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RESOLVED That the Notice of Motion be adopted in part and that charges be not immediately revoked; however, once there is a suitable reference period, a study be undertaken to explore the relationship between car parking (availability and charging) and the economic vibrancy of the town centre of Haverfordwest.
RESOLVED That further consideration be given to the matter by Planning Officers in formulating the affordable housing policies / Supplementary Planning Guidance (SPG) approach in the Local Development Plan (LDP) 2, Deposit Plan 2.
RESOLVED (a) That the pressures faced by Children’s Services and the potential consequences of not responding to increased demand, be noted. (b) That Option 2, as set out in the report, be adopted; and that the associated injection of additional staffing resource into the Child Care Assessment Team be agreed. (c) That it be noted that this represents Phase 1 of a Children’s Service transformation programme under Operation SALUS with Phase 2 proposal to follow in due course. (d) That a Working Group consisting of a number of Cabinet Members, to be determined by the Leader, be established to provide oversight, assurance, support and challenge in relation to Children’s Social Services, specifically Children’s safeguarding and partnership working both across the Authority and with external partners.
RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 Medium Term Financial Plan update) for Quarter 3 2023-24, be approved. (b) That the proposed virements greater than £0.100m be approved. (c) That the continuation of the moratorium on all non-essential expenditure for the remainder of 2023-24, be noted. The Chief Executive and Senior Leadership Team, in consultation with the Cabinet Member for Corporate Finance will continue to implement in-year savings measures to address the projected overspend for 2023-24.
RESOLVED (a) That the allocation of income generated from the Council Tax Premium for Second Homes for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 85% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (ii) 15% to fund the Affordable Housing programme and/or the Enhancing Pembrokeshire Grant Scheme (recommended split to be 75% Affordable Housing 25% Enhancing Pembrokeshire) (b) That the allocation of income generated from the Council Tax Premium for Long Term Empty Properties for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 100% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (c) That the level of Council Tax ‘Band D’ increase for 2024-25 of £4.20 per week £219.02 per annum (16.31% increase), be recommended to Council for approval. (d) That the Revised Draft County Council Budget for 2024-25, including service pressures, proposed budget savings, movement in earmarked reserves and the General Fund working balance, be endorsed and recommended to Council for approval. (e) That the indicative Capital Programme for 2024-25 to 2027-28 and the Capital Strategy 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (f) That the prudential indicators for capital and revenue estimates for 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (g) That the Summary Medium Term Financial Plan 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (h) That the Housing Revenue Account (HRA) estimates for 2024-25 be endorsed and recommended to Council for approval. (i) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make amendments to the County Council Budget report for 2024-25, prior to it being considered by Council on 7 March 2024. (j) That the report be adopted as the Cabinet’s proposals for the County Council Budget for 2024-25, to be recommended to Council for approval, subject to the amendments at (i) above. No determination was made in relation to Recommendation D, as outlined in the report. [Councillors Michelle Bateman and Neil Prior left the meeting at this juncture.]
RESOLVED That option 2, as outlined in the report (inflation plus 4%), be adopted.
RESOLVED That the proposed increase in fees, as set out in the report, be agreed.
RESOLVED (a) That the proposal for overnight stops for motorhomes / camper vans in off street parking places, be introduced as a trial in selected car parks. This would enable opportunity to bring in a scheme to address the issues highlighted, whilst allowing the chance to test the proposals and gather further information as to the effectiveness of such a scheme. It also enables the Council to recover further income to support the “cost recovery” approach. (b) That a report be brought back to Cabinet after a full 12 months of the trial to give full details of the scheme and findings.
RESOLVED That the proposals, as set out in Appendix A, be adopted.
RESOLVED (a) That the Treasury Management Strategy 2024-25 to 2027-28, including the Policy on Borrowing in Advance of Need, the Minimum Revenue Provision Policy, the Treasury Limits, the Prudential Indicators and Borrowing Requirements, be endorsed and recommended to Council for approval. (b) That the Annual Investment Strategy for 2024-25 to 2027-28 be endorsed and recommended to Council for approval.
RESOLVED That the Future Workforce Plan be approved, with authority delegated to the Head of Human Resources, in consultation with the Cabinet Member for Corporate Improvement and Communities, to make any amendments.
RESOLVED That the Corporate Risk Register be approved. [Councillor Alec Cormack left the meeting at this juncture.]
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972, as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Economic Development and Regeneration. Councillor Tessa Hodgson declared a personal interest by virtue of a family member being employed by one of the Contractors listed in the exempt Appendix. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the retrospective sub-contracting arrangement for the delivery of Jobs Growth Wales+ for the period 1 April 2022 to 31 March 2024, be approved. (b) That authority be delegated to the Assistant Chief Executive to enter into future sub-contracts for the delivery of services to support the Jobs Growth Wales+ programme during the lifetime of the Welsh Government framework, March 2022 - March 2026 (with an option to extend to March 2027 and to March 2028).
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A, with questions answered by the Head of Infrastructure and Environment and the Passenger Transport Co-ordinator. The webcast was resumed at this juncture. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the award of contracts for the provision of Local Bus Services, as set out in Appendix A, be authorised. (b) That authority be delegated to the Cabinet Member for Residents’ Services to authorise an award of a contract for the T11 service following completion of the tender process for a revised timetable, and to authorise the award of contracts for additional services or service enhancements in accordance with the prioritisation model should funds be available within the overall transport budget detailed in the report. (c) That the services which will not be provided as determined in accordance with the prioritisation model, be noted. (d) That the proposed service changes as set out in Appendix C, which are to be implemented with effect from 1st April 2024, be noted.
