Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED That the Neyland School Catchment area be referred to Cabinet for consideration. [Councillor Simon Hancock voted against the substantive motion] [Councillor Jamie Adams abstained] As per the petition organiser’s right of reply, Mr Tennick summed up by reminding Members why the petition was submitted, which included due to the poor reputation of the catchment school, the removal of the sixth form and a lack of opportunities. He raised concerns that the building of a new school in Milford Haven would cause significant disruption to learners and stated that he disagreed with the Director’s information provided in relation to capacity figures. A request was made for the Authority to provide safe reliable transport for Neyland learners to attend Haverfordwest High School. The Presiding Member highlighted the financial pressure parents were incurring by providing their own transport to Haverfordwest High School from Neyland, and a request was made for the Council to consider making temporary transport arrangements in the interim, whilst a review of the catchment area was being considered.
RESOLVED That the report and actions that continue to be taken be noted.
RESOLVED That the Annual Self-Assessment report for 2023-24 be approved for publication.
RESOLVED That the Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended), be adopted as follows: The Council does not exercise its discretion in respect of: · Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. · Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. That the Council will exercise its discretion to: · Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. · Enhance the process for notification of decisions above the minimum requirements as it considers appropriate.
RESOLVED (a) That the updated Corporate and Financial Planning Timetable for 2025-26 be noted. (b) That the Outline Draft County Council Budget for 2025-26, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2025-26 to 2028-29 be noted. (c) That the Capital Programme for 2025-26 to 2028-29 be noted. (d) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2025-26 following receipt of the Provisional Local Government Settlement on 11 December 2024 and in light of any decisions of Cabinet or Council. (e) That the reduction in uncommitted reserve balances over the Medium Term Financial Plan 2025-26 to 2028-29 be noted, with the knowledge that some of the remaining uncommitted reserve balances would need to be appropriated to the General Fund working balance in accordance with the Strategy for Holding and Utilising Reserves. [Councillor Aled Thomas requested that his vote against the motions be noted.]
RESOLVED That the level and qualifying period for the Council Tax Long-Term Empty Properties premium applicable from 1 April 2025, be set at 300% after two years, 300% after three years and 300% after four years (Option F). [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the Empty Properties Reserve be utilised to fund any additional enforcement action; Seconded by Councillor Marc Tierney. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Empty Properties Reserve be utilised to fund any additional enforcement action. [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025; Seconded by Councillor Maureen Bowen. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Josh Beynon, Maureen Bowen, Alistair Cameron, Aaron Carey, Alec Cormack, Pat Davies, Terry Davies, Tim Evans, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Huw Murphy, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Thomas Tudor, Tony Wilcox, Michael Williams and Jacob Williams [28] Against the Motion: Councillors Jamie Adams, Michelle Bateman, David Bryan, Mark Carter, Di Clements, John Davies, Alan Dennison, Andrew Edwards, Claire George, Jonathan Grimes, David Howlett, Elwyn Morse, Nick Neumann, Mike Stoddart, Vivien Stoddart, Aled Thomas, Anji Tinley, Michele Wiggins, Chris Williams, Simon Wright, Steve Yelland and Danny Young [22] Abstentions: Councillors Nicola Gwynn and Marc Tierney [2] RESOLVED That the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025.
RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 1.74% plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 48 weeks; all new tenancies and those created since 1 July 2023, will increase on the 1 April 2025, and for existing tenancies from the 1 July 2025. (b) That Garage rents be increased by 2.7%, to be collected over 48 weeks, with effect from 1 April 2025. (c) That rents be increased until the Standard Rent for new or retrofit rent levels are achieved for tenanted properties that have been improved to the highest possible energy rating of EPC A or B. This will be agreed in each circumstance dependent on the energy efficiency of the property by the relevant Cabinet Member and Head of Service prior to its implementation. (d) That the report be adopted for rent increases for 2025 - 2026.
RESOLVED That the draft Municipal Calendar for the period May to December 2025, be approved.
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee. [Councillor John Davies left the meeting at this juncture.] [Councillor Joshua Beynon re-joined the meeting at this juncture.]
RESOLVED That the Notice of Motion be referred to Cabinet.
RESOLVED That the Notice of Motion be referred to Cabinet.
RESOLVED That the Notice of Motion be referred to the Services Overview and Scrutiny Committee to consider and provide a recommendation to Cabinet.
Apologies for absence were received from Councillors Bethan Price and Guy Woodham.
In welcoming everyone to the meeting, the following announcements were made: (a) Presiding Member Thanks were expressed to all involved in the response to Storm Darragh which the County endured at the weekend. The hard work and dedication from Council staff, contractors and communities, particularly farming communities who assisted with plant equipment, was noted to be remarkable. Appreciation was expressed to the communications team for the regular, clear and comprehensive situation updates which provided an idea of the sheer scale of the operation in some of the worst storms in living memory. The provision of shelter, warmth and water by the Council, to vulnerable residents throughout the County was recognised. Congratulations were extended to Council Leader, Councillor Jon Harvey and Councillor Neil Prior for their recognition by the Welsh Local Government Association. The Leader was appointed as the Welsh Local Government Association’s Planning Spokesperson, with Councillor Prior being appointed as the Data, Digital and Improvement spokesperson. In relation to the agenda, it was stated that Agenda Item No. 34 - Notice of Motion relating to Protecting British Family Farms and Preserving Rural Communities had been withdrawn and would not be considered by Council today. In summing up the Presiding Member wished everyone a Merry Christmas and a healthy New Year, and on behalf of the Chair of Council invited everyone to the Chairman’s suite during the lunch break for refreshments, provided by the Chair. (b) Chair / Deputy Presiding Member The Chair reiterated the Presiding Member’s thanks to all involved in the incredible response to Storm Darragh, from those on the ground, clearing roads and removing trees, to those manning leisure centres to provide respite, to the teams co-ordinating the response and providing around the clock updates. It was a tremendous effort in the face of one of the biggest storms of recent years. Congratulations were offered to Angharad James-Turner from Narberth for captaining Wales to a first major women’s football tournament. Angharad will lead Wales out in Switzerland next year at the Euro 2025 finals after her side beat Ireland, which was an enormous moment for girls and women’s football in Wales and to have a Pembrokeshire woman wearing the armband was stated to be a source of immense pride. The Chair expressed that he had been delighted to attend the Sport Pembrokeshire awards last month, which was a fantastic evening celebrating the sporting talent, skill and dedication of sportsmen and women within the County and the volunteers who go above and beyond. He extended his congratulations to the team at Sport Pembrokeshire for once again organising such an inspiring event. Following the last Council meeting it was brought to the Chair’s attention that Helen Carrington [Amended by Minute 121 of Committee – 6 March 2025], who won a gold medal in South Africa at the Senior Commonwealth Games for powerlifting had competed in the M184 kilogram test and congratulations were expressed to her for her endeavour. It was stated to have been a pleasure to attend the 2024 Spotlight Awards, organised by Pembrokeshire Youth, The Children and Young People’s Rights Office and Children’s Services. The awards are all about ensuring young people are rightly recognised for their achievements and the Chair congratulated everyone involved for such a wonderful occasion. Last month it was his honour to be part of the presentation of the King’s Award for Enterprise to Frio UK, a remarkable family-run business in Pembrokeshire. The company was stated to be famous for its cooling wallets that can keep medication such as insulin cool, even in the warmest temperatures. The King’s Award for Enterprise was the UK’s most prestigious honour and was presented by His Majesty’s Lord-Lieutenant of Dyfed. It was stated that the company in Little Treffgarne now distributed all over the world, making a real difference to the lives of its customers. Last week the Chair was delighted to join the Learner’s Voice event in the Council Chamber on the theme of mental health and emotional well-being, which was also attended by the Children’s Commissioner for Wales. Credit was expressed to Councillor Pat Davies for helping to organise such events that offer young people the opportunity to attend the Chamber, learn more about the Council’s role and to ask questions of those who represent them. To conclude he wished all Council Members and staff a very happy Christmas and extended his best wishes for the New Year.
The following declarations of interest were made: Agenda Item No. 7 - Petition regarding to Overturn Neyland School Catchment Councillor Simon Hancock declared a personal interest by virtue of being a Local Authority appointed Governor of Neyland Community School. Councillor Terry Davies declared a personal interest by virtue of his daughter being employed as a teacher at Neyland School. Councillor Aled Thomas declared a personal interest by virtue of being a Local Authority appointed Governor of Johnston School. Agenda Item No. 12 - Long-Term Empty Properties Council Tax Premium Councillor Michelle Bateman declared a personal and prejudicial by virtue of a family member owning an empty property within the County but stated that she had obtained a dispensation to speak but not vote on the matter from the Standards Committee. Agenda Item No. 13 - Pembrokeshire Council Housing Revenue Account Rent and Service Charge Policy for 2025-2026 Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a non-executive Director of POBL housing group. He stated that he had obtained a dispensation to speak but not vote on the matter from the Standards Committee. Agenda Item No. 17 - Question submitted by Councillor Mark Carter under Council Procedure Rule 4.18 - Costs to private landlords Councillors Mark Carter, Viv Stoddart, Vanessa Thomas, Aaron Carey, Tessa Hodgson, Nick Neumann, Alan Dennison, Andrew Edwards and Michael Williams declared personal interests by virtue of being private landlords. Councillor Mike Stoddart declared a personal interest by virtue of his relations being private landlords. Agenda Item No. 28 - Question submitted by Councillor Jamie Adams under Council Procedure Rule 4.18 - Decision to prevent children supporting Agricultural Event Councillor Steve Alderman declared a personal interest by virtue of being a current National Farmers’ Union Member, and past Chairman. Agenda Item No. 30 - Notice of Motion relating to Cabinet Members not being employed by a Member of Parliament or Senedd Member Councillor Joshua Beynon declared a personal and prejudicial interest. Councillor Marc Tierney declared a personal and prejudicial interest. Councillor David Howlett declared a personal and prejudicial interest by virtue of being employed by a Member of the Welsh Parliament. Agenda Item No. 31 - Notice of Motion relating to No issuing of summonses for appearance at Magistrates Court for non-payment of Council Tax during the month of December Councillor Simon Hancock declared a personal interest by virtue of being a Magistrate. Councillor David Simpson declared a personal interest by virtue of being a retired Magistrate who was currently on the reserve list. Councillor Aled Thomas declared a personal interest by virtue of being a JP at Carmarthen Family Court. Agenda Item No. 32 - Notice of Motion relating to Withdrawal of Pembrokeshire County Council Support for Long Course Weekend Councillor Simon Wright declared a personal and prejudicial interest by virtue of making an earning from the Ironman event by treating partakers. Councillor Andrew Edwards declared a personal interest by virtue of planning to partake in the event in 2025. Councillor Michelle Wiggins declared a personal interest by virtue of knowing the organiser of the event and being a past partaker. Councillor Phil Kidney declared a personal interest by virtue of being a supplier of the event in the past. Councillor Di Clements declared a personal interest by virtue of her, and Members of her family having taken part in the event. Agenda Item No. 34 - Notice of Motion relating to Protecting British Family Farms and Preserving Rural Communities Councillor Steve Alderman declared a personal interest by virtue of being a current National Farmers’ Union Member, and past Chairman.
Moved by Councillor Simon Hancock; Seconded by Councillor Steve Alderman The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Meeting held on 17 October 2024 be approved as a correct record.
