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RESOLVED That the report and actions that continue to be taken be noted.
RESOLVED (a) That Section 4.29.1 of the Constitution be amended as follows: All of these Council Rules of Procedure, with the exception of Rules 4.23.1, 4.23.2, 4.23.5 and 4.24.2, may be suspended by motion on notice or without notice if at least one half of the whole number of Members of the Member Body are present. Suspension can only be for the duration of the meeting. (b) That the annual budget proposals be taken to each Overview and Scrutiny Committee to enable it to scrutinise the budget relating to its area; and that the terms of reference of each Overview and Scrutiny Committee be amended to reflect this. (c) That the Reserve Member Protocol be amended as detailed in Appendix 1 of the report. (d) That a standing agenda item be added to the agenda entitled ‘Non-Committee Members wishing to speak on an Agenda Item’. (e) That the following amendments to the Terms of Reference of the Governance and Audit Committee be approved: Financial Reporting 35. To be removed. 36. To review the final audited annual statement of accounts. Specifically to consider whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the Council. (f) That the schedule of changes to the Constitution as detailed in the report be noted.
RESOLVED That the Notice of Motion be not adopted.
RESOLVED That the Annual Governance Statement for 2023-24 be approved and signed.
RESOLVED That the level of Second Homes Council Tax premium be decreased from 200% to 150%. (b) Long-Term Empty Properties Council Tax premium Councillor Joshua Beynon Moved that the level of Long-Term Empty Properties Council Tax premium remain as current; Seconded by Councillor Rhys Sinnett. In response to a question raised by Councillor Mark Carter, the Director of Resources stated that in 2024-25 all money generated from the Long-Term Empty Properties Council Tax premium was used in the General Fund to fund elements of the Council’s budget relating to affordable housing or enhancing the sustainability of local communities. Following a question raised by Councillor Huw Murphy. the Director of Resources advised that £1.671million was generated from the premium in 2024-25. Councillor Alan Dennison Moved an amendment to the effect that the Long-Term Empty Properties Council Tax premium be increased to 300% after two years, from 1 April 2025; Seconded by Councillor Brian Hall. [Councillor Michelle Bateman reiterated her personal and prejudicial interest in this element of the report by virtue of a family member owning an empty property within the County, but stated that she had obtained a dispensation to speak but not vote on the matter from the Standards Committee.] In response to a question raised by Councillor Michelle Bateman, the Head of Financial Services confirmed that the Long-Term Empty Properties Council Tax premium was linked to the property and not to the owner of the property. Councillor Michelle Bateman raised a scenario where if a first time buyer bought a property that had already been empty for two years then they would immediately be subject to the premium whilst they renovated the property, which did not seem fair. A number of Members expressed support for the amendment; however commented that it would be beneficial to be given some more time to consider the policy change before making a decision. The Presiding Member stated that the meeting would be adjourned, to give Members time to consider the proposal over the lunch break. Adjournment of Meeting The meeting was adjourned at 13:42pm and resumed at 14:34pm. Councillor Claire George and Shon Rees were not present for the remainder of the meeting. When the meeting resumed, the Presiding Member welcomed the Revenues and Benefits Manager to the meeting to assist with answering questions. The Revenues and Benefits Manager outlined the current tiered arrangements of the Long-Term Empty Properties Council Tax premium, which was stated to be a premium on top of the standard charge. Members were informed that a property had to be empty, unoccupied and substantially un-furnished for a year before a premium can be charged. The criteria of a Class A exemption was outlined. In response to clarification sought by the Chief Executive, the Revenues and Benefits Manager advised that if the property changed ownership, but had already been empty for two years, a class A exemption would only be able to be granted if the previous owners had not obtained a Class A exemption whilst it was in their ownership, as the exemption was linked to the property and not to the owner of the property. It was stated however, that the discretionary discount policy could be applied (100%), against the premium element only, for properties which had been bought and were being brought back into use. Following information sought by Councillor Mark Carter regarding the level of additional income which would be generated if Council were to approve Councillor Dennison’s amendment, the Head of Financial Services outlined a range of percentage suggestions, and informed Members on the levels of income that would be generated from each percentage option. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the amendment being considered would generate an additional £728,000 approximately if successful. The criteria and stages of a Class F exemption was outlined following clarification sought by Councillor Delme Harries for circumstances linked to probate matters. Councillor Aled Thomas sought clarification that Long-Term Empty Properties Council Tax premium was also applicable to the Council’s housing stock, which the Head of Financial Services confirmed it was. Members raised the point about whether the matter could be deferred for further consideration with all the relevant information to make an informed decision. At this juncture, Councillor Tessa Hodgson Moved a procedural motion to the effect that that the level of Long-Term Empty Properties Council Tax premium matter be deferred, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee to ensure all information would be properly considered; Seconded by Councillor Alistair Cameron. The Presiding Member exercised his right to adjourn the debate and proceeded to a vote on the Motion, and the vote, undertaken by way of a show of hands, was carried. RESOLVED That the level of Long-Term Empty Properties Council Tax premium matter be deferred to the December meeting, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee. Councillor Alan Dennison voted against the motion. Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter. (c) 182 Days Threshold Councillor Joshua Beynon Moved the recommendation; Seconded by Councillor Rhys Sinnett. Councillor Mark Carter stated that he would like to see a fairer playing field and stated that could be achieved by removing the implementation of small business relief for domestic properties and the money that is collected in that way, by Welsh Government, to be ringfenced and spent within the County of which the properties are located on affordable social housing schemes. Councillor Huw Murphy expressed that it was his view that no domestic dwelling should be eligible for business rate relief, which was a view that Councillor Alan Dennison stated that he shared. [Councillor Andrew Edwards left the meeting at this juncture.] The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Simon Wright, Steve Yelland and Danny Young [50] Abstentions: Councillor Marc Tierney [1] There were no votes against. RESOLVED That Council write to Welsh Government to request that the 182 days let threshold by which self-catering properties qualify for Non- Domestic Rates, be reduced. Councillor Alistair Cameron abstained from voting due to his personal and prejudicial interest in the matter. [Councillors Joshua Beynon and Michelle Bateman left the meeting at this juncture.] [Councillors Chris Williams and Nick Neumann rejoined the meeting at this juncture.]
RESOLVED That the Council’s key strategic partnerships, as outlined in the report, be endorsed. [Councillors Iwan Ward, Elwyn Morse and Aaron Carey left the meeting at this juncture.]
RESOLVED That the Overview and Scrutiny Annual Report for 2023-24 be endorsed.
RESOLVED (a) That the Conservative Group be allocated an additional seat on the Schools and Learning Overview and Scrutiny Committee. (b) That the Conservative Group be allocated an additional seat on the Licensing Committee. Council was then required to agree the additional allocated seats to the political groups, as previously outlined. Councillor Simon Hancock Moved that the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees be agreed; Seconded by Councillor Jacob Williams. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees, be agreed. Members then considered the schedule of changes as set out in Appendix 1, and Councillor Di Clements Moved that the schedule of changes be approved; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the schedule of changes, as set out in Appendix 1, be approved. Notice was then received that Councillor Mike Stoddart would be the Unaffiliated Member to step down from the Schools and Learning Overview and Scrutiny Committee. Council was then required to appoint Unaffiliated Members to the following vacant Committee seats: (i) Licensing Committee Councillor Simon Hancock Moved that Councillor Bethan Price fill the vacancy; Seconded by Councillor Michelle Wiggins. (ii) Senior Staff Committee Councillor Mike Stoddart Moved that Councillor Jacob Williams fill the vacancy; Seconded by Councillor Simon Hancock. (iii)SACRE/SACRVE As there were no nominations, the vacant seat will be rolled forward to the next meeting. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the following appointments be approved: (i) Licensing Committee – Councillor Bethan Price (ii) Senior Staff Committee – Councillor Jacob Williams The final nominations sought were in relation to Reserve Members of which there were no reserve appointments proposed. [Councillors Mark Carter, Delme Harries and Jonathan Grimes left the meeting at this juncture.]
RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
There were no apologies for absence received.
