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RESOLVED That as part of the Authority’s Carbon Descent Plan, all associated measures identified within the LASER report, including the updating of the previous Hydroelectric Turbines study to reflect current costs, payback periods, risks and benefits, and carbon savings, and that the wider analysis evaluate a range of carbon reduction opportunities, including the level of financial investment required and the associated payback periods, be considered and that a future report be brought back to Cabinet.
RESOLVED That the Pembrokeshire NEET (Not in Education, Employment or Training) Strategy be approved.
RESOLVED That the proposal to progress Option 3 (Full Delivery) with the associated funding be approved; and that authority be delegated to the Director for Education to finalise delivery arrangements.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Paul Miller responded to comments raised previously during the meeting, acknowledging the concerns expressed. He advised that ensuring continuity of education for pupils would be a key consideration in developing the decant proposals. He noted, however, that this would need to be balanced against the requirement to manage costs and ensure that any temporary arrangements were both reasonable and affordable. He confirmed that a further report would be brought to Cabinet setting out a final decant option for consideration. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the award of the pre-construction services agreement (Stage 1 contract) to Morgan Sindall Construction as the most economically advantageous tenderer following the competitive tendering process undertaken through the South West Wales Regional Contractors’ Framework, be approved. (b) That provisions be made within the capital programme for the cost of delivering the stage 1 (Design) works. (c) That a further report be brought to Cabinet at the conclusion of Stage 1 to seek approval for entering the Stage 2 construction contract. (d) That the Director of Education, in consultation with the Cabinet Member for Education and Regeneration, undertake further viability and feasibility work in respect of the decant options and that a final decant proposal be brought to Cabinet for consideration. (e) That up to £75,000 to support creation of that final decant proposal be approved.
RESOLVED That the Corporate Performance Scorecard for 2025–26 be noted.
RESOLVED That the Corporate Risk Register be noted.
RESOLVED That the Equality in Employment Report for 2025–2026 be noted.
RESOLVED That the Corporate Health, Safety and Wellbeing Policy be approved and that the implementation of the policy be endorsed.
RESOLVED (a) That the report on the Pride in Place Impact Fund be noted. (b) That the Integrated Impact Assessment at Appendix A be noted. (c) That the application and assessment process for the Pride in Place Impact Fund be amended to take into account points (i), (iii) and (iv) as set out in the report.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices 5, 6, 7, 8 and 9 involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Rhys Sinnett queried how personal information was stored by the Authority, including the extent to which paper records were retained and the length of time data was held. The Chief Officer for Social Care Business Operations and Migration Partnerships advised that most records were held digitally within case management and corporate document management systems. She noted that limited paper records remained for specific purposes, such as life?story materials for children. She further explained that data relating to children’s services is retained for up to 100 years, whereas adult social care records are retained for eight years following a person’s death, with processes in place to ensure appropriate deletion in line with retention schedules. She added that work was ongoing with IT Services to ensure long?term preservation of digital records as legacy systems are retired. Councillor Rhys Sinnett raised the issue of long?term digital data integrity, referring to potential risks of data degradation over time, and sought reassurance that appropriate arrangements were in place. The Chief Executive advised that detailed technical information was not immediately available, but confirmed that a further briefing could be arranged, if required, to provide more information on data preservation and management. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Paul Miller. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That Option 3 (Mosaic Case Management System) be agreed as the preferred option based on quality and price (£2,546,475) over a 10-year period to approve the need for dual systems for 2 years and 3 months. (b) That the procurement of systems be authorised as identified in Option 3 by awarding a contract to The Access Group for Mosaic Case Management + LG Integrated Finance System via the Vertical Applications Framework for a contract term of 5 years, with an option to extend for a further 5 years at a total cost of £1,910,000. (c) That the move of Abacus to Cloud hosting and an extension to the existing Abacus contract for 1 year to include residential functionality until October 2028 at a cost of £36,000 per annum, be approved.
