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RESOLVED (a) That the updates be noted. (b) That the ‘Asymmetric Week in Schools’ report be circulated to Committee Members for consideration, prior to it being submitted to Council. [Councillor Jamie Adams left the meeting at this juncture.]
RESOLVED That the items outlined within the Forward Work Programme for 2025-26 be noted, with the following amendments: (a) The addition of ‘Oversight of preliminary outcomes for 2024-25’ to be considered at the November Committee meeting. (b) The ‘Crimes Undertaken on School Grounds’ report be considered at the February Committee meeting.
RESOLVED (a) For the Director to facilitate partnerships beyond the current cluster (e.g., with Ysgol Hafan Y Môr) and provide resources for bilingual signage and Welsh language enrichment activities. (b) For School Development Advisors to advocate for earlier reading assessments in primary schools and support transition programmes focused on literacy. (c) For the Council to prioritise funding and strategic planning for long-term building improvements or a new school build.
RESOLVED That the Committee considered the progress of the Sustainable Communities for Learning Programme and expressed frustration and concern at Welsh Government's bureaucratic processes which were delaying the urgent redevelopment of schools.
RESOLVED That the Committee was assured that schools had effective arrangements in place to cover staff absences and that challenges in relation to the recruitment of teachers to Welsh Medium Schools were being effectively addressed.
RESOLVED That the Council’s Policy and associated update for School Lockdowns be noted.
RESOLVED That the information provided regarding schools’ responsibilities under Section 175 of the Education Act, and subsequent action plan, be noted.
Apologies for absence were received from Councillor Sam Skyrme-Blackhall, Rev John Cecil (Church in Wales Representative) and Councillor Guy Woodham (Cabinet Member for Education and Welsh Language).
There were no requests received.
The following declarations of interest were made in relation to Agenda Item No. 8, School Scrutiny Panel Report for Greenhill School. Councillor Alec Cormack declared a personal interest by virtue of being a Local Authority appointed Governor for Greenhill School. Councillor Marc Tierney declared a personal interest by virtue of having a family member employed as a Teacher at Greenhill School.
Councillor Huw Murphy made reference to Page 9 of the Minutes and wished to expand on his ‘point of personal explanation’. He stated that the explanation was in response to Councillor Paul Miller making unwarranted comments about him for bringing the matter, which was being considered, to an Extraordinary Meeting. Moved by Councillor Huw Murphy; Seconded by Councillor Alec Cormack The vote, undertaken by way of a show of hands, was carried. RESOLVED That the English and Welsh Minutes of the Extraordinary meeting held on 14 May 2025 be approved as correct records. Moved by Councillor Alec Cormack; Seconded by Councillor Huw Murphy The vote, undertaken by way of a show of hands, was carried. RESOLVED That the English and Welsh Minutes of the meeting held on 26 June 2025 be approved as correct records.
There were no public submissions or items of correspondence received.
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RESOLVED (a) That the updates be noted. (b) That the ‘Asymmetric Week in Schools’ report be circulated to Committee Members for consideration, prior to it being submitted to Council. [Councillor Jamie Adams left the meeting at this juncture.]
The Chair drew Members’ attention to the items contained within the action log, and welcomed the Director for Education to provide updates on the three outstanding actions as follows: · Action 1 – Letter to Welsh Government RE: Use of Adrenaline Emergency Auto-Injectors in Schools. Update: Update from Welsh Government still awaited. · Action 6 – Member Seminar to be held on Attendance Codes Update: In the process of being arranged, date to be confirmed. · Action 7 - To determine whether the Council should support asymmetric weeks or not Update: Report being considered by Council in October 2025. The Director clarified that the report would not be submitted for Committee consideration prior to its consideration by Council, but after a number of Members expressed the importance of the Committee seeing the report and forming a collaborative view in advance of the Council meeting, it was agreed that the Director, via Democratic Services, would circulate the report for Members consideration over the coming days (AP). · Action 9 - To check with the Pembrokeshire College Corporation Board regarding the membership from the Council Update: The report was considered by Cabinet on the 8 September and the recommendation of the Committee was taken, for the Local Authority to update its Not in Education, Employment, or Training strategy (NEETS). It was stated that once that strategy was completed, it would be presented for Committee consideration and then on to Cabinet. The matter will be added to the Committee work programme (AP). Moved by Councillor Rhys Jordan; Seconded by Councillor Alec Cormack The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) That the updates be noted. (b) That the ‘Asymmetric Week in Schools’ report be circulated to Committee Members for consideration, prior to it being submitted to Council. [Councillor Jamie Adams left the meeting at this juncture.]
