John Davies and the Eisteddfod organising committee in securing record levels of local fundraising support for the event. He highlighted the importance of encouraging the use of Welsh, noting the positive response often received from residents and visitors when hearing the language spoken. He encouraged Members to support the National Eisteddfod and Welsh language initiatives. Councillor Alan Dennison welcomed proposals for a Welsh-medium school in Milford Haven and sought clarification regarding learner transport entitlement. The Director of Education confirmed that eligible pupils attending the proposed school would be entitled to school transport in accordance with the learner travel arrangements, although this would not apply to post-16 learners as the proposed provision was for ages 3-16. Councillor Michelle Bateman spoke of the importance of Welsh within communities in north Pembrokeshire and highlighted the value of encouraging Welsh learners to use the language and build confidence in everyday situations. The Leader responded to comments regarding responsibility for the Welsh language portfolio, stating that it had sat with different Cabinet Members over time and that Councillor Cameron had demonstrated a strong commitment and enthusiasm for the role. Councillor Huw Murphy reiterated his view that the portfolio had traditionally sat within education and noted the absence of a Welsh-speaking Cabinet Member, whilst again recognising the commitment shown by Councillor Cameron. The Presiding Member acknowledged the significant contribution made by Councillor John Davies to Welsh language promotion and the National Eisteddfod, and commended Councillor Cameron's commitment to the portfolio. The vote to approve the Recommendation, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Michael John, Rhys Jordan, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Neil Prior, Shon Rees, Billy Shaw, Rhys Sinnett, Sam Skyrme-Blackhall, Viv Stoddart, Jamie Street, Aled Thomas, Vanessa Thomas, Marc Tierney, Michele Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Alun Wills, Simon Wright, Steve Yelland, Danny Young [44] Against the Motion: Councillor Maureen Bowen [1] There were no abstentions RESOLVED That the Welsh Language Strategy 2026–31 be approved. [Councillor Michelle Bateman left the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Overview and Scrutiny Annual Report for 2025 – 2026 be endorsed.
Council considered a report by the Head of Democratic Services on the Overview and Scrutiny Annual Report for 2025 – 2026 and the effectiveness of the scrutiny function. Councillor Michael John, Chair of the Corporate Overview and Scrutiny Committee, presented the Overview and Scrutiny Annual Report 2025-26. He explained that the report summarised the work undertaken by each of the five Overview and Scrutiny Committees during the year, highlighting their scrutiny activities, positive outcomes achieved and areas for future development. Councillor John reported that, during the year, the scrutiny function had delivered an extensive programme of work, including 30 committee meetings, consideration of 127 reports, seven site visits, six Task and Finish Group meetings, four call-ins and two petitions. Member attendance averaged 86%, and meetings attracted more than 5,400 webcast views. He noted that the scrutiny function continued to play an active role in influencing policy development and decision-making. The report also highlighted improvements made following feedback from the Independent Panel Performance Assessment and identified ongoing work to strengthen scrutiny arrangements ahead of the new Council term in 2027. Councillor John thanked Democratic Services staff for their support to the scrutiny process throughout the year and Moved the recommendation that Council endorse the Overview and Scrutiny Annual Report 2025-26. The Presiding Member welcomed the report, commended the effectiveness of the scrutiny function and acknowledged the support provided by officers. Councillor Michele Wiggins Seconded the Motion. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Overview and Scrutiny Annual Report for 2025 – 2026 be endorsed.
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the Allocation of Committee Seats and Outside Bodies to Political Groups under the requirements of Section 15 of the Local Government and Housing Act 1989, as set out in Appendix 1 to the report, be approved, subject to the Welsh Conservative Group being allocated an additional seat on the Social Care Overview and Scrutiny Committee and the consequential change to the unallocated seat. (b) That the following nominations be approved: (i) Investigation and Disciplinary Committee – Councillor Pat Davies (ii) Licensing Committee – Councillor Bethan Price (iii) Mid and West Wales Fire and Rescue Authority – Councillor Michele Wiggins (c) That Councillor Pat Davies has stepped down from the Constitutional Review Committee be noted. (d) That the appointment of Councillor Joshua Beynon to the Governance and Audit Committee be approved. (e) That Councillors Pat Davies and Viv Stoddart be appointed as Reserve Members to the Constitutional Review Committee. (f) That the appointment of Members to Committees and other bodies, as set out in Appendix 3 be noted, subject to the above amendments.
Council considered a report by the Head of Democratic Services on changes to committee memberships and outside body appointments following the Pembroke Dock Market Ward by-election held on 9 July 2026. Members were advised that Councillor Jamie Street had been elected and had joined the Welsh Conservative Group. As a consequence of the resulting change in political balance, the Welsh Conservative Group was entitled to an additional seat on the Constitutional Review Committee and an additional seat on an Overview and Scrutiny Committee, with a corresponding reduction in representation for unaffiliated Members. Council was advised that Councillor Pat Davies had expressed an interest in the vacancy on the Investigation and Disciplinary Committee, Councillor Bethan Price in the vacancy on the Licensing Committee, Councillor Steve Alderman in the vacancy on the Social Care Overview and Scrutiny Committee, and Councillor Michelle Wiggins in the vacancy on the Mid and West Wales Fire and Rescue Authority. Furthermore, that Councillor Pat Davies would step down from the Constitutional Review Committee; and that Councillors Pat Davies and Viv Stoddart had expressed an interest in sitting as Reserve Members on the Constitutional Review Committee. Members were also informed that the Labour Group had nominated Councillor Joshua Beynon to replace Councillor Maureen Bowen on the Governance and Audit Committee. In addition, the Council's representation on the South West Wales Corporate Joint Committee Overview and Scrutiny Sub-Committee had increased from three to four seats, with the additional seat allocated to the Labour Group. Council was asked to approve the revised allocation of seats to committees and outside bodies and to determine the allocation of the additional Overview and Scrutiny Committee seat arising from the change in political balance. Councillor Di Clements Moved that the Conservative Group be allocated the additional seat on the Policy and Pre-decision Overview and Scrutiny Committee; Seconded by Councillor Mark Carter. During consideration of the matter, Councillor Jacob Williams noted that unaffiliated Members had previously been criticised for vacancies on Overview and Scrutiny Committees. He observed that vacancies already existed on a number of those committees and suggested that the additional Conservative Group seat should be allocated to one of the vacant positions rather than requiring an unaffiliated Member to relinquish an occupied seat. Councillor Pat Davies supported this view. Councillor Di Clements acknowledged the comments made and withdrew her original proposal and requested that the additional Conservative Group seat be allocated to the Social Care Overview and Scrutiny Committee. Councillor Jacob Williams welcomed the revised proposal and expressed his support for Councillor Jamie Street taking the vacant position on the Social Care Overview and Scrutiny Committee. Di Clements Moved that the Conservative Group be allocated the additional seat on the Social Care Overview and Scrutiny Committee; Seconded by Councillor Jacob Williams. The vote, undertaken