RESOLVED That the revised Pembrokeshire County Council Contaminated Land Inspection Strategy 2026–2031 be approved.
No apologies for absence were received.
The following declarations were made: Item 6 – Tenby VC Primary School Roof and Tendering Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being the Local Member. Councillor Alistair Cameron declared a personal interest by virtue of being a Governor for Tenby VC Primary School, appointed by the Authority.
The Leader addressed Members and outlined the job?sharing arrangements for the Cabinet Member for Community, in accordance with the provisions of the Local Government and Elections (Wales) Act 2021 and the Council’s Constitution. It was stated that the Act permits two or more Members to share a Cabinet role. In this instance, Councillor Carey and Councillor Skyrme?Blackhall had been jointly appointed as Cabinet Members for Community and the arrangement constitutes a single Cabinet post with one collective vote. The Leader explained that the role encompassed both joint and individual responsibilities, reflecting the respective skills and experience of the Members. Councillor Carey would have particular responsibility for energy, registration services, public protection and licensing, whilst Councillor Skyrme?Blackhall would have particular responsibility for early years education, childcare and play. She further explained that the purpose of the job?sharing arrangement was to support diversity, enable a better work–life balance and strengthen succession planning within the Executive. The Leader emphasised that the role had not been expanded as a result of the arrangement and remained a single Cabinet portfolio. For clarity, the Leader advised that both Members participating in the job?share arrangement may attend Cabinet meetings and speak. However, as they jointly hold one executive office, they collectively hold a single vote. Where both Members are present, they would be called upon together and would have agreed in advance which of them would cast the vote. Where only one Member is present, that Member would exercise the vote on behalf of the job?share, reflecting prior discussions between them. The Leader also advised that, in circumstances where one Member had a personal or prejudicial interest and was required to withdraw, the remaining Member could continue to participate and exercise the vote allocated to the job?share arrangement. In conclusion, the Leader stated that the job?sharing partners had agreed clear working arrangements to ensure continuity, consistency and the effective discharge of the portfolio, and that these arrangements were understood by Cabinet colleagues, other Members and Officers.
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RESOLVED That as part of the Authority’s Carbon Descent Plan, all associated measures identified within the LASER report, including the updating of the previous Hydroelectric Turbines study to reflect current costs, payback periods, risks and benefits, and carbon savings, and that the wider analysis evaluate a range of carbon reduction opportunities, including the level of financial investment required and the associated payback periods, be considered and that a future report be brought back to Cabinet.
Cabinet considered a report by the Head of Property and Construction which outlined the Notice of Motion (NOM) submitted by Councillor John Cole to Council on 5 March 2026, relating to Energy Performance for County Hall. The Notice of Motion was submitted as follows: Two untapped power sources, that would create 100% clean energy are within very close proximity of County Hall. Both sources would substantially compensate County Hall’s current use of power supplied via the grid. These sources are the western Cleddau and Cartlett Brook. The first running alongside, and the other under County Hall. My Notice of Motion is that the Council look at the feasibility of the installation of hydroelectric turbines at these sources. This would contribute to the Council’s current net zero policy by off-setting Co2 production and would also reduce the running costs of County Hall, by generating its own electricity, thereby reducing the amount provided by the grid network. The originator of the Motion, Councillor John Cole, was not in attendance. In response to the NOM, Councillor Rhys Sinnett, the Cabinet Member for Residents’ Services, advised that the proposal related to a request from Councillor Cole to consider the feasibility of installing hydroelectric turbines along the western reach of Cartlett Brook. It was noted that a similar proposal had previously been suggested several years ago by a former Member. The Cabinet Member referred to the content of the report, which outlined the potential contribution such a scheme could make to the Authority’s carbon emissions reduction