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RESOLVED That the items outlined within the Forward Work Programme for 2025-26 be noted, with the following amendments: (a) The addition of ‘Oversight of preliminary outcomes for 2024-25’ to be considered at the November Committee meeting. (b) The ‘Crimes Undertaken on School Grounds’ report be considered at the February Committee meeting.
The Chair drew the Committee’s attention to the work programme and made the following suggestions of amendments: · That ‘Oversight of preliminary outcomes for 2024-25’ be added for considered at the November Committee meeting. · For the ‘Crimes Undertaken on School Grounds’ report to be deferred to the February Committee meeting. Members were asked to submit their views to the Democratic Services Officer as to which school the Schools Scrutiny Panel should visit next. The options given were Ysgol Eglwyswrw, St. Teilo’s and Mary Immaculate however, any suggestions were welcome. Following a Schools Scrutiny Panel membership question raised by Councillor Bethan Price, the Chair advised that the Panel Membership had been extended to all Committee Members to ensure that visits could go ahead with appropriate numbers, following a reoccurring sequence of Members withdrawing from visits last minute. Councillor Huw Murphy highlighted the importance of the Local Member, whether on the Committee or not, being invited to partake in visits, the Chair concurred with the point and stated that the Local Member would usually be involved in visits anyway, due to their Governing Body appointments. Councillor Alec Cormack queried whether the Reading Standards report could be moved forward to November, to which the Director of Education advised that some of the summer 2025 data being requested would be provided as part of the ‘Oversight of preliminary outcomes for 2024-25’ report being considered at the November Committee meeting with the Autumn data being provided at the February meeting. Moved by Councillor Rhys Jordan; Seconded by Councillor Alec Cormack The vote, undertaken by way of a show of hands, was carried. RESOLVED That the items outlined within the Forward Work Programme for 2025-26 be noted, with the following amendments: (a) The addition of ‘Oversight of preliminary outcomes for 2024-25’ to be considered at the November Committee meeting. (b) The ‘Crimes Undertaken on School Grounds’ report be considered at the February Committee meeting.
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RESOLVED (a) For the Director to facilitate partnerships beyond the current cluster (e.g., with Ysgol Hafan Y Môr) and provide resources for bilingual signage and Welsh language enrichment activities. (b) For School Development Advisors to advocate for earlier reading assessments in primary schools and support transition programmes focused on literacy. (c) For the Council to prioritise funding and strategic planning for long-term building improvements or a new school build.