by way of a show of hands, was carried. The Presiding Member then Moved that the Allocation of Committee Seats and Outside Bodies to Political Groups under the requirements of Section 15 of the Local Government and Housing Act 1989 as set out in Appendix 1 to the report be approved, subject to the Welsh Conservative Group being allocated an additional seat on the Social Care Overview and Scrutiny Committee and the consequential change to the unallocated seats. Seconded by Councillor Simon Wright. The vote, undertaken by way of a show of hands, was carried. The Presiding Member then Moved that Councillor Pat Davies be appointed to the Investigation and Disciplinary Committee; Councillor Bethan Price be appointed to the Licensing Committee; and Councillor Michelle Wiggins be appointed to the Mid and West Wales Fire and Rescue Authority; and Councillors Pat Davies and Viv Stoddart be appointed as Reserve Members on the Constitutional Review Committee. Seconded by Councillor Simon Wright. The vote, undertaken by way of a show of hands, was carried. The Presiding Member then Moved the appointment of Councillor Joshua Beynon to the Governance and Audit Committee; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a show of hands, was carried. [Councillor Phil Kidney joined the meeting at this juncture.] The Presiding Member then Moved that the appointment of Members to Committees and other bodies, as set out in Appendix 3, be noted, subject to the above amendments; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) That the Allocation of Committee Seats and Outside Bodies to Political Groups under the requirements of Section 15 of the Local Government and Housing Act 1989, as set out in Appendix 1 to the report, be approved, subject to the Welsh Conservative Group being allocated an additional seat on the Social Care Overview and Scrutiny Committee and the consequential change to the unallocated seat. (b) That the following nominations be approved: (i) Investigation and Disciplinary Committee – Councillor Pat Davies (ii) Licensing Committee – Councillor Bethan Price (iii) Mid and West Wales Fire and Rescue Authority – Councillor Michele Wiggins (c) That Councillor Pat Davies has stepped down from the Constitutional Review Committee be noted. (d) That the appointment of Councillor Joshua Beynon to the Governance and Audit Committee be approved. (e) That Councillors Pat Davies and Viv Stoddart be appointed as Reserve Members to the Constitutional Review Committee. (f) That the appointment of Members to Committees and other bodies, as set out in Appendix 3 be noted, subject to the above amendments.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to questions submitted by Councillor Rhys Jordan prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: 1. Can the relevant Cabinet Member confirm where the operative beach dog bylaws, schedules, amendments and deposited plans are currently published, and whether all public-facing maps, signs and webpages accurately reflect the legal restrictions in force? 2. Can the relevant Cabinet Member confirm who formally approved the Council’s 2026 approach to beach dog restrictions, including any warning-led or ‘warn and inform’ approach, and who is currently authorised to enforce the byelaws following the end of WISE’s involvement in enforcement for Pembrokeshire County Council? 3. Given the lack of substantive response to requests for this information, the apparent difficulty in producing relevant and legal governance documents, and the need for residents and visitors to understand any legal restrictions with certainty, will the relevant Cabinet Member agree to suspend enforcement and active promotion of the 2026 beach dog restrictions until the byelaws, deposited plans, decision records and enforcement arrangements have been verified and published in one accessible location? The Cabinet Member responded that the Council had already provided Councillor Jordan with information regarding the operative beach dog by-laws and associated restrictions, including the current descriptions used for enforcement purposes. Copies of historical by-law documentation were held by the Authority, and further work had been undertaken with Legal Services to ensure relevant records were available. It was stated that the Council remained satisfied that the current restrictions continued to operate lawfully and did not consider there to be grounds to suspend enforcement or public information relating to those restrictions. However, the Council was reviewing enforcement arrangements and wider authorisations as part of ongoing work relating to anti-social behaviour and public protection matters. Members were advised that comprehensive public-facing information, including maps and descriptions of restrictions, was available on the Council's website. It was further noted that a number of enforcement arrangements had been in place, with authorised officers currently undertaking enforcement functions and, prior to this, district officers having fulfilled that role under the previous contract before the Covid-19 pandemic. Councillor Rhys Jordan asked a supplementary question on how many "warn and inform" interventions had been recorded since 1 May 2026. In response, the Cabinet Member advised that he did not have the information available at the meeting but undertook to provide the figures to Councillor Jordan after the meeting. Councillor Jordan asked a second supplementary question on what statutory enforcement action would be taken if a member of the public ignored the beach dog restrictions. In response, the Cabinet Member explained that, following the end of the external enforcement contract, the Council had adopted a "warn and inform" approach, whereby officers would provide advice and warnings as the primary response. For known or persistent offenders, the Council retained powers to use statutory measures, including Community Protection Warnings and Community Protection Notices. Although breaches of the by-laws could result in financial penalties, any enforcement action would be proportionate and evidence-led. He confirmed that Fixed Penalty Notices were not being issued during the current season. Councillor Jordan asked a third supplementary question on whether the Council remained satisfied that all historic Fixed Penalty Notices issued under the beach dog by-laws had been supported by the relevant by-laws, deposited plans and lawful written officer authorisations and, if so, whether those documents would now be published. The Cabinet Member responded that the documentation had been archived but had now been located and would be made available to Councillor Jordan as requested. He further stated that the Council remained satisfied that Fixed Penalty Notices had been issued within the statutory framework and under the powers available at the time.
The Leader responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: In Section 22.3.2 of the Constitution it states that the role of officers is to – ‘bring their professional expertise and experience in providing unbiased advice to Council and its various bodies and individual Members in respect of the services provided’. Could the Leader clarify who has designated responsibility to inform members about the availability of external legal advice up to a limit of £50,000, the cost of this facility, and why this information has only recently been disclosed upon inquiry, rather than being proactively communicated? The Leader advised that all advice provided by officers to the Council was objective, evidence-based and compliant with the relevant statutory frameworks. She further explained that Member indemnity and legal insurance arrangements were managed through the Council's Insurance Team and that, when the matter had been raised previously, the Member concerned had been directed to the relevant policy. Councillor Alan Dennison stated that his question had not been fully answered and sought clarification on which Council service was responsible for notifying Members of the availability of free legal advice. He queried why this information had not been provided at Member induction and whether it would be included as part of the induction arrangements for new Members following the 2027 local elections. In response, the Leader advised that she was not aware of any obligation on the Council to proactively inform Members of the availability of this facility.