Councillor Joshua Beynon, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sian Evans, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: When Pembrokeshire Councillors first agreed to impose a premium on Council Tax in 2016, they voted to apply the premium (initially 50 %) to the basic Council Tax rate. However, Council Tax bills for second homeowners have always multiplied all three elements of the Council Tax bill: the basic Council tax, the Town/Community Council precept and the Police precept. This year the Police precept (Band E) was £400. With the premium this increased to £1200. It should be remembered that the collection of the premium was intended to offset the negative effects of second homes in Pembrokeshire. Given that Councillors were unaware of the need to multiply all three components of the Council Tax bill when they voted for the adoption of the Council Tax premium, when were councillors subsequently informed, in the intervening seven years, of this requirement? In response, Councillor Joshua Beynon firstly apologised for the frequent reference he would be making to legislation, stating that the references were not being made to be confusing, but as it was a complex area of Council business, he wanted to ensure the full information was conveyed. To begin the response, reference was made to the report to Council on 10 March 2016, which stated that from 1 April 2017 Local Authorities were able to charge a premium of up to 100% of the standard rate of Council Tax in long-term empty homes and second homes in their area. The Housing (Wales) Act 2014 amended the Local Government Finance Act 1992 by introducing premiums on long-term empty dwellings and dwellings periodically occupied. The premium was set at up to 100% of the standard rate of Council Tax and was increased to up to 300% by the Council Tax (Long-Term Empty Dwellings and Dwellings Occupied Periodically) (Wales) Regulations 2022. Section 30 of the Finance Act required the Council to set an amount of Council Tax each year for a dwelling. Subsection 30(2) stated that the amount should be the aggregate of those sums calculated in accordance with sections 32 to 36 and 43 to 47 of the Finance Act. Sections 32 to 36 set out the calculation of an amount of Council Tax that was calculated by a billing Authority, i.e. the Council. Sections 43 to 47 set out the calculation of an amount of Council Tax that was calculated by a major precepting Authority i.e. Dyfed-Powys Police and Crime Commissioner. Section 50 sets out the calculation of an amount of Council Tax that is calculated by a local precepting authority i.e. Town and Community Councils. Subsections 12A(1)(b) and 12B(1)(b) of the Finance Act were clear, the premium was up to 300% ‘of the amount of Council Tax payable in respect of that dwelling’. No distinction was made between the Council Tax payable to the Council and the Council Tax payable due to the Dyfed-Powys Police and Crime Commissioner’s precept or Town and Community Council precepts. As the Council Tax payable in respect of any dwelling was the aggregate sum of the Council Tax calculated by a billing Authority, a major precepting Authority and a local precepting Authority, the premium payable was up to 300% of that aggregate sum (and not up to 300% of the tax calculated by the billing Authority alone). This view was confirmed by Welsh Government. To give effect to the premiums, Welsh Ministers issued the Local Authorities (Calculation of Council Tax Base) (Wales) (Amendment) Regulations 2016 (“the 2016 Regulations”). The 2016 Regulations changed how Local Authorities in Wales calculated their Council Tax base. Sections 43 to 48 of the Finance Act set out how the Dyfed-Powys Police and Crime Commissioner should calculate its precept. Due to the 2016 Regulations changing how the Council calculates its Council Tax base, calculation of the precept now took account of the premiums. Whilst the introduction of the premiums did not increase the overall funding for the Dyfed-Powys Police and Crime Commissioner, it did change the proportion of their costs that Pembrokeshire was expected to fund. Equally Council Tax base changes due to premiums in the other three billing Authorities had an impact on the precept due from Pembrokeshire to the Dyfed-Powys Police and Crime Commissioner. The Council Tax premiums generated have been utilised for affordable housing, the Enhancing Pembrokeshire Grant Scheme, bringing empty properties back into use and elements of the Council’s budget relating to enhancing the sustainability of local communities. Whilst it may not have always been explicit in the reports to Members that the Council Tax premium applied to all three elements of the Council Tax (Pembrokeshire County Council, Dyfed-Powys Police and Crime Commissioner and Town and Community Councils), this was a requirement of the legislation. Councillor Beynon stated that endeavours would be made to include, in future reports on Council Tax premiums, narrative to confirm that it applied to all three elements of the Council Tax.
[The Presiding Member, Councillor Jonathan Grimes and Councillor Simon Wright declared personal interests by virtue of being Council representatives on the Dyfed Powys Police and Crime Panel.] Councillor Joshua Beynon, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sian Evans, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: Precept collected from second homeowners in the name of DyfedPowys Police is allocated widely across four Counties. Those whoshould be able to, find it difficult to explain the calculation, allocationand application of the precept, or how the charging of extra preceptthat is spent in three other Counties, can offset the negative effects ofsecond homes in Pembrokeshire. Would the Council make an undertaking to provide a simple yet thorough explanation of this extra police precept to the satisfaction of those who pay it, and those who agreed to it, in readiness for the new financial year? In response, Councillor Joshua Beynon stated that details of the Dyfed Powys Police and Crime Commissioner Precept and Medium-Term Financial Plan were available on the Dyfed-Powys Police and Crime Commissioner website. He added that whilst the Council Tax premiums in Pembrokeshire do not increase the overall funding for the Dyfed Powys Police and Crime Commissioner, it does change the proportion of their costs that Pembrokeshire is expected to fund. It was stated that equally, Council Tax premiums in the other three billing Authorities had an impact on the precept due from Pembrokeshire to the Dyfed Powys Police and Crime Commissioner. It was stated that the Authority would request that the Dyfed Powys Police and Crime Commissioner endeavours to produce a simple yet thorough explanation of their precept in readiness for the 2025-26 financial year.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Neyland School Catchment area be referred to Cabinet for consideration. [Councillor Simon Hancock voted against the substantive motion] [Councillor Jamie Adams abstained] As per the petition organiser’s right of reply, Mr Tennick summed up by reminding Members why the petition was submitted, which included due to the poor reputation of the catchment school, the removal of the sixth form and a lack of opportunities. He raised concerns that the building of a new school in Milford Haven would cause significant disruption to learners and stated that he disagreed with the Director’s information provided in relation to capacity figures. A request was made for the Authority to provide safe reliable transport for Neyland learners to attend Haverfordwest High School. The Presiding Member highlighted the financial pressure parents were incurring by providing their own transport to Haverfordwest High School from Neyland, and a request was made for the Council to consider making temporary transport arrangements in the interim, whilst a review of the catchment area was being considered.
[Councillor Chris Williams declared a personal interest by virtue of his son being employed at Milford Haven Comprehensive School. Councillor Alan Dennison declared a personal interest by virtue of being a Governor of Milford Haven School. Councillor Michael John declared a personal interest by virtue of being a Local Authority appointed Governor of Haverfordwest High School.] Mr John Tennick, originator of the petition regarding the catchment area of Neyland School, which met the threshold for a debate at Council, addressed the Chamber in support of the following: We call on Pembrokeshire County Council to change Neyland School catchment back to Haverfordwest High. Children of Neyland are now ineligible for free transport, due to the catchment change. Mr Tennick began by stating that the petition had been created following unsuccessful negotiations with the Educationand School Transport Departments to provide safe, reliable transport to Haverfordwest High School following the Neyland school catchment area being changed to Milford Haven Comprehensive School. Frustration was expressed that children’s education had been made a ‘postcode lottery’ with the aim to save money. Reasons for parents wishing to send their children to Haverfordwest High School were outlined and it was expressed that the consensus was that Haverfordwest High School had a better offering and a sixth form. A range of negatives in relation to Milford Haven Comprehensive School were outlined, which Mr Tennick felt Cabinet was not aware of. Following a range of reasons given by the Authority as to why transport could not be provided, Mr Tennick expressed that a bus route already existed and stated that the Council had access to additional buses which could be used to service the route. A suggestion was made for a review and optimisation of bus capacities to be undertaken to ascertain the required transport provision. It was stated that parents choosing to send their children to Haverfordwest High School were incurring approximately £1000 costs per year to transport them, and negative impact was being had on the environment in doing so. Concerns were raised in relation to pupils using public transport. In the absence of the Cabinet Member for Education and Welsh Language, the Leader provided the following response: Two petitions had recently been received in relation to overturning the decision made in 2018 to revert the catchment school for Neyland, Tiers Cross and Johnston back to Haverfordwest. It was stated that whilst the revision of school catchment areas were normally considered and decided by Cabinet, this matter was considered as part of the wider complex process of reorganisation of secondary education in mid and north-west Pembrokeshire during the period 2014-2018. Background information was provided on the previous catchment areas and it was stated that proposals to make changes were initially made in 2014 due to the need to equalize pupil numbers across schools in order to eliminate surplus places. Following a number of proposals and counter proposals the Council reached a decision at its meeting in July 2017 to alter the catchment area, following the closure of two Haverfordwest schools and the establishment of one 11-19 English medium secondary school in Haverfordwest, with the new catchment arrangements being enforced from September 2018. A range of factors were stated to have influenced the proposals and decisions which included secondary school surplus places, a planned large housing development at Slade Lane Haverfordwest, and the school transport policy, of which the criteria was outlined and was stated to have been formally approved by Cabinet in October 2024. To provide some points of clarification, the Director of Education stated that Milford Haven Comprehensive School had never been categorised as being in special measures, it had been identified as requiring significant improvement but was no longer in that category. With regards to admission numbers, both Milford Haven Comprehensive School and Haverfordwest High School had excess capacity at present. The Presiding Member, as Local Member for Neyland East Electoral Ward, expressed that he had sympathy for the petition and whilst over the years the catchment area had fluctuated a number of times, and parents had specific views on where they wished for their children to be educated, it was expressed that the professionalism and the ability of the teaching staff in Milford Haven Comprehensive School was not being doubted. It was highlighted that whilst Council could not determine the catchment areas, a recommendation could be made to Cabinet for consideration. The Presiding Member then opened the matter for debate. Councillor Michael John concurred with the concerns that Milford Haven Comprehensive School no longer had a sixth form provision and expressed that he would support the revert, as when the decision to change the catchment to Milford Haven Comprehensive School was made, it still had a sixth form, which is not the case now. In response to a question raised by Councillor Tony Wilcox, the Director of Education confirmed that children living in Neyland could attend Ysgol Harri Tudur, despite it being out of catchment, by parental choice, but reiterated that transport was not provided. Councillor Aled Thomas concurred that it would be beneficial to take re-consideration of the catchment of Neyland hand in hand with the re-consideration of the catchment area for Johnston, due to the close locality of the two and the knock on effect they would have on each other. He added that he had visited Johnston School and out of the 33 pupils in the year 6 class, 27 of them had indicated that they were choosing to attend Haverfordwest High School for secondary education, despite it not being their catchment school. In response to further information sought by Councillor Phil Kidney in relation to the possibility of any existing bus routes taking on some extra capacity of out of catchment pupils, the Director of Education advised that he did not have that detail and would need to seek further information from the Integrated Transport Unit. Councillor Alan Dennison queried what the impact would be to Milford Haven Comprehensive School if all Neyland pupils made the decision to attend out of catchment schools instead, to which the Director of Education stated that he did not have that detail today. It was recognised that whilst Haverfordwest High School was currently desirable due to it being new, Councillor Alan Dennison suggested that once Milford Haven Comprehensive School is updated in future, many pupils may then wish to revert back to their catchment school instead. The Director of Education stated that ‘shiny new school syndrome’ was very common and Councillor Dennison’s suggestion had happened for every new school built though the Sustainable Communities for Learning Programme. Councillor Paul Miller expressed his sympathy for those effected by the matter and stated that any changes needed to be considered carefully as a range of factors had contributed to the current situation. He stated that he would be supportive of a recommendation to Cabinet but also felt it may be beneficial for the matters (both Neyland and Johnston areas) to be considered in the first instance by the School Modernisation Working Group, which was a view shared by Councillor Pat Davies. In response to a suggestion made by Councillor Alec Cormack to review all catchment areas within the County, the Director of Education advised that there was already a catchment review on-going, and catchments were reviewed by area and not County-wide. Councillor Viv Stoddart commented that the delays to the new build for Milford Haven Comprehensive School had not assisted the situation but recognised that the delays had been caused by bureaucracy and Welsh Government and not by the Council. Councillor Alistair Cameron agreed that the new school was much needed in Milford and requested an update from the Cabinet Member for Corporate Finance and Efficiencies on the matter. The Cabinet Member informed Members that due to the recent uplift of Capital received from Welsh Government, Council would now need to look at the options for capital projects and make a decision when considering the budget. An update was given on the current status of the Milford Haven project. Discussion was had regarding the most effective way to progress the matter and following a range of alterations to the wording Councillor Simon Hancock Moved that Council refer the matter to Cabinet, with a recommendation for Neyland school catchment area to be reverted back to Haverfordwest High School; Seconded by Councillor Michael John. Councillor Mike Stoddart expressed that whilst he would be happy for the matter to be referred to Cabinet for consideration, he would not support a proposal with a recommendation of how the catchment areas should sit, which was a view shared by Councillors Jamie Adams, Alec Cormack and Alan Dennison. [Councillor Jordan Ryan joined the meeting at this juncture.] Following a suggestion made by Councillor Paul Miller for the matter to be considered, in the first instance, by the School Modernisation Working Group, the Chief Executive provided an update that the group was planning to report back on its first tranche of work in the spring. Councillor Jamie Adams raised concerns that altering the catchment areas could shoehorn a large amount of learners into one school, which would cause capacity issues for Haverfordwest High School and could leave Milford Haven Comprehensive School unsustainable. It was stated that capacity and demand needed to be carefully managed. Following debate on the current proposal, Councillor Tessa Hodgson Moved an amendment for the matter to be referred to Cabinet for consideration with no specific recommendation from Council; Seconded by Councillor Mike Stoddart. Members proceeded to vote on the proposed amendment. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Nick Neumann, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Vanessa Thomas, Aled Thomas, Marc Tierney, Thomas Tudor, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright, Steve Yelland, Danny Young [50] Against the Motion: Councillors John Cole, Terry Davies, Brian Hall, Simon Hancock, Huw Murphy, Shon Rees and Iwan Ward [7] There were no abstentions. Members were then required to vote on the substantive motion. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Neyland School Catchment area be referred to Cabinet for consideration. [Councillor Simon Hancock voted against the substantive motion] [Councillor Jamie Adams abstained] As per the petition organiser’s right of reply, Mr Tennick summed up by reminding Members why the petition was submitted, which included due to the poor reputation of the catchment school, the removal of the sixth form and a lack of opportunities. He raised concerns that the building of a new school in Milford Haven would cause significant disruption to learners and stated that he disagreed with the Director’s information provided in relation to capacity figures. A request was made for the Authority to provide safe reliable transport for Neyland learners to attend Haverfordwest High School. The Presiding Member highlighted the financial pressure parents were incurring by providing their own transport to Haverfordwest High School from Neyland, and a request was made for the Council to consider making temporary transport arrangements in the interim, whilst a review of the catchment area was being considered.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the report and actions that continue to be taken be noted.
