Wrthi'n llwytho
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RESOLVED That the Action Log be noted.
RESOLVED a) That the changes made to the approved Forward Work Programme, as set out in the report, be noted, subject to the following additions: i) The Service Level Agreements with the Health Board be deferred to the June 2026 meeting; ii) The item on Staff Vacancies be added to the September 2026 meeting; iii) The Care for Vulnerable Younger Adults and Children in Care Post-16 Support item be added to the November meeting, as part of a six-month update; iv) The update on Practice Thresholds be added to the June 2026 meeting; v) The update from LLAIS be added to the March 2026 agenda; vi) The Age Friendly Communities Strategy to come to the Committee in June 2026, covering the service and not the strategy itself; vii) That an item on the Most Significant Change be added to the Forward Work Programme at the next available date. b) That a Forward Work Programme session be arranged.
RESOLVED That the Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan (MTFP) 2026 - 27 to 2028 – 29 be noted.
RESOLVED That the Quarter 2 Budget Position and the 2025/26 Budget Saving progress within Social Care be noted.
RESOLVED a) That the Committee note the invite to an Elected Members event, via Microsoft Teams on March 25th at 2pm b) That the Regional Mid and West Wales Violence Against Women, Domestic Abuse and Sexual Violence Strategy be noted. c) That the National Training Framework Plan and associated Violence Against Women, Domestic Abuse and Sexual Violence policy be noted. [The meeting adjourned for a short break at 11:56 and reconvened at 12:11]
RESOLVED That the work to date be noted.
RESOLVED a) That the progress made to reset practice culture and redesign demand pathways be noted b) That the planned practice?focused programme for 2026 be noted c) That the direction of travel toward a relational, proportionate, and preventive system be noted. [Councillors Aaron Carey and David Bryan left the meeting at this juncture and did not return.]
RESOLVED That the current position in relation to residential placements for Pembrokeshire children and young people, and the pressures associated with the demand for these placements, along with plans in place to mitigate for these pressures, particularly considering Welsh Government’s ‘Removing profit’ agenda be noted.
Apologies for absence were received from Councillor Iwan Ward, substituted for this meeting only by Councillor Simon Wright, and Cabinet Members Councillors Alistair Cameron and Marc Tierney.
No declerations of interest were received.
Moved by Councillor Mike James; Seconded by Councillor Alec Cormack. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Meeting held on 14 November 2025 be approved as a correct record.
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RESOLVED That the Action Log be noted.
The Committee considered a report by the Democratic and Scrutiny Services Officer on the actions arising from the last meeting. The Chair presented the report, proceeding through the list of actions and discussing their status of completion. The Chair highlighted that one of the outstanding actions was a visit to Hillside in Fishguard, emphasising to Members the importance of attending to observe the good work taking place there. It was noted that one of the outstanding actions is in relation to a Members’ Workshop taking place in February and that following its conclusion, the action would be marked as completed. Moved by Councillor Steve Alderman; Seconded by Councillor Alec Cormack. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Action Log be noted.
There were no public submissions received.
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RESOLVED a) That the changes made to the approved Forward Work Programme, as set out in the report, be noted, subject to the following additions: i) The Service Level Agreements with the Health Board be deferred to the June 2026 meeting; ii) The item on Staff Vacancies be added to the September 2026 meeting; iii) The Care for Vulnerable Younger Adults and Children in Care Post-16 Support item be added to the November meeting, as part of a six-month update; iv) The update on Practice Thresholds be added to the June 2026 meeting; v) The update from LLAIS be added to the March 2026 agenda; vi) The Age Friendly Communities Strategy to come to the Committee in June 2026, covering the service and not the strategy itself; vii) That an item on the Most Significant Change be added to the Forward Work Programme at the next available date. b) That a Forward Work Programme session be arranged.
The Committee considered the Forward Work Programme for the next meeting and noted the changes that have been made. The Chair provided an update that the report on the Service Level Agreements with the Health Board was due to come to the January meeting of the Committee; however, after liaison between the Chair and the Director of Social Care and Housing, the item was deferred to June’s meeting. The Director of Social Care and Housing elaborated that more work to identify the obligations between the Council and the Health Board was need prior to the item coming before the Scrutiny Committee. The Chair noted the movement of the update from LLAIS from January to March, highlighting the keenness of the Committee to hear in particular in regards to the work they are doing with the surgery in Pembroke Dock, recognising that the feedback from the research there could prove useful when looking at other surgeries. The Director of Social Care and Housing highlighted the importance of capturing the resident and service?user voice through qualitative and quantitative evidence, outlining the “Most Significant Change” approach for gathering and reviewing stories from those in receipt of services. He proposed that a story selection panel be convened within a Committee meeting to enable Members to consider these accounts. The Chair advised that, as a Forward Work Programme session had already been recommended, detailed discussion would be deferred to that meeting. Moved by Councillor Claire George; Seconded by Councillor Alec Cormack. The votes, undertaken by way of a show of hands, were carried. RESOLVED a) That the changes made to the approved Forward Work Programme, as set out in the report, be noted, subject to the following additions: i) The Service Level Agreements with the Health Board be deferred to the June 2026 meeting; ii) The item on Staff Vacancies be added to the September 2026 meeting; iii) The Care for Vulnerable Younger Adults and Children in Care Post-16 Support item be added to the November meeting, as part of a six-month update; iv) The update on Practice Thresholds be added to the June 2026 meeting; v) The update from LLAIS be added to the March 2026 agenda; vi) The Age Friendly Communities Strategy to come to the Committee in June 2026, covering the service and not the strategy itself; vii) That an item on the Most Significant Change be added to the Forward Work Programme at the next available date. b) That a Forward Work Programme session be arranged.
