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RESOLVED That the draft Welsh Language Standards Annual Report 2024–25, as set out in Appendix A, be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
RESOLVED (a) That Option 4 - flat grant agreement between April 2026 to March 2029, as set out in the report, be approved. (b) That authority be delegated to the Head of Cultural, Leisure and Registration Services to approve entry into a new agreement and any related ancillary agreements, to reflect the chosen grant option and any updates required, in consultation with the Head of Law & Governance and the Director of Resources on the final terms of such agreements.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was resumed at this juncture. The original Motion was then put to the vote, undertaken by way of a roll call, and carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That approval be given for the provision of a new modular building at Ysgol Brynconin at an estimated project value of £815,129 (i.e. total of Council contribution of £725,129 and external grant of £90,000); and that this project is added to the Council’s Capital Programme. (b) That, subject to the above, approval also be given to carry out a further competition under the Welsh Procurement Alliance (WPA) Framework (Lot 2) for the appointment of a contractor / supplier of the modular building, including the demolition package; and to delegate authority to the Director of Education to award the resultant call-off contract and to approve any subsequent orders.
RESOLVED (a) That the recommendations of the Sustainable Communities for Learning Strategic Programme Board in relation to the preferred options for the Milford Haven Schools redevelopment be approved. (b) That the submission of the Strategic Outline Case (SOC) for the Milford Haven Schools redevelopment to Welsh Government be approved. (c) That the Strategic Programme Board’s recommendation to Council that the Director of Education be given approval to commence the school organisation process to establish a new 3-11 Welsh medium school in Milford Haven be endorsed. (d) That the inclusion of the Milford Haven School Redevelopment project in the Capital Programme be approved and to reflect the costs and funding associated with the preferred options. That it be noted that the budget for the scheme will be updated as the business case process progresses. (e) That approval be given for spending £637,000 at risk until SOC approval is received for the Milford Haven Schools redevelopment project in order to progress with work on the Outline Business Case (OBC).
RESOLVED (a) That Option 1, to tender the Framework for Plant and Machinery for a four-year period, to commence on the 1st March 2026, be approved. (b) That authority be delegated to the Interim Head of Infrastructure and Environment (followed by Head of Transport and Environment) to award the call-off contracts and the subsequent orders.
RESOLVED (a) That entering into the Regional Agreement for 2025-26 be approved, which will be based on the 2024-25 version shown in Appendix A. (b) That authority be delegated to the Head of Law and Governance to agree any revisions to the Regional Agreement as are considered necessary prior to its completion. (c) That the Council’s Finance Procedure Rule 17.6.1 requiring Cabinet approval to enter into partnership arrangements be suspended. (d) That authority be delegated to the Cabinet Member for Residents’ Services to approve entry into any future agreements until Bus Franchising is implemented in Summer 2027, subject to consultation with the Head of Law and Governance and the Director of Resources on the final terms of such agreements.
RESOLVED That the performance information in the Corporate Scorecard (data at March 2025) and Social Care Scorecard (data at March 2025) be noted.
RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2024-25 be approved. (b) That it be noted that the significant budget overspend by the Social Care and Housing Directorate is in breach of Finance Procedure Rules 3.5.4 (a) and (d) and 3.5.5 (a) and (d). However, the Social Care budget has been rebased as part of the preparation of the 2025-26 budget and as a result, Social Care should be able to manage within available budgeted levels for 2025-26. (c) That the appropriation of the 2024-25 £2.014m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (d) That the appropriation of £1.228m additional Council Tax collected during 2024-25 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency, be approved. (e) That the £0.599m budget savings not achieved in 2024-25 be carried forward for achievement in 2025-26, be approved.
RESOLVED That the Council’s Corporate Risk Register at the end of Quarter 1 of the 2025-26 financial year be noted.
RESOLVED That the Social Partnership Duty Annual Report be approved for submission to the Social Partnership Council.
RESOLVED (a) That it be approved that Members with representation on Social Care or Education Committees move from a three year to a five year renewal (to align with their term of office) of their Enhanced DBS check without the barred list check. (b) That it be noted that there is no change proposed for Members who are School Governors - the renewal period to remain as four years in line with their term of office.
RESOLVED (a) That it be agreed to pilot a core Council Tax discount for in-house mainstream foster carers, subject to the meeting of related eligibility criteria, commencing 1st April 2026 up to 31st March 2029. (b) That Children’s Services undertake an enhanced marketing campaign for new foster carers, highlighting a 100% Council Tax exemption up to and including 31st March 2029, subject to eligibility criteria being met. (c) That the Council’s discretionary discount policy be amended to include the provision to grant a core Council Tax discount for in-house foster carers, subject to meeting the eligibility criteria as outlined in the body of the report. (d) That Cabinet monitor the introduction of the new scheme in terms of both financial and non-financial benefits.
RESOLVED (a) That Officers proceed with scoping the proposal to locate up to 30 modular homes as two phases at the Mounty Airey schools site in Haverfordwest utilising permitted development rights to bring forward the site, including undertaking a robust community consultation exercise, be approved. (b) That the inclusion of this scheme in the Capital Programme to reflect the costs and funding outlined in the body of the report, with further Cabinet decisions being required in accordance with financial procedure rules/contract procedure rules at the point of contract tender and award, be approved. (c) That it be noted that the capital financing costs for this scheme may be funded from any future rental income or from savings in bed and breakfast accommodation costs, noting that this would delay revenue savings for the Housing Service.
RESOLVED (a) That the award of a construction contract to C Wynne and Sons Ltd, for the redevelopment of the former Haverfordia House site, Haverfordwest for 25 affordable homes to increase the Authority’s housing stock, the 12-bed reablement facility and communal spaces, be approved. (b) That approval be provided in advance to match funding of a maximum £2,679.092 i.e. 40% against total capital cost of the reablement facility (recognising that it is hoped a smaller proportion, against residual costs only, would be required by Welsh Government). (c) That it be noted that once grant award is confirmed, the contractual award and grant acceptance process would be followed as prescribed by corporate policies and procedures. (d) That the Capital Programme be updated in accordance with the costs and funding included within the report and the legal agreement, be approved.