targets, together with the possible energy generation benefits. Cabinet were advised that the report presented three options for consideration: 1. To undertake a further review of a previously commissioned hydropower study, including consideration of current capital investment requirements, projected carbon savings, payback periods and associated risks; 2. To consider the findings of the LASER report, including associated measures within the Carbon Reduction Plan, and to submit a further report to Cabinet later in the year; and 3. To take no further action. Councillor Sinnett advised that the recommended course of action was to proceed with the second option. This would involve considering all relevant measures identified within the LASER report as part of the ongoing Carbon Reduction Plan and updating the previous hydropower feasibility study to reflect current costs, risks, benefits, payback periods and projected carbon savings. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Marc Tierney. The Assistant Chief Executive then advised that, although the proposal had merit, it was appropriate to consider it within the wider context of the LASER report, which would identify a series of prioritised actions for the Authority. He further highlighted that the proposal was subject to a number of complexities, including ownership of the weir and environmental designations such as Special Areas of Conservation and Sites of Special Scientific Interest. These factors could affect deliverability and timescales when compared with other measures which may achieve greater financial returns over a shorter period. Councillor Jacob Williams expressed support for the recommendation, subject to the proviso that any investigation be undertaken internally and without the commissioning of external reports. He noted that a similar proposal had been considered previously and, whilst acknowledging advances in technology, he did not consider that the fundamental characteristics of the site had changed. He clarified that his comments were not intended to suggest that Councillor Cole expected expenditure, but to emphasise that any review should avoid unnecessary cost. In response, the Assistant Chief Executive advised that it was uncertain whether the necessary expertise existed within the Authority to fully assess the proposal without external input and highlighted that there would be resource implications in any event. Councillor Williams reiterated that any investigation should be limited to internal officer work and exclude external consultancy. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That as part of the Authority’s Carbon Descent Plan, all associated measures identified within the LASER report, including the updating of the previous Hydroelectric Turbines study to reflect current costs, payback periods, risks and benefits, and carbon savings, and that the wider analysis evaluate a range of carbon reduction opportunities, including the level of financial investment required and the associated payback periods, be considered and that a future report be brought back to Cabinet.
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RESOLVED That the Pembrokeshire NEET (Not in Education, Employment or Training) Strategy be approved.
Cabinet considered a report by the Director for Education which outlined the Pembrokeshire Not in Education, Employment, or Training Strategy. Councillor Paul Miller, the Deputy Leader and Cabinet Member for Education and Regeneration, introduced the report and proposed the adoption of the Pembrokeshire Not in Education, Employment or Training (NEET) Strategy, as set out in Appendix A. He advised that the Strategy had been developed by his predecessor and had previously been considered by the Schools and Learning Overview and Scrutiny Committee. He therefore did not propose any substantive amendments at this stage. Councillor Miller noted that the proportion of school leavers not in education, employment or training had increased from between 1.5% and 2% to over 2.5% and had remained consistently above the Welsh average in recent years. He indicated that it was a key objective to reduce those figures to below the national average. He further welcomed the Strategy’s focus on the mapping of post?16 destinations and expressed particular interest in how that data varied across secondary schools. He concluded that he would wish to see such data published in due course, where appropriate. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Pembrokeshire NEET (Not in Education, Employment or Training) Strategy be approved.
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RESOLVED That the proposal to progress Option 3 (Full Delivery) with the associated funding be approved; and that authority be delegated to the Director for Education to finalise delivery arrangements.