In welcoming everyone to the meeting, the following announcements were made: (a) Presiding Member The Presiding Member welcomed the newly elected Councillor, Nick Neumann, to the Authority, who would be representing the Havens Ward. Congratulations were extended to Councillor Iwan Ward on completing his portfolio to become Crew Manager at Crymych Fire Station, and in addition, for being shortlisted for an Unsung Hero Award at the Mid and West Wales Fire and Rescue Services ‘More Than Just Fire’ awards. Pembrokeshire’s proud military history and warm relationship with the armed forces was highlighted, and it was stated that it had been a proud moment for the Presiding Member, in his role as the Armed Forces Champion for the Authority, to receive, on behalf of the Council, the coveted Defence Employer Recognition Scheme Gold Award at Cardiff recently. It was noted that as this represented the UK Government's highest badge of honour for those organisations and companies which support the armed forces community, it was an accolade that the Council can be rightly proud of. (b) Chair / Deputy Presiding Member The Chair extended his congratulations to the Pembrokeshire athletes who represented Team Great Britain (GB) in the Olympic and Paralympic Games. It was stated that to pull on the Team GB jerseys was one of the highest accolades in sport and he expressed that they were all fantastic role models for young people within the County. A special mention was given to Jodie Grinham from Haverfordwest, who won gold and bronze in archery at the Paralympics, whilst seven months pregnant, becoming the first pregnant athlete on the Paralympic podium; an incredible achievement. Congratulations were also extended to Angharad James from Narberth, who was named the permanent Captain of the Wales Women's Football Team. It was stated that with a bit of luck, Angharad could be the first Captain to skip at the women's side at a major tournament as Wales enter the play-offs for the Euro 2025. Ironman Wales had once again been hosted within the County, and thanks were expressed to everyone involved in staging the world famous event. It was noted that many months of planning go into the successful running of the event which truly puts Pembrokeshire on the global stage. The Chair took the opportunity to highlight his recent engagements and visits around the County as follows: · Mayor making ceremonies at Narberth and Tenby, where Nick Walters and Di Morgan were enrolled into the respective Mayoral roles. · A fantastic summer of shows at Fishguard, Pembroke, Martletwy and the Pembrokeshire County Show. Nevern Show was held on the same day as Pembroke show and due to the distinct distance it was beyond ability to attend both, however, it was great to see these important dates in the agricultural and social calendar so well supported again. · Judging the Council Bake Off in August was a highlight and it was great to see Officers taking part. · It had been a pleasure to attend the unveiling of a new war memorial in St. Ishmaels, with Coastland School being heavily involved in the memorial, creating hand modelled shells which formed part of the design. It was stated that for anyone passing that part of Pembrokeshire, it was well worth stopping and observing the monument. · Attending the Annual General Meeting (AGM) of Paul Satori, Hospice at Home, a local charity who undertake a range of wonderful work. · A very enjoyable dinner and ceremony to curate the new Freemans of Haverfordwest held in the Council Chamber. In summing up, the Chair thanked everyone who had invited him to attend their events and engagements and stated that it really had been a pleasure. He reiterated congratulations to Councillor Iwan Ward on his achievements and stated that during the last Council meeting he failed to mention that he and the Leader had been invited by Councillor Simon Wright to the HOPE MS Therapy Centre in Honeyborough, and expressed thanks for the invitation and highlighted the importance of raising awareness of the incredible work that they do.
The following declarations of interest were made: Item 13 - Review of Council Tax Premiums for Second Homes and Long-Term Empty Properties Councillor Alistair Cameron declared a personal and prejudicial interest by virtue of owning a holiday let in Saundersfoot but stated that he had obtained a dispensation to speak but not vote on the matter from the Standards Committee. Councillor Chris Williams declared a personal and prejudicial interest by virtue of owning a second home and being involved in work relating to second homes within Saundersfoot. Councillor Nick Neumann declared a personal and prejudicial interest by virtue of owning a second home. Councillor Guy Woodham declared personal interest by virtue of a family member owning a second home in Pembrokeshire. Councillor Michelle Bateman declared a personal and prejudicial interest in the empty homes element of the item by virtue of a family member owning an empty property within the County, but stated that she had obtained a dispensation to speak but not vote on the matter from the Standards Committee.
[Councillor Vanessa Thomas joined the meeting at this juncture.] The Minutes of the Council Meeting held on 18 July 2024 were Moved by Councillor Simon Hancock; Seconded by Councillor Brian Hall. The Minutes of the ExtraordinaryCouncil Meeting held on 13 September 2024 were Moved by Councillor Simon Hancock; Seconded by Councillor John Cole. The votes, undertaken by way of a show of hands, were carried. RESOLVED (a) That the Minutes of the Meeting held on 18 July 2024 be approved as a correct record. (b) That the Minutes of the Extraordinary Meeting held on 13 September 2024 be approved as a correct record.
Councillor Guy Woodham, the relevant Cabinet Member, responded to two questions submitted by a member of the public, Valerie Sutherland, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: (1) At a recent Biodiversity Study Day, Dr Sarah Beynon of the St David's Bug Farm said that VEXo - the 'mince' used in their spaghetti bolognese comprising insect protein and vegetables - will be rolled out to Pembrokeshire schools soon. Has a contract for this been signed for imminent rollout? If so, have the allergic reactions and inflammatory issues been taken fully into account as children with seafood allergies will be affected by the chitin in this product? In response, Councillor Guy Woodham stated that Pembrokeshire County Council had no plans to be involved in a roll out of VEXo. No Member or Officer had seen a contract for this and no contract had been procured or signed. We are unable to comment on the Biodiversity study day comments as we were not involved in that meeting. (2) Insects bred for human consumption carry parasites that are seriously harmful to humans. Are Councillors aware of the potentially serious health implications of children effectively being forced to consume insect protein as outlined in the following study? In response, Councillor Guy Woodham stated that insects bred for human consumption would fall within the definition of ‘novel foods’ and as such required specific authorisation from the Food Standards Agency (FSA) prior to their use in the food production industry. The aim of the novel food process and authorisation was to allow the FSA to assess scientific evidence to ensure that the food does not pose a risk to public health, and this would include a consideration of research and evidence available. In addition, with the departure of the UK from the EU, edible insects are also now required to undergo further testing and GB specific application in the UK before being granted novel food status. Detailed guidance on the application process for Novel Food status is available on the Agency’s website. In summing up, Councillor Guy Woodham reiterated that the Authority had no plans to be involved in the roll-out of VEXo.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sharon Purcell, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: Given that many climate scientists, academics and geologists have disputed the claims of the IPCC and the Climate Change Committee which led to the 2019 Climate Emergency Declaration and that decisions have been made since which will incur vast costs with no guarantee of achieving their stated aims - including the recent purchase of EVs - would it not be sensible to overturn the Declaration and concentrate time and resources on projects which can mitigate the effects of climate change such as flood defences etc and which have tangible benefits? If the current course is pursued, the 'decarbonisation' planned will result in a much greater demand for electricity. The 'green renewable' energy sources such as the Tidal Energy and Bombora Wave Power have not proved to be feasible so what alternative power sources are planned to make up the vast difference in electricity demand and that which can be provided by solar PV and wind turbines? In response, Councillor Paul Miller stated that in 2019, Council voted to declare a climate emergency, which resulted in an action plan setting out a range of proposed steps which would be pragmatically pursued with a view to the costs and benefits associated. With regards to flood defence activity, it was stated that the Authority do pursue such projects, one of the most notable being the works in relation to the new highways at Newgale. To address the final point, it was stated that balancing supply and demand of the National Grid was not a function of the Council, nor was determining the preferred energy mix; however, the Authority do support current and prospective energy industry partners with their work in the Region and are excited about the prospects for economic growth associated with the renewable energy industry in Pembrokeshire.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to questions submitted by a member of the public, Ken Keane, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: Storm Helene in the US has highlighted the unsuitability of EVs in disaster areas given they are subject to thermal runway and can become highly combustible in storm waters plus power outages mean they cannot be charged for the duration of the outage. Are any of the recently purchased EVs the type of vehicle that the Council would use for emergency work in storms and floods? If so, are ICE vehicles still available as back up? As someone who did a four year apprenticeship to become an auto electrician I am aware of the dangers of working on high voltage vehicles etc. Have the Council's mechanics been trained to work with EVs and if so, what is the cost of the training? In response, Councillor Rhys Sinnett stated that the Council had recently purchased 31 small vans and 11 large vans. The Council now had a total of 54 EV vehicles. These vehicles will be used in a number of service areas, including highway maintenance and emergency response work in order to test the viability of EV vehicles. There are still a substantial number of ICE vehicles available for staff to use during storms and floods. A number of Council Vehicle Technicians have been trained to IMI Level 3 Award in EV Vehicle Training and further Vehicle Technicians would be trained in due course.
Councillor Jacob Williams, the relevant Cabinet Member, responded to a question submitted by a member of the public, Nicola Lund, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: In 2019 a report was published by the Decarbonisation of Homes In Wales group, entitled, 'Better Homes, Better Wales, Better World'. I have written about this report and have made several PCC Councillors aware of this (which they weren't before). The report recommends decarbonising ALL homes in Wales by 2050, suggesting that renting, obtaining planning permission and even selling homes which are carbon inefficient will become problematic. It also suggests 'incentivising' homeowners by aligning council tax to the energy efficiency of homes. It also advises 'a robust regime of home log books from 2025'. Although this is admittedly an advisory report, what guidance has PCC received from Welsh Government in respect of this matter, particularly in relation to the planning aspects and the council taxation? In response, Councillor Jacob Williams stated that Future Wales – the National Plan 2040 was prepared and adopted on 24 February 2021 by the Welsh Government and was the National Development Framework for Wales – it is the National tier of the Development Plan. It influences all levels of the planning system in Wales and shapes Strategic and Local Development Plans prepared by Councils and National Park Authorities. It should be read alongside Planning Policy Wales and Technical Advice Notes, formulated by the Welsh Government, which comprise material considerations in the decision-making process for all planning applications where relevant. Local planning policy is contained within Pembrokeshire County Council Local Development Plan (LDP) which was adopted on 28 February 2013. Each Local Planning Authority’s LDP must be in general conformity with national planning policy. The Development Plan and national planning policy and guidance seek to ensure that sustainable and energy efficient development is achieved. Pembrokeshire County Council determines planning applications in accordance with the Development Plan unless there are material considerations to indicate otherwise. Separate to planning requirements are Building Regulations formulated by the Welsh Government. In particular, Part L identifies the legislative requirements for energy and conservation of all homes in Wales for which Building Regulations are required. Pembrokeshire County Council’s Building Control section deals with applications submitted in relation to Building Regulations. Regarding the valuation context, Council Tax is based on the valuation of a property, which is determined by the Valuation Office Agency. Welsh Government is undertaking a reform of Council Tax and following their recent consultation they have stated “We’ve listened to what you told us through the Phase 2 consultation and have decided to deliver Council Tax reform over the slower timeline proposed, making changes in 2028, as this was the most popular view. Plans will be further developed to look at a revaluation of properties and how the tax bands and charges should be reformed. We will consult on further changes in the next Senedd term”.
