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RESOLVED That the Notice of Motion be not adopted but Cabinet reviews the Discretionary Discount Policy at its meeting in October 2024.
RESOLVED That the list of the Council’s key strategic partnerships, as set out in the report, be approved.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involve the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendices A and B. Information was given by the Head of Planning and questions were answered by the Head of Planning, the Chief Property Officer and the Legal Services Manager. The webcast was then resumed. Councillor Jacob Williams Moved the Recommendation with an Amendment that the further site be added in addition to the sites previously approved by Cabinet at the meeting in May; Seconded by Councillor Michelle Bateman. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the additional site, identified in Appendix A to the report, be allocated for the provision of Gypsy and Traveller accommodation by LDP 2, Deposit Plan 2 in addition to the three sites already agreed to allocate for that purpose at the 20 May 2024 Cabinet meeting. (b) That the financial provisions agreed by the 20May 2024 Cabinet with regard to the Capital Programme for 2024/25 onwards be extended to cover this further site, in particular to facilitate site acquisition costs (as the site is not currently in Council ownership) and, if necessary, to prepare a site investigation report, carry out any site remediation works deemed necessary and carry out any related survey and investigation work required for the site. (c) That authority be delegated to the Head of Planning to make any minor amendments to any additional allocations agreed at the meeting, to reflect the outcome of the further detailed assessment work and constraints checking that is currently being undertaken.
RESOLVED (a) That the new version of the ‘Deposit’ replacement Local Development Plan, referred to as LDP 2 Deposit Plan 2, and the associated documents, be endorsed, as amended during the previous item, prior to their consideration by Full Council and, subject to the outcome at Full Council, their publication as a basis for a formal public consultation for a minimum period of six weeks during autumn 2024. (b) That authority be delegated to the Head of Planning to agree any minor changes and updates required to the documents prior to their consideration by Full Council, in light of the previous decision to include the Monkton Playing Fields as an additional site.
RESOLVED That the publication of the draft Supplementary Planning Guidance on Caravan, Camping and Chalet Landscape Impact Assessment be endorsed as a basis for public consultation.
RESOLVED (a) That the grant of a 50-year peppercorn lease to the Henry Tudor Trust be approved. (b)That the award of a grant to the Henry Tudor Trust up to a maximum of £225,000 (no more than £75,000 per annum) be approved; but only to the extent that external funding of such amount is not secured from other sources; [such approval is conditional upon grant support being subsidy control compliant and existing external funding (already acquired to deliver the construction phase) terms and conditions being varied to allow for a 50 year peppercorn lease].
RESOLVED (a) That the report be noted. (b) That the following services be prioritised for review: (i) Adult services (inclusive of the business unit and commissioning) (ii) Children Services (inclusive of the business unit and commissioning) (iii) Education (iv) Housing (v) Infrastructure and Environmental Services (c) That political oversight of the review be delegated to the Corporate Improvement and Transformation Board, chaired by the Cabinet Member for Corporate Improvement, Communities and Well-Being of Future Generations.
RESOLVED That the proposal to extend the catchment area of Ysgol Bro Penfro to cover the entirety of the Pembroke cluster of schools be approved, with effect from September 2024.
RESOLVED That the offer to host the 2026 National Eisteddfod in Pembrokeshire at the Llantood site, which sits within the Dyffryn Teifi valley be approved.
RESOLVED That the funding for each organisation as outlined below be approved: Organisation Level of grant funding 2024/25 Social Care Provision Adferiad £115,000 Pembrokeshire Association of Voluntary Services (PAVS) £63,000 Families First Provision Action for Children (Hawthorn Project) £56,450
RESOLVED (a) That the content of the report be noted. (b) That the evidence provided be made available to full Council for consideration. (c) That it be recommended to Council that a cross-chamber, politically balanced working group be established, to examine the evidence in detail and to bring forward proposals to Council.
RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 MTFP update) for 2023-24 be approved. (b) That the appropriation of £0.253m from the Initiative Fund reserve to fund the deficit reported for 2023-24 be approved.
RESOLVED That the Corporate Risk Register at the end of Quarter 1 of the 2024-25 financial year be noted.
RESOLVED That the performance information in the Corporate Scorecard (data at April 2024) and Social Care Scorecard (data at March 2024) be noted.
RESOLVED (a) That the award of UK Shared Prosperity Fund (UKSPF) to projects be no longer subject to a financial cap of £550,000 or any other amount, or to any other constraint. (b) That an additional award of £234,625 be made from the UKSPF Core allocation to Ffynnone Community Resilience CIC in respect of project PS065 Broyan Lane Farmstart Hub. (c) That an additional award of £116,075 be made from the UKSPF Core allocation to Pembrokeshire County Council in respect of project PS020 [Amended during Minute 32 of the Cabinet meeting held on 9 September 2024] Barham Road. (d) That an additional award of £238,346 be made from the UKSPF Multiply allocation to Pembrokeshire County Council in respect of project PS039 Springboard Plus. (e) That the eligible area of the Streetscape Paint Scheme be extended to include appropriate areas of St Davids, Saundersfoot, Narberth and Crymych, with authority delegated to the Head of Economic Development and Regeneration, in consultation with the Deputy Leader, to define eligible areas in those settlements or others. (f) That a Shop Frontage Scheme be introduced in the County’s six main settlements, as described in the report, and that authority be delegated to the Head of Economic Development and Regeneration to make grant awards for that scheme. (g) That authority to make any further UKSPF awards be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies.
RESOLVED (a) That the content of the Care Inspectorate Wales (CIW) Inspection Report be acknowledged and noted. (b) That the continued restructure of Adult Social Care be supported. (c) That the response to the CIW review be acknowledged.
The following declarations were made: Item 11 – Review of School Catchment Area for Ysgol Gymraeg Bro Penfro Councillor Tessa Hodgson declared a personal interest by virtue of being Governor of Cosheston School. Item 13 – The Case for the Review of the Organisation of Pembrokeshire Schools Councillor Tessa Hodgson declared a personal interest by virtue of being a Governor of Cosheston School. Councillor Michelle Bateman declared a personal interest by virtue of being a Community Governor of Ysgol Cas Blaidd; a Governor of Ysgol Bro Gwaun; and her daughter being employed at Ysgol Bro Gwaun. Councillor Neil Prior declared a personal interest by virtue of being a Governor of Ysgol Croes Goch. Councillor Rhys Sinnett declared a personal interest by virtue of being a Local Authority Appointed Governor of Milford Haven Community Primary School. Councillor Jon Harvey declared a personal interest by virtue of being a Local Authority Appointed Governor of Pembroke Dock Community School. Item 18 – Financial Assistance to Voluntary/Community Sector Organisations Councillor Jon Harvey declared a personal and prejudicial interest by virtue of his wife working for PAVS.
Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Tessa Hodgson. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Extraordinary Cabinet Meeting held on 7 May 2024 be approved as a correct record. Councillor Michelle Bateman Moved the Recommendation; Seconded by Councillor Tessa Hodgson. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Cabinet Meeting held on 20 May 2024 be approved as a correct record.
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RESOLVED That the Notice of Motion be not adopted but Cabinet reviews the Discretionary Discount Policy at its meeting in October 2024.
Cabinet considered a report by the Head of Financial Services which outlined the Notice of Motion (NOM) submitted by Councillor John Cole to Council on 9 May 2024, relating to properties under renovation. The Notice of Motion was submitted as follows: With the Council’s unanimous decision to increase the empty property council tax, at the last March Council meeting, it would appear that even though the decision was right and proper, as empty homes serve no purpose in the community etc. it would seem that a number of such properties are in fact under renovation by owners to bring back into use. As per an email received by one family in that position outlining their concerns of having such a charge on the property, putting their renovation plans and dreams in jeopardy. Renovation is a costly and time consuming in many instances, and having to use funds for renovation to pay such an additional cost, as they are already liable for council tax, will lead to delays, and abandonment of renovations. I would like to put forward the following: 1) That Council Revenue Officers have the authority to exempt such properties proved to be under renovation for eventual use as a main home, from the extra charges on top of the standard property charge. Time frame on a case by case basis, in consultation with such projects undertaken. The originator of the Motion, Councillor John Cole, gave some background on the matter and stated that he had received an update from Councillor Joshua Beynon who explained that there was room within the second home Council Tax legislation for Local Authorities to look at individual cases on a case by case basis. In response to the Notice of Motion Councillor Joshua Beynon, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that at its meeting on 14 December 2023, Council voted to increase the Long Term Empty Properties Council Tax premium with effect from 1 April 2024. The NOM asked that Revenues Officers be given discretion when charging the premium, therefore Councillor Beynon advised that the Authority had a Council Tax Discretionary Discount Scheme, with a copy of the current policy attached at Appendix B to the report. He explained that the policy already allowed Revenue Officers to use discretion on the long term empty premium element of the Council Tax, where a taxpayer could evidence that they were renovating a property to bring it back into use. He also stated that the discretionary discount was only paid for a temporary period of time, usually for a maximum period of one year, and that when Officers consider granting the discretionary discount, each case was considered on its own merits. Councillor Beynon then highlighted that Cabinet had already committed to a review of the Discretionary Discount Policy later in the year, when there was more evidence available on the effect of the Welsh Government changes to the number of days properties had to be let. He suggested that a review of the way Officers currently considered Discretionary Discounts for long term empty properties could also be undertaken at the same time, as part of an overall review by Cabinet of the Discretionary Discount Policy. Councillor Joshua Moved the Recommendation; Seconded by Councillor Neil Prior. Councillor Rhys Sinnett sought clarification as to whether there was a right of appeal for the house owner, if they disagreed with the determination by the Officer. Councillor Beynon explained that there was no right of appeal against the Authority’s use of discretionary powers, however, the Authority would accept a written request for a further review of the decision, if it was made within one month of the date of the decision notice. The Leader stated that he had sympathy with Councillor Cole’s Motion and was pleased to hear about the Discretionary Discount Scheme, and that Officers would work with residents who were renovating properties. Councillor Beynon urged relevant residents to contact the Revenue and Benefits Team, as they were there to support people and give advice. He also highlighted that there was a long list in Appendix B to the report, outlining information regarding the discretionary element, how it was applied and who was able to apply for the benefit. Councillor Cole stated that he was happy with the outlined Recommendation. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the Notice of Motion be not adopted but Cabinet reviews the Discretionary Discount Policy at its meeting in October 2024.
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RESOLVED That the list of the Council’s key strategic partnerships, as set out in the report, be approved.
Cabinet considered a report by the Assistant Chief Executive which outlined the Authority’s Strategic Partnerships. The Leader, the Cabinet Member with responsibility for Corporate Matters, introduced the report and stated that the Council supported a range of Strategic Partnerships, both financially and with Officer and Member time. He stated that the drivers for these arrangements could be multi-faceted and serve different purposes, making a standardised ‘one size fits all’ approach to strategic partnerships difficult. The Leader highlighted that a list of the Council’s Strategic Partnerships was last endorsed by Cabinet in March 2018, and stated that the Internal Audit Service had recently completed a review of the Council’s approach to its Strategic Partnerships. He explained that the purpose of the review was to ensure that there was adequate governance, internal control, financial management and risk management arrangements in place, which were operating effectively. The Leader then outlined the list of Strategic Partnerships to be reviewed and updated, as per the recommendation in the report. The Leader Moved the Recommendation; Seconded by Councillor Joshua Beynon. Councillor Neil Prior referred to the various potential partnerships, and believed that Strategic Partnerships could work well with the right people supporting and leading them. The Leader agreed and stated that partnership working was crucial, but that it was about having the right partnerships and the right structures in place, in order for them to work effectively. Councillor Rhys Sinnett referred to the sub-groups of the relevant partnerships, and stated that the time and effort from Officers in forming such partnerships should not be underestimated. He then suggested that an overarching review of the sub-groups would be useful, in regards to what the County gets out of such groups, in terms of positive engagement. The Leader agreed that it would be useful to review the output, time and commitment of such groups. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the list of the Council’s key strategic partnerships, as set out in the report, be approved.