Council considered a joint report by the Assistant Chief Executive/Head of Housing and Public Protection which provided an update on the current Local Authority position in response to addressing community concerns related to activities arising from the Withyhedge Landfill site. Councillor Rhys Sinnett, Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that it was the fifth report brought before Council on the matter. He outlined two main areas which had received significant interest over recent months which included the legal position, as outlined within the report and the ongoing Air Quality Monitoring via a static air quality monitor located at Spittal school. The monitoring results for July-September 2024 were outlined. It was stated that partnership work continued to take place, which included community drop-in events and meetings, of which further information on discussions had was given. He confirmed that the site would be re-accepting waste from the 2 January 2025 and joint visits to the site would be undertaken by Public Protection Officers and Natural Resources Wales. Councillor Thomas Tudor made reference to the undertaking within the report to ‘react to odour complaints in a responsive manner’ and raised concerns that in the past the timescale of responses had not been sufficient. He made a suggestion for a dedicated phone number or email address to be made available to channel such complaints, and for a system to be used to accurately log the details of the complaints. The Chief Executive advised that since the recent site crisis, the Authority had put in place measures that would allow it to respond in a much more agile and responsive way to such concerns in the future, of which a range of measures were outlined. The Head of Housing and Public Protection emphasised the importance of timely reporting of odour issues and annoyances to Pollution Control and advised that whilst a separate email address was not being created, the Pollution Control email address was the most effective to use for reporting, along with a report to Natural Resources Wales. It was confirmed that communication was being issued to the public with all the information they need with regards to reporting, ahead of the re-opening of the site in January. The Chief Executive provided a further update stating that in a letter sent by Natural Resources Wales to Spittal School, it stated that ‘based on the changes made on site over recent months, it considers the risk of repeat events to be low’. He added that it was his view that the legal action taken by the Council had been crucial to the change in behaviour of the company and the mitigating measures that have been put in place, despite the Council choosing not to appeal the decision. Councillor Michael John raised concerns with the static monitor at the school recording occasions of the hydrogen sulphide (H2S) concentrations in the area exceeding the World Health Organisation guidelines and expressed that the Council needed to stay on top of the monitoring and alleviation, particularly as the levels were being picked up at a school, there was a duty to ensure the air quality is not polluted. Picking up on a comment made by the Cabinet Member in his opening remarks, further information was sought by Councillor John as to where else the air pollution could be coming from, to which the Head of Housing and Public Protection provided assurance that where the levels have been noted to exceed the guidelines, they were exceeding the annoyance level guidance not exceeding levels for it to have a direct toxicological health impact. She added that such gasses are created at sewage treatment works and also from farm activities as well, which is what may have been picked up on the occasions highlighted. [Councillor Shon Rees left the meeting at this juncture.] Councillor Alan Dennison made reference to the costs of £51,000 that the Authority incurred in dealing with the matter and queried if any of that could be reclaimed. The Chief Executive advised that some of the costs were related to Council time and implementation of independent air quality monitoring so he considered that whilst a request could be made to the company to recover some of the costs, it would be unlikely to get them recovered through the courts. It was stated that limited comment would be made as it was an ongoing matter, but the Council was currently trying to recover as much of the costs that had been awarded, which were currently being appealed by the Council. Councillor Elwyn Morse made reference to a concern he had raised previously, in relation to food waste being tipped at the site, and requested an update on how the company would separate the waste going forward as per the trade-waste separation agreement legislation. The Assistant Chief Executive provided assurance that following a high level of analysis conducted at the site, the food waste element was not identified to be a contributory factor. The site had now revised and tightened its waste acceptance criteria following identification of a number of sources that were problematic and contributing to the issues, which had been reassuring. Moved by Councillor Rhys Sinnett; Seconded by Councillor Simon Hancock The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report and actions that continue to be taken be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Annual Self-Assessment report for 2023-24 be approved for publication.
Council considered a report by the Assistant Chief Executive which sought Council approval of the Annual Self-Assessment for 2023-24. Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and stated that the report was a statutory requirement under the Local Government and Elections Act 2021 which helped the Authority to measure the extent of which it was meeting the performance requirements set by Welsh Government, which were outlined. It was recognised that whilst the report concluded that the Council was performing well in several areas, challenges still remained in other areas and required sustained improvement efforts and long-term strategic actions. Councillor Alistair Cameron made reference to a point outlined within the ‘Assessment of current performance’ section of the report, which stated that ‘The gap in outcomes between pupils with low income and other pupils has widened, and the gap in Pembrokeshire is wider than that seen nationally’ and he requested further information on that point. The Director of Education confirmed that the point was widely recognised by the Authority and formed a significant part of service plans and education. Reference was made to the point within the report stating ‘Whilst Care Inspectorate Wales acknowledged that a significant level of transformational change was already taking place, its report concluded: We have serious concerns about the impact on the safety and well-being of people with social care needs living in Pembrokeshire’ which Councillor Alistair Cameron requested a comment on. The Cabinet Member for Social Care and Safeguarding stated that following the report, the Authority acted quickly and established an Improvement Board for Social Care, chaired by the Chief Executive, with the aim of driving improvement, and assurance was given that the Authority was continually monitoring the concerns. An update was requested by Councillor Alistair Cameron in relation to the Westlodge facility recently commissioned by the Authority. In response the Cabinet Member for Social Care and Safeguarding stated that three children were now in residence with the fourth currently being matched. In response to an update sought by Councillor Alan Dennison, the Director of Social Care and Housing confirmed that all staff within Children's Services had transitioned over to the new Eclipse Case Management System and were receiving support to ensure that the transition goes as smooth as possible. Councillor Alan Dennison made reference to the action to ‘Develop accommodation solutions for Unaccompanied Asylum Seeking Children to allow them to live closer to Pembrokeshire and in accommodation that is sustainable and affordable for them in the long term’ and requested an update on the progress. The Director of Social Care and Housing advised that work was ongoing to identify ways in which support can be given; however, a number of Asylum Seeking Children were choosing to seek support outside of Pembrokeshire and it was the Council’s responsibility to provide support where needed to up to 23 unaccompanied asylum seeking children through the mandated national transfer scheme. A detailed update was scheduled to be provided to the Social Care Overview and Scrutiny Committee next year. Councillor Di Clements made reference to the improvements required and raised concerns that with reducing budgets, many of the improvements would not be able to be made. The Cabinet Member with responsibility for Corporate Improvement and Communities agreed that change and improvement was getting harder against the financial backdrop and increasing demands but was confident that the Authority had a good Senior Leadership Team in place and some good work was ongoing. The Director of Education outlined the age of which the Council was required to provide support to such individuals, based on their needs. Councillor Huw Murphy made reference to Elective Home Education and raised concerns that Welsh Government was still not agreeing to produce a formal register of electively home educated children. The Director of Education advised that whilst Welsh Government did not currently hold a register, they were considering the guidance and the matter would be considered by the National Electively Home Education Group, which was a Welsh Government strategic group. Moved by Councillor Neil Prior; Seconded by Councillor Jon Harvey The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Jacob Williams, Simon Wright, Steve Yelland and Danny Young [52] Abstentions: Councillor Jamie Adams [1] There were no votes against the motion. RESOLVED That the Annual Self-Assessment report for 2023-24 be approved for publication.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended), be adopted as follows: The Council does not exercise its discretion in respect of: · Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. · Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. That the Council will exercise its discretion to: · Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. · Enhance the process for notification of decisions above the minimum requirements as it considers appropriate.
Council considered a report by the Director of Resources in relation to the Council Tax Reduction Scheme for 2025-26, which was seeking adoption. The Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that the current regulations only permitted Local Authorities in Wales to adopt a reduction scheme for a single financial year so the Council was required to formally adopt a new scheme for 2025 -26. It was noted that the adoption requirements remained unchanged to the approval by Council in 2024-25. It was stated that if the Council did not approve its own scheme by January 2025, then it would default to the National Scheme. Moved by Councillor Josh Beynon; Seconded by Councillor Jon Harvey The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Thomas Tudor, Iwan Ward, Michele Wiggins, Michael Williams, Jacob Williams, Simon Wright and Danny Young [48] There were no votes against or abstentions. RESOLVED That the Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended), be adopted as follows: The Council does not exercise its discretion in respect of: · Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. · Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. That the Council will exercise its discretion to: · Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. · Enhance the process for notification of decisions above the minimum requirements as it considers appropriate.
The meeting was adjourned at 12:17pm and resumed at 12:36pm.
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the updated Corporate and Financial Planning Timetable for 2025-26 be noted. (b) That the Outline Draft County Council Budget for 2025-26, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2025-26 to 2028-29 be noted. (c) That the Capital Programme for 2025-26 to 2028-29 be noted. (d) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2025-26 following receipt of the Provisional Local Government Settlement on 11 December 2024 and in light of any decisions of Cabinet or Council. (e) That the reduction in uncommitted reserve balances over the Medium Term Financial Plan 2025-26 to 2028-29 be noted, with the knowledge that some of the remaining uncommitted reserve balances would need to be appropriated to the General Fund working balance in accordance with the Strategy for Holding and Utilising Reserves. [Councillor Aled Thomas requested that his vote against the motions be noted.]