Councillor Aaron Carey, the relevant Cabinet Member, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The property department has recently assigned the management of specific, not all, commercial units to Dawsons, a Swansea based company. This firm has begun issuing requests for additional service charge payments to local businesses, demanding compliance within a two-week timeframe, and has done so without prior consultation with those affected. Could the Leader elucidate the rationale behind the decision to transfer property management to a private property firm outside of this county to include the timing of this choice, the implementation costs incurred by the council, and the anticipated impact on the already challenged businesses within the county? The Cabinet Member responded that the Council has recently appointed Dawsons to manage some of the common areas on a number of our commercial estates. It is important to clarify that this does not apply to all Council-owned commercial units, but only those where estate management arrangements are required. Before any invoices were issued, the affected tenants were contacted by both the Council’s Property Team and Dawsons. The purpose of this engagement was to ensure businesses were aware of the changes and understood the basis on which charges were being introduced. Historically, the Council has not fully recovered the costs associated with the management and maintenance of shared estate areas, despite the terms of individual leases allowing for these costs to be recharged. This was largely due to limited internal capacity and the absence of a dedicated resource to manage this process effectively. As a responsible landlord, the Council has a duty to ensure that its commercial property portfolio is managed efficiently and that the costs associated with maintaining these assets are allocated fairly. It would not be appropriate for the wider council tax payer to continue subsidising costs that, under the terms of existing leases, are properly attributable to the occupiers who benefit from those shared services. The decision to appoint an external property management company followed a formal procurement exercise through Sell2Wales. Dawsons were successful because they demonstrated the strongest value for money proposition, alongside relevant experience and knowledge of managing similar estates. While the company is based in Swansea, they already work on behalf of other landlords across Pembrokeshire and have established relationships with local maintenance contractors, meaning the decision also supports the use of local services where possible. There were no implementation costs incurred by the Council in making this change. The intention is not to place unnecessary pressure on local businesses, many of whom continue to face challenging trading conditions, but rather to ensure that costs are managed transparently, consistently and fairly. The Council remains committed to supporting local businesses, while also ensuring that its own resources are used responsibly and that all tenants are treated equitably. The timing of this decision reflects the Council’s ongoing drive to improve financial management, make better use of its assets and ensure that historic practices are brought into line with good estate management principles. Councillor Alan Dennison sought clarification regarding the statement that there was no implementation costs associated with the arrangement, questioning what benefit the contractor would receive if no costs were being recovered. He also raised concerns regarding service charges at Thornton Industrial Estate, stating that some tenants appeared to be paying significantly different charges for similar external services, and requested that the matter be investigated. In response, the Cabinet Member reiterated his understanding that there were no implementation costs to the Council associated with the arrangement. He undertook to verify that position and agreed to investigate the concerns raised regarding service charges at Thornton Industrial Estate, advising that he would provide a response directly to Councillor Dennison.
The Leader responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Since my election in 2022, this administration has experienced a turnover of four finance cabinet members, averaging one per year. This high turnover raises concerns about the stability of the council’s financial management, particularly in light of the current fiscal challenges and in light of the recent announcement by Finance Cabinet Member number 3 that under this administration there has been a staggering 97% increase in council tax rates since 2017, in contrast to a mere 37% rise in the inflation rate. Could the Leader explain the rationale behind these frequent changes in leadership and what apparent benefit this has to the Pembrokeshire ratepayers? The Leader responded that her administration has only had one Cabinet Member for Finance, Councillor John Harvey, and he is doing a great job. Councillor Alan Dennison asked a supplementary question on whether the Leader was content that there had been four Cabinet Members responsible for Finance since 2022 and referred to changes in Cabinet portfolios during the current administration. In response, the Leader stated that she would refer Councillor Dennison to her earlier answer and maintained that she had only had one Cabinet Member for Finance. [Councillor Steve Yelland left at this juncture]
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by Councillor Nick Neumann prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: During the recent resurfacing works on Newgale Hill, all traffic was diverted along the Roch–Penycwm route via Eweston, which is the same diversion used during winter flooding or overtopping events. While part of the route operated effectively under a temporary one-way system, other sections remained two-way, resulting in severe congestion, vehicles delayed for up to an hour, and buses unable to operate. This caused significant disruption to residents, schools and businesses across the St Davids peninsula. Although summer traffic volumes are higher than those typically seen during winter flooding events, the recent experience demonstrates clearly that a temporary one-way system is necessary to manage traffic safely and efficiently. A simple, low-cost temporary one-way arrangement, previously proposed by a local member with drawings submitted approximately four years ago, would require only minimal signage and no Traffic Regulation Order, yet would provide substantial benefit to local communities during such incidents. Can the Cabinet Member for Highways provide an update on this longstanding proposal, and give assurance that, after more than four years, improved traffic management will be implemented on this diversion route before any future winter flooding or overtopping occurs? The Cabinet Member responded that Members will be aware that the diversion route via Roch and Brawdy is currently used when the A487 at Newgale is closed due to flooding, overtopping events or essential highway works. The recent resurfacing works on Newgale Hill provided a useful opportunity to observe how the network performs under diversion conditions, particularly during the busy summer period. In response to ongoing concerns regarding the resilience of the diversion network, the Council has commissioned AtkinsRéalis to undertake a detailed appraisal of the available diversion routes and potential improvement measures. As part of that work, a number of options have been assessed, including one-way systems, HGV diversion arrangements and targeted engineering improvements. The appraisal specifically considered the existing diversion route via Roch, including the constraints at Roch Bridge and the Bramble Hill–Brawdy section, which have been identified as significant pinch points during closure events. The appraisal confirms that one-way systems could potentially provide some operational benefits by reducing vehicle conflicts on narrow sections of the route. However, the assessment also concludes that such arrangements are not straightforward to implement and would require supporting measures, including Traffic Regulation Orders or Temporary Traffic Regulation Orders, extensive signage, maintenance works and careful consideration of local access requirements to avoid conflict of movements along the route during one way operation. The report further notes that, while these measures may improve traffic operation during temporary closures, they would not overcome the fundamental capacity and geometric constraints of the rural road network. The Council is currently working with AtkinsRéalis to finalise the appraisal to determine which short-term operational improvements can realistically be implemented to improve the management of future diversion events. This includes consideration of traffic management measures on the established diversion route and whether additional interventions could help reduce delays and improve network resilience during periods when the A487 is unavailable. It is important to note that the appraisal concludes that diversion routes, even with targeted improvements, cannot provide a long-term solution to the future disruption being experienced at Newgale. Whilst no assurance can be given today that a permanent one-way diversion system will be in place before the next winter season, the recent disruption has continued to highlight the need to review and strengthen our diversion arrangements. Officers will be actively considering the appraisal findings and any practical measures that can be introduced to improve traffic management, minimise disruption to local communities and maintain access to the St Davids Peninsula during future closure events. Councillor Nick Neumann thanked the Cabinet Member for the update and emphasised the importance of the issue to communities on the St Davids Peninsula. He noted that closures of the A487 regularly resulted in significant disruption on the diversionary route and raised concerns regarding road safety. Councillor Neumann invited the Cabinet Member to visit the area with local Members and residents to view the route and discuss their concerns. In response, the Cabinet Member agreed to undertake a site visit with local Members. Whilst acknowledging the concerns raised, he noted that the physical characteristics of the road network limited the options available. He commented that a proposal put forward by Councillor Mark Carter appeared feasible in principle but highlighted practical difficulties associated with implementing a temporary one-way diversion route, particularly in ensuring that residents and visitors were aware of changes to traffic management arrangements during periods of road closure.