The following declarations were made: Item 5 – Visit Pembrokeshire Partnership Agreement Councillor Paul Miller declared a personal interest by virtue of being a Council appointed Director of Visit Pembrokeshire. Item 7 – Sustainable Communities for Learning Rolling Programme Milford Haven Schools Redevelopment - Strategic Outline Case Councillor Rhys Sinnett declared a personal interest by virtue of being a Local Authority appointed Governor of Milford Haven Primary School. Item 10 – Corporate Scorecard to Quarter 4: March 2025 Councillor Alistair Cameron declared a personal and prejudicial interest by virtue of owning a holiday let in Saundersfoot, and stated that he had dispensation to speak but not vote.
The Leader referred to the Minutes of the 2 June 2025 Cabinet meeting, and highlighted that on page 27, paragraph one, it should read ‘agricultural land classification’, as opposed to ‘cultural land classification’. This was noted by the Democratic Services Officer and would be amended accordingly. The Leader Moved the Minutes; Seconded by Councillor Jacob Williams. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Extraordinary Cabinet Meeting held on 21 May 2025 and the Minutes of the Cabinet Meeting held on 2 June 2025, be approved as a correct record, subject to amending the word ‘cultural’ to ‘agricultural’ under Item 11 of the 2 June 2025 Minutes.
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RESOLVED That the draft Welsh Language Standards Annual Report 2024–25, as set out in Appendix A, be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
Cabinet considered a report by the Director of Education which outlined the draft Welsh Language Standards Annual Report 2024-25, to be submitted to the Welsh Language Commissioner and published on the Council’s website. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that the Annual Report was presented to the Corporate Overview and Scrutiny Committee at a recent meeting, where the Committee noted the report. He stated that the Committee did raise a few points, which included ongoing issues with the translation technology, continuing and enhancing the County's St. David's Day celebrations in future years, Welsh language courses, Welsh language skills assessments and designation of Welsh language skills on posts advertised, and including more detailed information and a breakdown of report data to aid interpretation and identification of performance issues and future management of them. He added that suggestions were also made in regards to the development of future Annual Reports,including details on how the Authority and stakeholders would support the promotion and use of the Welsh language in future years in Pembrokeshire. Councillor Woodham also referred to the upcoming Eisteddfod due to be held in Pembrokeshire, which was also discussed by the Committee, and then thanked the Chair, Committee Members and the Welsh Language Member Champions for their support and contributions. He then highlighted the amendments that had been made to the Annual Report, as outlined in the report to Cabinet, as well as details of the 2024-25 key activities that supported continued compliance with the standards and upcoming 2025-26 activities and events. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Tess Hodgson. Councillor Michelle Bateman stated that it was positive to see some of the progress made, and referred to a recent Committee meeting where there were many contributions made in Welsh, including Officer contributions. She also highlighted upcoming events in Pembrokeshire which was positive to see, and hoped that work would continue to address some of the suggestions as outlined in the report. The Leader agreed that there was a lot of progress being made and referred to the need to increase the number of Welsh speakers throughout the County and Wales. He also referred to the upcoming Eisteddfod and stated that it would be a wonderful event for Pembrokeshire. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the draft Welsh Language Standards Annual Report 2024–25, as set out in Appendix A, be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
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RESOLVED (a) That Option 4 - flat grant agreement between April 2026 to March 2029, as set out in the report, be approved. (b) That authority be delegated to the Head of Cultural, Leisure and Registration Services to approve entry into a new agreement and any related ancillary agreements, to reflect the chosen grant option and any updates required, in consultation with the Head of Law & Governance and the Director of Resources on the final terms of such agreements.
Cabinet considered a report by the Head of Cultural, Leisure and Registration Services which outlined the Visit Pembrokeshire Partnership Agreement. Councillor Paul Miller, the Deputy Leader, introduced the report and outlined the background of Visit Pembrokeshire and stated that it was tasked with supporting and leading the tourism industry within Pembrokeshire. He added that in the Visit Pembrokeshire model, the Authority retained an appropriate level of control and influence, whilst ensuring that there was a genuine partnership effort that brings together all local key stakeholders, to support and develop the tourism industry across the County. He highlighted how Visit Pembrokeshire was a value to the Authority and believed that it was important to continue supporting it. Councillor Miller referred to Option 4 as outlined in the report, and believed that that option linked effectively to the decisions around the visitor levy, where the first opportunity for a new Administration to implement a visitor levy, should they so choose, would be in 2029, which was when the Visit Pembrokeshire Agreement would be reviewed. He added that it would be for others to determine whether they continue to support Visit Pembrokeshire at that point, but he believed that Visit Pembrokeshire was working and was a positive force for tourism in Pembrokeshire, and that he intended to keep it funded through until 2029. Councillor Paul Miller then Moved the following: (a) That Option 4 - flat grant agreement between April 2026 to March 2029, as set out in the report, be approved. (b) That authority be delegated to the Head of Cultural, Leisure and Registration Services to approve entry into a new agreement and any related ancillary agreements, to reflect the chosen grant option and any updates required, in consultation with the Head of Law & Governance and the Director of Resources on the final terms of such agreements. Seconded by Councillor Tessa Hodgson. Councillor Marc Tierney asked for some assurance around the key performance indicators, particularly in relation to public good, and how Visit Pembrokeshire fulfils the aims and objectives of the Authority. He also questioned how Visit Pembrokeshire was working with Visit Wales and adjoining organisations who might have a similar role or function. In response, Councillor Miller explained that in terms of managing the relationship, he was appointed to the Visit Pembrokeshire Board which was directly linked to his Cabinet portfolio. He added that Visit Pembrokeshire reported directly to the Head of Cultural, Leisure and Registration Services on a periodic basis, in addition to reporting to the Services Overview and Scrutiny Committee annually. In regards to key performance indicators, Councillor Miller stated