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RESOLVED That the Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan (MTFP) 2026 - 27 to 2028 – 29 be noted.
The Committee considered a report by the Director of Resources on the Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan 2026-27 to 2028-29 to the Committee. The Chair welcomed the Leader who presented the report in the absence of the Cabinet Member for Corporate Finance and Efficiencies. The Leader presented an outline of the ongoing budget?setting process with the key points noted as follows: · The formal consultation had concluded with the responses now being analysed by Officers; however, a live public Facebook question and answer session has been scheduled for Tuesday 3rd February at 6pm, with the Cabinet Member for Corporate Finance and Efficiencies in attendance, supported by Finance Officers. • Trade Unions had submitted a formal response, which will be included within the papers for the Council’s Budget Meeting on 20th February. The Leader highlighted the Members budget seminar taking place on 6 February encouraging all Members to attend and noted the Cabinet recommendation taking place on 9 February with the final decision at Full Council on 20 February. He explained that the Welsh Government settlement had improved to a 4.2% increase, reducing the funding gap to £13.6m, and while there may be changes before the Council meeting in February he did not imagine them to be substantial. The Leader noted the budget pressures specifically linked to Social Care issues as follows: • As part of the 2025–26 service budget rebase, an additional £1.8m was added to reflect increased demand pressures within Supported Living services. • This increase was informed by the Quarter 2 budget monitoring report, which projected a £1.4m overspend in Adult Social Care Supported Living due to rising demand; the pressure was confirmed as permanent in nature (Agenda page 65). • Members were advised that, in 2025–26, the Social Care budget was increased by £19.5m, representing a 17.5% uplift, to reflect growing demand and complexity across Children’s and Adult Services, enabling a rebase of budgets. • For the 2026–27 financial year, a further £9.6m was added to meet ongoing Social Care service pressures, comprising: • £1.2m for Children’s Services; and • £8.4m for Adult Services • In Children’s Services, it was noted that: • Residential placement costs had reduced by £1.7m; and • This reduction was offset by a corresponding £1.7m increase in fostering costs. • Members were advised that, while the number of children entering care continues to rise, the rate has slowed, with one additional child entering foster care every eight weeks, compared to one every four weeks previously; this was described as a positive trend. • For Adult Social Care, additional funding included: • £0.8m for pay-related pressures; • £4.9m for non-pay and contract inflation, including provision for an increase in the Real Living Wage of £3.45 per hour (6.7%); and • £2.1m to meet increased demand for Adult Care services. • Members noted the demographic pressures underpinning demand, including: • A projected 33% increase in the population aged 85+ by 2030; and • A projected 49% increase in the number of people living with dementia in West Wales by 2040. The Leader then outlined potential options for Addressing the £13.6m funding gap: • All departments had been asked to identify 5% savings proposals, following the uplift of 2026–27 budgets to reflect service pressures; overall departmental budgets therefore continue to increase. • The Senior Leadership Team had prioritised savings proposals into a consolidated list, categorised by risk and deliverability as: Green – efficiency savings with no service impact; Amber – efficiency savings with some service impact; Red, Red 2 and Deep Red – high?risk savings with significant service or statutory implications. • Cabinet’s intention is to implement all Green and Amber savings, but not to pursue Red, Red 2 or Deep Red options due to the risk of statutory failure or severe service impact. • Increasing Council Tax remains an alternative means of addressing the funding gap, with each 1% increase generating approximately £0.908m in additional income. The Chair acknowledged that Members may have questions but noted that a more detailed discussion would take place at the forthcoming budget meeting. He invited any initial questions at this stage, while advising Members that further matters could be raised following the Finance Manager’s forthcoming report on the current position in relation to Social Care. The Committee then debated the contents of the report with the key points highlighted noted as follows: Councillor Alec Cormack emphasised the importance of the Children’s Services budget and raised concerns regarding pressures in Adult Services, particularly non?pay contract inflation and future commissioning costs. In response, the Director of Social Care and Housing advised that Adult Services operate within a mixed economy of provision and that work is underway to move away from the current NHS framework for elements of learning disability provision, exploring a regional alternative to better manage costs. He added that managing demand remains critical, with a transformation programme in place to support working?age adults with learning disabilities to move from residential care to more proportionate supported living where appropriate. The Head of Adult Care also responded to the query that Adult Services had received significant investment, including a £1.9m Welsh Government grant, enabling a redesign of services with a strong focus on managing demand through expanded re?ablement, closer joint working with the Health Board, and more proactive hospital discharge arrangements. She further advised that substantial investment in in?house domiciliary care and preventative work at the front door of Adult Services aims to support people more quickly, keep them at home for longer, and reduce unnecessary entry into longer?term care. In response to a question from Councillor Alec Cormack regarding the future growth of re?ablement services, the Head of Adult Care advised that additional posts have been successfully recruited and staff are now in training, with increased community capacity expected to be in place by the end of February. She explained that the additional funding is enabling a shift away from “more of the same” towards transformational, preventative approaches, which are expected to reduce reliance on high?cost care packages over time. Councillor Claire George welcomed the introduction of the in?reach re?ablement model and raised questions regarding Welsh Government grant funding, specifically the uncertainty around VAWDASV funding and the reduction in Integration Rebalancing Funds. In response, the Head of Adult Care advised that the VAWDASV funding would be addressed later in the agenda and confirmed that work is ongoing with commissioning colleagues to assess the impact of reduced integrated funding, with options for reinvestment under consideration and a further update likely to be brought back to the Committee in due course. The Director of Social Care and Housing emphasised the importance of expanding re?ablement provision, noting that the in?reach model