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RESOLVED That the report and actions that continue to be taken be noted.
Council considered a joint report by the Assistant Chief Executive/Head of Housing and Public Protection which provided an update on the current Local Authority position in response to addressing community concerns related to activities arising from the Withyhedge Landfill site. Councillor Rhys Sinnett, Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that it was the fourth report brought before Council on the matter. He outlined three main areas of the report which included air quality monitoring, legal action as pursued by the Council and the partnership work that continued to take place. He confirmed that the site remained closed to new waste. Councillor David Bryan stated that whilst it was noted that the site remained closed to new waste, he had seen trucks relating to the site in the area and requested clarification on his observation. The Assistant Chief Executive stated that although the site was closed for the acceptance of new waste, a substantial amount of capping material (clay, soil etc.) was entering the site for lining and covering. Councillor Michael John queried why the test site located at Spittal School was highlighted so often within the report and queried how it was different to other locations. The Chief Executive advised that Spittal location was a principal receptor for south/south-west wind direction, which was the prevailing wind direction, and which was the reason that it appeared in a repeated manner within the data. In response to a question raised by Councillor Michael John in relation to reimbursement of costs to the Authority, the Chief Executive advised that the Authority was not seeking to recover costs from the Company at present and stated that to do so may require a legal basis. The understandable requirement to have a range of monitoring providers was highlighted. Councillor Alan Dennison queried what the costs to date were for the monitoring being undertaken to which the Assistant Chief Executive stated that the costs had not been collated at this stage but could be provided in future. Councillor Alistair Cameron commended the action taken. Councillor Rhys Sinnett Moved the recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report and actions that continue to be taken be noted.
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RESOLVED (a) That Section 4.29.1 of the Constitution be amended as follows: All of these Council Rules of Procedure, with the exception of Rules 4.23.1, 4.23.2, 4.23.5 and 4.24.2, may be suspended by motion on notice or without notice if at least one half of the whole number of Members of the Member Body are present. Suspension can only be for the duration of the meeting. (b) That the annual budget proposals be taken to each Overview and Scrutiny Committee to enable it to scrutinise the budget relating to its area; and that the terms of reference of each Overview and Scrutiny Committee be amended to reflect this. (c) That the Reserve Member Protocol be amended as detailed in Appendix 1 of the report. (d) That a standing agenda item be added to the agenda entitled ‘Non-Committee Members wishing to speak on an Agenda Item’. (e) That the following amendments to the Terms of Reference of the Governance and Audit Committee be approved: Financial Reporting 35. To be removed. 36. To review the final audited annual statement of accounts. Specifically to consider whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the Council. (f) That the schedule of changes to the Constitution as detailed in the report be noted.
[Councillor Jordan Ryan joined the meeting at this juncture.] Council considered a report by the Monitoring Officer which sought Council’s consideration of recommendations of the Constitutional Review Committee in relation to a recent review of parts of the Constitution. Councillor Jacob Williams, Chair of the Constitutional Review Committee, introduced the report and stated that the Constitutional Review Working Group met in July and September to review parts of the Constitution and made recommendations to the Committee which met on 30 September. The Committee agreed a number of recommendations, as set out in the report for Council, which were outlined. Council raised no questions on the recommendations. Councillor Jacob Williams Moved the Recommendation; Seconded by Councillor Alan Dennison. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [58] Against the Motion: Councillor Shon Rees [1] There were no abstentions. RESOLVED (a) That Section 4.29.1 of the Constitution be amended as follows: All of these Council Rules of Procedure, with the exception of Rules 4.23.1, 4.23.2, 4.23.5 and 4.24.2, may be suspended by motion on notice or without notice if at least one half of the whole number of Members of the Member Body are present. Suspension can only be for the duration of the meeting. (b) That the annual budget proposals be taken to each Overview and Scrutiny Committee to enable it to scrutinise the budget relating to its area; and that the terms of reference of each Overview and Scrutiny Committee be amended to reflect this. (c) That the Reserve Member Protocol be amended as detailed in Appendix 1 of the report. (d) That a standing agenda item be added to the agenda entitled ‘Non-Committee Members wishing to speak on an Agenda Item’. (e) That the following amendments to the Terms of Reference of the Governance and Audit Committee be approved: Financial Reporting 35. To be removed. 36. To review the final audited annual statement of accounts. Specifically to consider whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the Council. (f) That the schedule of changes to the Constitution as detailed in the report be noted.
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RESOLVED That the Notice of Motion be not adopted.
Council considered a report by the Head of Democratic Services which sought Council consideration of the recommendation from the Policy and Pre-decision Overview and Scrutiny Committee in respect of the Notice of Motion calling for the Council to rescind the Budget approved for 2024/25. The Presiding Member highlighted an error within the report, on page 212, which as part of the signatories stated that the Leader, Councillor Jon Harvey, was a supporter of the Notice of Motion, but it should have stated Councillor Brian Hall. As originator of the Notice of Motion Councillor Huw Murphy stated that the matter had been well debated at the Policy and Pre-decision Overview and Scrutiny Committee and that he was happy to note the information from Audit Wales and the responses from Senior Officers, and hoped that such scenario would be avoided in future. Councillor Jordan Ryan, Chair of the Policy and Pre-decision Overview and Scrutiny Committee, stated that a lengthy discussion took place on the matter and reiterated that it was the Committee’s view that the Notice of Motion be not adopted. Councillor Huw Murphy Moved that the Notice of Motion be not adopted; Seconded by Councillor Alan Dennison. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright, Steve Yelland and Danny Young [57] There were no votes against or abstentions. RESOLVED That the Notice of Motion be not adopted.
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RESOLVED That the Annual Governance Statement for 2023-24 be approved and signed.
Council considered a joint report by Director of Resources/Audit, Risk and Counter Fraud Manager which sought Council approval of the Annual Governance Statement (AGS) for 2023-24. Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and reiterated that the Accounts and Audit (Wales) Regulations 2014 stated that the Authority should review, at least once a year, the effectiveness of its system of internal control and the findings must be considered by the Council or a Committee. Responsibility for preparation of a ‘Statement on Internal Control’ (accepted as the AGS) prepared in accordance with proper practices was delegated to the Governance and Audit Committee and Council remained responsible for approving the AGS. The work undertaken to compile the statement was outlined. It was stated that the Governance and Audit Committee considered the AGS at the 1 October 2024 meeting and resolved that there were no matters for consideration or inclusion prior to the draft Annual Government Statement being submitted to Council for approval. Councillor Alistair Cameron made reference to the follow-up review of children’s complex care packages and requested further information regarding the review. The Cabinet Member for Social Care and Safeguarding stated that the packages were a large burden on the Council’s budget; however, each package was for a young person in need of high levels of support. The Director of Social Services and Housing advised that the review was in relation to a further internal audit to ensure the Authority has the sufficient internal governance mechanisms in place to provide clear demand projections and modelling to assist with budget projections. It was added that additional work was being undertaken with the Health Board to ensure the provision of residential placements, to keep children safe, was not exceeding the legal thresholds. It was noted that many children supported through Social Care also have acute health needs which require health support. In response to a question raised by Councillor Alistair Cameron in relation to building maintenance being marked as an area of critical concern, the Cabinet Member for Housing advised that many issues within the service had been linked to recruitment and retention matters so work had been ongoing to restructure roles within the Service. It was added that whilst it was challenging to recruit to the higher grade roles, some successful outcomes had come from apprenticeship schemes. It was stated that an element of building maintenance related to corporate buildings, so any reductions in the general budget would affect those corporate buildings. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, Pat Davies, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [58] There were no votes against or abstentions. RESOLVED That the Annual Governance Statement for 2023-24 be approved and signed.
The meeting was paused at 11:05am and resumed at 11:20am.