that when the partnership started it was 80% public funded and 20% privately funded, which was now said to be around 60% - 40%, which he stated to be positive. He added that they also worked to a Destination Management Plan, which was agreed with all stakeholders at the outset. Councillor Miller also stated that it needed to be ensured that Visit Pembrokeshire was joined up with Visit Wales. The Head of Cultural, Leisure and RegistrationServices wished to add that in terms of the financial agreement and the public good element, Visit Pembrokeshire had restricted and unrestricted funds. He explained that the restricted funds reflected the public good spend, which was monitored from an accounting perspective to ensure that the right amount of money was spent on the right things. He explained that the rest was unrestricted, which was membership funding. He then referred to the Destination Management Plan strategy, which he monitored the delivery of, of which Visit Pembrokeshire was a key partner. He added that he also sat on the Board, along with Councillor Miller and the Directors, with his role being to observe and give advice. In regards to Overview and Scrutiny, he explained that there had been an annual Visit Pembrokeshire item every November to the Services Overview and Scrutiny Committee, however, at the last November meeting, the Committee decided that the Visit Pembrokeshire presentation would be a Members’ Seminar, to allow all Members to scrutinise and review how Visit Pembrokeshire was operating. In terms of Visit Wales, he added that Visit Pembrokeshire attend a regular regional meeting, as well as one-to-one meetings. Councillor Rhys Sinnett stated his support for Visit Pembrokeshire, but sought clarification as to whether the Authority was looking to maintain investment moving forward, or whether it would generate its own income at some point. In response, Councillor Miller explained that Visit Pembrokeshire would not move to an exclusively private finance model, and wished to highlight that the Authority did not have an internal tourism function. He did not believe that Visit Pembrokeshire would be able to generate its own funding, but suggested that the visitor levy could be looked at in terms of how it might support the organisation in the future. He added that due to the public good element of the work that Visit Pembrokeshire undertake, he did not believe that it would be right or possible for the organisation to be entirely privately funded, as it needed to be supported with a level of influence over the planning and management of the industry and expenditure. Councillor Sinnett stated that whilst looking at how other Local Authorities deal with the tourism function, he believed that the Authority should continue to do its own thing and show its support for what was an extremely important industry for the County. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That Option 4 - flat grant agreement between April 2026 to March 2029, as set out in the report, be approved. (b) That authority be delegated to the Head of Cultural, Leisure and Registration Services to approve entry into a new agreement and any related ancillary agreements, to reflect the chosen grant option and any updates required, in consultation with the Head of Law & Governance and the Director of Resources on the final terms of such agreements.
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RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was resumed at this juncture. The original Motion was then put to the vote, undertaken by way of a roll call, and carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That approval be given for the provision of a new modular building at Ysgol Brynconin at an estimated project value of £815,129 (i.e. total of Council contribution of £725,129 and external grant of £90,000); and that this project is added to the Council’s Capital Programme. (b) That, subject to the above, approval also be given to carry out a further competition under the Welsh Procurement Alliance (WPA) Framework (Lot 2) for the appointment of a contractor / supplier of the modular building, including the demolition package; and to delegate authority to the Director of Education to award the resultant call-off contract and to approve any subsequent orders.
Cabinet considered a report by the Director of Education which outlined the capital project to provide a replacement modular building at Ysgol Brynconin County Primary. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that new accommodation was required to replace an old HORSA cabin which had reached the end of its life, and that a smaller replacement building was required, in order to maintain education provision in a building of an appropriate standard. He added that on the basis of current and projected pupil numbers, the school could not operate without a replacement building. He also stated that it was the intention to carry out a further competition tender via the Welsh Procurement Alliance (WPA) Framework (Lot 2) for the appointment of a contractor / supplier of the modular building, including the demolition package. Councillor Woodham then referred to the approval of funding, the procurement process, construction, and the potential occupation of the new building during October 2026. He added that during the meeting of Council on 8 May 2025, consideration was given to schools across the Preseli cluster, but no recommendation was made in relation to Ysgol Brynconin, and therefore confirmed that Ysgol Brynconin would remain as part of its Federation with Ysgol Maenclochog, or as part of a wider Federation in the future. Councillor Woodham also explained that the Council recently learnt of its allocation of a Repairs and Maintenance grant from Welsh Government for 2025-26, and that this could be used to fund costs incurred up until 31 March 2026. He added that no other external grant was available to fund this project at present; consequently, approval was required to include the project as part of the Council’s Capital Programme. He also highlighted the comments from the Director of Resources, as outlined in the report, specifically a funding requirement of £725,129, should further sources of funding not be identified. Councillor Guy Woodham Moved the Recommendation; Seconded by the Leader. Cabinet considered excluding the public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972, as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Councillor Guy Woodham Moved to exclude the public; Seconded by the Leader. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was resumed at this juncture. The original Motion was then put to the vote, undertaken by way of a roll call, and carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That approval be given for the provision of a new modular building at Ysgol Brynconin at an estimated project value of £815,129 (i.e. total of Council contribution of £725,129 and external grant of £90,000); and that this project is added to the Council’s Capital Programme. (b) That, subject to the above, approval also be given to carry out a further competition under the Welsh Procurement Alliance (WPA) Framework (Lot 2) for the appointment of a contractor / supplier of the modular building, including the demolition package; and to delegate authority to the Director of Education to award the resultant call-off contract and to approve any subsequent orders.