within the acute hospital is already demonstrating positive outcomes, including enabling timely discharge through proportionate short?term support. He further reported that, as at December, 80% of individuals supported through re?ablement required no long?term care, evidencing its effectiveness in managing demand and improving outcomes for residents. The Cabinet Member for Adult Social Care noted that increased commissioning costs are partly attributable to the 6.7% increase in the Real Living Wage, which, while creating budget pressures, was described as a positive and justified investment for frontline care staff. She also drew Members’ attention to the proposed budget savings, advising that while no Red or Red 2 options are included, consideration would be given to Green and Amber savings, many of which support a strategic shift away from high?cost residential provision towards more community?based services for both children and adults. Councillor Alec Cormack welcomed the proposed Green and Amber savings, noting that they reflected natural efficiencies arising from new approaches within Adult and Children’s Services, and thanked the Cabinet Member and officers for their work. In response, the Director of Social Care and Housing emphasised that sustainable budget management depends on managing demand from first contact, protecting the skilled workforce, and embedding strengths?based practice to ensure proportionate, partnership?led support that reduces reliance on statutory interventions over time. Councillor Mike James questioned whether Welsh Government funding allocations adequately reflect the higher costs of service delivery in rural authorities compared with urban areas. In response, the Leader acknowledged that rural service provision is more costly, advised that funding is largely population?based, and confirmed that representations have been made through the WLGA and at ministerial level to seek a review of the national funding formula to better reflect rural pressures. The Leader also confirmed that his comments towards the WLGA have support from other rural authorities. The Chair referred to the recent announcement of additional Welsh Government funding for Social Care and sought clarification on whether details were available regarding its allocation, while emphasising the need for rural pressures, including transport, access challenges and preventative services, to be fully considered. In response, the Leader advised that further detail had not yet been received but confirmed that representations would continue to be made to ensure Pembrokeshire’s rural needs are reflected in the allocation of the additional funding. Councillor Steve Alderman suggested that consideration be given to directing future re?ablement funding towards third?sector provision, noting its effectiveness in reducing pressure on Council services and supporting re?ablement into education and employment, particularly in rural areas. He further highlighted the value of existing Council?supported initiatives and encouraged a prioritised, coordinated approach to maximise impact within rural communities. Moved by Councillor Alec Cormack; Seconded by Councillor David Bryan. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan (MTFP) 2026 - 27 to 2028 – 29 be noted.
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RESOLVED That the Quarter 2 Budget Position and the 2025/26 Budget Saving progress within Social Care be noted.
The Committee received an update report from the Finance Manager on the current 2025/26 budget position (Quarter 2) and progress towards 2025/26 efficiencies. The Finance Manager reported that, at Quarter 2 of the 2025/26 financial year, Social Care and Housing Services were projecting a net overspend of £0.165m (0.1%), comprising projected overspends of £0.056m (0.1%) in Children’s Services and £0.223m (0.2%) in Adult Social Care, as detailed in the Quarter 2 Budget Monitoring Report approved by Cabinet in November 2025. He further advised that budget savings of £6.134m had been identified for 2025–26, with £4.170m rated Green, £1.743m Amber and £0.221m Red, with progress detailed in the appendix to the report. The Chair then invited questions, and the following key points were noted. Councillor Alec Cormack queried whether the year?end forecast assumed achievement of the £0.221m Red savings, noting commentary in the report suggested these were unlikely to be delivered. In response, the Finance Manager confirmed that the forecast assumes the Red savings will not be achieved, advising that over?achievement against Green and Amber savings will be used where possible to offset shortfalls, with any remaining under?achievement carried forward and managed through the Medium?Term Financial Plan, and that the Red savings provide insight into areas that are more difficult to deliver in future years. Councillor Claire George commended progress made through restructuring and transformation activity, particularly the progression project, and sought clarification regarding the position on double?handed care packages (S27). In response, the Head of Adult Care advised that elements of double?handed care are already captured within the progression work, confirmed that reducing over?prescription remains a priority, particularly through earlier intervention in hospital settings, and undertook to provide a more detailed update to the Committee at a future meeting. The Cabinet Member for Adult Social Care commended the Directorate on the delivery of significant savings, noting that initiatives such as reducing double?handed care not only contribute to financial sustainability but also improve outcomes and dignity for individuals. She further highlighted the adoption of new technology, including AI?enabled tools, to release professional capacity and support frontline staff in managing increasing demand and complexity while maintaining a focus on person?centred care. Councillor Mike James commended officers for their work in challenging financial circumstances and sought clarification on whether the use of Amber savings to offset under?achievement would result in reduced budgets in future years and raised broader concerns about the financial impact of an ageing population in a rural authority. In response, the Leader and Finance Manager advised that current allocations would not be reduced as a result of savings re?profiling, confirmed that future savings decisions would be made as part of the annual budget?setting process, and reiterated that demographic pressures in rural areas continue to be raised with Welsh Government when lobbying for fairer funding. The Chair followed on from that point and added that the movement of people retiring into rural areas can place additional pressure on local authority budgets when care needs arise, as Council Tax contributions may have been paid to other authorities for many years. He suggested that the cumulative impact of population movement on rural authorities should be raised in wider discussions with other councils and Welsh Government when considering future funding arrangements. Moved by Councillor Steve Alderman Seconded by Councillor Mike James. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Quarter 2 Budget Position and the 2025/26 Budget Saving progress within Social Care be noted.