Council considered a report of Cabinet in relation to the Outline Draft Pembrokeshire County Council Budget for 2025-26 and the Outline Draft Medium Term Financial Plan (MTFP) for 2025-26 to 2028-29. The Cabinet Member with responsibility for Corporate Finance and Efficiencies began by providing the following verbal update following Welsh Government's budget announcement yesterday: The Cabinet Secretary for Housing and Local Government published the provisional Local Government Revenue and Capital Statement for 2025-26 yesterday, 11 December 2024. Full details of the provisional settlement and its effect on the Council’s projected funding gap would be included in a report to Cabinet in January, and then considered by all Overview and Scrutiny Committees and the Governance and Audit Committee before being formally presented to Council in February. It was stated that the revenue settlement for Pembrokeshire had been more favourable than anticipated, with an increase of 3.6% which equated to an additional £8.1 million. It was noted that the Welsh average was 4.3%. Members were informed that the settlement figure would reduce the Council’s projected funding gap for 2025-26 to £28.1 million which was recognised to still be a very substantial figure which would need to be bridged through Council Tax rises and service cuts. A high level overview of the Council’s budget from Welsh Government was outlined and Members were reminded that another Members’ seminar had been arranged for the end of January to discuss specific details. It was stated that the budget modeller which all Councillors had access to had been updated with the Aggregate External Finance (AEF) figure and an offer was extended by the Cabinet Member to meet with individual Councillors to go through any specific details with him and the finance team if needed. The Cabinet Member with responsibility for Corporate Finance and Efficiencies then outlined the report and reiterated the significant £28.1 million funding gap. It was stated that whilst some prevention work had been conducted through the use of reserves, the main pressures being experienced were still in relation to Social Care, particularly Children’s care placements and unaccompanied asylum seekers, homelessness and school budgets. It was recognised that making service cuts was a big challenge and a big ask as many of the cuts would not be supported by the wider public so it was a difficult balance to strike. Members were reminded that they could propose an alternative budget if they wished and the importance of Member engagement in the process was highlighted. Members attention was drawn to Graph B1 within the report which outlined the breakdown of Pembrokeshire County Council net expenditure funded from AEF and Council Tax since 2014-15 in comparison to the Standard Spending Assessment. [The meeting was adjourned briefly to correct an electronic issue.] Councillor Joshua Beynon Moved Recommendations A-F as set out in the report; Seconded by Councillor Maureen Bowen. Councillor Di Clements requested an amendment that Recommendation E be voted on separately. The Presiding Member stated that he was happy with this way forward. Councillor Mark Carter made reference to the budget modeller and queried why the 3.6% from Welsh Government was providing a total of £18.99m as this seemed too high. The Director of Resources stated that the figure shown was higher than the total of the 3.6% as it included the AEF cash increase (6.5%) which had been transferred in from previous years from specific grants and pay impacts but confirmed that the real term increase was the 3.6% as stated. Following further information sought by Councillor Mark Carter, the Cabinet Member with responsibility for Corporate Finance and Efficiencies and the Director of Resources advised that the only discretionary fees and charges which Council was responsible for were those of planning and licensing, all others were the remit of Cabinet. It was stated that the 2024-25 figures were published on the Council website, but the updated figures would not be published until formal approval of the budget had been granted. Councillor Alan Dennison made reference to the table of budget saving options within service areas and queried who decided on the categorisation of the rankings. The Cabinet Member with responsibility for Corporate Finance and Efficiencies advised that the colour rankings were discussed by the Budget Performance Discussion Group which included Senior Officers and Cabinet Members but stated that alternatives could be proposed by Members if they were not in agreement. Following the Cabinet Member’s response, Councillor Dennison stated that he did not agree that Senior Leaders of the Authority should be part of the decision making of the rankings without it being supported by a cross-party politically balanced membership. The Chief Executive confirmed that cuts had been made to management last year and would continue to be made where possible but stated that the list provided was prioritised against the very best judgement of the group and reiterated that changes to the list could be suggested by Members. In response to clarification sought by Councillor Alistair Cameron, it was stated that the savings outlined within the budget modeller were also based on the Medium Term Financial Plan and a 11.4% increase in Council Tax. TheCabinet Member with responsibility for Corporate Finance and Efficiencies reminded Members that decisions made in relation to this budget would have an impact on future years and stated that Audit Wales had raised concerns regarding the Council’s future financial sustainability. Taking on board comments made by Councillor Mark Carter in relation to receiving an updated list of discretionary fees and charges in order to make an informed decision on the matter, the Cabinet Member with responsibility for Corporate Finance and Efficiencies advised that he would withdraw Recommendation E ‘That all discretionary fees and charges as related Council functions be increased by 5% for 2025-26’ pending further information being provided to Members. Councillor Alec Cormack made reference to the proposed investment of £5 million from reserves in the prevention agenda for Social Care, to prevent and mitigate the annual increase in demand, and expressed his support for the proposal. The Director for Social Care and Housing provided further information on a range of proposals which would assist the prevention work. Following clarification sought by Councillor Alan Dennison with regards to the correlation between Councils ranking lowest for Council Tax levels receiving the highest AEF figure. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that it would be due to population changes combined with a range of metrics used. It was stated that as part of the January AEF settlement report, the range of metrics used would be outlined in detail. Councillor Mark Carter made reference to the proposal to generate additional income through increasing leisure centre memberships stating that the same proposal was made last year and queried firstly, if that was an achievable proposal and secondly, whether last year’s target was met. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that all proposals had been deemed achievable however a 20% contingency from reserves had been factored in. He confirmed that last years proposed increase in leisure centre memberships had been achieved. Reference was made to a previous suggestion for residual waste collections to be moved to a four weekly collection schedule and a further update on that suggestion was requested by Councillor Mark Carter. The Cabinet Member for Residents' Services advised that the proposal had been included within this year’s budget modelling; however not enacted as it formed part of the environmental strategy which was currently out for consultation, so following the consultation the matter could then be brought via Overview and Scrutiny for consideration. Following a range of questions raised by Councillor Aled Thomas, the Chief Executive outlined the rationale behind the rag ratings of the proposed savings stating that they had been categorised taking into consideration the confidence in the ability to deliver the saving along with the impact the reduction would have on the service provided. He added that increasing leisure centre memberships had been listed as a red measure due to reduced confidence in achieving the increases. It was confirmed that the budget saving tasks set upon the Chief Executive in March 2024 had been achieved, as reported in the Quarter 1 budget monitoring report and the specifics of the measures used were outlined. [Councillor Shon Rees re-joined the meeting at this juncture.] Councillor Alan Dennison suggested that the membership increase figures for leisure centre memberships did not correlate with the monetary increase, to which the Chief Executive stated that he would provide full details of the breakdown to Members following the meeting. [Councillor Vanessa Thomas left the meeting at this juncture.] The votes, undertaken by way of a show of hands, were carried. RESOLVED (a) That the updated Corporate and Financial Planning Timetable for 2025-26 be noted. (b) That the Outline Draft County Council Budget for 2025-26, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2025-26 to 2028-29 be noted. (c) That the Capital Programme for 2025-26 to 2028-29 be noted. (d) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2025-26 following receipt of the Provisional Local Government Settlement on 11 December 2024 and in light of any decisions of Cabinet or Council. (e) That the reduction in uncommitted reserve balances over the Medium Term Financial Plan 2025-26 to 2028-29 be noted, with the knowledge that some of the remaining uncommitted reserve balances would need to be appropriated to the General Fund working balance in accordance with the Strategy for Holding and Utilising Reserves. [Councillor Aled Thomas requested that his vote against the motions be noted.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the level and qualifying period for the Council Tax Long-Term Empty Properties premium applicable from 1 April 2025, be set at 300% after two years, 300% after three years and 300% after four years (Option F). [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the Empty Properties Reserve be utilised to fund any additional enforcement action; Seconded by Councillor Marc Tierney. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Empty Properties Reserve be utilised to fund any additional enforcement action. [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025; Seconded by Councillor Maureen Bowen. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Josh Beynon, Maureen Bowen, Alistair Cameron, Aaron Carey, Alec Cormack, Pat Davies, Terry Davies, Tim Evans, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Huw Murphy, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Thomas Tudor, Tony Wilcox, Michael Williams and Jacob Williams [28] Against the Motion: Councillors Jamie Adams, Michelle Bateman, David Bryan, Mark Carter, Di Clements, John Davies, Alan Dennison, Andrew Edwards, Claire George, Jonathan Grimes, David Howlett, Elwyn Morse, Nick Neumann, Mike Stoddart, Vivien Stoddart, Aled Thomas, Anji Tinley, Michele Wiggins, Chris Williams, Simon Wright, Steve Yelland and Danny Young [22] Abstentions: Councillors Nicola Gwynn and Marc Tierney [2] RESOLVED That the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025.
[Councillor Tim Evans declared a personal interest by virtue of his son owning a property which was currently empty, undergoing refurbishment.] Council considered a report by the Director of Resources in relation to the Review of Council Tax Long-Term Empty Properties Premium, which required a decision regarding the level of the Council Tax Long-Term Empty Properties premium from 1 April 2025. The Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that following its deferral at the October Council meeting, the matter had now also been considered by the Council Tax Working Group. It was stated that the matter had also been subject to a consultation exercise and the present levels of the premium were outlined along with details in relation to the range of exemptions and exceptions. The Cabinet Member advised that there were a range of options available to Members as outlined within the report before proceeding to the following proposal: Moved by Councillor Josh Beynon; Seconded by Councillor Jon Harvey that the level and qualifying period for the Council Tax Long-Term Empty Properties premium applicable from 1 April 2025, be set at 300% after two years, 300% after three years and 300% after four years (Option F). Councillor Alan Dennison Moved an amendment that the level and qualifying period for the Council Tax Long-Term Empty Properties premium applicable from 1 April 2025, be set at 250% after two years, 250% after 3 years and 250% after four years (Option D); Seconded by Councillor Huw Murphy. The debate in relation to the proposed amendment was then opened and the key points were highlighted as follows: To provide clarification on points raised by Councillor Alan Dennison, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the exemptions and exceptions were set out in legislation; however, Officers apply the discretionary discount policy as appropriate, with any appeals of the discretionary discount policy being considered by the Appeal Panel. The Leader expressed his support for Option F and urged Members to do the same, stating that it brought in additional income. Reference was made to extension of the discretionary discount policy in excess of 12 months and the Leader stated that the ability did exist and he would support that on a case by case basis. Following clarification sought by Councillor Mike Stoddart, the Presiding Member confirmed that if all proposals fall, the premium would revert to the status-quo. The Cabinet Member with responsibility for Corporate Finance and Efficiencies added that not withstanding what was decided today, the matter would be reviewed on an annual basis. Councillors Jordan Ryan, Di Clements, Mark Carter, David Bryan, Michael Williams and the Welsh Liberal Democrat representatives expressed their support for Option F. Following clarification sought by Councillor Nicola Gwyn in relation to the how the grant of probate effects the premium exception, the Head of Financial Services advised that as long as the ownership had not been passed on then it would not effect the premium exception. Councillor Aled Thomas requested specific figures regarding what the cost would be to the Council’s HRA account in the instance that 250% or 300% was agreed, to which the Cabinet Member with responsibility for Corporate Finance and Efficiencies agreed to provide following the meeting. Councillor Huw Murphy made reference to the Maes Ingli housing development to which the Cabinet Member for Housing stated that the development had to close due to a change in fire regulations and work was ongoing with the National Park Authority to obtain planning permission. It was stated that advice had stated that demolishing the site at present could impact the granting of future planning permission so work was ongoing to de-register it as a HRA building. [Councillor Iwan Ward left the meeting at this juncture.] Members proceeded to vote on the proposed amendment which when put to an electronic vote, the proposal fell. The votes were recorded as follows: For the Motion: Councillors Alan Dennison, Tim Evans, Delme Harries, Mike James, Mike John, Elwyn Morse, Huw Murphy, Jordan Ryan, Anji Tinley and Jacob Williams [10] Against the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Andrew Edwards, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Jon Harvey, Tessa Hodgson, David Howlett, Rhys Jordan, Phil Kidney, Paul Miller, Nick Neumann, Mel Phillips, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Aled Thomas, Marc Tierney, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Simon Wright, Steve Yelland, Danny Young [44] Abstentions: Councillor Thomas Tudor [1] Members then proceeded to vote on the substantive motion (Option F) which when put to an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Rhys Jordan, Phil Kidney, Paul Miller, Nick Neumann, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Marc Tierney, Thomas Tudor, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Simon Wright, Steve Yelland and Danny Young [44] Against the Motion: Councillors Mike John, Huw Murphy, Shon Rees, Vivien Stoddart and Jacob Williams [5] Abstentions: Councillors John Cole and Anji Tinley [2] RESOLVED That the level and qualifying period for the Council Tax Long-Term Empty Properties premium applicable from 1 April 2025, be set at 300% after two years, 300% after three years and 300% after four years (Option F). [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the Empty Properties Reserve be utilised to fund any additional enforcement action; Seconded by Councillor Marc Tierney. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the Empty Properties Reserve be utilised to fund any additional enforcement action. [Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter.] Councillor Joshua Beynon Moved that the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025; Seconded by Councillor Maureen Bowen. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Josh Beynon, Maureen Bowen, Alistair Cameron, Aaron Carey, Alec Cormack, Pat Davies, Terry Davies, Tim Evans, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Huw Murphy, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Thomas Tudor, Tony Wilcox, Michael Williams and Jacob Williams [28] Against the Motion: Councillors Jamie Adams, Michelle Bateman, David Bryan, Mark Carter, Di Clements, John Davies, Alan Dennison, Andrew Edwards, Claire George, Jonathan Grimes, David Howlett, Elwyn Morse, Nick Neumann, Mike Stoddart, Vivien Stoddart, Aled Thomas, Anji Tinley, Michele Wiggins, Chris Williams, Simon Wright, Steve Yelland and Danny Young [22] Abstentions: Councillors Nicola Gwynn and Marc Tierney [2] RESOLVED That the interest accumulated on the reserve balance ring fenced for affordable housing developments be not added to the reserve from 1 April 2025.