The Leader announced, with great sadness, the death of Councillor Reg Owens, who died on Saturday (10th February). He stated that Reg had been in poor health for a few years, but was a fighter to the end. Reg had represented the community of St Ishmaels for nearly 12 years, having been elected to Pembrokeshire County Council in May 2012. He also served as a Community Councillor for Herbrandston Community Council for nearly 50 years, and was its Chairman numerous times. Prior to that, Reg worked as an Officer of Pembrokeshire County Council, serving in the Education Directorate as a Development Support Officer. He served with the Authority for 45 years, joining when he was 17. Reg also represented the Authority on the National Park Authority and was Pembrokeshire County Council’s Member Champion for Equalities. The Leader stated that Reg was well respected by all in the Chamber, and never held back on his views when representing the people of his constituency. On behalf of Pembrokeshire County Council, the Leader wished to convey his deepest sympathies to his wife, Josie and family, and asked Members to join in observing a minute’s silence to remember their esteemed colleague, Reg. Cabinet then recognised a minute’s silence in honour of Councillor Reg Owens. The Leader then announced a change in the order of Agenda items, with the below items following Item 6 (Notice of Motion relating to 20 mph speed limits): · Item 18 (Children’s Service - Operation SALUS) · Item 15 (County Council Budget Monitoring Report for Quarter 3 – 2023-24) · Item 13 (Revised Draft County Council Budget 2024-25 and Summary Medium Term Financial Plan 2024-25 – 2026-27) All remaining items would then follow.
The following declarations were made: Item 8 – Budget Savings: Leisure Fees and Charges Councillor Alec Cormack declared a personal interest by virtue of being a Leisure Centre member. Item 11 - Local Bus Service Tenders and Prioritisation Councillor Alec Cormack declared a personal interest by virtue of being a Local Authority appointed Governor for Ysgol Greenhill School.
Moved by the Leader; Seconded by Councillor Guy Woodham. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Extraordinary Cabinet Meeting held on 21 December 2023, and the Minutes of the Cabinet Meeting held on 4 January 2024, be approved as a correct record.
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RESOLVED That the Notice of Motion be adopted in part and that charges be not immediately revoked; however, once there is a suitable reference period, a study be undertaken to explore the relationship between car parking (availability and charging) and the economic vibrancy of the town centre of Haverfordwest.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined the Notice of Motion submitted by Councillor John Cole to Council on 14 December 2023, relating to Assessment of Car Parking Charges at County Hall. The Notice of Motion was submitted as follows: That the Council undertake a full assessment of how parking charges introduced at County Hall have impacted the businesses in and around the Town. That Council reverses the decision to charge a fee in respect of parking at County Hall on the Saturday and Sunday periods. Current charges mean residents and visitors are restricted by the hours purchased, as to the amount of time they spend in the town, thereby surely having a detrimental effect on businesses that rely on such custom. In response to the Notice of Motion, Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that when the issue of parking charges across the County was reviewed last February, a lower rate per day for shop and office workers in designated car parks, in some locations, was offered. He also referred to shoppers themselves and explained that there had been no changes to on street parking for short stays in a number of locations. Councillor Sinnett highlighted that car parking charges were not the only factor that had an impact on businesses, and referred to Welsh Government research which found that the general availability of spaces was felt, by visitors to town centres, to be more important than cost, in their overall decision about visiting. He explained that the introduction of charging at the County Hall car park meant that it fell within the car park account and the monies within that budget could be used to improve the asset. Councillor Rhys Sinnett Moved the Recommendation that the Notice of Motion be not adopted. The Head of Infrastructure and Environment reiterated that the income from car park charging was being used to help enhance and support the infrastructure in the County’s car parks. The Street Care and Parking Manager then referred to the work due to be undertaken in the County Hall car park and explained that such assets needed to be maintained, in order for people to access town centres. The Motion was Seconded by Councillor Alec Cormack. Councillor Paul Miller then Proposed the following Amendment: That the Notice of Motion be adopted in part and that charges be not immediately revoked; however, once there is a suitable reference period, a study be undertaken to explore the relationship between car parking (availability and charging) and the economic vibrancy of the town centre of Haverfordwest. The Amendment was Seconded by Councillor Jon Harvey. Councillor John Cole, the originator of the Motion, spoke in support of his Notice of Motion and suggested that no studies had been done in regards to the impact of charges, and highlighted that he wished for charges to be removed on weekends only. He then highlighted the views of his constituents in regards to the charges. Councillor Miller suggested that it would be wrong to ignore the views of the local people and the views of the local Councillor who was engaged with his community on the matter. He suggested that once a suitable reference period was in place, it was important to take on board Councillor Cole's comments and intelligence and carry out that study work to understand the importance of car parking, pricing levels and the availability of spaces in local car parks. Councillor Cormack agreed with Councillor Miller’s comments and stated that considering the current budget position, it would not be right to remove those charges, but stated his support for the proposed Amendment. Councillor Sinnett stated that had no issues with the Amendment, and suggested the need to look at the cost and the impact of paid car parking across the town. The vote for the Amendment was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. The vote for the Substantive Motion was taken by a show of hands and was carried. RESOLVED That the Notice of Motion be adopted in part and that charges be not immediately revoked; however, once there is a suitable reference period, a study be undertaken to explore the relationship between car parking (availability and charging) and the economic vibrancy of the town centre of Haverfordwest.