The Committee considered a report by the Schools Scrutiny Panel following its visit to Greenhill School. The Chair welcomed Mr David Haynes, Headteacher, and Mrs Gemma Henton, Assistant Head Teacher, to the meeting, along with five pupils, Flo Barker, Libby Diment, Jem Barker, Lily Berridge and Luca Reis-Rogers, and proceeded to invite them to address the Committee. The Headteacher began by expressing sincere thanks to the Panel for the visit and commended the sensitive and engaged manner in which Members interacted with pupils and toured the school and encouraged continued visits to other schools across Pembrokeshire to better understand local priorities, challenges, and successes. Thanks were expressed to the Council for its support in addressing recent building repair issues at the school, noting that the works were nearing completion and had caused minimal disruption to the school’s operations. The Directorate’s ongoing assistance in raising standards at Greenhill and the wider cluster was recognised. A correction to the Panel’s report was noted highlighting that the school was removed from special measures in 2022, not 2024. The Headteacher wished to clarify that whilst the report may appear critical of primary colleagues regarding pupils’ reading levels, the school was working in partnership with its cluster and the Local Authority to address these challenges, with data showing positive progress. The Assistant Headteacher briefly outlined her role in supporting teaching and learning and leading sixth form development from September and expressed enthusiasm for future collaboration. Flo Barker thanked the Committee for recognising the school’s improvements, particularly under the current Headteacher’s leadership. She highlighted the positive impact of building works and clarified that delays in displaying artwork in the sixth form area were due to unresolved structural damage. She expressed concern that some comments in the report may have been misinterpreted as criticism, particularly regarding sixth form choices, and emphasised that her decision to attend Greenhill was based on the school’s improving standards. Lily Berridge spoke about the school’s commitment to pupil wellbeing and Welsh language promotion. She noted that bilingual signage was widely present throughout the school and listed various Welsh cultural activities and initiatives, including workshops, newsletters, and recognition schemes. Additional concerns raised by pupils included the lack of allergen and pricing information in the canteen and privacy issues in toilet facilities, both of which were highlighted in the report. The pupils concluded by thanking the Panel for the visit and feedback and expressed hope that their responses would be taken into consideration in future discussions. The Committee discussed the report and the points raised by the school representatives and the following points were raised: · Councillor Alec Cormack highlighted the leaking roof within the sixth form common room and sought further information as to how successful recruitment into the sixth form had been this year. In response, the Headteacher acknowledged the ongoing building issues, noting that while the physical condition of the school was important, the ethos, values, and culture were what truly defined it. It was stated that the leaking roof had prevented upgrades to the sixth form common room, but repairs were now in place and plans for refurbishment were ready to proceed once current works were completed. Regarding sixth form recruitment, the Assistant Headteacher added that the school was proud of its current sixth form numbers, with a retention rate of approximately 55% from Year 11 into Year 12. She attributed this to the improving quality of teaching and learning and the expanding curriculum offer. She expressed optimism that the current Year 11 cohort would choose to remain at Greenhill in similar or greater numbers. · Councillor Joshua Beynon referred to the attendance figures highlighted in the report and queried the school’s progress towards its target of 96%. He sought further detail on the underlying issues affecting attendance, specifically whether challenges were more prevalent among particular learner groups such as those eligible for free school meals, Additional Learning Need pupils, or specific year groups. In response, the Headteacher acknowledged the attendance challenges and confirmed that the school was actively working towards its target and provided assurance that the school recognised the importance of understanding the underlying causes and is committed to addressing attendance issues as part of its broader improvement strategy. In addition, the Director for Education stated that attendance figures were published weekly by the Welsh Government, broken down per Local Authority. Detailed attendance information was provided and it was noted that the figures currently placed Pembrokeshire approximately sixth across Wales. · In response to a question raised by Councillor Joshua Beynon regarding the frequency of which substitute teachers were used and what measures were in place to support them, the Headteacher stated that whilst reliance on substitute teachers did occur, regular supply teachers were used in the first instance and staff attendance was closely monitored. It was added that subject-specialist cover was prioritised to maintain continuity of learning and that work was set either by the classroom teacher in advance or by departmental leads when necessary. Assurance was given that procedures were in place to support substitute staff and address any concerns raised by pupils. · Councillor Joshua Beynon raised concerns regarding pupil privacy and safety in toilet areas, as well as issues related to vaping. It was acknowledged that such concerns were not unique to Greenhill School, but further information was requested regarding what action was being taken to address them. In response, the Headteacher acknowledged the concerns raised and stated that the school was considering appropriate actions to improve safety and wellbeing in such areas. Vaping was also recognised as a wider issue affecting schools across the County, and work was ongoing to explore strategies to address the matter. · Following further information sought by Councillor Viv Stoddart, the Headteacher confirmed that the Mobile Phone Policy had been well received and as a whole supported by both learners and their families. · In response to a question raised by Councillor David Howett, the Deputy Head advised that the school tended to use supply agencies, especially ones that consistently provided effective staff, however, the school did try, where possible, to make use of their own part-time staff for extra cover. · Following points made regarding the school canteen, the importance of prices, allergens and hygiene ratings were all acknowledged to be of very high importance, and learners were advised that the feedback would be taken on board by the Director and Cabinet Member. In summing up the Chair thanked the learners for their contribution and challenge this morning and stated that the visit was appreciated, with particular praise for the learner-led approach and engagement. An offer was made to display student artwork, which could not at this time be displayed in the sixth form area due to unresolved structural damage, at County Hall, if desired. Moved by Councillor Alec Cormack; Seconded by Councillor David Howlett The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) For the Director to facilitate partnerships beyond the current cluster (e.g., with Ysgol Hafan Y Môr) and provide resources for bilingual signage and Welsh language enrichment activities. (b) For School Development Advisors to advocate for earlier reading assessments in primary schools and support transition programmes focused on literacy. (c) For the Council to prioritise funding and strategic planning for long-term building improvements or a new school build.