The meeting was adjourned at 14:15pm and resumed at 15:09pm. [Councillor Rhys Jordan did not re-join the meeting.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 1.74% plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 48 weeks; all new tenancies and those created since 1 July 2023, will increase on the 1 April 2025, and for existing tenancies from the 1 July 2025. (b) That Garage rents be increased by 2.7%, to be collected over 48 weeks, with effect from 1 April 2025. (c) That rents be increased until the Standard Rent for new or retrofit rent levels are achieved for tenanted properties that have been improved to the highest possible energy rating of EPC A or B. This will be agreed in each circumstance dependent on the energy efficiency of the property by the relevant Cabinet Member and Head of Service prior to its implementation. (d) That the report be adopted for rent increases for 2025 - 2026.
Council considered a report of Cabinet in relation to the Pembrokeshire Council Rent and Service Charge Policy for 2025-26, as being a social landlord, the Authority must meet the nationally set Rent and Service Charge Standard under the Housing (Wales) Act 2014. The Cabinet Member for Housing introduced the report and stated that Council was required to consider the annual rent setting policy which would determine the level of rent increase for the Council’s HRA stock. It was noted that the current rent standard was due to finish in 2024 but due to a review being undertaken, the current rent standard was put in place for an extra year. It was stated that the current rent standard was particularly restrictive for Pembrokeshire due to low rent levels and the variation in rents for tenants in the same size properties; and whilst that was continually fed back to Welsh Government no dispensation had been granted this year; however, Officers had been invited to sit on the Welsh Government working group for this review together with the Strategic Reference Group that oversees the review. The process of agreeing the proposed recommendations was outlined and it was highlighted that even after the proposed increase, Pembrokeshire rents fall below what was deemed by the model to be affordable. The range of factors taken into consideration were outlined. Moved by Councillor Michelle Bateman; Seconded by Councillor David Simpson The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, David Howlett, Mike James, Mike John, Phil Kidney, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright, Steve Yelland and Danny Young [45] There were no votes against or abstentions. RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 1.74% plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 48 weeks; all new tenancies and those created since 1 July 2023, will increase on the 1 April 2025, and for existing tenancies from the 1 July 2025. (b) That Garage rents be increased by 2.7%, to be collected over 48 weeks, with effect from 1 April 2025. (c) That rents be increased until the Standard Rent for new or retrofit rent levels are achieved for tenanted properties that have been improved to the highest possible energy rating of EPC A or B. This will be agreed in each circumstance dependent on the energy efficiency of the property by the relevant Cabinet Member and Head of Service prior to its implementation. (d) That the report be adopted for rent increases for 2025 - 2026.
Council considered a joint report by the Head of Democratic Services/Monitoring Officer which required Members to note the allocation of seats on Committees and Outside Bodies and to appoint Members and Reserve Members where applicable. The Head of Democratic Services introduced the report and advised that there had been no change to the political balance as agreed in October; however, there was one vacancy on SACRE/SACRVE which required allocating to a Member not in a political group. A request was made by the Presiding Member; however, there were no nominations received for the vacant SACRE/SACRVE seat or for any reserve seats.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the draft Municipal Calendar for the period May to December 2025, be approved.
Council considered a report by the Head of Democratic Services which sought Council approval of the Calendar of Meetings for the Municipal Year. Councillor Di Clements made a request that Democratic Services liaise with the Pembrokeshire Coast National Park Authority to avoid the clashing of meetings, particularly in instances where there maybe lengthy meetings on consecutive days. The Head of Democratic Services confirmed that it was already something that was being done but agreed to take the request on board. Moved by Councillor Simon Hancock; Seconded by Councillor Alan Dennison The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Municipal Calendar for the period May to December 2025, be approved.
Councillor Michelle Bateman, the relevant Cabinet Member, responded to a question submitted by Councillor Mark Carter prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: December 2024 marks five years since Pembrokeshire County Council allocated £3M of funds collected from Second Homes Premium to build 18 affordable rental homes on Council owned land in Upper Solva. This land has been allocated for housing for many years. ATEB were managing the project in conjunction with Solva CLT. Although there are capacity issues with the sewerage system, 10 properties may still be immediately connected. Five years later since December 2019 there is not even any planning permission in Solva, and the value of the £3M fund allocated has been reduced dramatically due to an increase in building costs and the fees taken by ATEB. Please can the Cabinet Member advise whether they think this situation is acceptable and, in the answer, including how long Pembrokeshire County Council will allow this situation to continue before intervening to finally get these houses built? In response, Councillor Michelle Bateman agreed that the situation was disappointing and stated that a formal contract was entered into with ATEB on the 21 October 2021 and, in very broad terms, they were required to apply for the planning permission by the 21 October 2023. It was stated that a Grant Agreement was simultaneously entered into which stated that all planning and development costs were payable by Pembrokeshire County Council up to £3 million and in return ATEB was to develop 18 units and lease the land at an annual rent of £40,000 per annum for a term of 43 years, although there was also an option for ATEB to purchase the freehold interest in the land at any time during the first 41 years. ATEB was noted to have submitted the relevant planning application within the required time period, so until the application was determined, Pembrokeshire County Council had little to no ability to intervene. ATEB had suggested that they would not be able to deliver the 18 units within the agreed £3m funding limit as agreed, due to increased build costs amongst other things. Once planning consent has been granted, and if ATEB cannot comply with the terms of their agreements, then Pembrokeshire County Council can take control and decide what the best option is to enable completion of the project. However, the Authority was currently working with ATEB to see if some renegotiation of terms was fair and reasonable to enable timely delivery. In response to a supplementary question regarding how many properties had been built using the money generated through the Second Homes Premium, Councillor Michelle Bateman stated that due to the ongoing issue with Welsh Government ringfencing the money generated through the premium preventing the Authority from using it to directly benefit the HRA, a portion of the money generated had been used for other housing related projects. It was stated that another portion of the money had been allocated towards phase two of the housing project in St Davids.
Councillor Michelle Bateman, the relevant Cabinet Member, responded to a question submitted by Councillor Mark Carter prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: At a recent Scrutiny Committee, Officers advised that Pembrokeshire County Council operates a policy of encouraging private tenants to not respond to a legally and correctly issued eviction notice by a Private Landlord. Tenants are advised to wait for a Court order and subsequent Bailiff action. Obviously, this Pembrokeshire County Council advice creates extra legal costs and possibly loss of income for the Private Landlord and may lead to Landlords leaving the industry. Costs may also be awarded against the tenant following a Court order when they have followed PCC advice. When the Landlord has acted legally but lost out due to Pembrokeshire County Council advice, does the Cabinet Member agree that Pembrokeshire County Council should undertake to compensate that Landlord? In response, Councillor Michelle Bateman stated that when someone presents to the homeless service after having been served a valid ‘notice of eviction’ by a private landlord, under the renting homes legislation, that tenant has the right to remain at that property until a court order is granted to a landlord for possession. It was stated that with the introduction of the Renting Homes Wales Act the notice period required to be provided to a tenant for a no-fault possession was extended to six months (from two), and in this time, this provides the tenant with the opportunity to seek alternative accommodation. This legal position is explained to a private tenant if they approach the homeless service for assistance. In this six month period the private tenant may be supported by the homeless service to complete a Choice Homes application or alternative private rental is sourced. In the majority of cases, alternative accommodation is sourced within the six month period but unfortunately with the lack of affordable private rental alternatives, high demand for temporary accommodation and social housing, this is not always possible. It was noted that mediation with landlords was undertaken by the homelessness service to try to extend a notice given whilst we try to resolve a customer’s housing need unless we have been successful in securing alternative housing prior to the notice ending. The homelessness service has stepped in to pay court costs and costs awarded to the landlord together with, in a limited number of circumstances, paid an incentive to landlords to prevent them from taking court action. It was stated that this is funded utilising Homelessness Prevention grant funding from Welsh Government and has only happened in two cases in 2024. It was stated that the advice provided by the homelessness service is to explain to the tenant what their rights are under the Renting Homes legislation when served a notice of possession. Therefore, in providing this advice, Councillor Bateman stated that as Cabinet Member she did not believe that the Authority was obligated to compensate the landlord, although as explained, the Authority does work with landlords and pay court costs in certain circumstances, in recognition of the position that a landlord may find themselves in and as a discretionary payment. Councillor Michelle Bateman reiterated her position as Cabinet Member for Housing stating that she valued the private landlords of Pembrokeshire as they played a vital role in housing solutions within the County. She added that she recently spoke at the National Residential Landlords Association on this matter and expressed her commitment to working with such landlords through the Council’s Landlords Forum. It was stated that the Landlords Forum enabled the Authority to work with Landlords and provide them with advice and information on the financial assistance available to them. [Councillor Mark Carter reiterated his personal interest in the matter, by virtue of being a private landlord himself.] In response to a supplementary question expressing that it feels like the Authority is trying to take control of private landlords properties, Councillor Michelle Bateman stated that she did not feel the Council was trying to gain control of landlords properties. She added that the homelessness team was working in a very difficult environment and when faced with customers who face homelessness, the Authority was providing them with the best legal advice which is technically correct and in line with the legislation.