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RESOLVED a) That the Committee note the invite to an Elected Members event, via Microsoft Teams on March 25th at 2pm b) That the Regional Mid and West Wales Violence Against Women, Domestic Abuse and Sexual Violence Strategy be noted. c) That the National Training Framework Plan and associated Violence Against Women, Domestic Abuse and Sexual Violence policy be noted. [The meeting adjourned for a short break at 11:56 and reconvened at 12:11]
[Committee Member Councillor Phil Kidney joined the meeting at this juncture.] The Committee received a presentation on the Regional Mid and West Wales Violence Against Women, Domestic Abuse and Sexual Violence Strategy and the Violence Against Women, Domestic Abuse and Sexual Violence Act 2015 and Welsh Government Strategy. The Chair welcomed Natalie Hancock, Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV) Regional Adviser the meeting to present the report. The Committee received a verbal update from the VAWDASV Regional Adviser for Mid and West Wales. She outlined the regional role established under the Violence Against Women, Domestic Abuse and Sexual Violence (Wales) Act 2015 and advised that the first Mid and West Wales Regional Strategy was published in 2018, aligned with the Welsh Government’s National Strategy. Following a recent review, a significant increase in the reporting and prevalence of domestic abuse and sexual violence was identified, particularly post?pandemic. A regional needs assessment highlighted shared priorities around promoting healthy relationships for children and young people and raising public awareness, while survivors emphasised the need to improve practitioners’ knowledge of all forms of VAWDASV. Commissioners also identified the need to commission specialist services in the context of increased demand and reduced funding. The VAWDASV Regional Adviser then outlined the key issues raised within her report, focusing on the National Training Framework under the VAWDASV Act and funding for specialist services. She advised of challenges in releasing staff to undertake mandatory training and a lack of capacity to deliver training locally, while emphasising the statutory requirement for compliance. Members were invited to attend a regional elected Members’ training event. Concerns were also raised regarding the reliance on grant?based funding for specialist services, the impact of restrictive funding criteria on access to support, and the pressures placed on third?sector providers. The VAWDASV Regional Adviser concluded by stressing the need for increased and more flexible investment in VAWDASV services, particularly in light of the imminent recommissioning of domestic abuse support services in Pembrokeshire. The Chair thanked the VAWDASV Regional Adviser for the presentation and then invited questions, and the following key points were noted. Councillor David Bryan asked how many domestic abuse refuges operate in Pembrokeshire and sought clarification on the availability of separate provision for men and women. The VAWDASV Regional Adviser advised that she would need to confirm the total number of refuges with commissioned service providers following a recent contract change. She explained that dispersed refuge units are available to both men and women, while the main communal refuge building provides women?only accommodation. She undertook to provide the requested information to the Councillor following the meeting. Councillor Claire George referred to the earlier budget report and sought clarification on Welsh Government VAWDASV revenue grant funds, noting that service delivery to individuals is largely supported through the Housing Support Grant. The VAWDASV Regional Adviser explained that the revenue grant totals approximately £600,000 and supports a range of commitments, including her regional role, commissioned service contracts, contributions to a regional perpetrator programme, and funding for specialist commissioned providers, including those operating in Pembrokeshire. She advised that an additional £200,000 uplift was provided by Welsh Government during the pandemic to respond to increased demand and has been maintained, with a small remaining balance available to support delivery against the six key objectives. She further reported that partner organisations have agreed additional incremental funding, with £60,000 confirmed for 2026-27 and undertook to share a detailed financial breakdown with the Committee once finalised. Councillor Claire George asked for further detail on training levels for staff within VAWDASV groups two and three, including target levels and current performance. The VAWDASV Regional Adviser explained that training expectations are agreed locally by the Authority and that Welsh Government has not requested performance data this year, as previously issued comparative data was found to be inaccurate. She advised that officers within Pembrokeshire are currently reviewing the data and undertook to liaise with colleagues and report back to the Committee once the figures are confirmed. The VAWDASV Regional Adviser further advised that each local authority is responsible for determining its own VAWDASV training plan, including which roles are assigned to groups two and three, while group one training is mandatory for all staff via e?learning. She noted that delivery of groups two and three is locally defined based on service relevance, with e?learning adopted across Carmarthenshire, Pembrokeshire and Ceredigion to support training delivery within education settings. Councillor Claire George asked officers about the Authority’s intended approach to recommissioning, noting that the current strategy concludes in 2027 and seeking clarification on whether this would align with a new strategy. The Director of Social Care and Housing advised that commissioning colleagues were not present to provide a response and undertook to obtain the relevant information and report back to the Committee. Councillor Maureen Bowen, the Council’s Domestic Abuse Champion, stressed the importance of the strategy and thanked the Regional Adviser for the update and for all of her hard work. Councillor Michele Wiggins brought to the Committee’s attention the White Ribbon Walk, organised by Dyfed-Powys Police, where Community Support Officers and Local Members take part to raise awareness for violence against women and children. Councillor Alec Cormack asked whether figures could be provided on staff who have volunteered for VAWDASV training but have not yet undertaken it, and whether barriers relate to staff release or financial pressures. He also queried whether concerns regarding bureaucratic grant reporting requirements were being fed back to Welsh