The meeting was paused at 11:16am for a break and resumed at 11:30am. [Councillor Jamie Adams re-joined the meeting at this juncture.]
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RESOLVED That the Committee considered the progress of the Sustainable Communities for Learning Programme and expressed frustration and concern at Welsh Government's bureaucratic processes which were delaying the urgent redevelopment of schools.
The Committee considered a report by the Director for Education regarding the Sustainable Communities for Learning Programme. The Director for Education introduced the report stating that it focused on key developments within the Sustainable Communities for Learning programme, which now operated as a nine-year rolling Strategic Outline Programme approved by Council. Updates were provided on the four major projects and it was noted that overall, good progress was being made, with further updates expected following the next Sustainable Communities for Learning Board meeting. The Committee debated the contents of the report and the key points were highlighted as follows: · Following reference made to Milford Haven School, Ysgol Preseli and Greenhill School, by Councillor David Howlett, the Director for Education reminded Members that all three school buildings remained in ‘condition C’ which was a poor state of condition, of which some of the backlog of repairs were being conducted. · Councillor Viv Stoddart expressed disappointment with the level of progress in relation to Milford Haven School, of which the blame was placed on Welsh Government for creating so many barriers. · In response to further information being sought by Councillor Viv Stoddart in relation to the level of consultation conducted within the Milford Haven community, the Director for Education advised that a consultation was conducted as part of the feasibility study with the school community, which did not include parents. Members were advised that construction could not begin until such time that the full business case received approval, which was estimated to be in 2027. It was noted that the project followed a five stage business model, and if agreed in the form being proposed, would be the largest project ever of its kind that to be done under the process. · Councillor Alec Cormack expressed frustration regarding the timescales of new school build projects but acknowledged the efforts of colleagues in progressing them. Reference was made to the Capital Programme and he urged that it be revisited during budget discussions to ensure all schools meet a decent standard and stressed the importance of fairness and investment in education to support the County’s future. · In response to further information sought by Councillor John Cole regarding what the plans would be for the pupils of current schools while those schools were being demolished and rebuilt, the Director for Education advised that pupils of the Milford Haven redevelopment would remain in the current school buildings and decant over once the new build was ready as it would be on a separate area of the site. · Councillor Jamie Adams queried to what extent was Welsh Government’s ambition for expanding Welsh Medium Education being affected by the current shortage of suitably qualified Welsh-medium teachers and was it influencing the feasibility of such provision in areas like Milford Haven. In response, the Director of Education advised that Welsh Government now required Welsh Medium Education to be fully considered alongside English Medium provision in school organisation proposals, which contributed to delays in the Milford Haven project. Further information was provided regarding the recruitment challenges and it was stated that whilst incentives existed, their effectiveness in addressing the shortage remained unclear. · Councillor Alec Cormack queried if the Welsh in Education Strategic Plan (WESP) deemed dual stream schools acceptable or would they have to be Welsh stream only. In response, the Director of Education advised that there were currently two dual-stream schools within the County, but whilst in the past the Authority had benefited from Welsh Government funding to establish Welsh Medium provision, no similar funding was currently available. It was added that future planning would be influenced by the new Welsh Language Bill, which reduced the number of school language categories from ten to three and the full implications of those changes were still being assessed. · Following the information provided by the Director for Education, Councillor Alec Cormack highlighted that dual-stream schools offered a flexible way to meet Welsh Medium Education goals without disrupting catchment areas and also provide educational benefits across both streams. He stated that if dual stream meets WESP requirements, they should not be phased out without a clear strategic decision from Council. Councillor Viv Stoddart Moved that the Committee had considered the progress of the Sustainable Communities for Learning Programme and expressed frustration and concern at Welsh Government's bureaucratic processes which were delaying the urgent redevelopment of schools; Seconded by Councillor David Howlett. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Joshua Beynon, Maureen Bowen, Alec Cormack, John Cole, David Howlett, Rhys Jordan, Elwyn Morse, Huw Murphy, Nick Neumann, Bethan Price, Viv Stoddart and Mrs Nicola Moore and Mr James Parkin [14] There were no votes against the motion or abstentions. RESOLVED That the Committee considered the progress of the Sustainable Communities for Learning Programme and expressed frustration and concern at Welsh Government's bureaucratic processes which were delaying the urgent redevelopment of schools.