The Leader responded to a question submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Prior to the 2026 AGM, the now-Leader called me to thank me for all the hard work of the Schools Modernisation Working Group and said that under her leadership, this work was a priority and would continue at pace. Does the Leader still hold that same view today? The Leader responded to confirm that she did think the School's Modernisation Working Group has done some great work and Councillor Aled Thomas has been an able and effective Chair. Councillor Aled Thomas asked a supplementary question on whether the Leader agreed that the Notice of Motion to be debated had been introduced in an "underhanded" manner, arguing that Members had been given only a few hours to consider it and had not been provided with supporting facts or evidence. In response, the Leader rejected the description of the process as underhand, stating that the Notice of Motion had been properly submitted by Councillor Miller and circulated as part of the agenda in accordance with the required timescales. She said Members had had sufficient time to consider the Motion before the meeting.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: What is the new Cabinet Member for Education’s plan to tackle the epidemic of surplus school places in Pembrokeshire? The Cabinet Member responded that surplus places were an interesting school estate metric and clearly, we would like all of our schools full. For principally demographic reasons, that is not the case across large parts of Pembrokeshire but it is important we keep in mind what surplus places tells us. It tells us that the school's maximum theoretical capacity is x and that it is currently operating to something less than x and as a result it might have spare classrooms. The Cabinet Member stated that surplus places do not give the full picture in terms of taking forward a school reorganisation process and he has asked the Director to take the opportunity of looking at the new school reorganisation code to develop a more nuanced approach to school reorganisation in Pembrokeshire. The approach sought he stated would be to consider surplus places and to also consider a much broader range of metrics in relation to school reorganisation, such as financial viability, pupil numbers overall, the age range within single classes, etc. Initial thoughts on that new framework will be presented in due course. As a supplementary question, Councillor Aled Thomas asked the Cabinet Member for Education to advise the Chamber of the current number of surplus school places in Pembrokeshire and the projected number by the end of the current administration. Councillor Miller responded that he did not have the specific figures to hand but stated that the position regarding surplus places was expected to worsen due to demographic trends. However, he emphasised that surplus places alone were not a sufficiently nuanced measure on which to base a school reorganisation programme and that a wider range of factors needed to be considered. He stated that he had asked the Director to undertake this broader assessment.
Councillor Jon Harvey, the relevant Cabinet Member, responded to a question submitted by Councillor John Cole prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Does the Council have any interest in private organisations / public organisations by becoming shareholders through giving finance or any other assistance to any businesses. If the answer is yes then what income, or loss in any shape or form, has been received by the Council? In response, the Cabinet Member stated that the Council still owns 51,848 D shares in Bluestone Resort Wales Ltd, representing 0.5% ownership. During 2025-26, the Council received £1,287.27 in dividends from this ownership. In his supplementary question, Councillor John Cole referred to the Council's shareholding in Bluestone and noted that, when the original arrangement was agreed, public access to the water park had been cited as a benefit for Pembrokeshire residents. He observed that the facility was no longer open to the general public and asked whether there remained any benefits to local residents from the Council retaining its shareholding. In response, the Cabinet Member acknowledged that the water park had previously been open to the public but was no longer available for general public use. He indicated his agreement with Councillor Cole's observation.
Councillor Jon Harvey, the relevant Cabinet Member, responded to a question submitted by Councillor John Cole prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Having purchased the bus company of Edwards Brothers of Tiers Cross due to the security of providing school transport etc. Can the Cabinet Member for Finance provide figures for this service provisions’ total operating costs, to include the individual journey cost of transporting a pupil to and from their place of education? The Cabinet Member responded that the budgeted total operating costs for the Tiers Cross Depot this year was £2.8m as follows: Daily Cost per pupil on school transport routes operated in-house (N.B. not provided for College routes as Pembrokeshire College manage and issue their own bus passes): Route No School Daily rate per/pupil 560 Milford CS £ 11.65 673 Ysgol Penrhyn Dewi / Haverfordwest High VC (HHVCS) / Roch CP £ 13.78 675 Roch CP £ 14.24 703 HHVCS £ 4.50 713 HHVCS £ 5.34 714 HHVCS £ 6.96 823 Broad Haven CP £ 17.92 892 Cleddau Reach £ 5.80 3030AY HHVCS £ 29.70 710 HHVCS £ 19.33 705 HHVCS £ 5.53 902 Caer Elen £ 3.94 691 Haverfordwest High VCS £ 28.99 576 Milford CS £ 11.75 680 St Aidans £ 13.18 3069 Hook CP £ 30.90 531 Greenhill £ 5.11 661 St Davids CS £ 6.98 904 Caer Elen £ 6.33 679 HHVCS £ 10.72 587 Pembroke CS £ 9.47 4399X Pembroke Dock PLC £ 27.50 As a supplementary question, Councillor John Cole asked whether Welsh Government support, such as the £1 bus fare scheme for young people, could help reduce the cost of transporting pupils to school. The Cabinet Member responded that he was aware of the £1 bus fare scheme and considered it a positive policy for helping young people travel. He noted that school transport arrangements were subject to contractual arrangements and that the Council's existing in-house provision remained more cost effective than potential external alternatives. However, he agreed that it would be worthwhile to explore whether additional Welsh Government funding or alternative transport arrangements could be utilised to support school transport routes. Councillor Cole clarified that the costs previously referred to related to feeder buses connecting pupils with other school transport services. In response, the Cabinet Member confirmed that the total operating cost of £2.8 million covered the provision of the full school transport service, per pupil cost per route.
The Presiding Member advised that the following question had been withdrawn prior to the meeting: Could the Cabinet Member please tell us how much funding this Council has received from the Welsh Government for the Short Breaks Scheme and the Carers Support Fund in 2025-2026?