Government. The VAWDASV Regional Adviser undertook to provide the requested training data and confirmed that feedback on grant?related challenges is routinely raised with Welsh Government, noting that funding arrangements and cross?departmental structures present ongoing constraints, which the region is seeking to address through a more collaborative funding approach. Councillor Mike James asked whether data is available on residents from north Pembrokeshire accessing VAWDASV services in Cardigan, noting transport barriers and personal awareness that this occurs. The VAWDASV Regional Adviser advised that such data can be obtained from commissioned service providers, as residency information is recorded for grant monitoring purposes, though she noted that grant criteria limit the Authority’s ability to hold a full picture of need. She undertook to gather available information from providers and report back to the Committee and added that work on the Pembrokeshire VAWDASV needs assessment and recommissioning is progressing and is not expected to wait for the review of the national strategy. Councillor Mike James asked whether the Authority holds information on the number of Pembrokeshire residents accessing refuge or support services in Cardigan and whether this is discussed with Ceredigion County Council. The Director of Social Care and Housing advised that the Authority understands the numbers and that such information may be considered at the regional VAWDASV Board, although he was unable to confirm the extent to which it is routinely shared with regional partners. Councillor Phil Kidney referred to victim feedback describing the system as “broken” and questioned whether responses to domestic abuse are improving, including whether policing has met its stated priorities. The VAWDASV Regional Adviser advised that, while she could not speak on behalf of victims, evidence from lived?experience panels indicates that responses across services, including the police, are not always trauma?informed and can compound victims’ experiences, particularly in cases of post?separation abuse. She highlighted the complexity of victims’ interactions with multiple systems and advised that further improvement is required across sectors, offering opportunities for Members to engage with lived?experience work to better inform service development. Councillor Phil Kidney referred to victim feedback describing the system as “broken” and questioned whether responses to domestic abuse are improving, including whether policing has met its stated priorities. The VAWDASV Regional Adviser advised that, while she could not speak on behalf of victims, evidence from lived?experience panels indicates that responses across services, including the police, are not always trauma?informed and can compound victims’ experiences, particularly in cases of post?separation abuse. She highlighted the complexity of victims’ interactions with multiple systems and advised that further improvement is required across sectors, offering opportunities for Members to engage with lived?experience work to better inform service development. Councillor Mike James expressed his wish to attend a lived?experience panel meeting as the Authority’s Champion for Carers and asked how residents, particularly older people and those in rural areas without digital access, can engage with the VAWDASV Regional Adviser. The VAWDASV Regional Adviser advised that while much engagement is delivered online due to the size of the region, she also attends local meetings where possible and offers flexible engagement options for individuals with lived experience, including in?person, online and written contributions. She highlighted ongoing work with specialist partners focused on older victims and invited Members to attend an upcoming online training and engagement event, undertaking to relay the Councillor’s request to the panel. Councillor Mike James sought clarification on how members of the public, particularly older people and those in rural areas without digital access, can contact VAWDASV services. The VAWDASV Regional Adviser advised that, while her role is separate from commissioned services, access to support is available via the national Live Fear Free helpline, alongside a regional pathway document outlining available services. She added that all commissioned services operate 24?hour telephone on?call arrangements and offer a range of contact methods to enable individuals to seek support. Councillor Mike James suggested that, prior to the end of the year, the Committee hear anonymised messages from individuals with lived experience of VAWDASV to inform Members’ understanding. The Chair asked whether this could be facilitated, and the VAWDASV Regional Adviser confirmed that this would be possible, advising that lived?experience panel members could engage with the Committee, potentially online, and that colleagues from Dewis Choice could also be invited to provide insight into the experiences of older victims in Pembrokeshire. The Chair asked whether lived?experience input could be incorporated into the Members’ Microsoft Teams event scheduled for 25 March. The VAWDASV Regional Adviser advised that panel members would contribute to that session, subject to time constraints, and confirmed that a further, Pembrokeshire?specific session could be arranged if required. The Chair concluded that the matter could be considered further when reviewing the Forward Work Programme. Councillor Maureen Bowen requested that she could be sent an up-to-date list of any services or helplines that she could refer members of the public to, who reach out to her regarding assistance with domestic violence issues. The Head of Children’s Services advised that a Calan DVS practitioner is co?located within the Front Door to support staff decision?making, information sharing and responses to referrals relating to domestic abuse. He further reported that a parent advocacy network is being established to capture lived experience of the system and confirmed that, should there be appetite, Members would be welcome to engage with this forum in future to hear directly from parents about their experiences of services. The Director of Social Care and Housing picked up on an earlier question regarding recommissioning and advised that VAWDASV services are scheduled for re?tendering in the autumn, with market engagement events planned for the summer and a dedicated commissioning officer already liaising with current providers to review delivery and funding alignment. He reported that recent progress, including co?location initiatives, will be evaluated to inform future service design and ensure provision meets local need. He also reiterated the availability of the Live Fear Free helpline, noting that support can be accessed 24 hours a day via telephone, text, email or live chat. The contact details being: · By telephone: 0808 801 0800 · By text: 07860 077333 · By email: info@livefearfreehelpline.wales · By live chat via the website: https://www.gov.wales/live-fear-free Moved by Councillor David Bryan; Seconded by Councillor Mike James. The votes, undertaken by way of a show of hands, were carried. RESOLVED a) That the Committee note the invite to an Elected Members event, via Microsoft Teams on March 25th at 2pm b) That the Regional Mid and West Wales Violence Against Women, Domestic Abuse and Sexual Violence Strategy be noted. c) That the National Training Framework Plan and associated Violence Against Women, Domestic Abuse and Sexual Violence policy be noted. [The meeting adjourned for a short break at 11:56 and reconvened at 12:11]