Cabinet considered a report by the Director for Education which provided an update on the National Eisteddfod 2026. Councillor Alistair Cameron, the Cabinet Member for Adult Social Care and the Welsh Language, introduced the report and proposed that Cabinet approve Option 3, namely that the Council take a lead role in delivering Pentre’r Garreg Las at the National Eisteddfod 2026, together with the associated initial infrastructure cost. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Michelle Bateman welcomed the report and highlighted the opportunity to promote Pembrokeshire as a place to visit and work. She enquired whether support would be available for economically disadvantaged families to attend the Eisteddfod and whether the Authority would utilise the opportunity to support recruitment activity. The Director of Education responded that Welsh Government grant support would be available for eligible families and confirmed that the Authority would utilise the event space to promote its services, including recruitment. Councillor Rhys Sinnett emphasised the importance of maximising the opportunity to promote Pembrokeshire, particularly in addressing recruitment challenges, including Welsh?speaking roles. Councillor Jon Harvey supported the proposal, highlighting the national and international significance of the event and the opportunity to showcase the County. Councillor Sam Skyrme?Blackhall welcomed the proposal and enquired whether volunteers would be utilised as part of the event. The Director of Education responded to confirm that volunteers would be used where appropriate and that additional funding streams may be available to support participation. Councillor Jacob Williams raised concerns regarding the anticipated cost of up to £200,000, including the use of reserves, and sought clarification on funding arrangements and whether the stated amount represented a maximum limit. The Director of Resources confirmed that the events budget was limited and that most of the funding would be drawn from reserves and that the £200,000 represented an upper limit. The Chief Executive advised that a detailed budget breakdown would be presented to a future Cabinet meeting and confirmed that efforts would be made to minimise expenditure. Councillor Marc Tierney enquired whether resources used for the Eisteddfod could also support the County Show. The Chief Executive confirmed that the Authority would continue to support the County Show separately, with a distinct focus and lower level of expenditure. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall and Marc Tierney [8] Against the Motion: Councillor Jacob Williams [1] There were no abstentions. RESOLVED That the proposal to progress Option 3 (Full Delivery) with the associated funding be approved; and that authority be delegated to the Director for Education to finalise delivery arrangements.
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RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Paul Miller responded to comments raised previously during the meeting, acknowledging the concerns expressed. He advised that ensuring continuity of education for pupils would be a key consideration in developing the decant proposals. He noted, however, that this would need to be balanced against the requirement to manage costs and ensure that any temporary arrangements were both reasonable and affordable. He confirmed that a further report would be brought to Cabinet setting out a final decant option for consideration. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the award of the pre-construction services agreement (Stage 1 contract) to Morgan Sindall Construction as the most economically advantageous tenderer following the competitive tendering process undertaken through the South West Wales Regional Contractors’ Framework, be approved. (b) That provisions be made within the capital programme for the cost of delivering the stage 1 (Design) works. (c) That a further report be brought to Cabinet at the conclusion of Stage 1 to seek approval for entering the Stage 2 construction contract. (d) That the Director of Education, in consultation with the Cabinet Member for Education and Regeneration, undertake further viability and feasibility work in respect of the decant options and that a final decant proposal be brought to Cabinet for consideration. (e) That up to £75,000 to support creation of that final decant proposal be approved.
Cabinet considered a report by the Director for Education which outlined the Tenby VC Primary School roof and tendering proposals. Councillor Paul Miller, the Deputy Leader and Cabinet Member for Education and Regeneration, introduced the report and proposed the recommendations set out, including proceeding with the roof replacement works and undertaking further work to identify a preferred decant option. He advised that the failure of the roof on a building less than 10 years old was a serious concern, noting that the school was currently operating on a reduced footprint and that this position was not sustainable. He outlined that Cabinet was required to consider both the future of the building and the arrangements necessary to facilitate the works. Councillor Miller confirmed that, whilst the option of abandoning the site had been considered due to surplus places, he was satisfied that there remained a long?term role for the building within the Authority’s education provision. He therefore proposed that the Council proceed with replacement of the roof and approval of the initial pre?construction arrangements. He further advised that a range of decant options had been identified, including temporary relocation to other school sites or use of modular accommodation, and that further feasibility work