The Leader, the relevant Cabinet Member, responded to a question submitted by Councillor Huw Murphy prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Most Councillors are aware that much of Pembrokeshire relies on tourism and hospitality for its economic success. A key element of a successful Pembrokeshire tourism industry is the self-catering sector. Plaid Cymru in its manifesto made several pledges for its first 100 days in office, one under the headline of “Unleashing Wales Economic Potential” which made no specific mention of the 182 letting day rule that was introduced by the previous Labour Government under their co-operation agreement with Plaid Cymru. However, Plaid Cymru prior to Senedd elections in May 2026, stated that they would review the 182-day threshold which has been a disaster for many self-catering businesses, many of whom are in rural and coastal communities. I have raised this matter on several occasions since being elected. Through speaking to those operating in the self-catering sector there is a clear need to reduce the 182-day threshold. I should point out that in the past I have suggested it be reduced to 140 days and still hold that view. Over 50 days have now passed since the Senedd Elections, but we have not heard any details of a review of the 182- day letting rule. Therefore, will the Leader write off to the First Minister outlining the concerns of many Pembrokeshire County Councillors with regards to the 182 days letting rule and ask for a reply setting out when Welsh Government intend to commence a review of this policy, which is much needed? [Councillor John Davies left the meeting at this juncture.] The Leader confirmed that she would be happy to write such a letter. She advised that Welsh Government was currently reviewing the issue, although no timescale had yet been provided for the outcome of that review. As a supplementary question, Councillor Huw Murphy welcomed the Leader's commitment to write to Welsh Government but highlighted the urgency of the issue. He stated that, as an opposition Councillor representing the north of the county, he had received a significant number of emails from residents following the submission of the question, which demonstrated both the importance of the matter and its relevance to Pembrokeshire's tourism economy.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Huw Murphy prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Pembrokeshire County Council’s (PCC) Cabinet on March 16th, 2026, unanimously passed a decision to allocate £1.6 million for the re-development and re-purposing of 2-6 Old Bridge, Haverfordwest (formerly Wilkinson). This decision of Cabinet was called in by the Conservative Group Leader on March 19th, 2026, to enable further scrutiny of this decision. However, on March 24th 2026, Democratic Services informed all Members that the Conservative Group Leader had withdrawn this call-in expressing that she and co-signatories of the call-in were “satisfied that there was a credible level of interest which provided her and her (Conservative) colleagues named on the call-in request, the level of assurance they were seeking.” Over three months has now elapsed and this question is to request that all Members be provided with a further update to confirm the assurances, which some members of the Conservative Group readily accepted in March which I and many have no knowledge of with regards to the £1.6 million allocated by Cabinet to this project to confirm good use of taxpayers’ money. In response, the Cabinet Member advised that the unit in question required repair works to bring it back into a lettable condition. He reported that Heads of Terms had been agreed with a major national retailer for occupation of the premises. Prior to occupation, the Council, as landlord, was required to undertake the landlord works previously approved by Cabinet, after which the prospective tenant would complete its fit-out works. Councillor Miller advised that the agreement remained live and that progress was continuing on the basis that the retailer would ultimately take occupation of the building. As a supplementary question, Councillor Huw Murphy referred to a Cabinet decision of 16 March which had approved funding for the development on the basis that the Council would secure a Welsh Government Town Centre Loan Fund loan of up to £1 million at 0% interest. He asked whether that loan had been obtained. In response, the Cabinet Member said he would provide a written reply setting out the current funding arrangements, as a number of discussions had taken place regarding how the scheme would ultimately be funded. He explained that the Town Centre Loan Fund was Welsh Government funding administered by the Council and expressed confidence that such funding was available to the project. He added that alternative sources of external funding, including grant funding, had also been considered. Councillor Miller undertook to write to Councillor Murphy within three days of the meeting with an update on the position, while reassuring Members that external funding remained available and that the issue related to the funding mechanism utilised rather than the availability of funding itself.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Phil Kidney prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Could the Cabinet Member for Education please explain the rationale for the change in policy toward the closure of Stepaside school. In particular, why the decision of the School Re-organisation Panel, the Committee acclaimed by so many in the chamber, is suddenly wrong? In response, the Cabinet Member stated that the rationale for his position regarding Stepaside School was set out in full in the Notice of Motion to be discussed in detail later in the meeting. As a supplementary question, Councillor Phil Kidney referred to previous discussions about school reorganisation and asked the Cabinet Member to confirm whether another school would now be required to close following the decision relating to Stepaside School. In response, the Cabinet Member confirmed that no other school would close as a result of the decision regarding Stepaside School.
The Leader responded to a question submitted by Councillor Phil Kidney prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Would the Leader consider running a survey on the Pembrokeshire Council website to confirm her decision to discontinue the booking in system at the recycling centres has the backing of the majority of our residents? In response, the Leader advised that she was not considering running a survey on the proposal to remove the booking system at the Council's Waste and Recycling Centres (WRCs). She noted that the proposal would return the service to the arrangements that had operated successfully prior to the Covid-19 pandemic and emphasised that elected Members were responsible for making decisions on behalf of residents and running a survey on each one would become overly prescriptive and bureaucratic. The Leader explained that the matter would be considered by Cabinet and that officers were currently developing a range of options to consider. She encouraged anyone wishing to express a view on the proposal to contact her, the Cabinet Member for Residents’ Services, or their local Councillor. She further reported that the Council had monitored public feedback through its social media channels following the publication of a press release and video on the proposal. At the last count there had been over 36,000 views, 3,400 plus engagements, 331 likes and a range of comments in the main positive but with a few who stated that they liked the booking system and would like it to remain. As a supplementary question, Councillor Phil Kidney suggested that the views of staff working at the Council's Waste and Recycling Centres should be sought, noting that frontline employees often dealt directly with public concerns and could face additional pressures arising from any changes to the booking system. In response, the Leader acknowledged the valuable contribution of frontline staff and paid tribute to employees working at the Council's recycling facilities. She advised that staff views would be considered through the officer reporting process and would form part of the information presented to Members. The Leader emphasised that the proposal was not a new or radical departure, noting that it reflected arrangements operated by most Welsh local authorities and that a similar system had been in place in Pembrokeshire prior to the Covid-19 pandemic.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Would the Cabinet Member for Education like to apologise to the staff and parents of Manorbier School for his comments at the last Council meeting, where he stated children would get a better education in St Florence and children in Manorbier were being taught in one room? This is both factually wrong and insulting to staff, who have worked tirelessly to provide teaching of an excellent standard, and if he had taken the time to read the last Estyn report, he may not have made these derogatory comments. The Cabinet Member responded that he had no intention of insulting staff and placed on record his thanks to the school and to its staff, who have done a very good job in very, very difficult circumstances. As a supplementary question, Councillor Phil Kidney asked the Cabinet Member whether he wished to apologise for comments made during the debate concerning the quality of teaching available at St Florence School and references to pupils at Manorbier School being taught in one room. In response, the Cabinet Member stated that he did not believe teaching at St Florence School was better than at Manorbier School and apologised if his previous comments had given that impression. He acknowledged the work undertaken by staff at Manorbier School in challenging circumstances and commended the school for its efforts. He stated, however, that he remained of the view that the pupils who would have remained at the school would benefit from being educated in a larger school environment with dedicated facilities. He stated that, whilst he understood and regretted the strength of feeling within the community regarding the decision, he remained confident that the Council had made the right decision.