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RESOLVED That further consideration be given to the matter by Planning Officers in formulating the affordable housing policies / Supplementary Planning Guidance (SPG) approach in the Local Development Plan (LDP) 2, Deposit Plan 2.
Cabinet considered a report by the Interim Head of Planning which outlined the Notice of Motion submitted by Councillor Mark Carter to Council on 14 December 2023, relating to Section 106 contributions. The Notice of Motion was submitted as follows: One of the biggest challenges facing the economy of Pembrokeshire is the lack of suitable housing for the people that were brought up in the County and wish to live and work here. One option that could make a small difference to this is to encourage first time buyers to become self-builders. This Notice of Motion asks that Pembrokeshire County Council changes its policy on the collection of Section 106 contributions on domestic new build properties and allows self-builders that qualify as first time buyers and live in the said property as their only home to defer S106 contributions whilst they live in the property until the time the property is sold. The contribution would then be paid to PCC out of the sale proceeds. Councillor Mark Carter, the originator of the Motion, spoke in support of his Notice of Motion and stated that he was pleased to see that the matter could be given further consideration by Planning Officers. In response to the Notice of Motion, Councillor Jon Harvey, the Cabinet Member with responsibility for Planning and Housing Delivery, introduced the report and commented on the supply of affordable housing through the policies contained within the Local Development Plan (LDP), as well as the details of the matter. He explained that whilst he sympathised with the Councillor Carter’s suggested approach, it could have implications in regards to the amount of contributions collected towards the provision of new affordable housing. Councillor Harvey then went on to outline the alternative mechanism for self-builders as per the LDP policies. He then stated that the review of the LDP was currently on-going and a review would seem the most appropriate mechanism to look at the issue in more detail. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Bateman supported the intentions of Councillor Carter and believed it was important to have policies that allowed people to be proactive in finding their own housing solutions, where they were in a position to do so. She agreed that the matter be reviewed as part of the wider context of other planning policies and the Supplementary Planning Guidance. Councillor Carter then suggested the need to offer equal support and incentives to smaller scale projects. Councillor Harvey then explained the rationale behind the Recommendation and stated that the matter would be looked into in more detail. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That further consideration be given to the matter by Planning Officers in formulating the affordable housing policies / Supplementary Planning Guidance (SPG) approach in the Local Development Plan (LDP) 2, Deposit Plan 2.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined the Notice of Motion submitted by Councillor Michele Wiggins to Council on 14 December 2023, relating to 20 mph speed limits. The Notice of Motion was submitted as follows: The Welsh government have agreed to work collaboratively with local highway authorities to reflect on the application of the guidance in difference parts of Wales. As a Councillor for Pembrokeshire I agree with the 20mph but not a blanket roll out. I would like to put a Notion of Motion together for a working party to discuss areas as a large proportion of Pembrokeshire residents and businesses do not agree with the blanket limit and this is a democracy. Councillor Michele Wiggins, the originator of the Motion, spoke in support of her Notice of Motion and stated that the Chair of the Services Overview and Scrutiny Committee had indicated his agreement to put the matter on the Committee’s forward work programme for consideration, once the work on buffer limits had been completed and the Welsh Government review had been undertaken. The Notice of Motion was then withdrawn at this juncture by the originator, Councillor Michele Wiggins, on the basis that the topic would be considered by the Services Overview and Scrutiny Committee. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, stated that there was significant work left to do in regards to the buffer zones, and now that the matter had be referred to Overview and Scrutiny, it could be dealt with on a more prudent timeline. He then thanked Councillor Wiggins for her understanding.
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RESOLVED (a) That the pressures faced by Children’s Services and the potential consequences of not responding to increased demand, be noted. (b) That Option 2, as set out in the report, be adopted; and that the associated injection of additional staffing resource into the Child Care Assessment Team be agreed. (c) That it be noted that this represents Phase 1 of a Children’s Service transformation programme under Operation SALUS with Phase 2 proposal to follow in due course. (d) That a Working Group consisting of a number of Cabinet Members, to be determined by the Leader, be established to provide oversight, assurance, support and challenge in relation to Children’s Social Services, specifically Children’s safeguarding and partnership working both across the Authority and with external partners.