Councillor Jon Havey, Leader, responded to a question submitted by Councillor Di Clements prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: With the recent changes in the budget from the UK Labour Government on Inheritance Tax and Agricultural Property Relief, many Pembrokeshire farmers are feeling concerned for the future of their family farms, many in Pembrokeshire which have been in the same family for generations. I have always found it disappointing that in all the years I have been a Councillor, and the major contribution farming has to this county's economic, cultural and environmental well-being, there has never been a Cabinet Member's title with rural affairs or farming, or agriculture within it. To show that this Council recognises the importance of agriculture, and the hundreds of millions of pounds generated by farming, will the Leader consider including it in one of the titles of his Cabinet Members portfolio? In response, Councillor Jon Havey, Leader, stated that he fully shared Councillor Clements perspective on the point and accepted that to the best of his knowledge, the Council has never had a Cabinet Member with Rural Affairs, Farming or Agriculture within their title. He expressed that he does regard all aspects of rural life in Pembrokeshire as vitally important, and stated that this portfolio was a key strand of responsibility for the Deputy Leader. He added that it is always difficult to try and encompass all the important things the Authority do and value within Cabinet Member titles, but he was very aware as to how challenging aspects of agriculture and rural life are in the County, especially at this moment. It was highlighted that the Authority had a Members’ Champion for Rural Affairs, Councillor Steve Alderman, and the Leader stated that following a conversation with the Deputy Leader, it had been agreed to review his title to reflect the importance placed on this key aspect of the Pembrokeshire economy and for many communities within the County and an announcement would be made in due course once he had the opportunity to discuss more widely with Cabinet colleagues.
Councillor Jon Havey, Leader, responded to a question submitted by Councillor Di Clements prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The leader has now had some time to settle into his new role. Could he outline his key priorities for the future and explain how he intends to ensure value for money for Council taxpayers on the services it provides? In response, Councillor Jon Havey stated that Cabinet would shortly be considering a revised Draft Corporate Strategy for 2025-30, which would outline an updated set of objectives that the Authority would go out to consultation on. He highlighted the incredibly challenging financial position of the Authority which continued to occupy a significant amount of his focus as he seeks to ensure that the critical and statutory services the Authority provide to its communities remain delivered to an acceptable standard. The Leader stated that a fundamental priority for him was that the organisation was as efficient and effective as it can be, and stated that he and his Cabinet had been working hard with the Chief Executive and the Senior Leadership Team to strive for every little efficiency in every corner of the organisation. It was stated that in overarching terms his delivery priorities remained to be social care, housing and education, but given the scale of the current financial challenge there will not be any part of the organisation that is not impacted in some way. It was stated that whilst he would like to be hugely ambitious for the Council to do more and better, he was very much faced with the reality of mitigating the impact of the financial pressures, in particular the work in social care with Vanguard to manage demand in the short, medium and long term, to reduce costs and eliminate inefficient processes had to be one of the top priorities for the Council. By way of background, the Leader made reference to the Welsh Local Government Association (WLGA) analysis from November 2024 which showed that Social Care made up for 45% (£106m) of the estimated overall additional in-year pressures facing Councils. It was stated that for 2025-26 there was a £223m pressure which represented a 9% increase in current budgets. Despite this Members were advised that the Council’s Social Services teams were working tirelessly to do all they could to do the right things in the right way. The Leader stated that since he was elected Leader in May, the Local Authority had been progressing its work on a new target operating model, supported by the Vanguard methodology. This work was intrinsically linked to value for money for our local taxpayers by helping the Authority to understand what matters to its residents and resolve issues first time. It was stated that the vision of the organisation was to be ‘focussed on doing the right things as efficiently as possible within the available resources’. A range of examples were outlined as to how this has been implemented in Social Services as follows: • Restructuring the front door of the Adult Services structure to enable more expertise upfront with the ability to respond in a more holistic way to presenting needs. This was noted to already be bearing fruit as more people were being supported in more proportionate ways. • Building upon the successful care practice forum approach which means that any new proposed care and support for adults is critically appraised in a multi-agency and multi-disciplinary forum with a view to making sure that we are meeting eligible needs in the most cost-effective way. • Working in partnership with the Health Board to improve our joint hospital patient flow processes. This was allowing people to be moved out of hospital quicker whilst at the same time working constructively to ensure that care was not being over-prescribed at the point that residents are ready to go home. • Reconfiguring the day opportunities offer across the County and expanding the supported employment offer so that working age adults with disabilities are afforded greater choice and control, in more cost effective ways. • Investing in occupational therapy capacity to reduce the level of double handled care calls whilst maintaining quality and safety of care. • Through the Authority’s progression project, working to support adults with learning disabilities to move into their own tenancies, within their own communities with support where required as an alternative to more expensive residential care placements. • Installing solar panels on social care buildings to reduce utility costs wherever possible. • Restructuring the Child Care Safeguarding function in a way that gives staff more time to work with families and young people, which in itself is a means of preventing an increase in the numbers of young people looked after. • Investing in additional commissioning capacity for Children’s Services so the market for Children’s Social Care can be developed to meet the needs of some of the most complex young people in more cost effective ways. • Building and investing in an in-house children’s residential care home so that over time the reliance on more expensive out of county placements can be reduced • Working alongside partners in the Health Board to make sure that when necessary, there are equitable contributions to the costs of care for those people who have both social care and health needs. It was recognised that when it comes to social services, the work is never done and it was stated that the Authority intend to progress further in operationalising its prevention agenda. The intention to work alongside communities was highlighted, with the view to building resilience and creating conditions where problems do not arise in future. The importance of investing in the right forms of care and support provision was highlighted, to future-proof the needs of residents in a sustainable way. [Councillor Aaron Carey left the meeting at this juncture.]
Councillor Jon Havey, Leader, responded to a question submitted by Councillor Phil Kidney prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Manorbier School was subject to a serious fire in October 2022, so serious that the school premises has not been used since. At Schools Overview and Scrutiny Committee on February 6 2023, Manorbier school was discussed and Councillor Stoddart queried the possibility of the contractor insurance covering the cost of the rebuild, to which the Cabinet Member advised, legal discussions were ongoing. At Full Council on October 12 2023, Councillor Aled Thomas asked ‘had the Authority been successful in recouping any of the £200,000 insurance excess that PCC had to bear’ and at the same meeting I asked a question requesting an update on the rebuild of Manorbier School and was informed by the Cabinet Member that it would be included as part of a business case for further consideration by Cabinet. Over two years have now lapsed since the fire and considerable disruption it has caused to the school and community, therefore, could Full Council be provided with a full update with regards to the insurance claim in respect of the school fire and some timelines for the rebuild? In response, Councillor Jon Havey stated that at the meeting of the Sustainable Communities for Learning Strategic Programme Board held on 25 September 2024, a verbal report was presented which outlined the current position in relation to the estimated costs of reinstatement of Manorbier VC School. It stated that following the appointment of Gleeds Management Services they would undertake the structural/condition assessment of the existing building, and provide cost estimates. The Minutes of this meeting were considered by Cabinet at its meeting on 4 November 2024. Gleeds structural/condition assessment of the building included estimated costs on a number of options and was subsequently shared with the Council’s insurers. Insurers had responded asserting that a number of the items that were included within Gleeds’ report were either betterment (putting the Council in a better position than it was before the loss) or not fire related. Gleeds submitted a revised report solely focussing on the area of the school damaged by the fire. The Council’s Professional Services Team was now reviewing insurers comments so that final negotiations could take place to achieve the most equitable outcome for the Council. It was added that it was very likely that the insurance settlement would fall far short of the cost of renewing the school to an operational standard. It was stated that at the meeting of the Strategic Programme Board, it had been reported that the estimated cost of reinstating the school to its pre-fire condition was £2,604,543, based on a programme whereby the approval of the business case was given during the autumn 2024, contractors appointed in June 2025, and construction takes place between June 2025 and April 2026. In relation to the insurance Policy Excess, it was stated that the Authority would join its insurers in any recovery action they instigate against the contractors.
Councillor Tessa Hodgson, the relevant Cabinet Member, responded to a question submitted by Councillor Phil Kidney prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: At a recent Schools Overview and Scrutiny Committee meeting, the subject of Home Education was discussed, and it appears we have little power in keeping checks on pupils being educated this way. What steps can we take as an Authority to put pressure on Welsh Government to tighten the rules regarding Home Education, to make sure every pupil is being educated in a safe environment? In response, Councillor Tessa Hodgson thanked Councillor Phil Kidney for highlighting this important area of safeguarding concern and stated that Elective Home Education (EHE) was a complex and long-standing issue. The importance of not alienating or stigmatising parents who choose to home educate was expressed as it was stated that they do so for the very best of reasons and with the well-being of their children at heart. It was, however, recognised that home education can mean that children drop off the radar and safeguarding concerns can be missed. Both the Schools and Learning Overview and Scrutiny Committee and the Social Care Overview and Scrutiny Committee have written previously to the Welsh Government. Recent discussion at the Schools and Learning Overview and Scrutiny Committee concluded that the question was essentially where the balance is struck between the rights of parents to home educate and the role of the State in upholding children's rights. It was stated that there were a number of things that the Authority could commit to doing, which included requesting that this matter be included as an agenda item at the next National Steering Group meeting in March 2025, the submission of formal representation, draft a position paper outlining gaps in current legislation and proposing stronger registration, monitoring and safeguarding requirements and the Authority could also collaborate with other Authorities facing similar challenges. Members were informed that the team working with and supporting EHE had been increased and now included two advisory teachers and a Family Engagement Officer. It was stated that the support given by the team was generally well received by families and a strong working relationship existed between the Education Welfare team and Children's Social Services to support the safeguarding of children and young people under the All Wales Safeguarding Procedures.
[Councillor Rhys Jordan re-joined the meeting at this juncture.] Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Huw Murphy prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: On October 15 2022 Pembrokeshire County Council published a Cabinet Member delegated decision to tender for Leisure Centre equipment which will cost the Authority £1million. Contained within this report was information that stated that Pembrokeshire County Council Leisure equipment was between 3 & 8 years old and that equipment older than 7 years malfunctions more resulting in cost implications to the authority, hence the decision to replace. The funding for such purchases may have to come from the Initiative/Hardship Fund as the “Property & Equipment reserve” has no money in it. Does the Cabinet Member feel that the use of the Initiative/Hardship Fund at the present time is appropriate given the huge financial pressure in other departments such as Social Care, when most gym equipment was unused during COVID lockdown meaning that current equipment should suffice for at least another 2 years? In response, Councillor Rhys Sinnett stated that whilst the leisure facilities were closed for periods during the pandemic, this was primarily between March 2020 and September 2020. Apart from fire breaks, the service operated throughout but with reduced numbers at any one time and other safeguards in line with the regulations at the time. It was stated that the temporary closures have enabled the service to extend the use of the gym equipment significantly beyond when historically it has been replaced (every 5 years). However, it was stated that there was a limit to how long that timeframe could be extended and over the last year complaints and feedback had been received from users in relation to the condition of the equipment and the Leisure Centre has incurred costs in repairing pieces of equipment. It was recognised that there was a balancing act between trying to keep costs down but ensuring that equipment and service was of a high quality to maintain and grow leisure memberships, and therefore income. Plans for the next 18 months were outlined which included changing gym equipment in Tenby, Fishguard, Milford Haven and Pembroke centres. It was stated that the equipment in these centres was already significantly over the usual replacement timescales, ranging from seven years eight months old at Pembroke through to eight years eight months old in Tenby. As part of the current tender for replacement, all companies have been encouraged to retain as much of the current equipment as possible, provided that it would continue to provide value and not become a maintenance liability. In addition to addressing the increased risk of equipment failure which impacts users and is costly, the replacement of equipment also helps attract and retain new members which was especially important over the next three years due to the challenging target for continued membership growth, month on month, as our key strategy towards contributing to addressing the Authority's budget pressures. It was stated that as presented in the Individual Cabinet Member decision, delivering value for money was essential and historically the Authority had purchased gym equipment, with the service repaying back the purchase over the life of the asset from income generation. It was noted that an exercise would be undertaken following the submission of tender prices to ensure the most cost effective method of repaying the capital expenditure, including internal finance and finance arrangement with a third party. The exercise would take into account all costs associated with each option; and, in addition, the level of equipment purchased would need to align with the revenue budget available to ensure affordability.