would be required to determine the preferred option. Councillor Paul Miller Moved the Recommendation with the amendments that further viability and feasibility work be undertaken in respect of the decant options, with the outcomes and a preferred option to be reported back to Cabinet for determination, and that approval be given for expenditure of up to £75,000, if required, to support the development of the decant proposal; Seconded by Councillor Jon Harvey. Councillor Miller emphasised the urgency of addressing the issue, noting that pupils were currently being educated in a building no longer fit for purpose. Councillor Tessa Hodgson sought clarification as to whether the proposed approach included all identified decant options. Councillor Miller confirmed that his proposal would not commit Cabinet to a specific option at this stage, but would enable further work to be undertaken, with a final recommendation to be brought back for determination. Councillor Jon Harvey expressed support for the proposal, acknowledging that the failure of the roof in a relatively new building was unsatisfactory, but emphasising that the priority must be the welfare of the pupils. He indicated that he was content to proceed with the tender process and Stage 1 works, with decant options to be reported back to Cabinet for further consideration. Councillor Sam Skyrme?Blackhall advised that she was unable to support Option 3 as set out in the recommendations, as she considered it to be detrimental to the pupils. She confirmed, however, that she was supportive of the alternative decant options. Cabinet then considered excluding the public from the meeting accordance with Section 100A (4) of the Local Government Act 1972, as Appendices A and B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The Leader Moved the Recommendation to exclude the public; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Paul Miller responded to comments raised previously during the meeting, acknowledging the concerns expressed. He advised that ensuring continuity of education for pupils would be a key consideration in developing the decant proposals. He noted, however, that this would need to be balanced against the requirement to manage costs and ensure that any temporary arrangements were both reasonable and affordable. He confirmed that a further report would be brought to Cabinet setting out a final decant option for consideration. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the award of the pre-construction services agreement (Stage 1 contract) to Morgan Sindall Construction as the most economically advantageous tenderer following the competitive tendering process undertaken through the South West Wales Regional Contractors’ Framework, be approved. (b) That provisions be made within the capital programme for the cost of delivering the stage 1 (Design) works. (c) That a further report be brought to Cabinet at the conclusion of Stage 1 to seek approval for entering the Stage 2 construction contract. (d) That the Director of Education, in consultation with the Cabinet Member for Education and Regeneration, undertake further viability and feasibility work in respect of the decant options and that a final decant proposal be brought to Cabinet for consideration. (e) That up to £75,000 to support creation of that final decant proposal be approved.
This item was deferred to the next meeting of Cabinet.
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RESOLVED That the Corporate Performance Scorecard for 2025–26 be noted.
Cabinet considered a report by the Corporate Planning Manager which outlined the Corporate Performance Scorecard for 2025?26. Councillor Jon Harvey, the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and advised that it related to the Corporate Performance Scorecard for the 2025–26 financial year, covering performance up to Quarter 4. He noted that the report provided an opportunity to review performance across the year and placed on record his appreciation for the work of staff in maintaining service delivery despite ongoing budget pressures. He highlighted positive performance in areas such as increased leisure centre usage and consistently high recycling rates. Councillor Harvey drew attention to several key areas, including the increase in call handling times within the Contact Centre, attributable to reduced staffing levels and increased demand. He advised that mitigation measures had been implemented, including recruitment and service improvements, although it would take time for these to be fully reflected in performance. In relation to education, he reported that attendance levels had remained broadly unchanged, with targeted improvement work being undertaken in lower performing clusters. Planning performance was noted to have improved, notwithstanding ongoing challenges associated with nutrient neutrality requirements. He further advised that waste collection performance had been impacted by adverse weather conditions and vehicle issues, although improvements had been achieved following staff recruitment and interim vehicle arrangements. Regarding Social Care, Councillor Harvey reported significant improvements, particularly in adult services, including reductions in waiting times for assessments, reablement services and overdue reviews. Improvements were also highlighted in children’s services, including a reduction in the number of looked?after children and those on the Child Protection Register, reflecting an increased focus on preventative and family?centred approaches. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Corporate Performance Scorecard for 2025–26 be noted.
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RESOLVED That the Corporate Risk Register be noted.