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RESOLVED (a) That the recommendations of the Sustainable Communities for Learning Strategic Programme Board in relation to the preferred options for the Milford Haven Schools redevelopment be approved. (b) That the submission of the Strategic Outline Case (SOC) for the Milford Haven Schools redevelopment to Welsh Government be approved. (c) That the Strategic Programme Board’s recommendation to Council that the Director of Education be given approval to commence the school organisation process to establish a new 3-11 Welsh medium school in Milford Haven be endorsed. (d) That the inclusion of the Milford Haven School Redevelopment project in the Capital Programme be approved and to reflect the costs and funding associated with the preferred options. That it be noted that the budget for the scheme will be updated as the business case process progresses. (e) That approval be given for spending £637,000 at risk until SOC approval is received for the Milford Haven Schools redevelopment project in order to progress with work on the Outline Business Case (OBC).
Cabinet considered a report by Director of Education which outlined the Strategic Outline Case for the Sustainable Communities for Learning Rolling Programme Milford Haven Schools Redevelopment. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and outlined the decision that was sought. He then referred to the background context and main considerations, which included investment objectives, pupil number forecasts, options appraisal, estimated project costs of the shortlisted options, estimated costs of preferred options and costs of developing business cases. He added that the Milford Haven Schools Redevelopment represented the largest investment in the school estate ever undertaken by the Council and, if approved, it would address significant concerns regarding the condition of the two current schools and would enable Milford Haven Community Primary School to operate on a single site. Councillor Woodham also referred to the new Welsh medium primary school and its benefits,the Welsh in Education Strategic Plan, the Strategic Outline Case (SOC) for the project, and the project being a key objective of the Council’s 2023-2028 Corporate Strategy. He added that the SOC had been prepared in accordance with Welsh Government's published requirements and was being presented for approval with a view to being considered by the relevant Business Case Scrutiny Group and Education Investment Panel of Welsh Government, in September or October this year. He also highlighted the stages that would follow the SOC, subject to approval. Councillor Woodham also outlined the School Organisation proposal which would need to be developed for the new Welsh Medium Primary School, and would be required to be approved by a future full Council. He stated that it was anticipated that the process would be run in parallel with the preparation of the Outline Business Case, and that Council's determination of the School Organisation proposal would be required prior to submission of the Full Business Case. He also referred to the comments made by the Director of Resources, as outlined in the report. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Paul Miller welcomed the proposals and believed that all Members were committed to developing a new school for Milford Haven, as it was long overdue. He referred to the funding of the project and stated that it was the most significant schools investment project that had been undertaken, which he believed reflected the Council’s commitment to the area and its communities. He then asked that the Cabinet Member and Officers focus on the delivery and pace of the project, in order to begin construction as soon as possible. Councillor Rhys Sinnett also stated that the project was great news for the area and a long time coming, and questioned whether anything could be done to advance the process of starting the construction phase. The Leader agreed with Councillor Sinnett and stated that it was important for the project to progress further as soon as possible. In response, Councillor Woodham stated that expediency was key. He then wished to thank one of the main Officers involved with the project, Mr Huw Jones, the Chief Officer for School Resources and Governance, who would soon be leaving the Authority, and gave his thanks for everything that he had done over the years. He added that the Head of Cultural, Leisure and Registration Services would be stepping into the role, and that conversations were taking place to emphasise the importance of the project and that anything that could be done to speed up the project, he would like to see take place. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the recommendations of the Sustainable Communities for Learning Strategic Programme Board in relation to the preferred options for the Milford Haven Schools redevelopment be approved. (b) That the submission of the Strategic Outline Case (SOC) for the Milford Haven Schools redevelopment to Welsh Government be approved. (c) That the Strategic Programme Board’s recommendation to Council that the Director of Education be given approval to commence the school organisation process to establish a new 3-11 Welsh medium school in Milford Haven be endorsed. (d) That the inclusion of the Milford Haven School Redevelopment project in the Capital Programme be approved and to reflect the costs and funding associated with the preferred options. That it be noted that the budget for the scheme will be updated as the business case process progresses. (e) That approval be given for spending £637,000 at risk until SOC approval is received for the Milford Haven Schools redevelopment project in order to progress with work on the Outline Business Case (OBC).
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RESOLVED (a) That Option 1, to tender the Framework for Plant and Machinery for a four-year period, to commence on the 1st March 2026, be approved. (b) That authority be delegated to the Interim Head of Infrastructure and Environment (followed by Head of Transport and Environment) to award the call-off contracts and the subsequent orders.
Cabinet considered a report by the Interim Head of Infrastructure and Environment which outlined the tender of Contract for the Plant and Machinery Hire Framework. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the current framework was due to expire next February, therefore a new procurement exercise was going to be required to comply with the Authority's contract procedures and procurement legislation. He added that the estimated annual spend would be just under £2 million, therefore the total contract value over the four year period would be around £8 million. Councillor Sinnett then outlined the available options as listed in the report. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Marc Tierney. The Leader considered the matter to be straightforward and that the outlined approach for all the tenders made sense, rather than having individual tenders. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That Option 1, to tender the Framework for Plant and Machinery for a four-year period, to commence on the 1st March 2026, be approved. (b) That authority be delegated to the Interim Head of Infrastructure and Environment (followed by Head of Transport and Environment) to award the call-off contracts and the subsequent orders.
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RESOLVED (a) That entering into the Regional Agreement for 2025-26 be approved, which will be based on the 2024-25 version shown in Appendix A. (b) That authority be delegated to the Head of Law and Governance to agree any revisions to the Regional Agreement as are considered necessary prior to its completion. (c) That the Council’s Finance Procedure Rule 17.6.1 requiring Cabinet approval to enter into partnership arrangements be suspended. (d) That authority be delegated to the Cabinet Member for Residents’ Services to approve entry into any future agreements until Bus Franchising is implemented in Summer 2027, subject to consultation with the Head of Law and Governance and the Director of Resources on the final terms of such agreements.