In accordance with Section 4.18.3 (b) of the Constitution, the Presiding Member allowed a late question to be asked at the meeting. The Presiding Member advised that the question had been accepted as urgent business. He stated that he regarded the issue as one of public policy and considered it important and beneficial for Members to hear and consider the matter at the meeting. Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Huw Murphy in accordance with the provisions of Council Procedure Rule 4.18.3 (b) as follows: Cardiff City Council and Carmarthenshire County Council have suspended the ability of residents of those Authorities to take a redundant fridge, fridge freezer or other cooling appliances to their waste recycling centres (WRC's). The reason given is a lack of capacity nationwide to process such items meaning that such items are not collected and remain with Cardiff and Carmarthenshire Counties taking up storage. Pembrokeshire also being a tourism destination probably has a high number of fridges, fridge freezers & other cooling appliances being recycled. Therefore, can the Cabinet Member inform Council & residents of the likelihood of Pembrokeshire adopting this measure and suspending the ability of residents to take either a fridge, fridge freezer, or cooling appliance to a WRC. If due to lack time a formal response cannot be provided can the Cabinet Member please forward an email in due course to all Councillors to confirm if there is a likelihood of Pembrokeshire adopting measures currently implemented by Cardiff and Carmarthenshire. The Cabinet Member responded that Pembrokeshire County Council has not suspended the acceptance of fridges, freezers or other cooling appliances at the waste and recycling centres. Whilst there are industry-wide challenges affecting the collection and processing of these items, we continue to accept them as normal. Storage capacity is being closely monitored at our sites and additional collections and contingency storage has been arranged to ensure services can continue. At this stage, there are no plans to introduce restrictions similar to those implemented by some other local authorities. Should the situation change, residents will be kept informed through the Council's usual communication channels. The position will be closely monitored and work will be undertaken with our contractors and regional partners to minimise any impact on Pembrokeshire residents. [Councillor Neil Prior left the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to Cabinet.
A Notice of Motion was submitted by Councillor John Davies in the following terms: That Pembrokeshire County Council applies its discretionary power not to retrospectively charge the second homes premium on residential property that have moved from business rates to residential Council Tax. This discretion is applied on municipal years, when the VOA have failed to inform Revenue Services of the change of status within the relevant municipal year. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by the Presiding Member; Seconded by Councillor Alan Dennison then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to Cabinet.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
A Notice of Motion was submitted by Councillor Aled Thomas in the following terms: To ask the Constitutional Review Committee to consider the following in relation to secret ballots being used in Pembrokeshire County Council: 1. Deletion of the words “Secret Ballot” in sections 4.6.3(c), 4.6.7, 4.19.3(b), 6.1.2 of the constitution, and changed to “Roll-Call.” 2. Changing section 4.23.6 of the constitution to read as follows: 4.23.6 Voting on Appointments (a) For uncontested appointments voting shall be by a show of hands. (b) For contested appointments, voting shall be undertaken by a secret ballot ROLL CALL using the exhaustive ballot voting process as follows: (i) where a single member is to be appointed, if a candidate does not receive a majority of the votes cast, the candidate with the fewest votes will be eliminated and further rounds of voting will be taken until a majority of votes have been cast for one candidate. (ii) In the case of an appointment of more than one member, rounds of voting will take place, with the candidate receiving the fewest votes eliminated, until the number of candidates remaining is equal to the number of members to be appointed. (c) On those occasions where a vote is to be taken by secret ballot, a sealed ballot box will be used for the purpose of depositing ballot papers and the Council meeting will be adjourned for approximately ten minutes to facilitate the voting process. For remote attendees, Democratic Services will institute a suitable secure alternative voting system. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Tony Wilcox; Seconded by Councillor Di Clements then stood referred to the Constitutional Review Committee. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Policy and Pre-decision Overview and Scrutiny Committee.
A Notice of Motion was submitted by Councillor Huw Murphy in the following terms: That Council considers the disbanding of the County Farms Working Group, with its responsibilities being transferred to the recently established Rural Communities Working Group. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Claire George; Seconded by Councillor Elwyn Morse then stood referred to the Policy and Pre-decision Overview and Scrutiny Committee. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Policy and Pre-decision Overview and Scrutiny Committee.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
A Notice of Motion was submitted by Councillor Huw Murphy in the following terms: That Council consider disbanding the Planning Delegation Panel (PDP) and review the current arrangements so that planning applications delegated to officers for refusal, where a Member requests further consideration, are referred directly to the Planning Committee rather than first being considered by the PDP. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Tim Evans; Seconded by Councillor Alan Dennison then stood referred to the Constitutional Review Committee. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to Cabinet.
A Notice of Motion was submitted by Councillor Phil Kidney in the following terms: That Council considers a full impartial investigation into the process of closing Manorbier school, specifically the time it has taken, broken promises, inadequate insurance, and the involvement of HR department. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Alan Dennison; Seconded by Councillor Huw Murphy then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to Cabinet.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be adopted and the following decisions of Council be rescinded: 12.12.2025 - That the Director of Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school. 05.03.2026 - Council reaffirms its decision of the 12.12.2025 that the Director for Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school.
In accordance with procedural rule 4.19.6 (h) the Presiding Member considered that it was essential and conducive to the despatch of business to allow this Notice of Motion to be dealt on the day of the meeting. Council considered a Notice of Motion submitted by Councillor Paul Miller and supported by Councillors Steve Alderman, Joshua Beynon, Maureen Bowen, Aaron Carey, Alistair Cameron, Alec Cormack, Alan Dennison, Delme Harries, Jon Harvey, Tessa Hodgson, Michael John, Elwyn Morse, Mel Phillips, Bethan Price, Billy Shaw, Sam Skyrme-Blackhall, David Simpson, Marc Tierney, Thomas Tudor, Iwan Ward, Michele Wiggins, Alun Wills, Chris Williams and Jacob Williams. The terms of the Notice of Motion were as follows: In accordance with Council procedure rules 4.19 and 4.22.1 the following previous decisions of Council be rescinded: 12 December 2025 That the Director of Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school. 5 March 2026 Council reaffirms its decision of the 12.12.2025 that the Director for Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school. In presenting his Notice of Motion, Councillor Miller read out his Supporting statement as follows: I assumed portfolio responsibility for Education on the 15th May 2026. Since appointment I have reviewed in detail the substantive plans of the Directorate including those for school modernisation and reorganisation. To date I consider that the primary focus of our reorganisation work has been on addressing surplus places. While that focus absolutely aligns with Welsh Government guidance, measuring surplus places tells us simply how many empty classrooms we have. That’s an interesting estates and facilities metric but it tells us very little about the educational experience of the children inside those buildings. I accept that there is a size (pupil number) at which a small school becomes unviable and must shut. That’s not simply unviable from a financial perspective but also from the perspective of the education provided. Considerations include: • The number of statutory/leadership responsibilities shared among a small teaching staff. (Leadership Burnout and Compliance) • The number of children in a specific age/peer group. (Social Isolation & Wellbeing) • The number of years/consecutive year groups taught in a single classroom. (Pedagogical Stretch & Attainment) Whilst previous decisions have quite properly addressed schools where pupil numbers had fallen to exceptionally low levels, I believe schools with larger pupil numbers require a broader assessment of educational sustainability alongside consideration of surplus places. I have therefore asked the Director to undertake further work in this area and to bring forward proposals to the School Modernisation Working Group in due course. In the meantime, Council has determined to proceed with a statutory consultation on the closure of Saundersfoot and Stepaside Schools with a view to establishing a single school on the Saundersfoot site. I supported