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RESOLVED That the work to date be noted.
The Committee considered a joint report by the Head of Engagement, Performance and Community and the Policy and Performance Manager on the Public Service Board Tackling Poverty Strategy to the Committee. The Leader presented the report in the absence of Cabinet Member Marc Tierney who is the Chair of the Public Service Board and outlined progress under the Tackling Poverty Strategy, noting that child poverty remains a significant issue in Pembrokeshire. He highlighted ongoing multi?agency partnership working and early positive outcomes from targeted initiatives, including benefit maximisation and welfare rights support, and advised that a strategic refresh of the Strategy is planned for the year ahead. The Chair thanked the Leader for the presentation and then invited questions, and the following key points were noted. Councillor Phil Kidney supported the Leader’s remarks on tackling poverty, sharing an example of how benefit maximisation support for an adult resident resulted in a modest weekly increase that had a significant positive impact on quality of life. He emphasised that even small financial gains can make a meaningful difference to individuals and expressed support for the work being undertaken. Councillor Alec Cormack sought further detail on the Low-Income Family Tracker campaign, including the size of the initial cohort identified, reasons why some households had not yet benefited, and how outcomes would be monitored over time, suggesting that a future update be reported to the Committee. The Policy and Performance Manager advised that approximately 160 households were initially identified as potentially eligible for pension credit, with 30 new claims confirmed to date, noting ongoing processing delays and that the campaign remains live. She added that other campaigns, including free school meals and the school essentials grant, have seen higher take?up, with follow?up engagement planned for households yet to respond. Councillor Claire George expressed strong support for the Low-Income Family Tracker initiative and sought clarification on partnership involvement, current costs, and the prioritisation of future campaigns. The Policy and Performance Manager advised that the annual cost is just over £30,000, with clear evidence of significant financial returns for local households and confirmed that the work is delivered through a partnership approach involving both internal services and external partners, including health. She outlined that future activity would include both revisiting existing campaigns, such as pension credit and free school meals, and progressing new priority campaigns, including attendance allowance, NEST and Healthy Start. Councillor Steve Alderman reported attending recent Tackling Poverty seminars and encouraged wider Member participation, highlighting the value of both academic insight and lived?experience contributions. He drew attention to the role of Citizens Advice Bureau in delivering poverty support, noting that the organisation would present to the Committee in March with detailed data on outcomes. He welcomed the focus on initiatives such as LIFT and pension credit uptake and highlighted the use of accessible tools, including mapping resources, to help residents better understand and access available support. Councillor Maureen Bowen asked how the Authority supports individuals identified as eligible for pension credit who do not proceed with applications, particularly where forms and digital access present barriers. The Policy and Performance Manager responded that, while the Authority cannot simplify external application processes, it works in partnership with organisations such as Citizens Advice Bureau to provide direct support with form completion. She added that future campaigns, including attendance allowance, will similarly signpost to specialist partners, such as Age Cymru Dyfed, to assist residents who require help navigating the application process. Councillor Alec Cormack asked whether housing tenants in rent arrears are encouraged to access welfare rights support to explore potential solutions. The Policy and Performance Manager advised that the Low-Income Family Tracker is still in its pilot phase but is being used increasingly to identify households at risk of financial strain. She reported that proactive engagement is planned with identified households to promote access to welfare rights support and wider financial advice, with a view to ensuring residents receive all assistance to which they are entitled. Councillor Claire George asked how the People Power (PWP) project was established, who the partner organisations are, how referrals are generated, what is driving demand, and whether there is any current intelligence on loan shark activity. The Head of Engagement, Performance and Community and Policy and Performance Manager advised that the project was informed by earlier welfare?rights outreach models developed during the pandemic and is delivered through close partnership working with schools, family engagement officers and community initiatives. They explained that referrals arise through both partner identification and self?referral, with demand largely linked to financial hardship and debt, and reported that the service is receiving consistent and appropriate referrals. It was noted that while no specific evidence of loan shark activity is currently held, debt remains a significant issue being addressed through income maximisation and longer?term support. The Chair asked whether data is available to demonstrate the geographical impact of the People Power work across Pembrokeshire, including whether a heat?map could be produced to assess reach in rural areas and identify any gaps in provision. He also queried whether the impact of this work on the Authority’s