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RESOLVED That the Committee was assured that schools had effective arrangements in place to cover staff absences and that challenges in relation to the recruitment of teachers to Welsh Medium Schools were being effectively addressed.
The Committee considered a report by the Director for Education regarding Supply Teacher/Agency Spend and Welsh Medium Teacher Recruitment Challenges. The Director for Education introduced the report and highlighted that the data provided was for the 2023–24 and 2024–25 academic years, with breakdowns by school type and funding source. An overview of the current recruitment strategies, incentive schemes, and ongoing efforts to attract and retain qualified teaching staff, particularly in Welsh-medium education was given. The Committee debated the contents of the report and the key points were highlighted as follows: · Councillor Alec Cormack made reference to the Supply Teacher spend by schools table, commented that it was difficult to interpret due to it not showing the number of days that the payments represented and stated that whilst he did not wish to create unnecessary work, being able to analyse such data was important. In response, the Director for Education stated that data was extracted from school payment records, so obtaining detailed figures such as the total number of supply days would require manual data collection from all 60 schools which would be highly time-consuming and would add further pressures to the administrative staff schools who were already significantly under pressure. It was added that under the 1988 Education Act, schools had the authority to manage operational decisions so the Local Authority had to balance its oversight role without overstepping into school-level management. · Following clarification sought by Councillor Huw Murphy, the Director for Education confirmed that sickness data could be obtained and broken down into long-term and short-term absence. · For clarity, the Director for Education reminded Members that staff absence was not always due to sickness, it was also due to course release and development. · Councillor David Howlett made reference to the use of cover supervisors and Higher Level Teaching Assistant's to cover absence and sought the Directors view on how often that was happening. The Director of Education stated that such arrangements would usually be made in the instance of short term sickness absence cover, which was acceptable and whilst prolonged use was not common there had been instances in subject shortage areas. · In response to a question raised by Councillor David Howlett regarding the level, if any, of consideration which had been given to not using agencies and running a supply scheme in-house instead, the Director for Education stated that there were a number of supply teachers employed by the Council, but the Authority did not have the HR capacity nor budget to manage a full in-house supply pool. · Councillor Huw Murphy queried if more difficulty in securing Welsh-medium teachers had been experienced in certain parts of the County in comparison to others. In response, the Director for Education advised that recruitment challenges were present across the County, but with slightly fewer issues in primary schools located in the North of the County. However, it was stated that secondary schools located in the North of the County seemed to face difficulties in securing teachers for minority subjects, and competition from neighbouring Authority’s further impacted staffing. · Following clarification sought by Councillor Alec Cormack, the Director for Education provided further information regarding the rules of ‘rarely’ cover. · Councillor Maureen Bowen sought further information on schools having to pay a ‘finders fee’ to supply agencies, if they progressed on the employ that individual, and commented that the fee could be a barrier to the school employing staff permanently. In response, the Director for Education advised that it would depend on the individual’s contract with the agency but agreed that the fee was often seen as a barrier. Moved by Councillor Alec Cormack; Seconded by Councillor Bethan Price The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Committee was assured that schools had effective arrangements in place to cover staff absences and that challenges in relation to the recruitment of teachers to Welsh Medium Schools were being effectively addressed.
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RESOLVED That the Council’s Policy and associated update for School Lockdowns be noted.