previous decisions relating to schools where pupil numbers had reached exceptionally low levels. In those circumstances I was satisfied that the educational and organisational challenges associated with operating such small schools meant that closure was the appropriate course of action. Stepaside School, however, is in a materially different position. With approximately 100 pupils on roll it is substantially larger than schools previously deemed unviable. While the case for intervention may be self-evident where pupil numbers fall to exceptionally low levels, decisions affecting larger schools require a broader assessment of educational sustainability, leadership capacity, workforce resilience and pupil experience. Before progressing proposals that would result in the closure of a school of this size, I believe Council should satisfy itself that these wider considerations have been fully assessed and appropriately weighted alongside surplus place data. It may also be that there are mitigations, for example shared leadership roles or formal federations, that can be explored to strengthen the sustainability of both schools. Equally, the planned temporary full decant of Tenby VC School may utilise a significant proportion of the existing surplus places at Saundersfoot School. In those circumstances, I do not believe the available evidence currently demonstrates that closure of Stepaside School represents a necessary or proportionate response to the level of surplus places within the Tenby Cluster. Accordingly, I invite Council to rescind its decisions of 12 December 2025 and 5 March 2026 and to discontinue the proposed statutory consultation process relating to the closure of Saundersfoot School and Stepaside School. Nothing in this submission should be taken as suggesting that very small schools can or should be retained irrespective of circumstance. Council has previously determined that certain schools with exceptionally low pupil numbers were no longer sustainable and I support those decisions. Councillor Alan Dennison Seconded the Notice of Motion. [Councillor Huw Murphy left the meeting at this juncture.] Council discussed the Notice of Motion and the following points were made: Councillor Di Clements acknowledged the difficult nature of decisions relating to school closures and the impact such decisions can have on pupils, parents, staff and local communities. She stated that, where possible, opportunities to keep schools open should be considered. However, she expressed concern that the proposal represented a significant change in direction and raised questions about consistency and fairness in future school reorganisation decisions. Councillor Clements asked how the Council would ensure that any revised criteria were applied fairly across all schools in Pembrokeshire. In response, Councillor Paul Miller agreed that a consistent policy framework was required to ensure fairness in future decision-making. He advised that a new School Organisation Code had been introduced and that he had asked the Director of Education to begin work on developing a Pembrokeshire-specific framework for school reorganisation. He explained that this would build upon the new national code and provide a clear and consistent approach for assessing future proposals, incorporating the range of factors that the Council considered important when making school reorganisation decisions. Speaking in support of the Notice of Motion, Councillor Alan Dennison welcomed what he described as a significant change in approach since the Council's previous decision. He observed that the Leader and several Cabinet Members had previously supported progressing the closure proposal and asked what had prompted the change in position. He also queried whether the Cabinet Member for Education intended to revisit previous decisions relating to Manorbier and Cilgerran schools. In response, the Leader acknowledged that she had previously voted to proceed with the consultation but explained that her view had largely been influenced by considerations regarding surplus school places. She stated that she had since been persuaded by the arguments put forward by Councillor Miller and considered it important to remain open to changing her position when presented with compelling evidence. The Leader confirmed her support for the Notice of Motion. Responding further, Councillor Paul Miller stated that, having reflected on the matter, he believed the previous decision regarding Stepaside School had been wrong and that it was appropriate for the Council to reconsider its position. He said the proposal was about doing what was right rather than what was politically expedient and reiterated his view that Stepaside School was a good school with a viable future. Addressing the question about other schools, Councillor Miller confirmed that he did not intend to revisit the decisions relating to Manorbier or Cilgerran schools. He stated that, despite the difficulties involved, he believed those decisions had been the correct ones given the exceptionally low pupil numbers. In relation to Cilgerran, he noted that the statutory process remained ongoing and that a further report would be brought back to Council at the appropriate stage. Councillor Elwyn Morse read a statement on behalf of Councillor Anji Tinley, who was unable to participate fully due to connectivity issues. The statement explained that, although Councillor Tinley had previously voted to keep Stepaside School open, she had not supported Councillor Miller's Notice of Motion because of concerns regarding the process by which it had been brought forward. It further contended that the wider assessment of school organisation should have been completed before any decision to rescind previous Council resolutions. Councillor Rhys Jordan expressed concerns about the long-term sustainability of school provision within the Tenby area. While acknowledging the arguments for retaining Stepaside School, he noted that pupil projections did not indicate significant future growth and suggested that maintaining all schools in the cluster could merely defer difficult decisions. He also referred to potential future capital investment in education provision within the area and questioned how retaining Stepaside School would fit within longer-term planning for the cluster. In response, Councillor Miller acknowledged the concerns raised but argued that surplus places should not be the sole factor in determining the future of schools. He noted that several schools within the cluster would continue to have surplus capacity but would nevertheless retain pupil numbers that made them viable and effective educational settings. Councillor Miller stated that schools such as Stepaside, Saundersfoot and Tenby VC were projected to remain viable through to at least 2032 and emphasised that the existence of surplus classrooms did not, in itself, justify school closure. He added that factors such as educational outcomes, community value and the impact on young children travelling to alternative schools should also be considered when assessing future school organisation proposals. Councillor Michael John spoke in support of the Notice of Motion and referred to his experience as a member of the School Modernisation Working Group. He acknowledged that, having previously agreed to proceed to consultation, his normal expectation would have been to await the outcome of that consultation before reaching a final decision. However, he explained that he had been unable to attend the meeting at which the proposal was first considered and, on reviewing the Minutes and supporting information, had been surprised that closure of Stepaside School had been progressed. He stated that subsequent discussions had highlighted significant concerns, including issues relating to parking and traffic in Saundersfoot and the potential impact on the Gypsy and Traveller community's access to education. Councillor John considered the proposal to close Stepaside School and consolidate provision on a single site had been progressed too quickly. He suggested that alternative arrangements, such as federation, merited further consideration. Councillor Aled Thomas questioned what material changes had occurred since the Council's decisions in December and March to justify reconsidering the matter. He also sought information on the latest financial position of Stepaside and Tenby VC schools, including whether the schools remained in surplus or deficit, and raised concerns about the costs and educational implications of temporarily relocating pupils from Tenby VC School should redevelopment works proceed. Councillor Thomas further expressed the view that the proposal appeared politically motivated and lacked sufficient new evidence to support a change in direction. In response, the Director of Education advised that both schools had ended the 2025-26 financial year with surplus balances and were forecast to remain in surplus in the following financial year. [Councillor Guy Woodham left the meeting at this juncture.] Responding to the wider comments, Councillor Paul Miller strongly rejected the suggestion that the proposal was politically motivated. He stated that his decisions were based solely on what he believed to be in the best interests of children and the education system. The Presiding Member also expressed concern regarding the suggestion that the proposal had been motivated by political considerations. Councillor Jacob Williams addressed concerns that had been raised regarding the process by which the Notice of Motion had been submitted. He argued that Members had only been asked to decide whether they wished to sign the Motion and that the time available to do so did not affect their ability to consider and vote on the merits of the proposal at the Council meeting. He suggested that it was reasonable for the matter to be considered at the present meeting, as there was a credible possibility that a majority of Council would not support proceeding with the proposed