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RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involve the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendices A and B. Information was given by the Head of Planning and questions were answered by the Head of Planning, the Chief Property Officer and the Legal Services Manager. The webcast was then resumed. Councillor Jacob Williams Moved the Recommendation with an Amendment that the further site be added in addition to the sites previously approved by Cabinet at the meeting in May; Seconded by Councillor Michelle Bateman. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the additional site, identified in Appendix A to the report, be allocated for the provision of Gypsy and Traveller accommodation by LDP 2, Deposit Plan 2 in addition to the three sites already agreed to allocate for that purpose at the 20 May 2024 Cabinet meeting. (b) That the financial provisions agreed by the 20May 2024 Cabinet with regard to the Capital Programme for 2024/25 onwards be extended to cover this further site, in particular to facilitate site acquisition costs (as the site is not currently in Council ownership) and, if necessary, to prepare a site investigation report, carry out any site remediation works deemed necessary and carry out any related survey and investigation work required for the site. (c) That authority be delegated to the Head of Planning to make any minor amendments to any additional allocations agreed at the meeting, to reflect the outcome of the further detailed assessment work and constraints checking that is currently being undertaken.
Cabinet considered a report by the Director of Social Care and Housing which outlined a further potential site for the provision of Gypsy and Traveller Accommodation. Councillor Jacob Williams, the Cabinet Member with responsibility for Planning and Regulatory Services, introduced the report and outlined the background of the matter. He explained that since the last meeting of Cabinet, a further potential site for the provision of Gypsy and Traveller Accommodation had been identified by Officers, and was said to have significant potential for the future provision. He also highlighted that the outlined site could be approved in addition to the sites previously approved or to replace them. Councillor Williams stated that the additional site was available for purchase at what Officers deemed to be a realistic price and that it was relatively unconstrained, although there were some matters which would need to be addressed in conjunction with any future purchase and development. The Head of Planning wished to outline the implications of the matter and stated that there was an overriding need to remove the Welsh Government's Category A objection to the Deposit Plan 1, by finding a deliverable site or sites for Gypsy and Traveller Accommodation, to be included as allocations in the Local Development Plan (LDP) 2. She explained that if Council was unable to put forward deliverable sites, LDP2 would likely be found unsound at the examination by an inspector. She then stated that the additional site was a good and deliverable site, as it was less constrained and ranked highly when compared to the other sites that Cabinet had previously considered. The Leader then wished to confirm that dependent on the resolution of Cabinet, if supported, the site would go into the deposit draft plan and would be subject to public consultation at that stage. Cabinet then considered excluding the public from the meeting to consider the exempt Appendices A and B. Councillor Guy Woodham Moved the exclusion of the public; Seconded by Councillor Michelle Bateman. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A and B involve the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendices A and B. Information was given by the Head of Planning and questions were answered by the Head of Planning, the Chief Property Officer and the Legal Services Manager. The webcast was then resumed. Councillor Jacob Williams Moved the Recommendation with an Amendment that the further site be added in addition to the sites previously approved by Cabinet at the meeting in May; Seconded by Councillor Michelle Bateman. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the additional site, identified in Appendix A to the report, be allocated for the provision of Gypsy and Traveller accommodation by LDP 2, Deposit Plan 2 in addition to the three sites already agreed to allocate for that purpose at the 20 May 2024 Cabinet meeting. (b) That the financial provisions agreed by the 20May 2024 Cabinet with regard to the Capital Programme for 2024/25 onwards be extended to cover this further site, in particular to facilitate site acquisition costs (as the site is not currently in Council ownership) and, if necessary, to prepare a site investigation report, carry out any site remediation works deemed necessary and carry out any related survey and investigation work required for the site. (c) That authority be delegated to the Head of Planning to make any minor amendments to any additional allocations agreed at the meeting, to reflect the outcome of the further detailed assessment work and constraints checking that is currently being undertaken.
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RESOLVED (a) That the new version of the ‘Deposit’ replacement Local Development Plan, referred to as LDP 2 Deposit Plan 2, and the associated documents, be endorsed, as amended during the previous item, prior to their consideration by Full Council and, subject to the outcome at Full Council, their publication as a basis for a formal public consultation for a minimum period of six weeks during autumn 2024. (b) That authority be delegated to the Head of Planning to agree any minor changes and updates required to the documents prior to their consideration by Full Council, in light of the previous decision to include the Monkton Playing Fields as an additional site.
Cabinet considered a report by the Head of Planning which outlined matters surrounding the Replacement Local Development Plan – LDP 2. Councillor Jacob Williams, the Cabinet Member with responsibility for Planning and Regulatory Services, introduced the report and outlined the background of the LDP and stated that the LDP 2 would be presented to full Council on 18 July, after which formal endorsement by Welsh Government would be sought. He stated that the latest version reflected various matters and issues which had arisen since early 2020, in particular phosphate levels, the recent success of the Celtic Freeport bid and the provision of accommodation for Gypsies and Travellers. Subject to approval by Council, Councillor Williams explained that a full public consultation would be held in the autumn of 2024 for at least six weeks, and once the consultation closes, the Council could then move onto the assessment of representations received, submission of the plan to the Welsh Government, independent examination and then adoption. Councillor Jacob Williams Moved the Recommendation with an Amendment to include ‘as amended during the previous item’; Seconded by Councillor Joshua Beynon. The Leader welcomed the plan and stated that it was pleasing to see that the LDP 2 had been made public, in preparation for consultation later in the year. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the new version of the ‘Deposit’ replacement Local Development Plan, referred to as LDP 2 Deposit Plan 2, and the associated documents, be endorsed, as amended during the previous item, prior to their consideration by Full Council and, subject to the outcome at Full Council, their publication as a basis for a formal public consultation for a minimum period of six weeks during autumn 2024. (b) That authority be delegated to the Head of Planning to agree any minor changes and updates required to the documents prior to their consideration by Full Council, in light of the previous decision to include the Monkton Playing Fields as an additional site.
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RESOLVED That the publication of the draft Supplementary Planning Guidance on Caravan, Camping and Chalet Landscape Impact Assessment be endorsed as a basis for public consultation.
Cabinet considered a report by the Head of Planning which outlined Supplementary Planning Guidance (SPG) on the Caravan, Camping and Chalet Landscape Capacity Assessment. Councillor Jacob Williams, the Cabinet Member with responsibility for Planning and Regulatory Services, introduced the report and stated that the outlined SPG would provide detail in relation to landscape capacity, which was a key consideration in the Local Development Plan (LDP) 2 policy GN 56 on Caravan, Camping and Chalet Development. He stated that subject to approval, a public consultation would be launched, which would run concurrently with that for the Council’s LDP 2, Deposit Plan 2. Councillor Williams then outlined the background of the matter, the main considerations and the options available. Councillor Jacob Williams Moved the Recommendation; Seconded by the Leader. The Leader welcomed the SPG and stated that the public consultation was an important factor. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the publication of the draft Supplementary Planning Guidance on Caravan, Camping and Chalet Landscape Impact Assessment be endorsed as a basis for public consultation.