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by Councillor Huw Murphy prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: At Full Council on July 14 2022 a decision was made to implement a Public Space Protection Order (PSPO) within certain areas of Haverfordwest. A Partnership Panel held on May 23 2024 received confirmation that since this PSPO was implemented there have been no prosecutions or fixed penalties issued. There was a cost implication in implementing this PSPO for Pembrokeshire County Council, money that we can ill afford to spend when ample legislation exists for dealing with Anti Social Behaviour. Therefore, can it be agreed that in future such applications are given greater scrutiny to avoid further waste of taxpayers money and what actually reduces Anti Social Behaviour is increased pro-active policing not more legislation? In response, Councillor Jacob Williams stated that he agreed with Councillor Murphy and stated that they had both opposed the introduction of the PSPO in July 2022 of which was originated from a Notice of Motion submitted in December 2020 by a cross-party collective of the Towns, then five, Councillors, proposing that ‘Haverfordwest skateboard park and Picton playing fields be designated as an alcohol exclusion zone utilising the public space protection order’. It was stated that the motion worked its way through the Committee system and concluded with a large town area being covered by the order following concerns that it might displace the undesirable alcohol and drug activity elsewhere. Following a public consultation, the findings were presented to full Council in July 2022, whereby it was agreed that a PSPO should be introduced, however, it was stated that Councillor Jacob Williams and Councillor Huw Murphy were among several councillors who opposed the introduction of this PSPO and Councillor Williams outlined his comments made at that meeting. It was stated that during that Council meeting the then Director, Dr Steven Jones, expressed his disappointment at the limited consultation responses and the mixed data from the Police regarding events recorded for antisocial behaviour. He also made reference to Home Office guidance ‘that Councillors must be satisfied that there exists an issue that a PSPO could provide a solution to’. The direct costs to the Council to implement the PSPO was stated to have been £3505, mainly used for the installation of signage. It was confirmed that there had been no prosecutions by Dyfed Powys Police but three warnings had been given of which the directions were complied with. It was stated that Officers were engaging and informing persons of its existence for education as well as in advance of any enforcement. In response to Councillor Murphy’s supplementary question, Councillor Williams stated that it was his view that it was a matter for all Councillors as it was not an executive matter and with the review of the PSPO due in 2025, Councillor Murphy’s input into the process at that time was welcomed. [Councillor Jamie Adams left the meeting at this juncture.] [Councillor Vanessa Thomas re-joined the meeting at this juncture.]
Councillor Joshua Beynon, the relevant Cabinet Member, responded to a question submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: To ask the cabinet member for finance how much the UK Labour Government’s increase in Employers National Insurance Contributions in the Autumn budget will cost Pembrokeshire County council, and subsequently the Pembrokeshire Taxpayer? In response, Councillor Joshua Beynon stated that as shown in the Outline Draft Budget Report for 2025-26, it was estimated that the National Insurance Employers’ Contribution Increase (Direct Salary Cost) would cost £4.9m and the National Insurance Employers’ Contribution increase for Indirect Commissioning Cost would cost £2.0m, and the HRA would be £0.4m. It was stated that the Authority understand that the £4.9m will be fully funded by UK/Welsh Government but not the £2.0m Indirect Commissioning Cost. It was stated that it was not yet clear how the £0.4m for the HRA would operate. Councillor Aled Thomas raised a supplementary question asking if the Cabinet Member would agree that the increase in Employers' National Insurance Contributions that were set out by the UK Government would result in an increase in tax, albeit in the form of Council Tax, on the working people of Pembrokeshire. In response Councillor Joshua Beynon stated that he did not think it would necessarily be a cost to the taxpayer as all Councillors make the decision as to whether to increase the level of Council Tax or whether to make cuts to services, so the impact was not solely directed to Council Tax.
Due to the Deputy Leader losing connection, Councillor Joshua Beynon responded to a question submitted by Councillor Delme Harries prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: We hear often of the investments being made in the County by Pembrokeshire County Council. Can the leader provide details of investments made in the last three years or planned investment in the area north and east of the A40? In response, Councillor Joshua Beynon stated that for a number of years the Council had focussed investment in the priority towns of Haverfordwest and Milford Haven. The intention behind this action was firstly to generate a body of investment in improvements in the County town and similarly in Pembroke. The investment was guided and somewhat controlled by Welsh Government policy which was clearly around investment in town centres. Five of the six key towns are located in the south of the County. In the last 12-18 months, the flexibility of the UK Government Shared Prosperity Fund (SPF) was stated to have enabled investments in primary and secondary towns. As an example, the paint scheme had been taken up by a significant number of properties and businesses in both Fishguard and Goodwick. A smaller number of properties in Crymych have also successfully applied for funding through the scheme. It was noted that such projects would be delivered by the end of December 2024. In addition, it was stated that the SPF had funded the development of a series of sculptures which would form a sculpture trail in Fishguard and Goodwick. It was stated that the Celtic Freeport would be the single largest investment the County will experience in over sixty years, since the construction of the refineries either side of the Haven Waterway. Whilst in the south of the County it was very much a Regional opportunity which would provide much-needed investments for Pembrokeshire, bringing opportunities and highly skilled jobs within the supply chain. It was recognised that energy investments need to take place where the infrastructure exists, thus the proximity to the existing energy producers not only makes sense but forms part of the rationale as to how Pembrokeshire has attracted the opportunity in the first place. It was noted that Milford Haven was the U.K.’s largest energy port and currently produced 20% of the U.K.’s energy. The Authority was, however, confident that the benefits to the County would bring increased wealth and prosperity to Pembrokeshire businesses and citizens across Pembrokeshire. It was added that the rural wards as referenced by Councillor Harries, such as Maenclochog, Mynachlog-ddu and Crymych were all in the top spend for structural road maintenance in 2023-24. There had also been Safe Routes to Communities investment in the area, road safety improvements and the paint scheme. It was stated that Maes Ingli housing development was included in the housing development programme and would benefit from approximately £6.5m of investment creating new sheltered accommodation homes as well. Councillor Delme Harries requested a meeting with the Leader and his Cabinet to talk about how the Council can work with North Pembrokeshire and made a suggestion that a Cabinet Member portfolio is updated to include North Pembrokeshire specifically. Councillor Joshua Beynon agreed that the Cabinet would be happy to meet with Councillor Harries to discuss.
Councillor Neil Prior, responded to a question submitted by Councillor Marc Tierney prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Will the cabinet member with responsibility provide an update on this council’s commitment to supporting people in poverty? In response, Councillor Neil Prior stated that he was answering the question due to being the current Chair of the Public Services Board. He stated that the Council was the lead partner in the County’s work in tackling poverty. He stated that a working group for tackling poverty was led by the Head of Children’s Services and included member representation from across all agencies of the Public Services Board. It was stated that this committed and active group has in the last 18 months developed a strategy for tackling poverty; an associated action plan for all agencies; and held the inaugural ‘Tackling Poverty Summit in February 2024 with another planned for 2025. It was noted that the Council also funded a project in collaboration with Citizen’s Advice ‘People Power’ which saw many people in Pembrokeshire secure additional income as a result of a benefit maximisation exercise, as well as onward referral for support from other agencies that work with people who are in, or may be at risk of, poverty. He stated that the Council continued to work in partnership with PAVS, who run the ‘Keep Warm, Keep Well’ project that administers a variety of funding sources across a wide variety of activities to support people who may be impacted by poverty. As an example, it was stated that they will administer a recently awarded grant from Welsh Government, amounting to £56,587.00 for Pembrokeshire, to ensure in the main that ‘warm spaces’ will remain or become available to support people through the winter, as has been the case in previous years. The most recent development in relation to work on poverty was outlined to have seen the Authority purchase an IT-based benefit tracker platform, which will allow the Authority to accelerate its work on benefit maximisation for the County’s population. It was stated that the amount of unclaimed benefit in Pembrokeshire runs into tens of millions of pounds, and therefore the platform will identify households who are eligible but not claiming, and guide awareness raising and application campaigns and promises to put money in people’s pockets. Research carried out by the Head of Children’s Services with the Greater London Authority, several London Boroughs and with Neath Port Talbot Council, has evidenced the potential that the platform has for the people of Pembrokeshire. It was stated that the Local Authority remains committed to the work in relation to tackling poverty and recognises the importance of the work to the people of Pembrokeshire. It was added that the Public Services Board was focusing on three main themes, strengthening communities, climate and tackling poverty and he stated that he was encouraged that they spend a significant amount of time on each of those projects at both Board level, at the Executive Sponsor level called ‘Silver’ and also an operational group. Councillor Marc Tierney highlighted that the last report addressing poverty was produced almost two years ago, and queried how the Authority was monitoring the ongoing impacts of poverty and any new challenges that might hamper its efforts. He made a request that the Cabinet Member works with him to look at innovative ways to support people through this challenging time. In response, Councillor Neil Prior agreed that poverty was a long-term piece of work and following examples given by Councillor Tierney of groups of individuals who experience poverty on a day-to-day basis, Councillor Prior advised that the working group was in the process of setting up a sub-group specifically to focus on ‘lived experience’ to enable the group to fully understand the needs of people in poverty and to ensure that they are better represented across all the work streams that are being undertaken to address this issue. He stated that Councillor Tierney was more than welcome to be involved and extended the same invite to all Council Members to attend the Public Services Board. [Councillors Marc Tierney and Thomas Tudor left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Viv Stoddart prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: On 12 November Policy and Pre-decision Overview and Scrutiny Committee reviewed a very comprehensive report on the Provision of Waste and Recycling Centres in Pembrokeshire, focusing in particular on budget issues, and the future of St David Waste Recycling Centre. This review was prompted by my Notice of Motion to Council on 7 March "That Pembrokeshire County Council review the booking system for the county's Waste Recycling Centres (WRC) to consider how to make access to the facilities more user friendly. Council referred the Notice of Motion to Cabinet. This was Cabinet's decision on 23 April: That the Notice of Motion be supported through the implementation of the following options, to increase the user experience and aid the request to make the facilities more user friendly: (a) Improve booking availability through increasing the number of slots at all sites with booking levels above 70% of capacity on average. (b) Trial “out of hours” telephone booking option for those without internet access, up to 7pm on weekdays and on Saturday and Sunday mornings from 8am to noon. (Subject to demand on the service – i.e. emergencies/ storms etc). (c) Review of the terms and conditions associated with the usage of the facilities. Reason for Decision: To consider a Notice of Motion referred by Council. Will the Cabinet Member for Services inform Council as to what was the outcome of these initiatives and trial? In response, Councillor Rhys Sinnett stated that since April 2024, when the recommendation surrounding the Notice of Motion from Council Viv Stoddart was discussed, a number of changes have been made associated with the Waste and Recycling Centres, as follows: · Improved booking availability has been trialled at Waterloo Waste Recycling Centre (WRC) successfully moving from eight slots every 15 minutes to seven slots every 10 minutes increasing the number of slots available by over 30%. Following this successful trial it is now planned to roll out to Winsel and Crane Cross as part of review of WRC opening hours in light of the WRC review undertaken since April 2024 and agreed by Cabinet on 2 December. · Arrangements have been put in place with the Cleddau Bridge “out of hours team” with support from the digital team, which will allow WRC bookings for those without internet access to continue to be made up to 7pm on week days and between 8am and noon on weekends. This trial commenced on the 9 December and information would be included in press releases associated with Christmas Collections. · A review of the terms and conditions associated with the usage of the facilities has been undertaken, with support from the Communications team and the Cabinet Member for Residents’ Services. These new guidelines surrounding the usage of the WRC have been updated on the website and in booking confirmations received by users to ensure the sites are used correctly and to continue to minimise the abuse received by WRC’s and to ensure the health and safety of users and our staff. In response to a supplementary question regarding why it took over six months for the extended hours to be trialled, Councillor Rhys Sinnett stated that the timescale of the changes had been incorporated into the whole WRC review which has been undertaken since April 2024, with many of the changes requiring support from additional teams across the Council so the arrangements were now in place to implement all the changes required. [Councillor Jamie Adams re-joined the meeting at this juncture.]