Cabinet considered a report by the Director of Social Care and Housing which outlined Operation SALUS. Councillor Tessa Hodgson, the Cabinet Member with responsibility for Social Care and Safeguarding, introduced the report and stated that she was supportive of the outlined approach. The Director of Social Care and Housing then explained that the report outlined a request for additional staffing resource into Children's Services and, in particular, the Childcare Assessment team, in order to better reflect the increased demand within the service. He highlighted the background of the matter, detail around the service demand and pressures, the future direction and the potential options. The Head of Children's Services also commented on the detail of Operation SALUS. Councillor Tessa Hodgson Moved the Recommendation. Councillor Alec Cormack wished for clarity around whether the additional staff, as outlined on page 592 of the Agenda, were required all at once. The Head of Children's Services confirmed that all outlined additional staff were necessary, as current staff were overwhelmed by the workload. This element would also allow managers to concentrate on the higher risk elements of their job and not be spread as thinly as they currently were. If there was a change in demand, which was said to not be likely, the Head of Children's Services stated that staff would be redeployed to the wider service. Councillor Cormack supported the additional investment to the outlined crucial function. The Recommendation was Seconded by Councillor Alec Cormack. Councillor Paul Miller sought clarification as to what factor was driving the increase in demand. The Head of Children's Services stated that it was a result of a wider, societal pressure, which existed across most, if not all, Local Authorities and Children’s Services departments in Wales, as well as England. He stated that the primary issues were thought to be poverty and cost of living issues, and the rapid progression of both issues. He highlighted that the progression of such issues had caused families to choose between heating of eating, for example, which had resulted in increased pressures within households, increased cases of domestic violence, increased mental health issues in adults and increased incidences of drug and alcohol misuse. The Head of Children's Services highlighted that many families had escalated to a significant level of need, but explained that due to the level of prevention the Authority could provide, the service was not able to cope. Councillor Miller sought clarification as to how the proposal would allow the capacity to increase suitable prevention measures. The Head of Children's Services stated that current prevention measures consisted of crisis responses, but the outlined proposal for extra resource would give time to build relationships, to understand families, and to get to the core of the problems, in order to provide either direct interventions or appropriate signposting. Councillor Miller suggested that a Cabinet Sub-Committee be established in order to support and challenge the service, to ensure that Cabinet Members fully understand the system of intervention in children’s lives. The Head of Children's Services welcomed the suggestion and also proposed a session for Cabinet Members information, in order to be better educated on the work of the Children's Services. The Director of Social Care and Housing then commented on the importance of partnership working, and stated that this potential injection of resource would allow the Authority to create stronger foundations for partnership working. He also highlighted the potential of an opportunity to work closer with police colleagues to pilot a multi-agency safeguarding hub. In regards to partnership working, Councillor Jon Harvey mentioned the Pembrokeshire Family Support Network and highlighted it as a great example of multi-agency working. In relation to the Operation, he sought clarification in regards to whether committing resource now would save money in the future, as well as achieve the important safeguarding aspects. The Head of Children's Services confirmed this to be the case. Councillor Michelle Bateman stated her support for the matter, and that safeguarding young people and children was one of the most important things the Authority undertakes. Councillor Rhys Sinnett sought clarification in regards to the timescale of recruitment and when a difference would be seen within the service. He also commented that this matter would be a three to five year culture change, and that Members needed to be aware of that. The Head of Children's Services stated that he could almost guarantee that the Grade 7 posts that would be advertised would be filled, and in regards to social worker posts, there was said to be a healthy line of people filling those vacancies. Councillor Miller then Moved an Amendment to the effect that a Working Group consisting of a number of Cabinet Members, to be determined by the Leader, be established to provide oversight, assurance, support and challenge in relation to Children’s Social Services, specifically Children’s safeguarding and partnership working both across the Authority and with external partners. The Amendment was Seconded by Councillor Tessa Hodgson. Councillor Cormack stated his support for the Amendment, as the Seconder of the Original Motion. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the pressures faced by Children’s Services and the potential consequences of not responding to increased demand, be noted. (b) That Option 2, as set out in the report, be adopted; and that the associated injection of additional staffing resource into the Child Care Assessment Team be agreed. (c) That it be noted that this represents Phase 1 of a Children’s Service transformation programme under Operation SALUS with Phase 2 proposal to follow in due course. (d) That a Working Group consisting of a number of Cabinet Members, to be determined by the Leader, be established to provide oversight, assurance, support and challenge in relation to Children’s Social Services, specifically Children’s safeguarding and partnership working both across the Authority and with external partners.
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RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 Medium Term Financial Plan update) for Quarter 3 2023-24, be approved. (b) That the proposed virements greater than £0.100m be approved. (c) That the continuation of the moratorium on all non-essential expenditure for the remainder of 2023-24, be noted. The Chief Executive and Senior Leadership Team, in consultation with the Cabinet Member for Corporate Finance will continue to implement in-year savings measures to address the projected overspend for 2023-24.
Cabinet considered a report by the Director of Resources which outlined County Council Budget Monitoring Report for Quarter 3 – 2023-24. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the financial challenges facing the Authority had worsened significantly over the current financial year, and so whilst last year the monitoring report showed a deficit, it was said that Officers now believed that there would be a multimillion pound overspend of the order of £6.6 million, as outlined in the report. Councillor Cormack stated that this deficit must be financed from Reserves. He shared the assessment of the Director of Resources, who called the situation alarming, and that the exceptional financial pressures experienced by Social Care, was going to continue into 2024, 2025 and beyond. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, budget savings, revenue collections, treasury management and 2024-25 to 2027-28 Medium Term Financial Plan update) for Quarter 3 2023-24, be approved. (b) That the proposed virements greater than £0.100m be approved. (c) That the continuation of the moratorium on all non-essential expenditure for the remainder of 2023-24, be noted. The Chief Executive and Senior Leadership Team, in consultation with the Cabinet Member for Corporate Finance will continue to implement in-year savings measures to address the projected overspend for 2023-24.