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RESOLVED (a) That the grant of a 50-year peppercorn lease to the Henry Tudor Trust be approved. (b)That the award of a grant to the Henry Tudor Trust up to a maximum of £225,000 (no more than £75,000 per annum) be approved; but only to the extent that external funding of such amount is not secured from other sources; [such approval is conditional upon grant support being subsidy control compliant and existing external funding (already acquired to deliver the construction phase) terms and conditions being varied to allow for a 50 year peppercorn lease].
Cabinet considered a report by the Head of Cultural, Leisure and Registration Services which outlined a lease and grant agreement with the Henry Tudor Trust. Councillor Paul Miller, the Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and stated that at a recent meeting of Cabinet, the Capital financing arrangements for South Quay were discussed, however a formal response had not yet been received regarding the second part of the grant. In relation to Phase 1, Councillor Miller stated that the report outlined how this would operate and how the Authority would support the Operator, to ensure that it was a success. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The Head of Cultural, Leisure and Registration Services then gave some further information regarding Phase 1, including the history of the project, funding available to the trust and the long-term lease. Councillor Joshua Beynon sought clarification as to what the support was available to the Henry Tudor Trust to secure grants, and raised a concern that the Authority could be liable up to £225,000 if the grants could not be obtained. In response, the Head of Cultural, Leisure and Registration Services explained that the trust would be sign-posted to potential funding opportunities and various information via subscriptions, as well as assisting with the crafting of the grant applications to give them the best opportunities to be successful. Councillor Jacob Williams sought clarification in regards to if an application was made for a grant controlled by the Authority, would it be classed as an additional sum or the only sum. He stated that if it was an additional sum, it could result in more money being spent in addition to the £225,000 cap. In response, Councillor Miller explained that it would work in the same way as other external funding awards, and that any funding would reduce the amount given by the Authority. Councillor Miller stated that he hoped Capital funding would be in place in the next few weeks, in order to begin Phase 1 and create a real attraction for Pembroke. He then highlighted that although a grant had been awarded for the first three years, it was envisaged in the medium term that this would become a self-sustaining visitor attraction for Pembroke. The Leader stated his support for the scheme and welcomed the Operator, as well as the completion of Phase 1 of the project. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the grant of a 50-year peppercorn lease to the Henry Tudor Trust be approved. (b)That the award of a grant to the Henry Tudor Trust up to a maximum of £225,000 (no more than £75,000 per annum) be approved; but only to the extent that external funding of such amount is not secured from other sources; [such approval is conditional upon grant support being subsidy control compliant and existing external funding (already acquired to deliver the construction phase) terms and conditions being varied to allow for a 50 year peppercorn lease].
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RESOLVED (a) That the report be noted. (b) That the following services be prioritised for review: (i) Adult services (inclusive of the business unit and commissioning) (ii) Children Services (inclusive of the business unit and commissioning) (iii) Education (iv) Housing (v) Infrastructure and Environmental Services (c) That political oversight of the review be delegated to the Corporate Improvement and Transformation Board, chaired by the Cabinet Member for Corporate Improvement, Communities and Well-Being of Future Generations.
Cabinet considered a report by the Assistant Chief Executive which outlined the commencement of a review of the organisational Operating Model. Councillor Neil Prior, the Cabinet Member with responsibility for Communities, Corporate Improvement and Wellbeing of Future Generations, introduced the report and stated that the Vanguard methodology model would be implemented for the redesign of service provision, which had also been used widely across the public sector. Councillor Prior then outlined the background of the matter. Councillor Neil Prior Moved the Recommendation with the following Amendment: (c) That political oversight of the review be delegated to the Corporate Improvement and Transformation Board, chaired by the Cabinet Member for Corporate Improvement, Communities and Well-Being of Future Generations. The Amended Recommendation was Seconded by Councillor Joshua Beynon. Councillor Paul Miller wished to ensure that built into the plans and mechanisms for service review and change, was the accountability and oversight of both the portfolio holder and the Directors and Heads of Service responsible for their specific areas. In response, Councillor Prior assured Members that in the new draft terms of reference for the Corporate Improvement and Transformation Board, the Board would meet monthly and would have specific topic areas. He stated that the relevant service leads, such as Heads of Service or Directors, as well as the relevant Cabinet portfolio holders, would attend the necessary meetings that focused on their subject areas. Councillor Miller reiterated the fact that the right mechanism needed to be in place to ensure that those individuals were properly held to account for delivery. Councillor Prior agreed. The Assistant Chief Executive stated that the new processes involving key members of staff and Members, would be critical to the success of the redesign, as well as the Senior Leadership Team being in control of the situation and reporting back on every aspect, to ensure full transparency. Councillor Michelle Bateman stated that the outlined process was positive but full involvement and cooperation of the people involved was necessary. She also highlighted that this would be a good opportunity to get the Corporate Improvement and Transformation Board up and running and fully engaged and to have backbencher involvement, as it had previously been very useful. Councillor Joshua Beynon stated his support for the work and that it was very much needed within the Authority. He then raised concerns in regards to office support to deliver the outlined work, especially as a consequence of cuts to such functions, as well as how the Board would communicate ongoing work with backbench Members, particularly Unaffiliated Members, and the Authority as a whole. Councillor Prior agreed. Councillor Rhys Sinnett hoped that this process would allow Officers the time and opportunity to think strategically about the future of the Authority. He also highlighted that within some Cabinet portfolios there were no quick fixes, and that change would not be instant. Councillor Sinnett then sought clarification in regards to the initial focus being on specific service areas, such as Adult and Children’s Services, and whether there would be a second stage to the same effect, where other service areas were reviewed using the Vanguard model. In response, the Assistant Chief Executive explained that the model was starting to be implemented across all service areas, with the Executive Leadership Team looking at where the approaches could be applied, and if certain aspects within their remits could be redesigned. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the report be noted. (b) That the following services be prioritised for review: (i) Adult services (inclusive of the business unit and commissioning) (ii) Children Services (inclusive of the business unit and commissioning) (iii) Education (iv) Housing (v) Infrastructure and Environmental Services (c) That political oversight of the review be delegated to the Corporate Improvement and Transformation Board, chaired by the Cabinet Member for Corporate Improvement, Communities and Well-Being of Future Generations.