Cabinet considered a report by the Chief Audit, Risk and Information Officer which outlined the Corporate Risk Register up to April 2026. Councillor Jon Harvey, the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and advised that it set out the current position of the Corporate Risk Register as of April 2026. He explained that the Register remained a live document, subject to regular review in accordance with the Council’s risk management framework and the three lines of defence model, ensuring that risks were clearly owned, appropriately overseen and independently assured through internal audit. Councillor Harvey reported that the overall position remained relatively stable, reflecting ongoing pressures in relation to financial resilience, workforce capacity and increasing demand on statutory services. He noted, however, that some improvements had been achieved, particularly in relation to business continuity and emergency planning, where risk levels had reduced, however he noted the reclassification of two risks within children’s services. He advised that these had previously focused on increasing demand but had now been consolidated and reframed to reflect wider risks associated with capacity, service effectiveness and safeguarding. He emphasised that this change did not represent new or worsening risks, but rather improved clarity and strengthened the alignment between system pressures and their potential impact, particularly in relation to safeguarding responsibilities. Councillor Harvey further stated that enhanced narrative had been included within the Register to detail existing controls and planned actions, thereby improving transparency and supporting the management and reduction of risk over time. He emphasised that risks remained well managed, supported by robust governance arrangements and performance monitoring. He concluded by advising that work was ongoing to strengthen risk management arrangements, including implementation of recommendations arising from the Audit Wales review and continued horizon scanning to identify emerging risks. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Corporate Risk Register be noted.
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RESOLVED That the Equality in Employment Report for 2025–2026 be noted.
Cabinet considered a report by the Head of Human Resources which outlined the Equality in Employment Report for 2025-2026. Councillor Jon Harvey, the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and advised that it related to the Equality Report for the 2025-26 financial year. He explained that the report set out the Council’s equality in employment position, based on workforce data as of 31 March 2026, and fulfilled the Authority’s statutory duties under the Equality Act 2010 (Wales) Regulations. Councillor Harvey reported that the workforce profile had remained largely stable over the past three years, with approximately 71% of employees being female and most staff employed within frontline roles in Grades 2 to 7. He noted that the age profile remained consistent, with most employees aged between 35 and 64. He highlighted positive developments including an increase in female representation in senior leadership roles and a slight improvement in disability declaration rates. He further advised that overall workforce numbers remained stable at just over 5,700 employees, with recruitment activity having increased significantly during the year. Councillor Harvey concluded that the report demonstrated steady progress, whilst identifying workforce ageing and data completeness as key areas requiring continued attention. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Aaron Carey. The Leader queried whether comparative data was available at an all?Wales or UK level and sought clarification on the implications of the workforce age profile, particularly in relation to succession planning for senior roles. The Head of Human Resources advised in response that workforce ageing was a recognised issue and confirmed that approximately 57% of employees at Grade 10 and above were expected to retire within the next five to ten years. She outlined that a new HR Strategy had been developed, which would include a strengthened focus on workforce and succession planning to ensure continuity and retention of organisational knowledge. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Equality in Employment Report for 2025–2026 be noted.
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RESOLVED That the Corporate Health, Safety and Wellbeing Policy be approved and that the implementation of the policy be endorsed.
Cabinet considered a report by the Head of Human Resources which outlined the Corporate Health, Safety and Wellbeing Policy. Councillor Jon Harvey, the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and advised that it sought approval for the implementation of a revised and updated Corporate Health, Safety and Wellbeing Policy. He explained that the Policy is reviewed on an annual basis, in line with best practice, to ensure it remains current and fit for purpose in meeting the needs of the Authority. Councillor Harvey outlined the principal changes, including updated forewords from the Leader, the Council and the Chief Executive; the inclusion of an executive summary; updates to reflect changes in systems and meeting structures; the introduction of a Health, Safety and Wellbeing Champion role; and the use of joint consultative groups to consider health and safety matters. He further advised that the revised Policy had been considered by the Policy and Pre?decision Overview and Scrutiny Committee on 12 March 2026, which had endorsed the document. It was noted that the Policy aligned with relevant legislation, including the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999 and the Workplace (Health, Safety and Welfare) Regulations 1992. Councillor Harvey concluded that approval of the revised Policy would ensure that the Authority maintained an up?to?date and effective framework for managing health, safety and wellbeing. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Aaron Carey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Corporate Health, Safety and Wellbeing Policy be approved and that the implementation of the policy be endorsed.