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RESOLVED (a) That the allocation of income generated from the Council Tax Premium for Second Homes for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 85% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (ii) 15% to fund the Affordable Housing programme and/or the Enhancing Pembrokeshire Grant Scheme (recommended split to be 75% Affordable Housing 25% Enhancing Pembrokeshire) (b) That the allocation of income generated from the Council Tax Premium for Long Term Empty Properties for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 100% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (c) That the level of Council Tax ‘Band D’ increase for 2024-25 of £4.20 per week £219.02 per annum (16.31% increase), be recommended to Council for approval. (d) That the Revised Draft County Council Budget for 2024-25, including service pressures, proposed budget savings, movement in earmarked reserves and the General Fund working balance, be endorsed and recommended to Council for approval. (e) That the indicative Capital Programme for 2024-25 to 2027-28 and the Capital Strategy 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (f) That the prudential indicators for capital and revenue estimates for 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (g) That the Summary Medium Term Financial Plan 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (h) That the Housing Revenue Account (HRA) estimates for 2024-25 be endorsed and recommended to Council for approval. (i) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make amendments to the County Council Budget report for 2024-25, prior to it being considered by Council on 7 March 2024. (j) That the report be adopted as the Cabinet’s proposals for the County Council Budget for 2024-25, to be recommended to Council for approval, subject to the amendments at (i) above. No determination was made in relation to Recommendation D, as outlined in the report. [Councillors Michelle Bateman and Neil Prior left the meeting at this juncture.]
Cabinet considered a report by the Director of Resources which outlined the revised Draft County Council Budget 2024-25 and Summary Medium Term Financial Plan (MTFP) 2024-25 – 2026-27. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and agreed with the Director of Resources, who stated that this was the most challenging situation to face Pembrokeshire County Council since its inception. Councillor Cormack went on to outline the background of the matter and highlighted that the estimated cost to the Authority to deliver the same services for 2024-2025, was £41.3 million. Councillor Cormack also referred to the outlined Recommendations and the key risks of the situation. The Leader commented that it was a difficult situation and stated his support for the lowest Council Tax increase of 16.31%, outlined in the report as Option 1. The Director of Resources explained that the funding gap was not a one year problem, and highlighted that the pressures being felt within the Authority, particularly within Social Care, would continue throughout the four years of the MTFP. He stated that the funding gap over that term was £82.2 million in total, and that the Authority required a significant Council Tax increase in order to move towards a sustainable financial footing over the four year period. [The Leader left the meeting at this juncture. Councillor Paul Miller, Deputy Leader, chaired the meeting in his place.] Councillor Guy Woodham recognised the difficult decision that needed to be made, and wished to limit the impact of the decision as much as possible. He stated his support for Option 2, an increase of 18.94%, and highlighted that he had been assured by Officers that the identified savings would be achievable with this level of Council Tax increase. He then referred to the needs of Council services and wished to work together, with Members, to attain the best possible outcome from such a challenging situation. Councillor Michelle Bateman agreed with Councillor Woodham’s comments, and emphasised that important services, particularly Education, Social Care and Housing, would be impacted the most if cuts were required. She also commented that it was a difficult decision, and that she was aware of the impact of any Council Tax increase on families. Councillor Neil Prior referred to the crisis being faced by Local Government and its impact, and stated his support for Option 1 and believed it to be the most appropriate level of increase at the current stage. He added that he was slightly reassured that there were support schemes in place for those who had difficulty in paying Council Tax. Councillor Miller referred to the outlined savings measured and sought clarification in regards to the proposed closures of Day Centres, and whether it was a change to improve provision??, rather than a cut to that particular service. Councillor Hodgson confirmed that the proposed change was a redesign of the Authority’s Day Centre opportunities. Councillor Miller suggested that there needed to be a clear distinction between cuts and service redesign, as the redesign not only saved money, but would also greatly benefit service users. Councillor Miller then referred to changes to residual collections and sought clarification in regards to whether this amendment involved a financial benefit, as well as the opportunity to further drive improvement within this service. In response, Councillor Rhys Sinnett stated that a change to residual collections would potentially provide some options to reduce costs going forward. Councillor Sinnett then referred to the funding of services and stated his support for Option 2, in order to maintain services for the people of Pembrokeshire. Councillor Woodham wished for confirmation regarding service redesign and cuts in relation to Day Centres within Social Care. Councillor Hodgson confirmed that whilst there was a service redesign, cuts to the service would be carefully considered with a full consultation before any decisions were made, as there were some people for whom the Day Centres were extremely valuable. Councillor Jon Harvey also agreed that it was a difficult situation and commented on providing statutory services, as well as increased demand. He then stated his support for Option 1. Councillor Miller also stated his support for Option 1 and referred to the level of service that needed to be provided to the residents of Pembrokeshire. Councillor Hodgson also stated her support for Option 1 and agreed that good quality services needed to be maintained for vulnerable families and older people within the local communities. Councillor Alec Cormack Moved the Recommendations as set out in the report, along with Option 1 (16.31%) for the level of Council Tax ‘Band D’ increase; Seconded by Councillor Jon Harvey. Councillor Guy Woodham Moved an Amendment that Option 2 be adopted (18.94%) for the level of Council Tax ‘Band D’ increase; Seconded by Councillor Michelle Bateman. The vote for the Amendment was taken by a roll call and was lost. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman and Guy Woodham [2] Against the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Rhys Sinnett [6] There were no abstentions. The vote for the Original Motion was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Rhys Sinnett [6] Against the Motion: Councillors Michelle Bateman and Guy Woodham [2] There were no abstentions. RESOLVED (a) That the allocation of income generated from the Council Tax Premium for Second Homes for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 85% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (ii) 15% to fund the Affordable Housing programme and/or the Enhancing Pembrokeshire Grant Scheme (recommended split to be 75% Affordable Housing 25% Enhancing Pembrokeshire) (b) That the allocation of income generated from the Council Tax Premium for Long Term Empty Properties for 2024-25 to 2027-28, be recommended to Council for approval as follows: (i) 100% to fund elements of the Council’s budget relating to affordable housing and enhancing the sustainability of local communities (c) That the level of Council Tax ‘Band D’ increase for 2024-25 of £4.20 per week £219.02 per annum (16.31% increase), be recommended to Council for approval. (d) That the Revised Draft County Council Budget for 2024-25, including service pressures, proposed budget savings, movement in earmarked reserves and the General Fund working balance, be endorsed and recommended to Council for approval. (e) That the indicative Capital Programme for 2024-25 to 2027-28 and the Capital Strategy 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (f) That the prudential indicators for capital and revenue estimates for 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (g) That the Summary Medium Term Financial Plan 2024-25 to 2027-28 be endorsed and recommended to Council for approval. (h) That the Housing Revenue Account (HRA) estimates for 2024-25 be endorsed and recommended to Council for approval. (i) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make amendments to the County Council Budget report for 2024-25, prior to it being considered by Council on 7 March 2024. (j) That the report be adopted as the Cabinet’s proposals for the County Council Budget for 2024-25, to be recommended to Council for approval, subject to the amendments at (i) above. No determination was made in relation to Recommendation D, as outlined in the report. [Councillors Michelle Bateman and Neil Prior left the meeting at this juncture.]
The meeting was paused at 12:53p.m. and resumed at 1pm.
Councillor Paul Miller stated that Items 7 (Welsh Government Jobs Growth Wales+ Programme) and 11 (Local Bus Service Tenders and Prioritisation) would be taken as the last two items on the Agenda, due to their exempt Appendices.
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RESOLVED That option 2, as outlined in the report (inflation plus 4%), be adopted.
Cabinet considered a report by the Head of Cultural, Leisure and Registration Services, which outlined changes to Leisure Services fees and charges. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that in line with the Authority’s budget strategy, there was a requirement for fees and charges to increase in line with inflation annually. Due to the significant financial pressures facing the Authority, Councillor Sinnett explained that an inflationary increase alone would be insufficient to contribute towards the Authority's statutory requirement to set a balanced budget. He believed that it was preferable to increase fees and charges rather than reduce service provision, such as reductions to opening hours or facility closures. Councillor Sinnett also highlighted that the suggested level of increase in charges would not be applied across the board to every activity undertaken by the service. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Jon Harvey. The Head of Cultural, Leisure and Registration Services wished to highlight that Services like leisure were preventative in terms of health and wellbeing, therefore it was very important to get the balance right, to ensure that the commercial angle was retained to secure income, but to avoid being unaffordable for people who wished to use leisure services. Councillor Paul Miller stated his support for the Recommendation and explained that it would ultimately protect the service for Pembrokeshire residents. Councillor Alec Cormack also supported the Recommendation and believed the service to provide important health benefits for the County. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That option 2, as outlined in the report (inflation plus 4%), be adopted.
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RESOLVED That the proposed increase in fees, as set out in the report, be agreed.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined proposed amendments to Traffic, Street Naming and Numbering Charging and Highway Searches Charging. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that approval was required to amend the current schedule of fees to support cost recovery, and in line with that identified in the budget savings process for 2024/25. Councillor Sinnett explained that following the review undertaken and referenced in the report, costs for the provision of the discretionary services were to be amended. He stated that the income from charges would not exceed the provision of the cost of incurring the service, and the introduction of the change was anticipated to generate in the region of £68,000. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the proposed increase in fees, as set out in the report, be agreed.
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RESOLVED (a) That the proposal for overnight stops for motorhomes / camper vans in off street parking places, be introduced as a trial in selected car parks. This would enable opportunity to bring in a scheme to address the issues highlighted, whilst allowing the chance to test the proposals and gather further information as to the effectiveness of such a scheme. It also enables the Council to recover further income to support the “cost recovery” approach. (b) That a report be brought back to Cabinet after a full 12 months of the trial to give full details of the scheme and findings.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined a proposal to introduce and allow a trial for overnight stop overs for motorhomes / camper vans in selected Pembrokeshire County Council car parks. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the proposal would instigate a trial to allow motorhome overnight parking and sleeping in selected car parks across the County, with a maximum stay of two nights at each car park. He explained that the proposal would also allow motorhome stopovers throughout the year, with the “Pembs Stop” scheme potentially being extended to other non-parking car parks. Councillor Sinnett acknowledged that there was further work to do to develop the proposal, particularly in liaison with key partners involved in regulation and promotion of any such scheme. The suggested areas for a trial were said to be North Beach in Tenby, Goodwick Moor in Goodwick, Townsmoor in Narberth and Western Way in Pembroke. Councillor Rhys Sinnett Moved Option 2 as outlined in the report: Introduce the proposal for overnight stops for motorhomes / camper vans in off street parking places as trial in selected car parks. This would enable opportunity to bring in a scheme to address the issues hightailed, whilst allowing the chance to test the proposals and gather further information as to the effectiveness of such a scheme. It also enables the Council to recover further income to support the “cost recovery” approach. The Recommendation was Seconded by Councillor Jon Harvey. Councillor Jon Harvey believed the scheme to be worth trialling and stated his support for the Recommendation. Councillor Paul Miller also stated his support for the trial scheme. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the proposal for overnight stops for motorhomes / camper vans in off street parking places, be introduced as a trial in selected car parks. This would enable opportunity to bring in a scheme to address the issues highlighted, whilst allowing the chance to test the proposals and gather further information as to the effectiveness of such a scheme. It also enables the Council to recover further income to support the “cost recovery” approach. (b) That a report be brought back to Cabinet after a full 12 months of the trial to give full details of the scheme and findings.