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RESOLVED That the proposal to extend the catchment area of Ysgol Bro Penfro to cover the entirety of the Pembroke cluster of schools be approved, with effect from September 2024.
Cabinet considered a report by the Director of Education which outlined amendments to the school catchment area for Ysgol Gymraeg Bro Penfro. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that on 13 June 2022, Cabinet approved that the Director for Education undertakes a review of school catchment areas, and the necessary consultation with the relevant school governing bodies, with a view to subsequently make recommendations for change to Cabinet. He explained that the first tranche of catchment area reviews were aimed at improving access to Welsh medium primary provision, and Officers would then review the viability of other catchment areas, particularly where schools had persistent surplus places or oversubscription. He highlighted that Ysgol Gymraeg Bro Penfro would open in September 2024 as a new Welsh medium primary school in Pembroke, and it was likely that the school would commence with 141 pupils. Councillor Woodham stated that as an area school providing Welsh medium primary education in the South West of Pembrokeshire, it was said to be reasonable for Ysgol Gymraeg Bro Penfro’s catchment to extend beyond that of its predecessor school. He explained that this would maximise opportunities for parents across the area to access Welsh medium primary provision. He also stated that subject to meeting the Council’s eligibility criteria, formally approving the catchment area of Ysgol Gymraeg Bro Penfro would enable learners to access home to school transport. Councillor Woodham explained that Option 2, as outlined in the report, would provide the greatest opportunity of meeting the aspirations and challenging targets set out in the Council’s Welsh Education Strategic Plan (WESP), as it would ensure equality of access to Welsh medium education provision, with this option being largely endorsed by the responses to the consultation.He highlighted that Option 2 would increase school transport entitlement and therefore result in additional costs (estimated in 2024/25 at circa £75,000). Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Joshua Beynon. Councillor Joshua Beynon stated that it was positive to open up the catchment area and offer parents more choice, and congratulated the Officers and Councillor Woodham for their work on the matter. Councillor Tessa Hodgson raised concerns about extending the area, and referred to the previous decision regarding the site and the cost of transporting the children from the new areas, made at the Cabinet meeting in October 2020. She suggested that a wider site selection for the catchment area should have been considered back in 2020, which may have saved a significant amount of money, given that the constraints of the site that was selected caused increased costs in delivering the school. Councillor Hodgson stated that she would like to see the change paused, to first consider aspects such as school reorganisation, new housing streams, and for the school to open. She also believed that this item should go to full Council for approval or ratification. Councillor Guy Woodham stated that he would be reluctant to support not implementing the change, and highlighted that the decision was one for Cabinet. The Director of Education confirmed that school admissions, including catchment areas, was a Cabinet function. He added that the October 2020 report did highlight that there could be a need to widen the catchment area. He stated that the revised catchment area had been widely consulted on, with the majority in favour, with the potential to lower the impact on Ysgol Gelli Aur and provide the opportunity of treating Welsh medium education equally. Councillor Michelle Bateman stated that she had sympathy with the comments made by Councillor Hodgson, but highlighted that she was supportive of providing Welsh medium schools, on the basis that she would not want to see families restricted in accessing Welsh language provision. Councillor Hodgson referred to all schools in the area that could be affected by the change, not just within her ward. She then explained that, in regards to the WESP, she had sought assurance at previous Cabinet meetings that the WESP would not bind future decisions, but felt that the WESP was currently overriding all decisions. Councillor Jacob Williams agreed with Councillor Hodgson and also raised concern over the viability of other schools and the impact the change would create, and did not believe that the change outlined in the report was made clear at Council back in 2020. He also suggested that the matter be referred to Council for an updated view. Councillor Woodham believed that he had previously made clear the aims of the WESP at past Cabinet meetings. He highlighted that there was an annual review of the WESP and that it was planned to bring forward a report on the review to Cabinet, possibly to the September 2024 meeting. Councillor Woodham believed that the process should be followed as much as possible, and stated that it was a good opportunity in South-West Pembrokeshire to allow more learners and their families to experience and benefit from Welsh medium education. The Director of Education referred to the original proposal put to Council in 2020 and explained that the proposal for the size of the school and everything else related to that, remained the same. He stated that the report to Cabinet was about the opportunity to bring about equity in terms of the Welsh language, through the outlined catchment review. Councillor Rhys Sinnett stated that the parents in the larger catchment area should not be denied the opportunity to send their children to a Welsh medium school. He then stated his support for the recommendation, and stated that he would have concerns regarding the change not being implemented and the impact it would create. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett and Guy Woodham [6] Against the Motion: Councillors Tessa Hodgson and Jacob Williams [2] Abstention: Councillor Paul Miller [1] RESOLVED That the proposal to extend the catchment area of Ysgol Bro Penfro to cover the entirety of the Pembroke cluster of schools be approved, with effect from September 2024.
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RESOLVED That the offer to host the 2026 National Eisteddfod in Pembrokeshire at the Llantood site, which sits within the Dyffryn Teifi valley be approved.