costs and income is being considered, noting that these matters could be revisited at a later stage. The Chair asked whether data is available to demonstrate the geographical impact of the People Power work across Pembrokeshire, including whether a heat?map could be produced to assess reach in rural areas and identify any gaps in provision. He also queried whether the impact of this work on the Authority’s costs and income is being considered, noting that these matters could be revisited at a later stage. The Head of Democratic Services then advised the Committee of a formal referral from the Policy and Pre-decision Overview and Scrutiny Committee requesting that the Social Care Overview and Scrutiny Committee review the membership of the Tackling Poverty Strategy Working Group. She explained that, following consideration of the Strategy, the Policy and Pre-decision Overview and Scrutiny Committee had sought Member representation on the Working Group and had asked this Committee to make a recommendation to Cabinet in that regard. She confirmed that the matter was now before the Committee for discussion and determination of whether to support the referral. The Chair then opened the discussion on the referral and the following points were made. Councillor Claire George noted that the Cabinet Member, Councillor Marc Tierney, was not present, highlighting his role as Chair of the Public Services Board and the Authority’s Poverty Champion. She advised that appropriate links and oversight are already in place at that level and that the Committee should support the Cabinet Member in delivering the poverty agenda. Councillors Alec Cormack and Mike James both voiced their willingness to assist the Cabinet Member if he felt he needed additional Member support in his role, but both Members also supported the comments made by Councillor Claire George on the matter. The Chair advised that the matter would be referred to Cabinet for consideration, with a view to working with Councillor Marc Tierney to determine whether he would act as the Committee’s representative on the Tackling Poverty Strategy Working Group, noting potential interest from other Members with relevant champion roles. The Leader confirmed that Councillor Tierney chairs the Public Services Board element of the Working Group and indicated that, while Cabinet would be content to consider the request, there was a need to be mindful of the existing size of the group, suggesting that reporting arrangements could also be explored. Moved by Councillor Steve Alderman; Seconded by Councillor Alec Cormack. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the work to date be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED a) That the progress made to reset practice culture and redesign demand pathways be noted b) That the planned practice?focused programme for 2026 be noted c) That the direction of travel toward a relational, proportionate, and preventive system be noted. [Councillors Aaron Carey and David Bryan left the meeting at this juncture and did not return.]
The Committee considered an update report by the Head of Children’s Services on the demand, system redesign and practice priorities for 2026. The Chair welcomed Chris Frey-Davies, Head of Children’s Services, and Kelly Noble, Service Manager for Children in Care, to the meeting to present the report. The Committee received an update on service transformation over the past year, outlining a shift towards a more relational, proportionate and strengths?based approach to working with children and families. The Head of Children’s Services advised that the focus has been on simplifying pathways, strengthening front?door conversations and redesigning systems to address the conditions driving demand, rather than managing demand alone. He highlighted plans for a continued “year of practice” to strengthen reunification and family?based care. The Chair then invited questions, and the following key points were noted. Councillor Alec Cormack asked whether the report by Professor Andy Bilson and Professor David Thorpe, referenced in the presentation, could be shared with Committee Members. The Head of Children’s Services advised that headline findings had previously been shared while further work was undertaken with Professor Bilson, including engagement with the Front Door and workforce reflections. He confirmed that the report has now been received in draft form, incorporating recommendations from both Professor Bilson and staff, and undertook to bring it back to the Committee at an appropriate time. Councillor Alec Cormack welcomed the relationship?based approach outlined in the report and asked how this links with emerging place?based work, including activity underway in Milford Haven. The Head of Children’s Services advised that relational practice and place?based approaches are closely aligned, noting that system redesign is intended to create space for practitioners to spend more time with families and communities. He explained that learning from the Milford Haven approach will inform future development, enabling the Authority to move towards earlier, data?informed and community?focused responses rather than reactive intervention. Councillor Claire George supported the relationship?based approach and asked for clarification on what is meant by “over?response” and what aspects of the system are most difficult to change. The Head of Children’s Services explained that over?response relates primarily to processes rather than referral volumes, where increased demand can lead to families being drawn unnecessarily into formal safeguarding pathways. He advised that recent changes have focused on slowing responses to allow better listening, partnership discussion and proportionate decision?making, alongside work with partners to improve information?sharing and strengthen preventative approaches. Councillor Claire George asked how progress against the “year of practice” would be measured. The Head of Children’s Services advised that success would be monitored through reductions in formal safeguarding activity, supported by quality assurance, management oversight and workforce training, noting that cultural change remains the key challenge but that there is strong practitioner commitment to the new approach. Councillor Maureen Bowen asked whether there is a growing trend of foster, kinship or special guardianship placements breaking down, resulting in children experiencing multiple placements. The Head of Children’s Services advised that, while numbers in Pembrokeshire remain small, some placement breakdowns are occurring and are being closely monitored with adoption colleagues. He confirmed that additional support for kinship carers and special guardians is being