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RESOLVED That the proposals, as set out in Appendix A, be adopted.
Cabinet considered a report by the Head of Infrastructure and Environment, which outlined the introduction of the recommended material allowances and fees and charges for non-domestic waste disposed of at Pembrokeshire County Council Waste and Recycling Centres (WRCs) for the 2024-25 financial year. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that as part of the saving options to support the 2024-25 budgetary pressures, a review of the fees and charges for non–domestic waste disposed of via WRCs on a full cost recovery basis, in line with associated legislation, had been undertaken. Councillor Sinnett explained that this had taken into account both the segregation of material streams available at WRCs, along with the market fluctuations in disposal costs. He explained that as well as reviewing existing fees and charges, it was proposed to introduce new charges for non-household waste and for new waste types. Councillor Sinnett also commented that whilst such changes were not applicable to Wales, it was suggested that the same criteria be adopted, therefore, the Authority’s fees had been compared with other Local Authorities across Wales to ensure Pembrokeshire remained competitive, whilst also operating on a cost recovery basis. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the proposals, as set out in Appendix A, be adopted.
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RESOLVED (a) That the Treasury Management Strategy 2024-25 to 2027-28, including the Policy on Borrowing in Advance of Need, the Minimum Revenue Provision Policy, the Treasury Limits, the Prudential Indicators and Borrowing Requirements, be endorsed and recommended to Council for approval. (b) That the Annual Investment Strategy for 2024-25 to 2027-28 be endorsed and recommended to Council for approval.
Cabinet considered a report by the Director of Resources which outlined the annual Treasury Management Governance Arrangements. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that it was essential that the Authority assessed the affordability and sustainability of the Capital Programme. He reminded Members that the capping level up to a maximum of 5.3% of the General Fund, was recommended and endorsed by Cabinet and approved by Council on 14 December 2023. Councillor Cormack highlighted that the risk capacity within the cap over the Medium Term Financial Plan would be constantly reviewed and remodelled over the short, medium and long terms. Councillor Cormack then referred to the Authority’s fixed term loan portfolio, and identified a potential risk from a market loan and explained the actions that would be taken by the Treasury Management team if necessary. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the Treasury Management Strategy 2024-25 to 2027-28, including the Policy on Borrowing in Advance of Need, the Minimum Revenue Provision Policy, the Treasury Limits, the Prudential Indicators and Borrowing Requirements, be endorsed and recommended to Council for approval. (b) That the Annual Investment Strategy for 2024-25 to 2027-28 be endorsed and recommended to Council for approval.
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RESOLVED That the Future Workforce Plan be approved, with authority delegated to the Head of Human Resources, in consultation with the Cabinet Member for Corporate Improvement and Communities, to make any amendments.
Cabinet considered a report by the Head of Human Resources which outlined the Future Workforce Plan. The Head of Human Resources introduced the report and stated that the Work Force Plan set out the Authority’s plan to strategically develop the workforce plan and develop the workforce in the future, and explained that the document would be an annual plan. She then referred to the main considerations of the matter, which included detail regarding the Authority’s Apprenticeship Programmes and Career Pathways. She also highlighted that the HR team was encouraging and actively working with Directors to create their own Workforce Plan. Councillor Paul Miller Moved the Recommendation with an Amendment to include ‘in consultation with the Cabinet Member for Corporate Improvement and Communities’; Seconded by Councillor Guy Woodham. Councillor Alec Cormack thanked Officers for their work in relation to the Plan and stated his support. Councillor Rhys Sinnett sought clarification as to where the Plan would be discussed in more detail. In response, the Head of Human Resources explained that the key information was reported within the Corporate Scorecard, but highlighted that the data provided within the Scorecard would be improved, in order for Members to view on a regular basis. Councillor Sinnett also sought clarification in regards to data relating to each Directorate. The Head of Human Resources confirmed that the data could be reported on as an overarching figure, and areas of concern could be highlighted specifically. She stated that the document had been reviewed by the Policy and Pre-decision Overview and Scrutiny Committee, before coming to Cabinet for the final approval, where it would then become a public document on the Council website if approved. In response to a further question from Councillor Sinnett regarding the review process, the Head of Human Resources confirmed that the document would be updated and subsequently reviewed on an annual basis by Overview and Scrutiny and Cabinet. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the Future Workforce Plan be approved, with authority delegated to the Head of Human Resources, in consultation with the Cabinet Member for Corporate Improvement and Communities, to make any amendments.
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RESOLVED That the Corporate Risk Register be approved. [Councillor Alec Cormack left the meeting at this juncture.]