closure consultation. In his view, it would be inappropriate to continue with a consultation process if Council no longer supported the underlying proposal. In his maiden speech to Council, Councillor Jamie Street asked whether a minimum class size had been identified below which the quality of education provided to pupils became detrimental and, if so, what evidence or criteria supported that threshold. In response, Councillor Miller advised that, while he held personal views on the matter, he believed it was important for the Council to develop a collective position. He explained that he had asked the Director of Education to undertake work to consider the implications of the new School Organisation Code and to develop a Pembrokeshire framework for future school reorganisation decisions. He indicated that no specific minimum class size threshold would be proposed until that work had been completed and considered by the Council. Councillor Chris Williams spoke in support of the Notice of Motion and endorsed the comments made by Councillor Mike John. He stated that he had previously supported retaining Stepaside School and recognised the significant work undertaken by the school and local community. Councillor Williams emphasised the importance of schools within their communities and noted the challenges and impacts associated with school closures. Referring to housing development in the area, he highlighted the number of new homes in Saundersfoot and expressed the hope that measures to align new housing provision with local school places would help support pupil numbers in schools across the county. Councillor Phil Kidney stated that, while he believed the Council had ultimately reached the right decision regarding Stepaside School, he disagreed with the way in which the matter had been brought back before Council. He observed that the underlying data and pupil numbers had not materially changed since the previous decisions and expressed concern about the public perception of the change in position. Councillor Kidney acknowledged that he had previously voted in favour of keeping the school open but maintained that the process followed in reconsidering the matter had been unsatisfactory and risked undermining confidence in the Council's decision-making. Councillor Elwyn Morse spoke in support of the Notice of Motion, stating that he believed it had been the correct action to take, although he had reservations about the process by which it had been brought forward. Councillor Morse referred to concerns raised previously regarding the calculation of Stepaside School's capacity and surplus places, and suggested that revisions to those figures had altered the position. He stated that, had the revised figures been available earlier, the proposal to consult on closure might not have arisen. Councillor Morse urged that accurate data be used in future school modernisation considerations to ensure that decisions affecting schools, communities and staff were based on reliable information. Councillor Pat Davies, speaking as a member of the School Modernisation Working Group, acknowledged the extensive work undertaken by the group in considering options including federations, amalgamations and school closures. She advised that she would support the Notice of Motion, despite not having done so previously, because much of the group's earlier deliberations had been based primarily on the issue of surplus places. Councillor Davies expressed the hope that future decisions would be guided by a broader framework and welcomed the proposal to develop a new school reorganisation approach based on the revised School Organisation Code. In response, the Director of Education confirmed that officers would bring forward the proposed Pembrokeshire school reorganisation framework, based on the new School Organisation Code issued earlier in the year. He advised that further work would also be undertaken regarding the collection and verification of data. The Director explained that school capacity data was derived from established methodologies and pupil numbers supplied through statutory returns, with schools given opportunities to review the information each year. He emphasised that pupil number data submitted to Welsh Government through the PLASC process was verified and accurate. Councillor Alistair Cameron, speaking as a local Member, referred to revisions made to the assessment of Stepaside School's capacity, noting that the school's capacity had been reduced following a reassessment, resulting in fewer surplus places than originally reported. He highlighted the use of space within the school, including nursery provision and a community library, and paid tribute to the Headteacher, staff, governors, parents and the wider community for their support of the school. Councillor Cameron argued that pupil numbers at Stepaside School had remained relatively stable despite uncertainty surrounding its future and noted positive Estyn findings regarding the school's learning environment and outcomes. He expressed support for ending the closure process and thanked Councillor Miller for bringing forward the Notice of Motion. Councillor Aled Thomas sought clarification on the potential costs and educational implications of temporarily relocating pupils from Tenby VC School during any future refurbishment works. In response, Councillor Miller advised that the use of surplus places within local schools formed only one of several options being considered for accommodating pupils during a decant period. He explained that Cabinet had already considered the available options, which included accommodation at Greenhill School, use of surplus places elsewhere within the cluster, or temporary modular accommodation. He stated that further work was underway, including cost assessments, and that Cabinet would receive a detailed report setting out a preferred option in due course. Councillor Alan Dennison welcomed the proposed development of a new school reorganisation framework and suggested that future decision-making should involve a weighting system that considered a range of factors, including consultation responses, educational standards, community impacts and financial considerations. Speaking in support of retaining Stepaside School, he referred to its educational environment, outdoor facilities and role within the community. Councillor Dennison also highlighted the potential costs and delays associated with legal challenges to school closure proposals and urged that these factors be taken into account in future school organisation decisions. Councillor Rhys Jordan noted that pupil numbers remained a significant factor in school funding arrangements, as the majority of school funding was allocated on the basis of pupil numbers. He emphasised that schools with lower enrolments would receive less funding and argued that maintaining viable pupil numbers was important to ensure schools were adequately staffed, resourced and able to deliver the best possible educational outcomes. Councillor Jordan acknowledged that decisions relating to school closures were difficult and he stressed the need to recognise the financial realities facing the education system and observed that, under the current funding model, surplus places remained an important consideration in school organisation decisions. He concluded by stating that this factor would continue to require careful consideration unless future changes were made to the way schools were funded. In closing the debate, Councillor Paul Miller clarified a point raised regarding Manorbier School. He advised that, although the Diocese had referred the matter to Welsh Government seeking a determination, the Council's understanding was that the referral had been submitted outside the permitted timescale. Consequently, he stated that the closure process would continue as planned and that he was not aware of any prolonged legal proceedings arising from the referral. In summing up, Councillor Miller acknowledged that the process which had led to the matter being brought back before Council had been imperfect. However, he argued that it was preferable to correct a decision that was believed to be wrong than to proceed with a course of action that was no longer considered appropriate. Councillor Miller reiterated his view that Stepaside School had a viable future and continued to provide good educational outcomes for its pupils and local community. He urged Members to support the Notice of Motion, bring the proposed closure process to an end, and allow the school to continue serving its community. On a point of clarification, Councillor Alec Cormack noted that, whilst Stepaside School benefitted from extensive outdoor space, Saundersfoot School also had substantial outdoor facilities and should not be characterised as a "concrete jungle". The vote to approve the Notice of Motion, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Maureen Bowen, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, Pat Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phill Kidney, Paul Miller, Elwyn Morse, Nick Neumann, Shon Rees, Billy Shaw, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Viv Stoddart, Jamie Street, Aled Thomas, Vanessa Thomas, Marc Tierney, Michele Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Alun Wills, Simon Wright, Danny Young [41] There were no votes against or abstentions. RESOLVED That the Notice of Motion be adopted and the following decisions of Council be rescinded: 12.12.2025 - That the Director of Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school. 05.03.2026 - Council reaffirms its decision of the 12.12.2025 that the Director for Education be authorised to commence statutory consultation on establishing a new 3-11 primary school on the Saundersfoot School Site that encompasses the catchment of Saundersfoot and the Catchment of Stepaside and Kilgetty: (a) To discontinue Saundersfoot School; and (b) To discontinue Stepaside school.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.