Cabinet considered a report by Director of Education which outlined an agreement to host the National Eisteddfod in 2026 in Pembrokeshire on a site in Llantood. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that while the proposal that Pembrokeshire hosts the 2026 National Eisteddfod had been generally well received, a number of County Councillors and members of the public had questioned whether the preferred site at Llantood was the most appropriate location for the event. Councillor Woodham then outlined the details of the site selection process, and stated that Llantood sat between Cardigan and Newport in the Teifi valley, which was the area in which the very first National Eisteddfod was held, of which the year 2026 would mark the 850th anniversary, a fact which contributed to Llantood becoming the preferred site. Councillor Woodham also stated that he had requested that the Authority pursue every avenue to ensure that the site was as fully accessible as possible for all residents of Pembrokeshire, and that the widest possible reach was achieved, not only at the event in 2026, but also during the period leading up to it. He also stated that support would be sought from Pembrokeshire’s neighbouring Local Authorities, who had recently hosted either the National or Urdd Eisteddfodau, in order to learn from their valuable experiences of hosting their own, very successful, events. Councillor Guy Woodham Moved the Recommendation. The Director of Education stated that there was a need to make the event as fully inclusive as possible and celebrate Pembrokeshire as a whole. He stated that the site had been considered in the context of the Authority’s Major Event Strategy and in the context of tourism in Pembrokeshire, and highlighted that there would be further opportunity to fully consider the location of related events in the County, such as the Proclamation Event taking place in 2025. The Director outlined the background of the matter and stated that it was important to have a site that was fully able to accommodate all of the National Eisteddfod requirements. He also highlighted that given the scale and the nature of the event, it was felt that that the Llantood site was the most appropriate. Councillor Michelle Bateman stated that she was pleased by the public reaction, however, concerns had been raised regarding the location of the event, and that there was a view that it could be seen as a Ceredigion event rather than a Pembrokeshire event. She sought clarification as to whether there was an option to view alternative sites. In response, the Director of Education stated that there were no further opportunities to view alternative sites, as too many Partners were involved. Councillor Bateman stated that she did not want to see anyone not being able to access this event due to geography or economic ability, and sought assurance that the Authority would do all that was possible to ensure an inclusive event. Councillor Bateman also suggested that the Pembrokeshire brand be front and centre of all marketing for the event, and encouraged early engagement with small and large Pembrokeshire businesses. She also suggested multi-location events for any associated activities. The Leader agreed with Councillor Bateman’s comments and stated that Pembrokeshire as a County should embrace the event, regardless of the location. The Director of Education stated that Councillor Bateman’s comments would be taken into account. He explained that if the invitation to host was accepted, work would begin in regards to fundraising and organising, in conjunction with a range of Partners. The Leader sought clarification in regards to the funding of the event and asked whether the local community of the event location would be required to raise funds in part. The Director of Education stated that the Fund Raising Committee in this case was Pembrokeshire, and explained that a significant contribution would be made from this Committee, as well as the Welsh Local Government Association, and the Authority’s Major Events Strategy. Councillor Sinnett stated that the invitation to host was great news, and highlighted the positive partnership arrangement in place with Ceredigion and Carmarthenshire County Councils. He also suggested that the logistics of running the event in the north of the County would be more feasible, due to the time of year. The Leader stated his support for the event and that it was a great opportunity for the County, in terms of the Welsh Language and cultural heritage. He also appreciated Councillor Sinnett’s comment regarding the south of the County, and the potential significant disruption if it had been selected as the event location. The Leader highlighted that the financial work would take place between now and 2026 with Partner agencies and adjoining Local Authorities, and thanked them in advance for their support. He also referred to the economic benefits of the event. The Recommendation was Seconded by Councillor Paul Miller. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the offer to host the 2026 National Eisteddfod in Pembrokeshire at the Llantood site, which sits within the Dyffryn Teifi valley be approved.
The Leader announced that Item 18 on the Agenda - Financial Assistance to Voluntary/Community Sector Organisations, would be taken next.
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RESOLVED That the funding for each organisation as outlined below be approved: Organisation Level of grant funding 2024/25 Social Care Provision Adferiad £115,000 Pembrokeshire Association of Voluntary Services (PAVS) £63,000 Families First Provision Action for Children (Hawthorn Project) £56,450
[Due to his personal and prejudicial interest in this item of the business, the Leader left the meeting at this juncture. The Deputy Leader, Councillor Paul Miller, Chaired the meeting for this item.] Cabinet considered a report by the Director of Social Care and Housing which outlined the award of grant funding above £50k for 2024/25 to three voluntary and community sector organisations in Pembrokeshire. Councillor Tessa Hodgson, the Cabinet Member with responsibility for Social Care and Safeguarding, introduced the report and outlined the three projects for approval as follows: • The Hawthorn Project – Action for Children • Community Connector Programme – Pembrokeshire Association of Voluntary Services (PAVS). • Short-term Respite Care – Adferiad Councillor Hodgson stated that these grants would contribute significantly to the Authority’s obligations under the Social Services and Wellbeing Act, and explained that all awards were subject to a Grant Agreement with appropriate terms and conditions, and would be robustly monitored by Officers. Councillor Tessa Hodgson Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Rhys Sinnett sought clarification as to whether grant funding could be applied for annually or whether there was an opportunity for Voluntary and Third Sector Organisations to look at multi-year funding. Councillor Hodgson believed that it was currently an annual application only. The Director of Social Care and Housing stated that a detailed answer would be given outside of the meeting from the relevant Officer. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the funding for each organisation as outlined below be approved: Organisation Level of grant funding 2024/25 Social Care Provision Adferiad £115,000 Pembrokeshire Association of Voluntary Services (PAVS) £63,000 Families First Provision Action for Children (Hawthorn Project) £56,450
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RESOLVED (a) That the content of the report be noted. (b) That the evidence provided be made available to full Council for consideration. (c) That it be recommended to Council that a cross-chamber, politically balanced working group be established, to examine the evidence in detail and to bring forward proposals to Council.
[Councillor Paul Miller left the meeting at this juncture.] Cabinet considered a report by the Director of Education which outlined the evidence in support of reviewing school organisation in Pembrokeshire. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that it provided information relevant to the planning of school places in Pembrokeshire, and outlined conclusions regarding the need to reorganise schools in order to add or remove school places during the next five to ten years. He stated the future shape of education provision in Pembrokeshire would need to consider a number of factors, including improving standards, extending Welsh medium provision, sustainable education communities and better quality buildings. Councillor Woodham explained that based on the evidence provided, Pembrokeshire had too many schools for the population. Councillor Woodham stated that given the extent of pupil population decline, both historic and forecasted, it was said to be reasonable to conclude that further school reorganisation was required, and that it was important that the broad membership of the Council be given the fullest opportunity to engage in this complex and detailed matter. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Michelle Bateman noted the contents of the report, and hoped that a holistic approach be adopted, including engagement with schools and the wider communities, in order to provide the necessary support. Councillor Woodham agreed with Councillor Bateman’s comments and stated that education was everyone’s business, and wished to engage with all Members as early as possible. He also referred to the formal public consultation, and hoped for it to be a fully engaging and productive exercise. The Leader also agreed with Councillor Bateman’s comments and believed that it was the appropriate process to engage with the wider membership of the Authority on such important items. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the content of the report be noted. (b) That the evidence provided be made available to full Council for consideration. (c) That it be recommended to Council that a cross-chamber, politically balanced working group be established, to examine the evidence in detail and to bring forward proposals to Council.
The meeting was paused at 12:55pm and resumed at 1:15pm.
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RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 MTFP update) for 2023-24 be approved. (b) That the appropriation of £0.253m from the Initiative Fund reserve to fund the deficit reported for 2023-24 be approved.