Cabinet considered a joint report by the Director of Resources and the Audit, Risk and Counter Fraud Manager, which outlined the Corporate Risk Register 2023-24. The Audit, Risk and Counter Fraud Manager introduced the report and explained the key points around the Corporate Risk Register, the Governance Arrangements in place and the individual Directorate registers. He also referred to the Corporate Risk Management Group overseeing the Register on a quarterly basis, of which Councillor Alec Cormack was a Member, as well as the Governance and Audit Committee being appraised on the risk register and any movement. The Audit, Risk and Counter Fraud Manager stated that four risks had been removed, as well as a number of additions, as outlined in the report, but wished to emphasise that it was a live document, and could therefore easily change from month to month, depending on the nature of any future risks. Councillor Paul Miller stated that it was reassuring that everything in the very high impact section within the report, had been covered in some way throughout the meeting. Councillor Alec Cormack also emphasised that the Register was a live document and that it was important to continually review. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the Corporate Risk Register be approved. [Councillor Alec Cormack left the meeting at this juncture.]
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RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972, as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Economic Development and Regeneration. Councillor Tessa Hodgson declared a personal interest by virtue of a family member being employed by one of the Contractors listed in the exempt Appendix. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the retrospective sub-contracting arrangement for the delivery of Jobs Growth Wales+ for the period 1 April 2022 to 31 March 2024, be approved. (b) That authority be delegated to the Assistant Chief Executive to enter into future sub-contracts for the delivery of services to support the Jobs Growth Wales+ programme during the lifetime of the Welsh Government framework, March 2022 - March 2026 (with an option to extend to March 2027 and to March 2028).
Cabinet considered a report by the Assistant Chief Executive which outlined the Welsh Government Jobs Growth Wales+ Programme. Councillor Paul Miller, the Cabinet Member with responsibility for Place, Region and Climate Change, introduced the report and stated that it outlined a sub-contract awarded through a competitive bid process. Cabinet then considered excluding the public from the meeting to consider the exempt Appendix B. Councillor Paul Miller Moved the exclusion of the public; Seconded by Councillor Guy Woodham. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972, as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Economic Development and Regeneration. Councillor Tessa Hodgson declared a personal interest by virtue of a family member being employed by one of the Contractors listed in the exempt Appendix. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the retrospective sub-contracting arrangement for the delivery of Jobs Growth Wales+ for the period 1 April 2022 to 31 March 2024, be approved. (b) That authority be delegated to the Assistant Chief Executive to enter into future sub-contracts for the delivery of services to support the Jobs Growth Wales+ programme during the lifetime of the Welsh Government framework, March 2022 - March 2026 (with an option to extend to March 2027 and to March 2028).
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A, with questions answered by the Head of Infrastructure and Environment and the Passenger Transport Co-ordinator. The webcast was resumed at this juncture. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the award of contracts for the provision of Local Bus Services, as set out in Appendix A, be authorised. (b) That authority be delegated to the Cabinet Member for Residents’ Services to authorise an award of a contract for the T11 service following completion of the tender process for a revised timetable, and to authorise the award of contracts for additional services or service enhancements in accordance with the prioritisation model should funds be available within the overall transport budget detailed in the report. (c) That the services which will not be provided as determined in accordance with the prioritisation model, be noted. (d) That the proposed service changes as set out in Appendix C, which are to be implemented with effect from 1st April 2024, be noted.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined Local Bus Service Tenders and Prioritisation. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and outlined the key points, and stated that there had been a reduction in funding at a national level. He also referred to the Bus Network Support Grant, retaining rural bus routes, the prioritisation of specific routes and operator contracts. Councillor Sinnett also thanked all existing bus service operators, who had provided the service during very difficult circumstances. The Passenger Transport Co-ordinator then outlined the various changes that had taken place since the publication of the Cabinet Agenda, which involved notification that an operator would run the 410 service and part of the T11 route on a commercial basis from April 2024. The Passenger Transport Co-ordinator explained the issues surrounding this change, with the detail outlined on page four of the Supplementary Cabinet Agenda. He also stated that this change would result in a gap in the commercial timetable. Councillor Paul Miller sought clarification as to whether the issue would involve a gap in the service provision, for a certain amount of time. The Passenger Transport Co-ordinator confirmed this to be the case and stated that it would affect the provision for the route between Fishguard and St David’s. He explained that the report proposed an emergency tender exercise, in order to avoid the outlined gaps in the provision. Cabinet then considered excluding the public from the meeting to consider the exempt Appendix A. Councillor Paul Miller Moved the exclusion of the public; Seconded by Councillor Rhys Sinnett. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A, with questions answered by the Head of Infrastructure and Environment and the Passenger Transport Co-ordinator. The webcast was resumed at this juncture. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [5] There were no votes against or abstentions. RESOLVED (a) That the award of contracts for the provision of Local Bus Services, as set out in Appendix A, be authorised. (b) That authority be delegated to the Cabinet Member for Residents’ Services to authorise an award of a contract for the T11 service following completion of the tender process for a revised timetable, and to authorise the award of contracts for additional services or service enhancements in accordance with the prioritisation model should funds be available within the overall transport budget detailed in the report. (c) That the services which will not be provided as determined in accordance with the prioritisation model, be noted. (d) That the proposed service changes as set out in Appendix C, which are to be implemented with effect from 1st April 2024, be noted.
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