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RESOLVED (a) That the report on the Pride in Place Impact Fund be noted. (b) That the Integrated Impact Assessment at Appendix A be noted. (c) That the application and assessment process for the Pride in Place Impact Fund be amended to take into account points (i), (iii) and (iv) as set out in the report.
Cabinet considered a report by the Assistant Chief Executive and Director of Place which provided a six?monthly update on the Pride in Place Impact Fund. Councillor Paul Miller, the Deputy Leader and Cabinet Member for Education and Regeneration, introduced the report and provided an update on the programme. He advised that the Panel, comprising Local Members of Parliament, Senedd Members, himself and the Assistant Chief Executive, had met prior to the pre?election period and agreed the initial allocation of funding. He noted that the first stage of the process had invited suggestions from the community, with several hundred submissions received. As a result, the Panel had determined to allocate the £1.5 million funding primarily towards play parks and community buildings across Pembrokeshire. Councillor Miller reported that, to date, £106,000 had been awarded to 14 community buildings, with a small number of additional applications subject to final due diligence checks. He highlighted a number of examples of supported projects and confirmed that further Panel meetings were scheduled, with the next anticipated in June. He added that the submission process remained open and encouraged further applications. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Sam Skyrme-Blackhall. Councillor Jon Harvey welcomed the update and commented positively on the scheme, noting that although the funding awards were relatively modest, they had delivered tangible benefits to local communities. He further commended the structure of the process, which enabled funding to be distributed efficiently. Councillor Paul Miller responded, emphasising that the intention of the scheme was to provide a straightforward and flexible funding mechanism, enabling communities to deliver practical improvements without complex requirements. He noted that the programme aimed to support small?scale projects which could make a meaningful difference, including improvements to community facilities and play areas. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the report on the Pride in Place Impact Fund be noted. (b) That the Integrated Impact Assessment at Appendix A be noted. (c) That the application and assessment process for the Pride in Place Impact Fund be amended to take into account points (i), (iii) and (iv) as set out in the report.
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RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices 5, 6, 7, 8 and 9 involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Rhys Sinnett queried how personal information was stored by the Authority, including the extent to which paper records were retained and the length of time data was held. The Chief Officer for Social Care Business Operations and Migration Partnerships advised that most records were held digitally within case management and corporate document management systems. She noted that limited paper records remained for specific purposes, such as life?story materials for children. She further explained that data relating to children’s services is retained for up to 100 years, whereas adult social care records are retained for eight years following a person’s death, with processes in place to ensure appropriate deletion in line with retention schedules. She added that work was ongoing with IT Services to ensure long?term preservation of digital records as legacy systems are retired. Councillor Rhys Sinnett raised the issue of long?term digital data integrity, referring to potential risks of data degradation over time, and sought reassurance that appropriate arrangements were in place. The Chief Executive advised that detailed technical information was not immediately available, but confirmed that a further briefing could be arranged, if required, to provide more information on data preservation and management. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Paul Miller. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That Option 3 (Mosaic Case Management System) be agreed as the preferred option based on quality and price (£2,546,475) over a 10-year period to approve the need for dual systems for 2 years and 3 months. (b) That the procurement of systems be authorised as identified in Option 3 by awarding a contract to The Access Group for Mosaic Case Management + LG Integrated Finance System via the Vertical Applications Framework for a contract term of 5 years, with an option to extend for a further 5 years at a total cost of £1,910,000. (c) That the move of Abacus to Cloud hosting and an extension to the existing Abacus contract for 1 year to include residential functionality until October 2028 at a cost of £36,000 per annum, be approved.