The Committee considered a report by the Safeguarding in Education Manager regarding the review of the Council's current Policy for School Lockdowns. The Safeguarding in Education Manager introduced the report and highlighted that the review had been required following recent policy decisions and National developments. It was stated that the Council was working with partners to pilot emergency response exercises and explore innovative training tools, such as virtual reality. It was noted that the security policy was updated in June 2024, and schools were encouraged to rehearse procedures. Members were advised that National guidance was awaited, with local and regional initiatives being monitored. The Director for Education added that Schools regularly rehearsed lockdown procedures, similar to fire drills, in a sensitive manner to support pupils and staff, with parents informed afterwards. It was highlighted that the rehearsals provided valuable learning opportunities, of which a number of examples were given, and stated that multi-agency exercises were being developed to strengthen coordinated responses which Schools were supportive of. The Committee debated the contents of the report and the key points were highlighted as follows: · Councillor Alec Cormack sought assurance that all schools had adopted and tested the policy, to which the Safeguarding in Education Manager advised that all schools had been requested to do so, following the policy creation in 2022 although specific data was not available yet. The Director for Education suggested that to support full adoption of the lockdown policy, he would be happy to add it to the agenda for the autumn term briefing for Chairs of Governors and included on Governing Body agendas under policy approvals. In doing so, would enable to Council to later confirm that all 61 schools had formally adopted the policy during the 2025–26 academic year (AP). · Councillor Maureen Bowen raised concerns that some learners may see the drills as a game, to which the Safeguarding in Education Manager provided assurance that Staff effectively communicate the seriousness of lockdown drills, ensuring pupils understand they are for everyone’s safety. It was highlighted that the scenarios were age-appropriate, and pupils were debriefed afterwards. It was added that if concerns arose about pupils treating drills as a joke, they would be addressed appropriately. Moved by Councillor Rhys Jordan; Seconded by Councillor David Howlett The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Council’s Policy and associated update for School Lockdowns be noted.
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RESOLVED That the information provided regarding schools’ responsibilities under Section 175 of the Education Act, and subsequent action plan, be noted.
The Committee considered a report by the Safeguarding in Education Manager regarding Section 175 of the Education Act. The Safeguarding in Education Manager introduced the report and reiterated the requirement for a Section 175 report. It was stated that the report was in its fourth year, and the audit helped schools to reflect on safeguarding practices, including lockdown procedures, and involved headteachers, designated safeguarding leads, and Governors. It was stated that whilst the format remained unchanged due to resource constraints, feedback was consistent with previous years. The report was stated to include highlighted areas for improvement as well as strengths. Overall, the audit was stated to demonstrate strong safeguarding awareness across schools, with ongoing efforts to maintain high standards and avoid complacency. The Committee debated the contents of the report and the key points were highlighted as follows: · Councillor Alec Cormack made reference to the ‘Section 175 Responses for Comparison’ table and queried if the -0.1% difference from last year to the current year regarding ‘Day to Day Safeguarding’ was concerning. In response, the Safeguarding in Education Manager stated that decrease related to Social Care, particularly the increased use of the duty phone line and the Childcare Assessment Team (CCAT). It was stated that Schools were still adjusting to the process, as they previously submitted multi-agency forms without proper consultation. It was noted that whilst there was a slight dip in engagement, it was felt minimal, and more staff were now attending child protection training, indicating progress. · The Chair sought further information in relation to Family Liaison Officer’s (FLO) to which the Safeguarding in Education Manager emphasised the value of them in schools. The strong relationships FLO have with parents and their role in supporting safeguarding and reducing the burden on teaching staff was noted. It was highlighted that while funding was a challenge, many schools successfully shared FLOs. · In response to a question raised by Councillor Huw Murphy, the Safeguarding in Education Manager confirmed that a range of benefits had been seen following the introduction of the Mobile Phone Policy. Moved by Councillor Huw Murphy; Seconded by Councillor Alec Cormack The vote, undertaken by way of a show of hands, was carried. RESOLVED That the information provided regarding schools’ responsibilities under Section 175 of the Education Act, and subsequent action plan, be noted.
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