Cabinet considered a report by the Interim Head of Infrastructure and Environment which outlined a joint working agreement for regional bus funding. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the agreement would be based on the 2024-25 version shown in Appendix A, but with authority granted to the Head of Law and Governance to agree any revisions to the Regional Agreement that were considered necessary prior to its completion. He explained that the bus services were coordinated at a regional level with Swansea as the lead Local Authority for receiving the South West Wales element of the funding. He added that the total funding for the Local Authorities involved was around £10 million, resulting in around £2 million for each Authority individually. Councillor Sinnett stated that if extra funding was received, a development of services could be looked into, and if the existing funding amount was received, the Authority needed to do the best to maintain the current footprint of existing routes, but without guarantees depending on the increase in costs. Councillor Sinnett also added that to avoid future delay, the report sought to suspend the Council’s Financial Procedure Rules, in particular rule 17.6.1, under which Cabinet is responsible for approving the Council’s involvement in formal partnerships, and is requested to delegate such future approval to the Cabinet Member for Residents’ Services, subject to consultation with and approval of final terms by Legal and Finance. He highlighted that as Bus Franchising was anticipated to come into effect in 2027, it was likely that there would only be one further Regional Agreement. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader believed that it made sense to be part of the Regional Framework again, as it was a risk to not be involved with it, in terms of potentially losing required funding. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That entering into the Regional Agreement for 2025-26 be approved, which will be based on the 2024-25 version shown in Appendix A. (b) That authority be delegated to the Head of Law and Governance to agree any revisions to the Regional Agreement as are considered necessary prior to its completion. (c) That the Council’s Finance Procedure Rule 17.6.1 requiring Cabinet approval to enter into partnership arrangements be suspended. (d) That authority be delegated to the Cabinet Member for Residents’ Services to approve entry into any future agreements until Bus Franchising is implemented in Summer 2027, subject to consultation with the Head of Law and Governance and the Director of Resources on the final terms of such agreements.
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RESOLVED That the performance information in the Corporate Scorecard (data at March 2025) and Social Care Scorecard (data at March 2025) be noted.
Cabinet considered a report by the Director of Resources which outlinedthe performance information in the Corporate Scorecard 2024-25 (data at March 2025) and the Social Services and Housing Directorate Scorecard (data up to March 2025). Councillor Alistair Cameron, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and thanked Officers for preparing the scorecard. He referred to the key points within the scorecard, which included Adult and Children’s Services, in relation to reduced referrals, the reduced number of people waiting for domiciliary care, the reduced number of looked after young people, and the significant proportion of children's contact referrals that ended up with advice, assistance or no further action. He then thanked all Social Care staff for their hard work in achieving the outlined improvements. Councillor Cameron also referred to homelessness over the past year and the improving picture, as there was a decrease in the number of homeless applications, and an increase in the number of cases where homelessness had been prevented. He also gave thanks to the dedicated team that had worked under considerable pressure. Councillor Cameron then highlighted good performance in regards to recycling, the expansion of kerb-side recycling services, and the start of the annual consultation for Council Tax Premiums for 2026 to 2027, where a decision would be made at Council in October 2025. Councillor Tessa Hodgson wished to echo Councillor Cameron’s comments about the Social Care Teams and the improving metrics in a range of key areas, as it showed what could be achieved with real focus and different ways of working, especially under demand pressures. The Leader agreed and stated how important the scorecard was in terms of seeing how performance was improving and how data was moving forward on particular issues. Councillor Rhys Sinnett referred to the new kerb-side recycling service that allowed for small electrical products to be collected during the week, and suggested that communication needed to continue around what was able to be collected. He added that the 2024-2025 recycling performance, which was very positive so far in terms of submitted figures, was still being verified by Natural Resources Wales and Welsh Government. The Leader added that the recycling levels was all about the partnership between the Authority and residents, which was reflected in the scorecard. He also thanked the Team for their work. Councillor Marc Tierney wished to echo the comments made by Councillors Cameron and Hodgson, and stated that everything involved in the scorecard underlined the range of services and the support provided to communities by the Authority. He highlighted that a lot was being done despite the challenges, increasing demand and the financial situation of the Authority. He then wished to thank everyone in the Social Care Directorate for the work that they were doing to support children in the County. The Leader Moved the Recommendation; Seconded by Councillor Marc Tierney. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the performance information in the Corporate Scorecard (data at March 2025) and Social Care Scorecard (data at March 2025) be noted.
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RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2024-25 be approved. (b) That it be noted that the significant budget overspend by the Social Care and Housing Directorate is in breach of Finance Procedure Rules 3.5.4 (a) and (d) and 3.5.5 (a) and (d). However, the Social Care budget has been rebased as part of the preparation of the 2025-26 budget and as a result, Social Care should be able to manage within available budgeted levels for 2025-26. (c) That the appropriation of the 2024-25 £2.014m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (d) That the appropriation of £1.228m additional Council Tax collected during 2024-25 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency, be approved. (e) That the £0.599m budget savings not achieved in 2024-25 be carried forward for achievement in 2025-26, be approved.