The Presiding Member informed Members that former Councillor, Islwyn Howells, from Crundale, had sadly passed away and sincere condolences, on behalf of the Chamber, were expressed to his family. A memory of Councillor Howells being the first Cabinet Member for Education was shared, during the time that the Cabinet system was introduced in the early 2000’s.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the level of Second Homes Council Tax premium be decreased from 200% to 150%. (b) Long-Term Empty Properties Council Tax premium Councillor Joshua Beynon Moved that the level of Long-Term Empty Properties Council Tax premium remain as current; Seconded by Councillor Rhys Sinnett. In response to a question raised by Councillor Mark Carter, the Director of Resources stated that in 2024-25 all money generated from the Long-Term Empty Properties Council Tax premium was used in the General Fund to fund elements of the Council’s budget relating to affordable housing or enhancing the sustainability of local communities. Following a question raised by Councillor Huw Murphy. the Director of Resources advised that £1.671million was generated from the premium in 2024-25. Councillor Alan Dennison Moved an amendment to the effect that the Long-Term Empty Properties Council Tax premium be increased to 300% after two years, from 1 April 2025; Seconded by Councillor Brian Hall. [Councillor Michelle Bateman reiterated her personal and prejudicial interest in this element of the report by virtue of a family member owning an empty property within the County, but stated that she had obtained a dispensation to speak but not vote on the matter from the Standards Committee.] In response to a question raised by Councillor Michelle Bateman, the Head of Financial Services confirmed that the Long-Term Empty Properties Council Tax premium was linked to the property and not to the owner of the property. Councillor Michelle Bateman raised a scenario where if a first time buyer bought a property that had already been empty for two years then they would immediately be subject to the premium whilst they renovated the property, which did not seem fair. A number of Members expressed support for the amendment; however commented that it would be beneficial to be given some more time to consider the policy change before making a decision. The Presiding Member stated that the meeting would be adjourned, to give Members time to consider the proposal over the lunch break. Adjournment of Meeting The meeting was adjourned at 13:42pm and resumed at 14:34pm. Councillor Claire George and Shon Rees were not present for the remainder of the meeting. When the meeting resumed, the Presiding Member welcomed the Revenues and Benefits Manager to the meeting to assist with answering questions. The Revenues and Benefits Manager outlined the current tiered arrangements of the Long-Term Empty Properties Council Tax premium, which was stated to be a premium on top of the standard charge. Members were informed that a property had to be empty, unoccupied and substantially un-furnished for a year before a premium can be charged. The criteria of a Class A exemption was outlined. In response to clarification sought by the Chief Executive, the Revenues and Benefits Manager advised that if the property changed ownership, but had already been empty for two years, a class A exemption would only be able to be granted if the previous owners had not obtained a Class A exemption whilst it was in their ownership, as the exemption was linked to the property and not to the owner of the property. It was stated however, that the discretionary discount policy could be applied (100%), against the premium element only, for properties which had been bought and were being brought back into use. Following information sought by Councillor Mark Carter regarding the level of additional income which would be generated if Council were to approve Councillor Dennison’s amendment, the Head of Financial Services outlined a range of percentage suggestions, and informed Members on the levels of income that would be generated from each percentage option. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the amendment being considered would generate an additional £728,000 approximately if successful. The criteria and stages of a Class F exemption was outlined following clarification sought by Councillor Delme Harries for circumstances linked to probate matters. Councillor Aled Thomas sought clarification that Long-Term Empty Properties Council Tax premium was also applicable to the Council’s housing stock, which the Head of Financial Services confirmed it was. Members raised the point about whether the matter could be deferred for further consideration with all the relevant information to make an informed decision. At this juncture, Councillor Tessa Hodgson Moved a procedural motion to the effect that that the level of Long-Term Empty Properties Council Tax premium matter be deferred, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee to ensure all information would be properly considered; Seconded by Councillor Alistair Cameron. The Presiding Member exercised his right to adjourn the debate and proceeded to a vote on the Motion, and the vote, undertaken by way of a show of hands, was carried. RESOLVED That the level of Long-Term Empty Properties Council Tax premium matter be deferred to the December meeting, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee. Councillor Alan Dennison voted against the motion. Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter. (c) 182 Days Threshold Councillor Joshua Beynon Moved the recommendation; Seconded by Councillor Rhys Sinnett. Councillor Mark Carter stated that he would like to see a fairer playing field and stated that could be achieved by removing the implementation of small business relief for domestic properties and the money that is collected in that way, by Welsh Government, to be ringfenced and spent within the County of which the properties are located on affordable social housing schemes. Councillor Huw Murphy expressed that it was his view that no domestic dwelling should be eligible for business rate relief, which was a view that Councillor Alan Dennison stated that he shared. [Councillor Andrew Edwards left the meeting at this juncture.] The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Simon Wright, Steve Yelland and Danny Young [50] Abstentions: Councillor Marc Tierney [1] There were no votes against. RESOLVED That Council write to Welsh Government to request that the 182 days let threshold by which self-catering properties qualify for Non- Domestic Rates, be reduced. Councillor Alistair Cameron abstained from voting due to his personal and prejudicial interest in the matter. [Councillors Joshua Beynon and Michelle Bateman left the meeting at this juncture.] [Councillors Chris Williams and Nick Neumann rejoined the meeting at this juncture.]
[Having declared personal and prejudicial interests in this item of business, Councillors Chris Williams and Nick Neumann withdrew from the meeting.] Council considered a report of Cabinet in relation to the review of Council Tax Premiums for Second Homes and Long-Term Empty Properties. (a) Second Homes Council Tax Premium Councillor Joshua Beynon, Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and acknowledged that the review was a complex issue, and whilst consideration had been given to it by the relevant Overview and Scrutiny Committee, Cabinet and the Council Tax Working Group, it would not resolve all concerns. It was stated that the consultation proved to be valuable and it was appreciated that second homeowners added value to the County. It was highlighted that since the second home premium was introduced in 2017, the number of properties within that category had slowly reduced over time, however a rise in class one exemptions had increased. The Cabinet Member with responsibility for Corporate Finance and Efficiencies expressed that he was reluctant for the Council to change the level of Second Homes Council Tax Premium as the Council rely on the income generated from the premium to fund Council services, and the significant budget gap it would create was outlined. He added that he did not feel that it demonstrated good governance if the Council resolve to amend the premium again within such a short amount of time. He stated that it had been only six months since the last amendment and with class one exemptions awarded at that time coming to an end, the impact should be assessed in further detail first. Reference was made to the tourism industry and the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that in his opinion the 182 days threshold matter would have a larger impact on the industry than the level of tax for second homes and reiterated that the Council did not wish to impact the tourism industry in any way. The ways in which the income generated from the Second Homes Council Tax Premium has been used were outlined which included funding towards Schools, youth service (youth offender and youth justice teams), homelessness, parks and open spaces, public conveniences, housing standards and street cleansing. Councillor Josh Beynon Moved that the level of Second Homes Council Tax Premium remain as current; Seconded by Councillor Rhys Sinnett. Councillor Di Clements Moved an amendment, that the level of Second Homes Council Tax Premium be reduced from 200% to 100%; Seconded by Councillor Mark Carter. The debate in relation to the proposed amendment was then opened and the key points were highlighted as follows: · Councillor Di Clements expressed that the policy should be about fairness and proportionality and she felt that those paying the Council Tax premium were being used as cash cows which she questioned if that was morally right. Financial sustainability was queried, with it being highlighted that the reliance the Authority now has on that income was not sustainable. She felt an unwelcoming message was being portrayed to those buyers wanting to invest in Pembrokeshire. · Concerns were raised by Councillor John Cole that the money generated from the premium was being used to fund elements of Council services which did not form part of the initial agreement. The Cabinet Member with responsibility for Corporate Finance and Efficiencies advised Members that Council had agreed that 85% of the money generated from the premium would be used towards the General Fund. Councillor Aled Thomas reiterated Councillor Cole’s point, that the premium was introduced to increase the provision of affordable homes within the County, but highlighted that no homes had been built with the money generated to date. On the same point, Councillor Jamie Adams expressed a view that he was agreeable for a portion of the income generated to be used towards the General Fund of services as the increase in tourism naturally brought with it an increased need for more regular services. · Councillor Mark Carter highlighted that the Second Home Premium was applied to all three elements of the Council Tax statement, which included the Police precept. He expressed that it would be more beneficial for the premium to only be applied to the relevant elements of the Council Tax requirement and not to all three. He requested the views of the Cabinet Member with responsibility for Corporate Finance and Efficiencies on the fact that the premium was being used to subsidise the Police precept, which would be used for the whole of the Dyfed Powys area and not just to benefit Pembrokeshire. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the Authority had no power to dictate how the Police allocate the money, however acknowledged that the Authority did have representation on the Police and Crime Commissioner Panel, so agreed to explore the matter further. · Councillor Alec Cormack highlighted the negative effect a reduction in the Council Tax Premium would have on the general budget which was stated to be around £5.2m if reduced down to 100%, and which would then require an 18.87% increase in Council Tax to balance the budget. It was added that a recent BBC report, with information sourced from the Welsh Local Government Association (WLGA), stated that Pembrokeshire County Council was predicted to have the highest budget shortfall compared to all other Welsh Authorities which was highly concerning. He stated that by agreeing to reduce the premium would have a further detrimental impact on the budget and would result in a very large Council Tax increase being required to offset the budget in February. · Councillor Rhys Jordan stated that the properties now coming to market, which were previously used as second homes, were not suitable for local residents to live in year round and were not affordable for locals. It was highlighted that those properties were now sat empty, with class one exemptions applied, bringing no benefit to the County. He expressed that it was his view that the Authority implemented the 200% policy too hastily, and urged Members to support the proposed reduction to ensure local jobs within the tourism and hospitality sectors are retained. [Councillor Alistair Cameron reiterated his personal and prejudicial interest by virtue of owning a holiday let in Saundersfoot but stated that he had obtained a dispensation to speak but not vote on the matter from the Standards Committee.] · Councillor Alistair Cameron expressed that whilst he agreed that some benefits may be gained by reducing the premium, he acknowledged that the Authority was not in a financial position to do so at this time. · Information was requested by Councillor Alan Dennison in regards to the predicted decrease in second homes for next year and it was commented that an increase in second home owners manipulating the system could be likely. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that whilst the Council could not accurately predict, trends had been forecasted but as it was unclear what would happen once the class one exemptions expire, it was hard to predict with any certainty. · The Cabinet Member with responsibility for Corporate Finance and Efficiencies informed Members that increasing Council Tax was not the only option, an alternative to that would be to make further budget cuts within the Authority to bridge the gap. · Councillor Tony Wilcox stated that he felt it was unfair that Pembrokeshire residents, who did not own second properties, would be penalised though an increase in Council Tax to bridge the funding gap. · Councillor Sam Skyrme-Blackall recognised that each situation was different and stated that whilst she did not wish any harm on the tourism industry, and acknowledged that the town she represented was a tourist town which required consistent upkeep by Council services, she was also aware that locals required housing and housing support. · Councillor Paul Miller made reference to concerns raised by Members in relation to how the premium policy damages the tourism industry and stated that if many of the properties were empty for more than half of the year anyway then he feels that requesting that they pay a premium for leaving the property empty would not affect the industry. He welcomed an explanation as to how the premium would affect the tourism industry. · Councillor Michelle Bateman recognised that a technical accounting issue as part of the HRA regulations was currently preventing the Authority from using the Second Home Premium to expand the Council’s housing stock but advised that a resolution was being worked on by Welsh Government, which would be consulted on in the Autumn. It was added that the premium was being used to create a shared ownership/home equity scheme supporting first time buyers and would be launched in the spring. She advised that this was being led by the Affordable Homes Officer, who was partly funded by the premium. Information was provided regarding a range of ongoing and planned schemes which would assist with housing within the County, of which locations included St Davids, Johnston and Cleddau Bridge. However, it was recognised that any decrease in the premium would negatively affect the schemes and the money in the affordable housing pot. Members were asked to focus on the impact any change to the premium would have on the wider residents of Pembrokeshire and not solely on those who are affected by the Second Home Premium. · In response to a question raised by Councillor Jordan Ryan, the Director of Resources confirmed that with a Council Tax Premium of 150% and a 9.9% increase in Council Tax, the budget would demonstrate a funding gap of around £9millon. · Councillor Bethan Price highlighted that the tourism industry within St. Davids had been noticeably quieter since the premium was introduced but recognised that each situation was different and it was a very difficult matter. · Councillor Michael John stated that he could not justify to local residents that second home owners, who profit from second homes should not pay an increased premium, however he acknowledged that there was range of second home circumstances and not all made a profit. · Councillor Delme Harries outlined a range of circumstances linked to second home matters within his ward, and expressed that Councillors should concentrate on what they want to gain from the premium and not so much on the level of it. The Cabinet Member with responsibility for Corporate Finance and Efficiencies agreed that consideration did need to be given as to how the money was spent, but before making those considerations next year Members needed to realise that any changes made today, to reduce the premium would add pressure to other services, which as outlined by a number of Members, had an increased impact in rural communities. Councillor Paul Miller concurred with Councillor Harries’ point and expressed that it would be important for consideration to be given to the specifics of the policy and how it can be tailored to address specific locational issues. · Information was sought by Councillor Mike Stoddart regarding the level of AEF which was predicted to be received from Welsh Government and at which level had it been incorporated into the current figures, as that was a key aspect to the budgeting process. The Director of Resources stated that up until last week it was assumed that it would be a flatline AEF but from recent updates the revised prediction was -£1.3million for 2025-26. · Councillor Huw Murphy highlighted that a high number of second homes were actually owned by Pembrokeshire residents and not by buyers from outside of the County. · Following a suggestion made by Councillor Tim Evans, for the premium to remain at 200% for all current second home owners but for any second home purchases from now on to be charged a 300% premium, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that he was unsure if legalities would allow that but advised that he could take the suggestion away for discussion. Councillor Jamie Adams concurred with Councillor Evans’ suggestion. · Councillor Mike James highlighted that many second homes within the County were due to inheritance and not due to purchasing a second home and queried if those circumstances could be treated differently to those who have specifically bought a second home. Councillor Marc Tierney concurred with the concerns raised and expressed that more should be done to support those who have inherited a second home and were experiencing a very upsetting time. The Cabinet Member with responsibility for Corporate Finance and Efficiencies clarified that unfortunately there was no distinction within the law between those who purchased a second home in comparison to those who inherited one. · Councillor Rhys Jordan outlined the limitations of the 182 day threshold on smaller businesses and highlighted that the premium had not achieved what it was purposed to do, which was to tackle homelessness. He stated that it would have been more beneficial for the 182 day threshold to be implemented and assessed first but recognised that due to the budget deficit this was not possible; however, he felt the decision had negatively effected the tourism industry. · Following a suggestion by Councillor Aaron Carey to defer a decision on the matter until further information in relation to the budget had been received, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that he felt it was appropriate to make the decision now as it would then inform the budget, however stated that there was no legal requirement to do so. · Councillor Mark Carter made reference to £3million of second homes funding which had been allocated to Solva in 2019 to provide 18 homes, and following the Authority allocating the development to ATEB, planning permission had still not been obtained and a plea was made that the project be progressed. In response the Cabinet Member for Housing confirmed that the matter was currently with Planning and capacity within the sewerage system would not have allowed it to have progressed any quicker but advised that the Authority was working with partners to progress the matter. · Councillor Jamie Adams requested information in relation to the levels of arrears of second home owners Council Tax payments and queried if arrears were higher for principle or second home owners. In response, the Director of Resources advised that accurate figures would not be available until Quarter 2 but stated that it was likely there would be a shortfall on core Council Tax due to the collection rate shortfall and there would also likely be a shortfall on second homes Council Tax due to the exemptions granted during the year. · Councillor Anji Tinley made a suggestion that a blanket approach be applied to second home Council Tax, banded in the same way it is for standard Council Tax as that would generate more income. In response the Director of Resources stated that he would need to look at the legislation. · Following clarification sought by Councillor John Cole, the Head of Financial Services provided an explanation regarding how non-domestic property rates are collected and distributed via Welsh Government. It was noted that the Authority had no control over which properties fall into the non-domestic rate category, that was a decision made by the Valuation Office Agency. · In response to a suggestion made by Councillor Jordan Ryan for all suggestions raised at the meeting to be considered by a working group, it was stated that a Council Tax Working Group was already functioning and such ideas were also discussed in more depth at Members’ seminars. Debate in relation to the amendment for a 100% Second Homes Council Tax premium concluded and Members proceeded to vote on the proposed amendment. When put to an electronic vote, the proposal fell. The votes were recorded as follows: For the Motion: Councillors David Bryan, Mark Carter, Di Clements, Terry Davies, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Brian Hall, David Howlett, Rhys Jordan, Mike Stoddart, Aled Thomas, Steve Yelland and Danny Young [15] Against the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Aaron Carey, John Cole, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Paul Miller, Elwyn Morse, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Viv Stoddart, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Jacob Williams, Guy Woodham and Simon Wright [39] Abstentions: Councillors Maureen Bowen and Huw Murphy [2] Councillor Huw Murphy then Moved a further amendment, that the level of Second Homes Council Tax premium be reduced from 200% to 150%; Seconded by Councillor Brian Hall. The debate in relation to the further amendment was then opened and the key points were highlighted as follows: · Councillor Jon Harvey expressed that areas suffer from second home ownership due to the impact it causes on services and facilities within the villages when those properties are left empty for half of the year. He added that it was too early to make assumptions about the effect the premium has had on the tourism industry as no data was available yet and expressed his concerns that any changes made to the premium would have a large impact on the income generated and a subsequent knock on effect on residents. Councillor Pat Davies agreed that it was too early to make assumptions on the impact the increase to 200% had had, and would support remaining with the 200% until data could be analysed. · In response to a point raised by Councillor Tim Evans to defer the decision, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the decision was required to be made before the Council Tax base is set in January. Members proceeded to vote to approve the proposed amendment. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, David Bryan, Mark Carter, Di Clements, John Cole, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Mike James, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Bethan Price, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Anji Tinley, Iwan Ward, Simon Wright, Steve Yelland and Danny Young [30] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, Aaron Carey, Alec Cormack, Pat Davies, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, Mike John, Paul Miller, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Thomas Tudor, Michele Wiggins, Tony Wilcox, Michael Williams, Jacob Williams and Guy Woodham [26] There were no abstentions. Members were then required to vote on the substantive motion, for the level of Second Homes Council Tax premium to be decreased from 200% to 150%. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, David Bryan, Mark Carter, Di Clements, John Cole, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Claire George, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Bethan Price, Neil Prior, Jordan Ryan, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Anji Tinley, Iwan Ward, Jacob Williams, Simon Wright, Steve Yelland and Danny Young [33] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, Alec Cormack, Pat Davies, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, Mike James, Paul Miller, Mel Phillips, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Thomas Tudor, Michele Wiggins, Tony Wilcox, Michael Williams and Guy Woodham [22] Abstentions: Councillor Aaron Carey [1] RESOLVED That the level of Second Homes Council Tax premium be decreased from 200% to 150%. (b) Long-Term Empty Properties Council Tax premium Councillor Joshua Beynon Moved that the level of Long-Term Empty Properties Council Tax premium remain as current; Seconded by Councillor Rhys Sinnett. In response to a question raised by Councillor Mark Carter, the Director of Resources stated that in 2024-25 all money generated from the Long-Term Empty Properties Council Tax premium was used in the General Fund to fund elements of the Council’s budget relating to affordable housing or enhancing the sustainability of local communities. Following a question raised by Councillor Huw Murphy. the Director of Resources advised that £1.671million was generated from the premium in 2024-25. Councillor Alan Dennison Moved an amendment to the effect that the Long-Term Empty Properties Council Tax premium be increased to 300% after two years, from 1 April 2025; Seconded by Councillor Brian Hall. [Councillor Michelle Bateman reiterated her personal and prejudicial interest in this element of the report by virtue of a family member owning an empty property within the County, but stated that she had obtained a dispensation to speak but not vote on the matter from the Standards Committee.] In response to a question raised by Councillor Michelle Bateman, the Head of Financial Services confirmed that the Long-Term Empty Properties Council Tax premium was linked to the property and not to the owner of the property. Councillor Michelle Bateman raised a scenario where if a first time buyer bought a property that had already been empty for two years then they would immediately be subject to the premium whilst they renovated the property, which did not seem fair. A number of Members expressed support for the amendment; however commented that it would be beneficial to be given some more time to consider the policy change before making a decision. The Presiding Member stated that the meeting would be adjourned, to give Members time to consider the proposal over the lunch break. Adjournment of Meeting The meeting was adjourned at 13:42pm and resumed at 14:34pm. Councillor Claire George and Shon Rees were not present for the remainder of the meeting. When the meeting resumed, the Presiding Member welcomed the Revenues and Benefits Manager to the meeting to assist with answering questions. The Revenues and Benefits Manager outlined the current tiered arrangements of the Long-Term Empty Properties Council Tax premium, which was stated to be a premium on top of the standard charge. Members were informed that a property had to be empty, unoccupied and substantially un-furnished for a year before a premium can be charged. The criteria of a Class A exemption was outlined. In response to clarification sought by the Chief Executive, the Revenues and Benefits Manager advised that if the property changed ownership, but had already been empty for two years, a class A exemption would only be able to be granted if the previous owners had not obtained a Class A exemption whilst it was in their ownership, as the exemption was linked to the property and not to the owner of the property. It was stated however, that the discretionary discount policy could be applied (100%), against the premium element only, for properties which had been bought and were being brought back into use. Following information sought by Councillor Mark Carter regarding the level of additional income which would be generated if Council were to approve Councillor Dennison’s amendment, the Head of Financial Services outlined a range of percentage suggestions, and informed Members on the levels of income that would be generated from each percentage option. The Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the amendment being considered would generate an additional £728,000 approximately if successful. The criteria and stages of a Class F exemption was outlined following clarification sought by Councillor Delme Harries for circumstances linked to probate matters. Councillor Aled Thomas sought clarification that Long-Term Empty Properties Council Tax premium was also applicable to the Council’s housing stock, which the Head of Financial Services confirmed it was. Members raised the point about whether the matter could be deferred for further consideration with all the relevant information to make an informed decision. At this juncture, Councillor Tessa Hodgson Moved a procedural motion to the effect that that the level of Long-Term Empty Properties Council Tax premium matter be deferred, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee to ensure all information would be properly considered; Seconded by Councillor Alistair Cameron. The Presiding Member exercised his right to adjourn the debate and proceeded to a vote on the Motion, and the vote, undertaken by way of a show of hands, was carried. RESOLVED That the level of Long-Term Empty Properties Council Tax premium matter be deferred to the December meeting, pending consideration by the Council Tax Working Group and/or the relevant Overview and Scrutiny Committee. Councillor Alan Dennison voted against the motion. Councillor Michelle Bateman abstained from voting due to her personal and prejudicial interest in the matter. (c) 182 Days Threshold Councillor Joshua Beynon Moved the recommendation; Seconded by Councillor Rhys Sinnett. Councillor Mark Carter stated that he would like to see a fairer playing field and stated that could be achieved by removing the implementation of small business relief for domestic properties and the money that is collected in that way, by Welsh Government, to be ringfenced and spent within the County of which the properties are located on affordable social housing schemes. Councillor Huw Murphy expressed that it was his view that no domestic dwelling should be eligible for business rate relief, which was a view that Councillor Alan Dennison stated that he shared. [Councillor Andrew Edwards left the meeting at this juncture.] The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Simon Wright, Steve Yelland and Danny Young [50] Abstentions: Councillor Marc Tierney [1] There were no votes against. RESOLVED That Council write to Welsh Government to request that the 182 days let threshold by which self-catering properties qualify for Non- Domestic Rates, be reduced. Councillor Alistair Cameron abstained from voting due to his personal and prejudicial interest in the matter. [Councillors Joshua Beynon and Michelle Bateman left the meeting at this juncture.] [Councillors Chris Williams and Nick Neumann rejoined the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Council’s key strategic partnerships, as outlined in the report, be endorsed. [Councillors Iwan Ward, Elwyn Morse and Aaron Carey left the meeting at this juncture.]
Council considered a report by the Assistant Chief Executive which outlined the range of strategic partnerships that the Council is engaged in and sought endorsement of the Council’s continued support for, and engagement in, such partnerships. Councillor Jon Harvey, Leader, introduced the report and stated that following an internal audit of the Council's strategic partnership arrangements, one of the recommendations from the review was that Cabinet formally approve a list of the Council's key strategic partnerships, which it did on 11 July 2024, and which was now being brought before Council for further endorsement. The range of reasoning for the Council to be involved in such partnerships was outlined and it was noted, for clarity, that the list did not attempt to capture the full range of partnership activity of the Authority, but was a risk-based approach which focused on significant partnerships where it was important that the Council had assurance that governance and management arrangements were effective. It was added that additional recommendations from the review were included in the report and were being actioned by relevant lead Officers for each of the key strategic partnerships. Councillor Di Clements requested further information in relation to how the Authority calculates the value for money each partnership provides. The Chief Executive stated that the majority of partnerships have an obligation to have a governance and audit function so annually the performance and outcomes of those partnerships were assessed against their purpose. Reference was made to the Pembrokeshire Nature Partnership, and Councillor Alan Dennison queried why the Authority was making a contribution of £10,000 towards a non-statutory obligation. The Leader stated that the contribution provided the Authority with over £1million of grant aid and with the job roles being on a rolling contract, subject to grant aid, the Authority’s contribution helped to provide job security and retain the posts for highly skilled individuals to continue to conduct such effective work within the County. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Simon Hancock. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Nick Neumann, Mel Phillips, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright, Steve Yelland and Danny Young [52] There were no votes against or abstentions. RESOLVED That the Council’s key strategic partnerships, as outlined in the report, be endorsed. [Councillors Iwan Ward, Elwyn Morse and Aaron Carey left the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Overview and Scrutiny Annual Report for 2023-24 be endorsed.
Council considered a report by the Head of Democratic Services which sought Council endorsement of the Overview and Scrutiny Annual Report for 2023-24 which outlined the work of each of the Overview and Scrutiny Committees over the period April 2023 to April 2024. Councillor Michael John introduced the report stating that in accordance with Section 7.4.5 of the Constitution, the Overview and Scrutiny Annual Report was presented to Council for consideration. The report provided an overview of the main activity of each of the five Overview and Scrutiny Committees and looked forward to future challenges and areas for improvement. It was added that it also contained details of targeted communications undertaken to raise the profile of scrutiny topics being considered and to encourage public participation together with an analysis of the viewing figures for webcasts. It was noted that each Overview and Scrutiny Committee had endorsed the annual report over the last cycle of scrutiny meetings. Councillor Huw Murphy expressed his thanks to the Schools and Learning Overview and Scrutiny Committee for their support during his time as Chair within the period being discussed, and wished the current Chair, Councillor Rhys Jordan, well. He also expressed thanks to the Headteacher at Ysgol Penrhyn Dewi for being instrumental in driving good standards in education by implementing the mobile phone policy, and to Councillor Viv Stoddart for then advocating, through the Overview and Scrutiny function, that the policy be replicated throughout all Pembrokeshire secondary schools. It was stated that the policy was now being rolled out which would be a positive step forward in improving standards. Councillors Alistair Cameron and Simon Hancock thanked the Democratic Services Team for the work undertaken to compile the report, and for the support they provide as a whole. The importance of the Overview and Scrutiny function was highlighted and it was recognised that it added to the quality of decision making throughout the Authority. Councillor Alec Cormack requested that all Members and Officers continue to encourage public submissions to Committees as it would continue to assist with improving the quality of scrutiny. Councillor Michael John Moved the Recommendation; Seconded by Councillor Brian Hall. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Huw Murphy, Nick Neumann, Mel Phillips, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Vanessa Thomas, Marc Tierney, Thomas Tudor, Michele Wiggins, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright and Danny Young [48] There were no votes against or abstentions. RESOLVED That the Overview and Scrutiny Annual Report for 2023-24 be endorsed.
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the Conservative Group be allocated an additional seat on the Schools and Learning Overview and Scrutiny Committee. (b) That the Conservative Group be allocated an additional seat on the Licensing Committee. Council was then required to agree the additional allocated seats to the political groups, as previously outlined. Councillor Simon Hancock Moved that the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees be agreed; Seconded by Councillor Jacob Williams. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees, be agreed. Members then considered the schedule of changes as set out in Appendix 1, and Councillor Di Clements Moved that the schedule of changes be approved; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the schedule of changes, as set out in Appendix 1, be approved. Notice was then received that Councillor Mike Stoddart would be the Unaffiliated Member to step down from the Schools and Learning Overview and Scrutiny Committee. Council was then required to appoint Unaffiliated Members to the following vacant Committee seats: (i) Licensing Committee Councillor Simon Hancock Moved that Councillor Bethan Price fill the vacancy; Seconded by Councillor Michelle Wiggins. (ii) Senior Staff Committee Councillor Mike Stoddart Moved that Councillor Jacob Williams fill the vacancy; Seconded by Councillor Simon Hancock. (iii)SACRE/SACRVE As there were no nominations, the vacant seat will be rolled forward to the next meeting. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the following appointments be approved: (i) Licensing Committee – Councillor Bethan Price (ii) Senior Staff Committee – Councillor Jacob Williams The final nominations sought were in relation to Reserve Members of which there were no reserve appointments proposed. [Councillors Mark Carter, Delme Harries and Jonathan Grimes left the meeting at this juncture.]