Cabinet considered a joint report by the Director of Resources and the Deputy Chief Finance Officers which outlined the County Council Budget Outturn Monitoring Report for 2023 to 2024. Councillor Joshua Beynon, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that the revenue budget for 2023-24 was an overspend of £3.0 million, however, it was an improvement on the projected £6.6 million overspend. He then outlined the challenges from the previous year, which included in-year pressures, interest and investment income, Capital financing costs, Council Tax arrears and the use of Reserves. Councillor Beynon highlighted that currently three months into 2024-25, it was evident that some of the pressures in demand, complexity and cost of care packages, still remained, leading to an increased risk of overspend during 2024-25. He stated that such aspects would be reported in the Quarter 1 Monitoring report for Cabinet in September 2024 and that it was likely that a moratorium on all non-essential expenditure would be put in place. He explained that the Medium Term Financial Plan (MTFP) for 2024-25 to 2027-28 had been updated to reflect the late amendments to the 2024-25 budget, and identified a probable projected funding gap of £84.6m over the period. Councillor Joshua Beynon Moved the Recommendation; Seconded by Councillor Neil Prior. Councillor Neil Prior stated that the report was a reminder of the difficult decisions that would need to be made, but was pleased to see that various Services were being reviewed. The Leader stated that there was a positive outlined in the report in terms of the overspend having reduced. He then referred to the current pressures and the tough decisions that would need to be made in regards to Service delivery, and highlighted that a significant increase in budget within specific areas was needed. The Leader then sought clarification in regards to Council Tax Arrears and Rent Arrears, and what was currently being done. In response, the Head of Financial Services stated that the Revenue and Benefits Team were working constantly on the backlog of cases, as well as recovering Council Tax debt. The Leader thanked Head of Financial Services and his team for their work on the matter. He also referred to a significant amount of arrears having an impact upon the Authority’s ability to set a balanced budget going forward. Councillor Michelle Bateman wished to emphasise the fact that service demand was one of the main issues being faced by Local Authorities. She asked that people recognise that demand management was one of the most difficult challenges for the Local Authority to navigate. Councillor Beynon stated that it was a positive in regards to the projected overspend not being as much as originally envisaged, however, there was still an overspend, which highlighted the enormity of the problem. He also referred to the Revenue and Benefits Team and the difficult balance of the amount of resources used. Councillor Beynon then highlighted that service demand was a huge problem, and referred to Social Care and prevention, and suggested that bigger changes were needed from a Government level and a structural level. Councillor Rhys Sinnett referred to vacancy management and the amount of current Officers working hard to fill in for other posts. He also highlighted income generation and that it would be difficult to financially plan in regards to the budget, as it was not always guaranteed. The Leader referred to Councillor Sinnett’s comments in regards to vacancy management, and gave his thanks to Staff for going above and beyond. Councillor Beynon wished to point out that additional Council Tax Income, primarily as a result of ongoing collection of Council Tax from previous years, during 2023-24, resulted in £1.1 million more than anticipated being collected during that year. He was, however, aware of the severe impact on Staff. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 MTFP update) for 2023-24 be approved. (b) That the appropriation of £0.253m from the Initiative Fund reserve to fund the deficit reported for 2023-24 be approved.
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RESOLVED That the Corporate Risk Register at the end of Quarter 1 of the 2024-25 financial year be noted.
Cabinet considered a joint report by the Director of Resources (Risk Champion) and the Audit, Risk & Counter Fraud Manager, which outlined the Corporate Risk Register for 2024 to 2025. Councillor Joshua Beynon, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that it outlined an update on aspects such as demand in Children's Services, financial resilience, Medium Term Financial Plan, increased poverty and Corporate Risk. Councillor Joshua Beynon Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Neil Prior stated that the approach to Corporate Risk was good, and suggested that the most important thing was that there was an action plan behind the identified risk. Councillor Beynon stated that the action plan was really helpful, as it outlined the risk control measures, as well as what had been implemented. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Corporate Risk Register at the end of Quarter 1 of the 2024-25 financial year be noted.
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RESOLVED That the performance information in the Corporate Scorecard (data at April 2024) and Social Care Scorecard (data at March 2024) be noted.
Cabinet considered a report by the Assistant Chief Executive which outlined performance information in the Corporate Scorecard for 2023 to 2024. Councillor Neil Prior, the Cabinet Member with responsibility forCommunities, Corporate Improvement and the Well-being of Future Generations, introduced the report and stated that Services were using the data to their advantage, and highlighted the importance of monitoring and measuring the activities of the Authority. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Tessa Hodgson referred to the number of people waiting for Domiciliary Care, and highlighted that it was currently at its lowest number of 25 compared to a previous 173. She stated that this demonstrated the positive work of the teams and the new Domiciliary Care framework. She then referenced the negative data in regards to Children’s Services, which showed increases in demand and complexity. The Leader stated that the outlined data was important as it showed where the pressures were, as well as how the Authority was performing. He was pleased, however, to see the lower number of need for Domiciliary Care. Councillor Hodgson stated that there was much to celebrate in Pembrokeshire, which was innovative and sector leading, but there was also much work to do in regards to Social Care. Councillor Rhys Sinnett wished to highlight that the Authority was reaching 72% in terms of recycling for the previous year, which put Pembrokeshire in joint top with Swansea City Council. He was pleased that the Waste Services Team had managed to maintain performance during the difficult financial period of the previous year. He then thanked the Waste Services and Environmental Services Teams for their work. Councillor Sinnett also referred to the enviro-crime agenda. The Leader also thanked the Waste Services Team for their ongoing work. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the performance information in the Corporate Scorecard (data at April 2024) and Social Care Scorecard (data at March 2024) be noted.
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RESOLVED (a) That the award of UK Shared Prosperity Fund (UKSPF) to projects be no longer subject to a financial cap of £550,000 or any other amount, or to any other constraint. (b) That an additional award of £234,625 be made from the UKSPF Core allocation to Ffynnone Community Resilience CIC in respect of project PS065 Broyan Lane Farmstart Hub. (c) That an additional award of £116,075 be made from the UKSPF Core allocation to Pembrokeshire County Council in respect of project PS020 [Amended during Minute 32 of the Cabinet meeting held on 9 September 2024] Barham Road. (d) That an additional award of £238,346 be made from the UKSPF Multiply allocation to Pembrokeshire County Council in respect of project PS039 Springboard Plus. (e) That the eligible area of the Streetscape Paint Scheme be extended to include appropriate areas of St Davids, Saundersfoot, Narberth and Crymych, with authority delegated to the Head of Economic Development and Regeneration, in consultation with the Deputy Leader, to define eligible areas in those settlements or others. (f) That a Shop Frontage Scheme be introduced in the County’s six main settlements, as described in the report, and that authority be delegated to the Head of Economic Development and Regeneration to make grant awards for that scheme. (g) That authority to make any further UKSPF awards be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies.