Cabinet considered a report by the Director of Resources and Deputy Chief Finance Officers which outlined the outturn monitoring report for 2024-2025. Councillor Alistair Cameron, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated thatthe draft Statement of Accounts was going to be completed according to the target dates, which was set out in section 2.3 of the report. He stated that the Council's net expenditure for 2024-2025 was £301.5 million, which showed an underspend of £2 million, which was said to be a significant improvement in the Quarter three projection, which had shown an overspend of £1.4 million. He then outlined the reasons for the underspend, which included the receipt of additional grants, grant underspends, early progression in the 2025-2026 budget savings, increase in investment income and a reduction in capital financing costs. Councillor Cameron also referred to additional Council Tax income,a large proportion of which related to an increase in properties moving from non-domestic rates to Council Tax, following an assessment by the Valuation Office and therefore qualifying for the Second Home's Council Tax Premium, as a result of not meeting the 182 occupancy threshold. He also summarised the over and under spends for each service area, particularly Education, Social Care and Housing. He then highlighted figures around homelessness, the moratorium on non-essential spending, the vacancy freeze, the Capital Programme, and the hard work from all service areas in implementing challenging savings. Councillor Cameron drew Members’ attention to an error in paragraph 1.1 (Outturn 2024-25 Revenue Budget Monitoring report) which should have read paragraph 3.2. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Rhys Sinnett referred to social media and stated that it was easy to believe that things were not running well, despite having services that whilst extremely stretched, were continuing to deliver the best service as possible. He highlighted the incredibly good staff that worked hard to do the best they could for the people of Pembrokeshire. Councillor Sinnett also referred to expectation management, and suggested that more engagement with communities to manage expectations and communicate how difficult things were, would help staff in the long run. The Leader added his thanks to those services that had kept within their budgets or perhaps managed to make savings. He believed that the pressure on the Social Care budget was improving, and expected it to improve further due to the Prevention Agenda and the Foster Care Council Tax report that was on the Agenda. He also welcomed the comments made in regards to how hard staff were working, despite the challenges, and commented on the misinformation that could be spread through social media. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2024-25 be approved. (b) That it be noted that the significant budget overspend by the Social Care and Housing Directorate is in breach of Finance Procedure Rules 3.5.4 (a) and (d) and 3.5.5 (a) and (d). However, the Social Care budget has been rebased as part of the preparation of the 2025-26 budget and as a result, Social Care should be able to manage within available budgeted levels for 2025-26. (c) That the appropriation of the 2024-25 £2.014m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (d) That the appropriation of £1.228m additional Council Tax collected during 2024-25 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency, be approved. (e) That the £0.599m budget savings not achieved in 2024-25 be carried forward for achievement in 2025-26, be approved.
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RESOLVED That the Council’s Corporate Risk Register at the end of Quarter 1 of the 2025-26 financial year be noted.
Cabinet considered a joint report by the Chief Audit, Risk and Information Officer and the Director of Resources which outlined the Corporate Risk Register for Quarter 1, 2025-2026. Councillor Alistair Cameron, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that a new Business Risk Management System had been introduced, which would result in the controls being scrutinised more effectively. He added that this system had affected the way in which different risks were ranked, and highlighted that due to the new scoring mechanism, water quality failure was now considered the highest risk due to phosphates. Councillor Cameron then explained that there were six new risk profiles, both threats and opportunities, which were going to be developed for the next September meeting of the Corporate Risk Management Group, and once developed, they would be integrated into the Corporate Risk Register. He also added that risks outside of the Council’s control would be removed from the register, but would continue to be monitored, as decided at the Corporate Risk Management Group. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader referred to risks that were outside the Council’s control but still had an impact on Council functions, and questioned what could be done to bring such risk profiles down. In response, the Chief Audit, Risk and Information Officerexplained that there were some aspects that could be controlled in regards to such risks; however, a lot of them required a policy change. He stated that the intention was that a National Register be created for risks that could not be controlled, and that the Authority would keep under scrutiny the items that could be controlled. He added that such risks would still be reported to the Corporate Risk Management Group, but that they would most likely be added to the Directorate Register rather than the Corporate Register, and would be kept under full review. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Council’s Corporate Risk Register at the end of Quarter 1 of the 2025-26 financial year be noted.
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RESOLVED That the Social Partnership Duty Annual Report be approved for submission to the Social Partnership Council.
Cabinet considered a joint report by the Chief HR Officer and the Director of Resources which outlined the Social Partnership Duty Annual Report 2025. The Leader, the Cabinet Member with responsibility for Corporate Matters, introduced the report and outlined the details of the Social Partnership and Public Procurement (Wales) Act 2023. He stated that the Act sets out a number of specific requirements relating to the duty which the Council must comply with when seeking consensus or compromise, and that these requirements were intended to ensure that Trade Unions were fully and properly involved when a public body sets its well-being objectives, or when making strategic decisions.He stated that the Social Partnership Forum, with regards to Pembrokeshire, meets quarterly and was led by the Leader, with the Chief Executive, two Cabinet Members and two Senior Leadership members in attendance. He stated that the forum was supported by Senior HR colleagues and Corporate Policy, and in total, representatives of eight Trade Unions attend their meetings. He believed that the Authority had an excellent engagement and consultation with the Trade Unions, and whilst agreements may not be reached on everything, the Trade Union Representatives’ willingness to engage positively with the employer's side as part of the Social Partnership working was to be commended. The Leader Moved the Recommendation; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the Social Partnership Duty Annual Report be approved for submission to the Social Partnership Council.
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RESOLVED (a) That it be approved that Members with representation on Social Care or Education Committees move from a three year to a five year renewal (to align with their term of office) of their Enhanced DBS check without the barred list check. (b) That it be noted that there is no change proposed for Members who are School Governors - the renewal period to remain as four years in line with their term of office.