Cabinet considered a report by the Chief Social Care Business Operations and Migrations Officer which outlined the Social Care IT Systems. Councillor Alistair Cameron, the Cabinet Member for Adult Social Care, introduced the report and sought approval to award a contract to the Access Group for a ten?year period (five years with a five?year extension) at a cost of £1.9 million for a social care IT system, together with a one?year extension of the existing Abacus contract as an interim arrangement. He advised that the preferred option (Option 3) provided an integrated system combining case management and finance functions, offering best value over a ten?year period. The total cost, including system implementation and overlap arrangements, was estimated at approximately £2.5 million, with additional short?term budget pressures identified in the early years. Councillor Cameron explained that the current systems would no longer be supported beyond October 2028, necessitating procurement and implementation within the required timeframe to ensure continuity and allow for data migration. He concluded that the proposed system was widely used across Welsh authorities and would support improved efficiency, including the continued use of digital tools to assist social workers. The Leader commented on the complexity of the work involved, particularly in relation to managing sensitive personal data, and emphasised the importance of ensuring that system migration was undertaken effectively and securely. Cabinet then considered excluding the public from the meeting accordance with Section 100A (4) of the Local Government Act 1972, as Appendices 5, 6, 7, 8 and 9 involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The Leader Moved the Recommendation to exclude the public; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices 5, 6, 7, 8 and 9 involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Rhys Sinnett queried how personal information was stored by the Authority, including the extent to which paper records were retained and the length of time data was held. The Chief Officer for Social Care Business Operations and Migration Partnerships advised that most records were held digitally within case management and corporate document management systems. She noted that limited paper records remained for specific purposes, such as life?story materials for children. She further explained that data relating to children’s services is retained for up to 100 years, whereas adult social care records are retained for eight years following a person’s death, with processes in place to ensure appropriate deletion in line with retention schedules. She added that work was ongoing with IT Services to ensure long?term preservation of digital records as legacy systems are retired. Councillor Rhys Sinnett raised the issue of long?term digital data integrity, referring to potential risks of data degradation over time, and sought reassurance that appropriate arrangements were in place. The Chief Executive advised that detailed technical information was not immediately available, but confirmed that a further briefing could be arranged, if required, to provide more information on data preservation and management. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Paul Miller. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That Option 3 (Mosaic Case Management System) be agreed as the preferred option based on quality and price (£2,546,475) over a 10-year period to approve the need for dual systems for 2 years and 3 months. (b) That the procurement of systems be authorised as identified in Option 3 by awarding a contract to The Access Group for Mosaic Case Management + LG Integrated Finance System via the Vertical Applications Framework for a contract term of 5 years, with an option to extend for a further 5 years at a total cost of £1,910,000. (c) That the move of Abacus to Cloud hosting and an extension to the existing Abacus contract for 1 year to include residential functionality until October 2028 at a cost of £36,000 per annum, be approved.
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RESOLVED That the revised Pembrokeshire County Council Contaminated Land Inspection Strategy 2026–2031 be approved.
Cabinet considered a report by the Head of Housing and Public Protection which outlined the Revision of the Pembrokeshire County Council Contaminated Land Inspection Strategy 2026-2031. Councillor Aaron Carey, the Cabinet Member for Communities, introduced the report and advised that it presented an updated Contaminated Land Inspection Strategy for the period 2026-2031, which the Authority is required to maintain in accordance with its statutory duties. He explained that the Strategy provides a clear, proportionate and risk?based framework for identifying and managing land contamination, with a particular focus on protecting public health, the environment and water resources. Councillor Carey confirmed that the updated Strategy prioritises the inspection of sites posing the highest risk and strengthens the integration of contaminated land considerations within planning and regeneration processes. He further noted that it aligns with current national policy and Welsh Government guidance. He concluded that adoption of the Strategy would ensure that the Authority continues to fulfil its obligations under Part 2A of the Environmental Protection Act 1990, whilst making effective use of limited resources. Councillor Aaron Carey Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the revised Pembrokeshire County Council Contaminated Land Inspection Strategy 2026–2031 be approved.
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