Council considered a joint report by the Head of Democratic Services/Monitoring Officer which required Members to review the allocation of seats to Political Groups following a change to the membership of the Council. The Head of Democratic Services introduced the report and stated that following the recent by-election in the Havens Ward, caused by the death of Councillor Peter Morgan, Council was required to review and approve the revised allocation of committee seats to political groups and politically balanced outside bodies. Following a request at the last Council meeting to explore the matter of discrepancies in the allocations presented, a more detailed schedule was provided to show the figures and the impact of rounding to the nearest whole number has on the allocation of seats. In that regard, the allocations were reset and Council was required to allocate seats to political groups again. The current allocations and required changes were outlined. The Head of Democratic Services advised that following the by-election, the Conservative Group was now entitled to one additional seat on an ordinary Committee plus an additional seat on an Overview and Scrutiny Committee. Council was asked to determine which seats would be allocated accordingly and then an adjustment would need to be made to the unallocated seats given to the Unaffiliated Members. An indication would then need to be received as to which Members would be stepping down from the Committees, as applicable. Members were informed that the Head of Democratic Services had received an indication that all group leaders wished to retain the current Overview and Scrutiny seats, as highlighted in yellow in Appendix 1. Nominations were then sought for the additional Conservative Group seats. Councillor Di Clements Moved that the Conservative Group be allocated an additional seat on the Schools and Learning Overview and Scrutiny Committee and an additional seat on the Licensing Committee; Seconded by Councillor Aled Thomas. The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) That the Conservative Group be allocated an additional seat on the Schools and Learning Overview and Scrutiny Committee. (b) That the Conservative Group be allocated an additional seat on the Licensing Committee. Council was then required to agree the additional allocated seats to the political groups, as previously outlined. Councillor Simon Hancock Moved that the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees be agreed; Seconded by Councillor Jacob Williams. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the current allocation of additional seats to the Political groups on Overview and Scrutiny Committees, be agreed. Members then considered the schedule of changes as set out in Appendix 1, and Councillor Di Clements Moved that the schedule of changes be approved; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the schedule of changes, as set out in Appendix 1, be approved. Notice was then received that Councillor Mike Stoddart would be the Unaffiliated Member to step down from the Schools and Learning Overview and Scrutiny Committee. Council was then required to appoint Unaffiliated Members to the following vacant Committee seats: (i) Licensing Committee Councillor Simon Hancock Moved that Councillor Bethan Price fill the vacancy; Seconded by Councillor Michelle Wiggins. (ii) Senior Staff Committee Councillor Mike Stoddart Moved that Councillor Jacob Williams fill the vacancy; Seconded by Councillor Simon Hancock. (iii)SACRE/SACRVE As there were no nominations, the vacant seat will be rolled forward to the next meeting. The votes, undertaken by way of a show of hands, were carried. RESOLVED That the following appointments be approved: (i) Licensing Committee – Councillor Bethan Price (ii) Senior Staff Committee – Councillor Jacob Williams The final nominations sought were in relation to Reserve Members of which there were no reserve appointments proposed. [Councillors Mark Carter, Delme Harries and Jonathan Grimes left the meeting at this juncture.]
[Councillor Paul Miller declared a personal and prejudicial interest in this item of business by virtue of being a Director of the Neyland CIC and withdrew from the meeting.] Councillor Jon Harvey, the relevant Cabinet Member, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The outcome of the Cabinet meeting in September 2019 determined the need for a PCC representative on the board of directors of Neyland CIC (The Hub). This move was in accordance with the terms of the investment agreement between PCC and Neyland CIC, which mandated the presence of a PCC representative on the board of directors. This decision would not only ensure compliance with the agreement but also foster closer collaboration and communication between PCC and Neyland CIC, enhancing transparency and governance. The involvement of a PCC representative on the board of directors would provide a valuable channel for PCC to have a direct impact on the strategic direction and decision-making processes of Neyland CIC, ultimately leading to a more harmonious and productive partnership between the two entities. Who is PCC’s representative on the board of directors of Neyland CIC? In response, Councillor Jon Harvey stated that there was no Council representative on the Board, and there was no requirement for there to be one. Councillor Alan Dennison raised a supplementary question requesting that the Leader make immediate arrangements with Neyland CIC to appoint a Council representative onto the Board of Directors to represent the interests of Pembrokeshire County Council and its tax payers. In response Councillor Jon Harvey stated that Cabinet did not resolve that an Authority representative be appointed to the Board of Directors, and clarified that on the 9 September 2019 the following decisions were made: (a) That the proposal from the Neyland Community Interest Company, as set out in the report, be accepted. (b) That the Council’s Capital Investment in the project be increased by £120,000 on exactly the same terms as the initial investment, subject to confirmation of the additional £240,000 investment in the scheme by Neyland Town Council. (c) That delegated authority be granted to the Director of Resources to determine future usage of the occupational rights in consultation with the Cabinet Member for Finance and Director of Community Services. He added that as part of Councillor Dennison’s original question it was stated that the Capital Investment Agreement mandated an Authority representative on the Neyland CIC, which was incorrect, neither the Capital Investment Agreement or the Deed of Variation made reference to a requirement for an Authority representative to be on the Board of Directors. Councillor Jon Harvey expressed that it appeared Councillor Dennison’s questions were raised with the intent of being critical of a member of the Board of Directors, and a suggestion was made for Councillor Dennison to raise any specific concerns he may have in relation to any suspected financial irregularity, with the Section 151 Officer or the Head of Law and Governance for any other concerns. [Councillor Danny Young left the meeting at this juncture.]
Councillor Tessa Hodgson, the relevant Cabinet Member, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: At the March 2024 meeting of the Full Council, it was approved by this cabinet and possibly unwittingly by some of its supporting members that 2 adult day care centres, the Anchorage and one other will be closed in order to save just 180k as shown on SCH 68 on the approved budget modeller. Can the relevant Cabinet Member advise which is next on the list, or if there are no more closures, then how much are the savings now expected eg. is it half the anticipated savings at 90k? In response, Councillor Tessa Hodgson stated that the £180,000 saving referred to in Councillor Alan Dennison’s question related to saving SCH74, the closure of two learning disability centres: Portfield and Tenby SAC, and stated that the two learning disability day centres had been closed. It was stated that saving measure SCH68 related to the complete reconfiguration of all day centres, a saving of £384,880, which included the Anchorage Day Centre. The Anchorage Day Centre had a 2024-25 budget saving target of £82,610 as part of saving measure SCH68. The achieved budget saving for the Anchorage Day Centre would be calculated once the centre had closed. The 2024/25 budget savings measures SCH66, SCH74 and SCH68 would result in the reconfiguration of all Council run day opportunities provision over the course of the next three financial years. During 2025-26, a strategic review of day services would be undertaken and central to the delivery of services in the future was the South Quay Integrated Centre Development. This was stated to be a key part of day services in Pembrokeshire and would provide an opportunity to modernise services which are sustainable for the future. Working with the third sector was also stated to be critical for service delivery, and the Authority would continue to work in partnership with them to explore different ways of providing services. Councillor Alan Dennison raised a supplementary question requesting that the Cabinet Member for Social Care and Safeguarding, during the next round of budget setting discussions, fully explores the economic rationale behind such cuts, balanced with the ethical responsibility to ensure the well-being and support of those in need. Councillor Tessa Hodgson outlined the significant work which was required on the Anchorage building and stated that as Cabinet Member for Social Care and Safeguarding she could not justify spending £300,000-£400,000 on a building that was not fit for purpose. It was added that the Authority needed to progress to a modern and sustainable model of day opportunities which the reconfiguration would assist with. [Councillor Anji Tinley left the meeting at this juncture.]