Cabinet considered a report by the Director of Resources which outlined aproposed change to the DBS renewal period for Members. Councillor Tessa Hodgson, the Cabinet Member with responsibility for Adult Social Care, introduced the report and stated that Cabinet received a recommendation from the Democratic Services Committee back in January, to change the DBS renewal period for Members with representation on Social Care or Education Committees from a three year to a five year renewal, to align with their term of office, which was then referred to the Corporate Overview and Scrutiny Committee by Cabinet for its views on the matter. She highlighted that the current renewal period for Members currently sits at three years, in line with the protocol for employees, and that as School Governors were rechecked in line with their term of office, she believed it was logical to move Members to a five-year renewal period. Councillor Hodgson also referred to enhanced DBS checks and explained that there had to be a legal right to ask for an enhanced check and, other than those listed in the report, it could not be asked of all Members to undergo an enhanced check. Councillor Tessa Hodgson Moved the Recommendation; Seconded by Councillor Alistair Cameron. Councillor Guy Woodham sought clarification as to what the reasoning was behind the DBS checks currently having a three-year renewal period. He stated that he felt uncomfortable with moving from three to five year checks, from a safeguarding perspective, and sought assurance that moving to a five-year renewal period would not pose any risks. In response, the Senior HR/OD Business Partner stated that it had been decided back in 2012 when there were a number of safeguarding inspections, and an overview of safeguarding procedures was carried out. The Director of Education added that DBS checks were only as good as the day they were completed, and highlighted that a lot of other Local Authorities undertake their checks on a five-year basis, as it was generally considered low risk. Councillor Jacob Williams believed that the School Governor role was the only role where there could be possible unsupervised interaction with children, but highlighted that there was no change to those specific checks, and asked to move to the vote. Councillor Rhys Sinnett referred to Members disclosing relevant information in between the DBS renewal periods, and stated that there was a duty to disclose any information that could bring their office into disrepute. The Leader added that the Corporate Overview and Scrutiny Committee recently reviewed the matter and was happy with the Recommendations. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That it be approved that Members with representation on Social Care or Education Committees move from a three year to a five year renewal (to align with their term of office) of their Enhanced DBS check without the barred list check. (b) That it be noted that there is no change proposed for Members who are School Governors - the renewal period to remain as four years in line with their term of office.
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RESOLVED (a) That it be agreed to pilot a core Council Tax discount for in-house mainstream foster carers, subject to the meeting of related eligibility criteria, commencing 1st April 2026 up to 31st March 2029. (b) That Children’s Services undertake an enhanced marketing campaign for new foster carers, highlighting a 100% Council Tax exemption up to and including 31st March 2029, subject to eligibility criteria being met. (c) That the Council’s discretionary discount policy be amended to include the provision to grant a core Council Tax discount for in-house foster carers, subject to meeting the eligibility criteria as outlined in the body of the report. (d) That Cabinet monitor the introduction of the new scheme in terms of both financial and non-financial benefits.
Cabinet considered a report by the Director of Social Care and Housing which outlined a core Council Tax discount for foster carers. Councillor Marc Tierney, the Cabinet Member with responsibility for Young Persons, Community, Well-being and Future Generations, introduced the report and wished to firstly thank all those who provided foster care for children in Pembrokeshire. He stated that ensuring value for money whilst providing quality services was a key priority for Cabinet and the Children's Social Care Team. He added that against ongoing financial pressures and the national policy to eliminate profit from the care of children in Wales, there was an opportunity to look at alternative ways of supporting and encouraging foster carers through the Authority, by implementing a core Council Tax discretionary scheme for in-house mainstream foster carers who were approved by the Authority. Councillor Tierney highlighted that the full details of the scheme and the associated costs were outlined within the report. He also outlined the clear cost savings, and explained that by increasing the number of foster carers registered with the Local Authority, there would be an ability to improve the offer to foster carers and to innovate within this form of care against the wider Prevention Agenda. Councillor Marc Tierney Moved the Recommendation; Seconded by Councillor Alistair Cameron. Councillor Alistair Cameron stated his support for the discount and stated that it had many advantages, as it was much more beneficial for children to be in foster care over residential care. He then referred to the average cost of residential care being over £400,000, therefore getting just one child from residential care into foster care would result in significant savings for the Authority. The Leader also referred to the beneficial financial savings and understood that only an additional five foster carers were required to account for any losses in terms of Council Tax revenue. He also referred to the benefits around getting children into local foster care provision over residential care. He then questioned what the outputs were of similar schemes that had been introduced elsewhere in the UK. In response, the Director of Social Care and Housing explained that there were a number of Local Authorities that had been offering discounts to differing degrees, and referred to Liverpool City Council as an example that had been looked into, where a full Council Tax exemption to in-house foster parents was offered, which saw eight foster parents transfer from independent fostering agencies to the in-house fostering service, within the first year of introducing the scheme. He added that Liverpool City Council commented on the positive boost to the morale of foster parents as a result, as the exemption signified the importance that the Authority placed upon in-house foster care and the work that carers did to keep vulnerable children safe in their communities. Councillor Rhys Sinnett considered that the Authority could show how valued carers were, and that the outlined scheme was just one element of showing that, as it not only helped the community but also recruited new foster carers, and helped to value the existing cohort of carers. He then stated his support for the scheme and for the work that carers do for children in the County. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That it be agreed to pilot a core Council Tax discount for in-house mainstream foster carers, subject to the meeting of related eligibility criteria, commencing 1st April 2026 up to 31st March 2029. (b) That Children’s Services undertake an enhanced marketing campaign for new foster carers, highlighting a 100% Council Tax exemption up to and including 31st March 2029, subject to eligibility criteria being met. (c) That the Council’s discretionary discount policy be amended to include the provision to grant a core Council Tax discount for in-house foster carers, subject to meeting the eligibility criteria as outlined in the body of the report. (d) That Cabinet monitor the introduction of the new scheme in terms of both financial and non-financial benefits.
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RESOLVED (a) That Officers proceed with scoping the proposal to locate up to 30 modular homes as two phases at the Mounty Airey schools site in Haverfordwest utilising permitted development rights to bring forward the site, including undertaking a robust community consultation exercise, be approved. (b) That the inclusion of this scheme in the Capital Programme to reflect the costs and funding outlined in the body of the report, with further Cabinet decisions being required in accordance with financial procedure rules/contract procedure rules at the point of contract tender and award, be approved. (c) That it be noted that the capital financing costs for this scheme may be funded from any future rental income or from savings in bed and breakfast accommodation costs, noting that this would delay revenue savings for the Housing Service.