Councillor Jon Harvey, Leader, responded to a question submitted by Councillor Jamie Adams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The recent spectacle of children wearing wellies to school on November 19th 2024 served as a powerful message that rural communities are concerned about the long term sustainability of agriculture following the Government’s alterations to Agricultural Inheritance Tax. This widespread industry underpins the economy, social fabric, community cohesion and in many parts the Welsh language here in Pembrokeshire as much as any rural County due to the high prevalence of family farms. It was therefore concerning to hear that Pembrokeshire Local Education Authority sought to prevent children from overtly demonstrating their support by this action deeming it as ‘political’. I would therefore like to ask the Leader how this position was adopted and who actually made the decision? In response, Councillor Jon Harvey stated that the Education Act 1996 provided a clear prohibition against practitioners promoting partisan political views and an equally clear requirement for practitioners to offer a balanced presentation of different views. Maintained schools must present political issues, both in school and in extra-curricular activities, in a way which offers a balanced presentation of opposing views. Prohibiting partisan teaching Section 406 (1) of the Education Act 1996 (“the 1996 Act”) provides that the governing body and head teacher of a maintained school must not allow: (a) the pursuit of partisan political activities by any of those registered pupils at a maintained school who are junior pupils; and (b) the promotion partisan political views through the teaching of any subject in the school. It was stated that the same applies in respect of teacher in charge and management committee of a Pupil Referral Unit (see paragraph 8 of Schedule 1 to the 1996 Act). The Local Authority expects schools to be apolitical, meaning they should not promote partisan political views. This aligns with the broader UK guidelines on political impartiality in education, which apply to all schools regardless of their type or funding arrangements. It was highlighted that Schools should not engage in campaigns which may contain political elements or bias. It was stated that for the teaching of political content there were clear guidelines on how the content should be taught in schools in the form of guidance on remaining impartial which is on the HWB site for schools. This guidance helps ensure that practitioners can confidently teach about politics and citizenship while maintaining a balanced and impartial approach. It was stated that the decision about the probability of this being a politically partisan issue was made by the Director of Education and schools were reminded of the guidance stated above that should be followed. Schools were reminded of this following a discussion between senior officers of the Council. The Education Directorate and its schools do whatever they can to support the development of continued support for agriculture education and continues to provide a range of courses that support the industry and farming. Councillor Jamie Adams made reference to a range of matters that schools regularly engage in, such as Children in Need, the Poppy Appeal, School Reorganisation, and as a supplementary question queried if the Leader agreed that those cases were also not in line with the Education Act 1996 and its requirement for non-partisan political views. In response, the Leader stated that he did not agree and did not think the Poppy Appeal was an accurate comparison. He did however share Councillor Adams’ concerns in relation to the effect on farming communities and expressed his personal view would be that by no means should children be politicised on any particular case.
Councillor Jon Harvey, Leader, responded to a question submitted by Councillor Jamie Adams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: As Members we are charged with the challenging responsibility of considering and setting the Authority’s budget on an annual basis. We have been provided with a budget modeller to assist us over the last few years. It is therefore disappointing that our first opportunity to engage with the modeller this year was as late as 27th November, the day of the public unveiling. However my greatest concern is that the information is inaccurate, flawed and misleading which brings the process into disrepute. Can I please be assured that the Leader has confidence in the budget process? In response, Councillor Jon Harvey stated that establishment of the total budget pressures and budget savings in the Budget Modeller takes months of hard work to prepare and refine and was only completed just prior to the Budget Modeller going live on the Council’s website. The main Budget Consultation for 2025-26 and the Budget Modeller for 2025-26 were deliberately timetabled to be launched together. Outline draft budget reports to Council in December each year, Budget Seminars, Facebook Live, an early Budget Consultation and the Budget Modeller have all been introduced in recent years in order to give Members and the public the opportunity for early engagement in the annual budget process. It was stated that in October 2024, Members from across the Chamber participated in Budget Development Workshops with each Directorate where their financial challenges and budget savings were explored in depth. It was stated that the Finance Team had not been advised by Councillor Adams as to the information that he considered to be inaccurate, flawed and misleading so were unable to determine whether any changes to the Budget Modeller were required. It was noted that some additional narrative had been added to the individual school budgets and library budget savings to make them easier to understand. The Leader confirmed that he has confidence in the budget process, with the early engagement already outlined being followed up by the outline draft budget report and provisional settlement report being considered by the Overview and Scrutiny Committees, Governance and Audit Committee and Joint Negotiating Consultative Group in the new year before the revised budget is reported to Cabinet and Council. It was stated that there would also be opportunities for further engagement during Budget Seminars and Facebook Live sessions.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee. [Councillor John Davies left the meeting at this juncture.] [Councillor Joshua Beynon re-joined the meeting at this juncture.]
[Having declared a personal and prejudicial interest in this item of business, Councillor Joshua Beynon withdrew from the meeting.] A Notice of Motion was submitted by Councillor Huw Murphy in the following terms: While it is acceptable for Cabinet Members to hold other employments, no serving County Councillor should hold a Cabinet position within Pembrokeshire County Council while simultaneously being employed by a sitting Member of Parliament (MP) or Member of the Senedd (MS). Cabinet Members hold executive responsibilities, and such dual roles risk potential conflicts of interest, particularly if Cabinet decisions conflict with the policies of their employer, often a political party. This concern is heightened in a Council where most members are Independents. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Huw Murphy; Seconded by Councillor Alan Dennison then stood referred to the Constitutional Review Committee. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Constitutional Review Committee. [Councillor John Davies left the meeting at this juncture.] [Councillor Joshua Beynon re-joined the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to Cabinet.
A Notice of Motion was submitted by Councillor Huw Murphy in the following terms: That Pembrokeshire County Council do not issue any summonses for appearance at Magistrates Court for non-payment of Council Tax during the month of December. At a Corporate Overview and Scrutiny Committee meeting on November 14th it was disclosed that since April 2024 Pembrokeshire County Council have sent out 14,000 reminder letters with regards to Council Tax (late payment) and issued 4,000 summonses for non-payment of Council Tax, which clearly evidences the financial pressure many Pembrokeshire residents currently face. December is for many families a festive month and although the debt does not go away the avoidance of any prosecutions during the month of December in the lead up to the festive holiday will indicate some empathy by Pembrokeshire County Council towards its residents under most financial pressure. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Alan Dennison; Seconded by Councillor Huw Murphy then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to Cabinet.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to Cabinet.
A Notice of Motion was submitted by Councillor Rhys Jordan in the following terms: The B4318 at Gumfreston is prone to persistent flooding during adverse weather conditions, leading to road closures that disrupt travel and pose safety risks for residents and motorists. Currently, closures are not effectively communicated to residents, causing inconvenience, delays, and potential hazards. An efficient alert system would provide timely information to residents, allowing them to plan alternative routes and ensuring safety. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Di Clements; Seconded by Councillor Jonathan Grimes then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to Cabinet.
Councillor Aled Thomas withdrew this Notice of Motion from the agenda prior to the meeting.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Services Overview and Scrutiny Committee to consider and provide a recommendation to Cabinet.
In accordance with Procedure Rule 4.19.6 (h) of the Constitution, the Presiding Member gave notice that he had determined that it was essential and conducive to the despatch of business to allow the Notice of Motion relating to the Withdrawal of Pembrokeshire County Council Support for the Long Course Weekend to be considered at the meeting, given that the event organisers had already opened up entries for the 2025 event and any delay could lead to incurred costs for both the Council and the organisers. A Notice of Motion was submitted by Councillors Chris Williams and Alec Cormack in the following terms: In accordance with Section 4.19.6 (h) of the Constitution, I request that the Presiding Member allows this Notice of Motion to be dealt with at Full Council on 12 December 2024. This is due to the urgency of the matter, as the event organisers have already opened entries for the 2025 Long Course Weekend. Any delay in making a decision could result in incurred costs for both Pembrokeshire County Council (PCC) and the organisers. Long Course Weekend has been held annually in Pembrokeshire since 2010. This multi-day triathlon event, typically taking place in June, has been a significant success in terms of showcasing our county and promoting physical activity. However, as the event has grown in scale, it has increasingly led to disruption for residents and businesses along the course, many of whom report inconvenience or loss of trade due to road closures spanning up to three days. While Pembrokeshire County Council does not provide direct financial contributions to the event, it offers substantial "in-kind" support. Given the feedback from residents and businesses, it is evident that public support for the event has diminished. Additionally, in light of the council's ongoing financial pressures, it is no longer appropriate to allocate resources to support a profit-driven event at the expense of taxpayers. I propose that Pembrokeshire County Council withdraw all support for the Long Course Weekend moving forward, ensuring that council resources are directed towards services and initiatives that directly benefit the wider community. Councillor Rhys Sinnett, the relevant Cabinet Member, highlighted that the decision-making body for this Notice of Motion was Cabinet so in respect of the debate that would be undertaken today, Cabinet Members would listen to the points raised by Members. He stated that he had some concerns about the message that this Notice of Motion may send to event organisers who may be looking at Pembrokeshire for events in the future. He highlighted that there would of course be both winners and losers in terms of the impact on local businesses, with some sectors such as accommodation and hospitality perhaps benefiting more from such an event than retail and other sectors and stated that for those businesses that would be hit, their concerns appeared to be that it happens every year to the same businesses as opposed to it being spread across the County. It was recognised that there were a number of technical financial issues that were covered off in the supplementary report provided to Members yesterday, written by the Head of Infrastructure. The Head of Infrastructure was then welcomed to the meeting to assist with any technical questions from Members. He outlined the main points of the report and stated that Long Course Weekend organisers had now proposed a new route which he believed had been circulated to Members, which was an open single loop route. It was stated that Officers had not had the time to conduct a detailed analysis of the new proposal but stated that Members may wish to consider it further. Councillor Chris Williams spoke in support of his Notice of Motion stating that following the submission of a new route, he suggested it would be most appropriate for the matter to be referred to the relevant Overview and Scrutiny Committee for consideration to enable Officers to complete their analysis of the updated proposal. Councillor Williams Moved that the Notice of Motion be referred to the most appropriate Overview and Scrutiny Committee; Seconded by Councillor Sam Skyrme-Blackhall. It was noted that this would be the Services Overview and Scrutiny Committee. [Councillor Tessa Hodgeson left the meeting at this juncture.] Members debated the Notice of Motion and the main points were noted as follows: · Councillor Di Clements queried how Cabinet determines which private event businesses to support, to which the Head of Infrastructure advised that events are determined in line with the Major Events Strategy. · The Cabinet Member for Residents’ Services raised concerns that consideration by an Overview and Scrutiny Committee may not be appropriate due to the tight timescales and any decision to do so could cause vulnerability to athletes for 2025. Councillor Mark Carter suggested that an Extraordinary Overview and Scrutiny Committee meeting be held to progress matters. The Presiding Member highlighted that any recommendation made by the Overview and Scrutiny Committee meeting would need to be considered by Cabinet therefore an Extraordinary Cabinet Meeting may also be required. · In response to a question raised by Councillor Delme Harries in relation to the level of financial implications the Authority would incur if they withdrew support for the event, the Chief Executive stated that Officers would need to consider this. · Councillor Delme Harries supported the idea of holding the event in a different location within the County and stated that other areas may welcome such events. The Chief Executive agreed that the thrust of the original motion was partly based on value for money but was also based on the periodic and repetitive interference with the same businesses and commented that the proposed new route may alleviate those concerns. · Councillor Pat Davies made a suggestion that in the case that the new route proposal was not acceptable, that Fishguard be considered as an alternative. Councillor Alan Dennison agreed with an alternative location proposal. [Councillor Brian Hall left the meeting at this juncture.] · The Chief Executive advised that the new proposal had only been circulated to some Members as this was not done through Officers but confirmed that it would be circulated to all Members after the meeting. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Services Overview and Scrutiny Committee to consider and provide a recommendation to Cabinet.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.