The Presiding Member advised that Councillor Mark Carter had left the meeting before consideration of his question, so any supplementary question would be raised on Councillor Carter’s behalf, by Councillor Aled Thomas. Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Mark Carter prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Given that the funding for the infrastructure comes from the public purse, please could the Cabinet Member with responsibility for EV charging please advise whether he believes that Pembrokeshire County Council is getting the best possible deal and the lowest price per unit when authority vehicles are charged on a charging station situated on PCC owned land? In response, Councillor Rhys Sinnett stated that Pembrokeshire was at the leading edge of developing EV charging and there had been a rapid roll out of EV charging over the last five years. He stated that Pembrokeshire had been getting the best value from the start, but noted there were changes to make to how things would be done moving forward, to maintain a best value approach. The Council was amongst the first to engage for grant funding for Electric Vehicle Charging Infrastructure (EVCI) projects from Welsh Government. At that early time, Pembrokeshire was considered a “Destination” location, implementing a Fast-charging dominant solution. Since 2018, the Authority had installed 69 EV charge posts (126 total charging sockets) in 27 different locations during five work phases. It was stated that a concession contract was implemented for the charge points installed, where the costs to the end-users were based upon the business model of the concessionaire, which tracked the unit cost of energy with an uplift to cover operation and maintenance costs. These rates were competitive compared to similar Charge Operators in the area. Furthermore, the concession agreement included a profit share which greatly improved the value of the arrangement. The energy crisis and the introduction of the targeted charging review had led to a change in the business case of the concession but despite this, the arrangement was still noted to be good value. However it was stated that Officers were currently negotiating changes to the concession to create a more sustainable solution considering the unforeseen cost increases, and lessons learned from the early adoption of the network. During this negotiation, the Authority was exploring ways to decrease the cost of charging Authority owned vehicles on the network, including a change in ownership of the utility contracts and an implementation of fleet specific rates. On Councillor Carter’s behalf, Councillor Aled Thomas raised a supplementary question requesting information in relation to the level of income the Authority had made from the implementation of the charging sites. The Head of Infrastructure and Environment responded to advise that the concession agreement included a profit share for the Council; however, the Council had not received any of the profit share to date as the agreement stated that the concessionaire inherits all of the risk currently, so due to the recent cost price changes and increase in energy price, the risk has remained with the concessionaire, therefore that means the Authority had not yet received any profit as a result. [Councillor Tim Evans left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to questions submitted by Councillor Rhys Jordan prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: As we approach the autumn and winter months, which will likely bring further disruptions for residents and visitors entering and exiting Tenby via Gumfreston, can the Cabinet Member for Resident Services update us on the progress made toward improving the flood warning system in the Gumfreston area? In response, Councillor Rhys Sinnett stated that the flooding at Gumfreston took place on a flood plain, where the control of water was closely linked with the Ritec outfall. The Ritec was a main river, and discussions with National Resources Wales (NRW) had indicated that they were looking to commission consultants to produce a long list of options for a potential flood risk management scheme for the catchment. The main focus of the study would be the outfall culvert and long sea outfall on south beach as these are ‘throttle’ points for the Ritec River. It was stated that NRW already has a flood warning system in place for the River Ritec, and the NRW flood alerts specifically cover flooding from rivers and the sea (which covered Gumfreston). Councillor Sinnett urged all users of the A4139 to sign up to receive flood alerts from NRW. In addition, automated warning signs were installed along the affected section of road which were currently being updated and undergoing seasonal maintenance by the sign providers. An additional depth gauge was also planned for installation within the roadway affected by flooding. Councillor Rhys Jordan raised a supplementary question in relation to the temperamental automated warning signs, stating that they did not function properly in wet weather, which is when they were required and requested that the Cabinet Member gives an undertaking to ensure the signs are functioning properly for the 2024-25 Autumn/Winter period. The Head of Infrastructure and Environment advised that the Authority was experiencing issues with the supplier of the signs and stated that a new supplier may need to be sourced. Assurance was given that Officers were committed to resolving the issues.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Rhys Jordan prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Can the Cabinet Member for Resident Services provide usage figures and an update on the progress of the 12-month e-bike scheme that was launched in April of this year? In response, Councillor Rhys Sinnett stated that the E-bike scheme for Pembrokeshire was launched in April 2024; with a total of 30 bikes across Tenby, Fishguard and Goodwick, and Haverfordwest. It was stated that the scheme recorded 527 new users in April, followed by an additional 247 in May and 47 in June. New users continued to grow throughout the year; albeit smaller numbers than expected throughout the summer which may be partly due to the issues around vandalism experienced in Haverfordwest and the need to remove the bikes from this area, while security measures (i.e. stickers, liaison with local police) were implemented. It was stated that a small number of bikes were planned to be added back into Haverfordwest over the next few weeks as Haverfordwest proved to be a popular location for e-bikes and usage in this area was high. Overall the number of trips increased last month, and the distance travelled on the e-bikes remained consistent. The average time on e-bikes remained steady, at around 35 minutes on average per trip. This was consistent with users who may be commuting or using the e-bikes for short leisure trips. It was stated that the Pembrokeshire Coast National Park Authority had expressed an interest in the expansion of the e-bikes into a number of sites within their jurisdiction. The Park had indicated that while they had an existing e-bike rental service in St. Davids, it was based upon a weekly rental, and not designed for short trips. The Park would therefore like the Authority to manage, for a fee, the e-bike service within the following areas: Broad Haven, Angle, Manorbier, Saundersfoot, St. Dogmaels and Newport. It was anticipated that the original bikes would be relocated within these areas. It was added that additional bikes were expected to arrive mid-October and the Authority would be in receipt of up to 50 additional bikes. The new bikes had increased security features built in which should reduce any further repair works and limit the amount of damage caused by vandalism. Three zolar trees (charging stations) which were ordered as part of the project were also expected to arrive at the same time which would be sited in St. Dogmaels, Tenby and Fishguard. The Zolar Trees are owned by the Council, and were capable of charging all e-bikes, cellphones and laptops. It was noted that they would be sited within transport interchange areas to encourage modal shift and there was no additional cost associated with the additional bikes or the Zolar trees. The scheme had proved to be popular, not only within Pembrokeshire, but with other Authorities in Wales and as this was one of the first e-bike trials within South West Wales run by a Council, the Transport Strategy Team had provided presentations to the Active Travel Officers Group (National level) and Active Travel Board. It was added that the Authority was currently meeting with Carmarthenshire Council to advise on the scheme logistics and technical aspects as they are considering rolling out a similar scheme. Councillor Rhys Jordan raised a supplementary question querying who was responsible for managing the fleet of bikes, and sought assurance that no Council Tax funds were being used to fund the scheme. In response, Councillor Rhys Sinnett stated that the bikes were fully funded (£150,000) by the Swansea Bay Metro Programme and no match funding request had been made or received. It was stated that £105,621 had been spent to date on the project which included the purchase of the three Zolar Trees, administrative costs and the setting out and formation of the e-bike parking bays. It was reiterated that the scheme was fully funded as part of a Welsh Government trial. Members were advised that the scheme adds to the tourism offer within the County, as evidenced by the interest from the National Park Authority, and also aids modal shift, which is a significant part of Welsh Government’s transport strategy.
Councillor Tessa Hodgson, the relevant Cabinet Member, responded to questions submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Can the relevant Cabinet Member update the council on what the Authority is doing to try and tackle period poverty in Pembrokeshire? In response, Councillor Tessa Hodgson stated that Pembrokeshire had again received an allocation of the Period Dignity Grant this year from Welsh Government, which was being utilised to alleviate period poverty across our communities. The largest element of spend was for the free Period Product Subscription service and since April, 1946 subscriptions had been issued to residents of Pembrokeshire. In addition to this small grant, awards had been issued through the Youth Bank to support local schools and community organisations fund the purchase of period products. Since April £20,602 had been issued to schools and community groups, with additional funding rounds scheduled in this financial year. An example of one particularly successful project would be the Period Product Pick and Mix stands, of which there are now a dozen units located across the County. This was promoted by Welsh Government as good practice, and as a result replications of the idea are seen across many Local Authorities across Wales. It was stated that the Authority was in the process of updating the Period Dignity page on its corporate site, which once complete should more accurately reflect the current offer of support which, thanks to engagement from service users, had evolved to better meet the needs of those that require these strands of support in the most dignified way possible. Councillor Thomas raised a supplementary question in relation to what the Cabinet Member for Social Care and Safeguarding would like to see the Authority do to tackle the matter further, in future. In response, Councillor Hodgson stated that Pembrokeshire was already doing a lot to tackle the matter and was considered an exemplar Authority. [Councillors Neil Prior, Rhys Jordan and Vanessa Thomas left the meeting at this juncture.]
Councillor Tessa Hodgson, the relevant Cabinet Member, responded to questions submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: To ask the Cabinet member for Social Care what assessment she has made on the impact of the UK Government withdrawing the winter fuel payment this winter on social care costs to the authority? In response, Councillor Tessa Hodgson stated that there were a number of different drivers that affect the costs of Social Care to the Authority, including both the numbers of people with eligible needs for care and support and the complexity of that need. This new regulation would have differing degrees of impact on individual and households, depending on whether they receive pension credit or other means tested benefits. It was stated that the Social Services and Wellbeing Act had a holistic definition of wellbeing which included the securing of rights and entitlements and economic wellbeing. As a result, she highlighted that the Department for Work and Pensions has a pension credit awareness drive to encourage eligible individuals not receiving pension credit to apply for the benefit by 21December 2024 which would allow more eligible individuals to receive backdated payments and qualify for the Winter Fuel Payment this year. It was noted that pensioners whose weekly income was below £218.15 for a single person or £332.95 for a couple should check to see if they could be eligible. It is worth on average £3,900 a year and can also open doors to further financial help, such as housing costs, Council Tax, and heating bills, and the Winter Fuel Payment worth up to £300. The excellent work of the Live Well for Less programme was highlighted, delivered through the Community Hub which helps individuals and families to take positive steps to maximise their income, in part through accessing benefits and funds to which they are entitled. People can contact the Hub on: 01437 723660 or enquiries@pembrokeshirecommunityhub.org. Councillor Aled Thomas raised a supplementary question requesting further information on any additional provisions the Authority was offering throughout the winter, such as warm rooms etc. Councillor Hodgson stated that there would be a range of support offered, of which information can be found through the community hub, the Council’s website and an offer was extended for her to circulate the information to all Members if required. [Councillor Mike Stoddart left the meeting at this juncture.]
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
A Notice of Motion was submitted by Councillor Tom Tudor in the following terms: If the press release involves a local Member’s ward, the Press Officer is required to follow the following four point plan in terms of issuing the press release: 1. Contact Local Member for comment on related subject. 2. Contact relevant Cabinet Member for a comment on related subject. 3. Contact relevant Officer of the Authority for a comment on related subject. 4. In the event of a photo call regarding said article, arrange a convenient time where all of the above can attend, with priority for the Local Member. Upon the terms of Council Procedure Rule 4.19, the Motion having been Moved by Councillor Jon Harvey; Seconded by Councillor Tony Wilcox then stood referred to the Corporate Overview and Scrutiny Committee. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.