Cabinet considered a report by the Director of Social Care and Housing which outlined a potential site for development of Modular Homes as temporary accommodation. Councillor Michelle Bateman, the Cabinet Member with responsibility for Housing, introduced the report and referred to the scale of homelessness within Pembrokeshire and the cost to the Authority of using Bed and Breakfast provision as temporary accommodation. She then highlighted the challenge that still existed for those with a one-bed need, which was said to be the majority of homeless cases and 60% of the housing register. She added that the modular homes would also allow the Authority to provide temporary accommodation suitable for those with a disability, as there was an identified need.Councillor Bateman explained that there was Welsh Government funding available in the form of Transitional Accommodation Capital Programme (TACP) funding, but there would need to be a contribution from the Authority’s Capital funding. She recognised that there would be some concern within the community and that the Team would work closely with them, part of that being providing information about how the site will be managed, but also to counter misinformation and assumptions relating to its use, as she stated that it was disappointing to read comments online that were factually incorrect. She added that the site would be for people experiencing homelessness with a local connection to Pembrokeshire, with the exception of a small minority where it was unsafe for them to remain in their own community. She highlighted that it was planned to be a phased development over two years, and that if approval was given, it would enable Officers to undertake further work on design and costs. Councillor Michelle Bateman Moved the Recommendation; Seconded by Councillor Alistair Cameron. Councillor Alistair Cameron sought clarification that this development was for local people on the housing list. In response, Councillor Bateman confirmed that to be the case and explained that it was for people that presented to the Authority as homeless, and that there was a duty to provide them with accommodation. She referred to the lack of one bed accommodation across the current housing stock, therefore this development would provide the required temporary accommodation, due to the delay in addressing the one-bed need. Councillor Bateman also referred to inaccurate assumptions being made and highlighted that there was a public meeting being held that evening, where she could discuss such matters with the local community. Councillor Cameron then referred to Appendix 1 which outlined the examples of modular homes and questioned whether they could be permanent homes, as they were clearly well constructed. In response, Councillor Bateman explained that they were not permanent compared to the housing developments being built, but that they were a higher quality of temporary accommodation, all self-contained with better cooking facilities, something people did not always have access to in Bed and Breakfast accommodation. The Leader also referred to the high quality of the modular homes, and thanked Councillor Bateman for clarifying some of the misinformation that had been going around on social media. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That Officers proceed with scoping the proposal to locate up to 30 modular homes as two phases at the Mounty Airey schools site in Haverfordwest utilising permitted development rights to bring forward the site, including undertaking a robust community consultation exercise, be approved. (b) That the inclusion of this scheme in the Capital Programme to reflect the costs and funding outlined in the body of the report, with further Cabinet decisions being required in accordance with financial procedure rules/contract procedure rules at the point of contract tender and award, be approved. (c) That it be noted that the capital financing costs for this scheme may be funded from any future rental income or from savings in bed and breakfast accommodation costs, noting that this would delay revenue savings for the Housing Service.
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RESOLVED (a) That the award of a construction contract to C Wynne and Sons Ltd, for the redevelopment of the former Haverfordia House site, Haverfordwest for 25 affordable homes to increase the Authority’s housing stock, the 12-bed reablement facility and communal spaces, be approved. (b) That approval be provided in advance to match funding of a maximum £2,679.092 i.e. 40% against total capital cost of the reablement facility (recognising that it is hoped a smaller proportion, against residual costs only, would be required by Welsh Government). (c) That it be noted that once grant award is confirmed, the contractual award and grant acceptance process would be followed as prescribed by corporate policies and procedures. (d) That the Capital Programme be updated in accordance with the costs and funding included within the report and the legal agreement, be approved.
Cabinet considered a report by the Director of Social Care and Housing which outlined Capital Match Funding for the Haverfordia Reablement Centre. Councillor Tessa Hodgson, the Cabinet Member with responsibility for Adult Social Care, introduced the report and stated that normally the funding requirement would be known prior to making such a decision, however, approval was sought at this time due to the risks associated with delaying such a decision, and that the detail of those risks were outlined in the report, along with the purpose of the decision sought. She also referred to the site, required match funding, and communication with Welsh Government. Councillor Hodgson then highlighted the background of the matter, wishing the draw attention to the need for bed based intermediate care, providing short term therapeutic reablement support, in terms of the prevention of hospital readmission, maximising independence, and therefore reducing demand pressures and improving outcomes for service users. She referred to an impact assessment of the current facility at Martello House, but wished to highlight that it was a leased facility with eight beds, whereas the Haverfordia Reablement Centre would be owned by the Authority and contain 12 beds, resulting in potential for far greater impact at a more favourable unit cost. Councillor Hodgson also commented on the national context, as referenced in the report, which included the suggestion that Pembrokeshire may have insufficient reablement supply to effectively meet the population need. She then outlined the costs involved, the impact on the Capital Programme and the risks of the matter not being approved. Councillor Tessa Hodgson Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Michelle Bateman stated her support for the proposal, and explained that there was a clear identified need for reablement services within Pembrokeshire, as well as the housing need. She stated that she was looking forward to the matter progressing, and did not wish to see any further delays. The Leader referred to the upcoming decision of Welsh Government in regards to the required match funding, and highlighted that it was a very important scheme that he was happy to support. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Alistair Cameron, Tessa Hodgson, Rhys Sinnett, Marc Tierney, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the award of a construction contract to C Wynne and Sons Ltd, for the redevelopment of the former Haverfordia House site, Haverfordwest for 25 affordable homes to increase the Authority’s housing stock, the 12-bed reablement facility and communal spaces, be approved. (b) That approval be provided in advance to match funding of a maximum £2,679.092 i.e. 40% against total capital cost of the reablement facility (recognising that it is hoped a smaller proportion, against residual costs only, would be required by Welsh Government). (c) That it be noted that once grant award is confirmed, the contractual award and grant acceptance process would be followed as prescribed by corporate policies and procedures. (d) That the Capital Programme be updated in accordance with the costs and funding included within the report and the legal agreement, be approved.
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