considered and undertook to review available data and report back should any emerging trend be identified. Councillor Alec Cormack asked for further explanation of the reference to unaccompanied asylum?seeking children within the report. The Head of Children’s Services advised that, while the Authority remains committed to supporting these young people, increasing numbers place pressure on children looked after and care leaver services, particularly as funding from the Home Office reduces significantly once individuals turn 18 while statutory duties continue. He noted challenges arising from late?teen arrivals, workforce pressures on care leaver support, and limited local control over placements, and advised that these funding and demand issues require escalation to Welsh Government. The Director of Social Care and Housing clarified that the recommendation referring to the Committee endorsing the “direction of travel” was not intended to imply a decision?making role. He advised that, in line with the Committee’s Overview and Scrutiny function, the recommendation should instead refer to critically appraising or noting the direction of travel and provided this clarification for accuracy. Councillor Claire George Moved the Recommendations, with the amendment that the planned practice focused programme for 2026 be noted; Seconded by Councillor Steve Alderman. The votes, undertaken by way of a show of hands, were carried. RESOLVED a) That the progress made to reset practice culture and redesign demand pathways be noted b) That the planned practice?focused programme for 2026 be noted c) That the direction of travel toward a relational, proportionate, and preventive system be noted. [Councillors Aaron Carey and David Bryan left the meeting at this juncture and did not return.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the current position in relation to residential placements for Pembrokeshire children and young people, and the pressures associated with the demand for these placements, along with plans in place to mitigate for these pressures, particularly considering Welsh Government’s ‘Removing profit’ agenda be noted.
The Chair welcomed the Head of Strategic Joint Commissioning, Chris Harrison, and the Senior Commissioning Manager, Rhian Bennett, who presented an update on the position with regards to children’s residential placements following the previous report to Social Care Overview and Scrutiny presented in June 2025. The Senior Commissioning Manager summarised the report on children’s residential care, advising that additional commissioning capacity introduced in 2023 has led to improved outcomes, increased use of local placements and reduced reliance on distant provision. She highlighted associated financial benefits and strengthened quality assurance arrangements and outlined the Authority’s response to Welsh Government’s removing profit agenda. She added that, while focus on residential care continues, commissioning capacity is beginning to shift towards earlier interventions aimed at reducing the need for high?cost residential placements. The Chair noted the repeated reference to reductions within the report, reflecting the positive impact of recent work, while also acknowledging the ongoing challenges associated with preparing for the forthcoming not?for?profit requirements, which he observed are approaching more quickly than previously anticipated. He then invited questions, and the following key points were noted. Councillor Claire George asked whether the anticipated reduction in Welsh Government capital funding for integration and rebalancing would impact delivery of the removing?profit agenda. The Senior Commissioning Manager advised that Welsh Government has indicated removing profit remains a capital priority and confirmed that plans for two projects are progressing through established governance arrangements. She added that funding has been confirmed for one project, while the second remains subject to further checks and due diligence before final submission. Councillor Alec Cormack asked whether discussions are underway with private providers, noting that the market remains predominantly profit?based, and sought clarity on providers’ intentions ahead of the 2030 deadline. The Senior Commissioning Manager responded that regular dialogue is ongoing with private sector providers, although commercial decisions cannot be shared, and noted Welsh Government support for providers exploring transition to not?for?profit models. She added that the Authority is continuing to develop in?house provision to mitigate potential risks arising from market change. In response to a question from Councillor Alec Cormack regarding the recruitment of new foster carers, the Senior Commissioning Manager replied that recent recruitment activity has generated a significant increase in enquiries, supported by an energetic recruitment campaign. She further reported that two new foster carers have recently been approved, with further assessments underway, and highlighted forthcoming initiatives, including increased fostering allowances and the introduction of Council Tax exemption from April, which are expected to further support recruitment and increase fostering capacity over the coming months. Councillor Mike James asked whether reduced funding for bus services could impact the ability of children returning home from residential care to access education, particularly in rural areas. The Senior Commissioning Manager advised that responsibility for transport to school rests with residential care providers, who must ensure appropriate arrangements are in place. The Leader provided reassurance that rural transport remains a priority, outlining ongoing engagement with Welsh Government and regional partners to strengthen rural bus provision and improve public transport access across Pembrokeshire. The Chair asked what impact the two potential acquisitions would have on the proportion of children’s residential care currently provided by private providers. The Senior Commissioning Manager advised that, while an exact percentage could not be confirmed at this stage, the acquisitions would significantly increase the proportion of provision that meets the requirements of the new Welsh Government legislation. Moved by Councillor Alec Cormack; Seconded by Councillor Steve Alderman. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the current position in relation to residential placements for Pembrokeshire children and young people, and the pressures associated with the demand for these placements, along with plans in place to mitigate for these pressures, particularly considering Welsh Government’s ‘Removing profit’ agenda be noted.
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