Cabinet considered a report by the Head of Financial Services which outlined additional awards via the UK Shared Prosperity Fund (UKSPF). Councillor Joshua Beynon, the Cabinet Member with responsibility for Corporate Finance and Efficiencies, introduced the report and stated that it outlined additional awards for approval that were outside delegation limits previously agreed by Cabinet, as well as proposing the lifting of restrictions on the award of funds, and making changes to grant schemes within the Placemaking Anchor project. Councillor Beynon stated that it was recommended the caps imposed on the amount of UKSPF awarded to Open Call projects should be removed, as well as the cap on the percentage increases permitted, in order to allow UKSPF funds to be fully utilised. It was also recommended that £116,075 of the remaining Core UKSPF be allocated to Barham Road and £234,625 to Broyan Lane Farmstart Hub, with the remaining Multiply, an amount of £238,346 to be allocated to Springboard Plus. Finally, it was recommended that the grant schemes under the Placemaking Anchor be widened to include paint schemes in the settlements of St Davids, Saundersfoot, Narberth and Crymych, and in other settlements at the discretion of the Head of Economic Development and Regeneration, in consultation with the Deputy Leader, and a shop frontage scheme be introduced in the primary towns. He highlighted that the funding needed to be allocated to projects by 31 December 2024, in order to spend the funding to good effect. Councillor Joshua Beynon Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Rhys Sinnett referred to the Streetscape Paint Scheme, and sought clarification as to whether there was an opportunity to include more streets. In response, Councillor Beynon stated that he would speak with the Deputy Leader in order to define that aspect of the scheme, and determine how far the area could be expanded, as there had been a low uptake regarding the scheme. The Leader stated that he could see some advantage in widening the area as a result of the low update, and with the funding needing to be allocated by 31 December 2024. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Michelle Bateman, Joshua Beynon, Tessa Hodgson, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the award of UK Shared Prosperity Fund (UKSPF) to projects be no longer subject to a financial cap of £550,000 or any other amount, or to any other constraint. (b) That an additional award of £234,625 be made from the UKSPF Core allocation to Ffynnone Community Resilience CIC in respect of project PS065 Broyan Lane Farmstart Hub. (c) That an additional award of £116,075 be made from the UKSPF Core allocation to Pembrokeshire County Council in respect of project PS020 [Amended during Minute 32 of the Cabinet meeting held on 9 September 2024] Barham Road. (d) That an additional award of £238,346 be made from the UKSPF Multiply allocation to Pembrokeshire County Council in respect of project PS039 Springboard Plus. (e) That the eligible area of the Streetscape Paint Scheme be extended to include appropriate areas of St Davids, Saundersfoot, Narberth and Crymych, with authority delegated to the Head of Economic Development and Regeneration, in consultation with the Deputy Leader, to define eligible areas in those settlements or others. (f) That a Shop Frontage Scheme be introduced in the County’s six main settlements, as described in the report, and that authority be delegated to the Head of Economic Development and Regeneration to make grant awards for that scheme. (g) That authority to make any further UKSPF awards be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies.
Y penderfyniad fel y'i cofnodwyd
RESOLVED (a) That the content of the Care Inspectorate Wales (CIW) Inspection Report be acknowledged and noted. (b) That the continued restructure of Adult Social Care be supported. (c) That the response to the CIW review be acknowledged.
Cabinet considered a report by the Director of Social Care and Housing which outlined the context, relevant actions and proposed next steps in relation to the current and proposed service model in Adult Social Care in Pembrokeshire. The report also provided feedback on the improvement check report, recently completed by Care Inspectorate Wales. Councillor Tessa Hodgson, the Cabinet Member with responsibility for Social Care and Safeguarding, introduced the report and stated that it detailed the background and context of Adult Social Care in Pembrokeshire, as well as the challenging demographics being faced. She highlighted that the future model of care was underpinned by the Vanguard Improvement Methodology, and that Adult Services aspired to adopt a continuous improvement culture and one that strives to achieve the best outcomes for citizens. Councillor Hodgson then referred to the report by Care Inspectorate Wales, and explained that it had highlighted some areas of concern, particularly in regards to consistency in Adult Safeguarding. In order to address and oversee the transformation, Councillor Hodgson stated that an Improvement Board had been established, Chaired by the Chief Executive, and that this Board would monitor the impact of change and compliance against Care Inspectorate Wales’ recommendations, as outlined in the report. Councillor Tessa Hodgson Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Rhys Sinnett stated that it was a sobering report, and sought clarification as to whether there was another mechanism for further Member input, rather than just at Overview and Scrutiny level. In response, Councillor Hodgson explained that the matter would go to the Social Care Overview and Scrutiny Committee, as well as the Improvement Board, to which Members could make their views known. Councillor Michelle Bateman stated that it was not sustainable for the costs and management of Social Care crises to be left to Local Authorities, and suggested a funding model that would take a holistic approach to health, social care and prevention. She then referred to the increasing demand which was not slowing, as well as being faced with significant funding challenges. Councillor Hodgson agreed and stated that alternative ways of doing things needed to be found, as well as different ways to strengthen communities, and to support families. She stated that the Vanguard Improvement work was already starting to make changes and differences within the Social Care Directorate. Councillor Guy Woodham referred to the difficulties and challenges within Social Care, and suggested that Cabinet needed to spend time discussing how to assist in addressing the problem, at a national level. The Leader stated that he consistently highlighted the importance of Social Care at Welsh Local Government Association meetings with Ministers, and agreed that more needed to be done. Councillor Hodgson agreed and welcomed a collective approach. The vote was taken by a show of hands and was carried. RESOLVED (a) That the content of the Care Inspectorate Wales (CIW) Inspection Report be acknowledged and noted. (b) That the continued restructure of Adult Social Care be supported. (c) That the response to the CIW review be acknowledged.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.