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RESOLVED That, taking into account the concerns of the Policy and Pre-decision Overview and Scrutiny Committee, the Toilet Strategy be re-approved and that Officers be granted discretion, in consultation with the Cabinet Member for Residents’ Services, to continue funding facilities, to March 2024, where negotiations with partner organisations are ongoing.
RESOLVED That the draft Welsh Language Standards Annual Report 2022 – 23, attached as Appendix 1, be approved for submission to the Welsh Language Commissioner.
RESOLVED That the revised Instrument of Government for Waldo Williams Primary School be agreed.
RESOLVED That the schedule of information be noted and that six monthly updates continue to be reported to Cabinet.
RESOLVED (a) That the progress on the development of the new library facility be noted. (b) That the former library be declared surplus to requirements. (c) That delegated authority to dispose (in line with legal requirements) of the asset, be granted to the Assistant Chief Executive in consultation with the Deputy Leader. (d) That some of the capital receipt to be allocated to support the delivery of the new facility in line with the details set out the report, if required, be approved. (e) That the amount to be allocated of the receipt be delegated to the Assistant Chief Executive in consultation with the Deputy Leader.
RESOLVED (a) That project application PS039 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £594,332. (b) That project application PS044 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £405,473.
RESOLVED That a sum of £100,000 (plus up to £10,000 towards legal fees reasonably incurred) be allocated towards acquisition of land to proceed with the development of affordable housing in support of Nolton and Roch Community Land Trust, with agreed financial and legal terms and conditions in place between the parties involved.
The following declaration was made: Item 10 – Financial Support for Community Land Trust Land Acquisition Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a Director of Pobl Housing Association and clarified that he had dispensation to speak but not to vote.
Councillor Guy Woodham drew attention to the duplication of his name and the Leader’s name within the attendance in the English version of the Minutes. He asked for it to be amended. The Democratic and Scrutiny Services Officer noted the change. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Neil Prior. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Cabinet Meeting held on 24 April 2023, be approved as a correct record, subject to the above change.
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RESOLVED That, taking into account the concerns of the Policy and Pre-decision Overview and Scrutiny Committee, the Toilet Strategy be re-approved and that Officers be granted discretion, in consultation with the Cabinet Member for Residents’ Services, to continue funding facilities, to March 2024, where negotiations with partner organisations are ongoing.
Cabinet considered a report by the Director of Community Services which outlined the recommendations of the Policy and Pre-Decision Overview and Scrutiny Committee following an Extraordinary meeting of the Committee, held on 9 May 2023 to consider Cabinet’s decision in relation to approving the Local Toilet Strategy 2023. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the outcome of the call-in meeting was a Recommendation to Cabinet to continue to fund opening the toilet network, with the exception of the toilets usually closed during the winter, until March 2024. Having reviewed the available funding, Councillor Sinnett confirmed that this could be arranged, but highlighted that it would be a temporary fix only and that the Council would still require Partners, particularly Town and Community Councils (TCC’s), to state whether they were willing to negotiate on transfer or contribution to upkeep the facilities. Councillor Neil Prior sought clarification in regards to how many toilets the closures would impact and what the Policy and Pre-Decision Overview and Scrutiny Committee was asking Cabinet to approve. He then highlighted that there were ongoing positive conversations in his local community regarding the strategy. In response, Councillor Sinnett stated that eight public conveniences were due to close in the winter and confirmed that there were 34 toilets in total in Group 2, as outlined in the report to Cabinet in February 2023, and those not part of the winter closure programme would remain open from November 2023, through until March 2024. In regards to TCC engagement, Councillor Sinnett stated thata significant amount of information was being requested by a number of TCC’s in advance of potential asset transfer or contribution. The Strategic Business Manager then explained that there had been good engagement with TCC’s and conversations were progressing. She was confident that there would be a large number of transfers and highlighted that the Council was aware of the TCC’s not wishing to provide funding at this stage, but would report back in November on the outcome of all conversations that had taken place. Councillor Prior stated that he felt the call-in of the original decision to be premature. Councillor Sinnett wished to make clear that November was chosen in order to give TCC’s adequate time to precept for next year, but this did not mean that funding was agreed for 2024-2025. He stated that he would be happy to propose that funding be continued until next March, but it did not commit the Council to any additional funding for 2024-2025, and would instead provide an additional few months for the toilets in Group 2 that would be affected. Councillor Prior stated that the matter was already being progressed in the same way as outlined in the Recommendation brought forward by the Policy and Pre-Decision Overview and Scrutiny Committee. Councillor Rhys Sinnett Moved the Recommendation to the effect that the Toilet Strategy be reapproved and that the comments of the Policy and Pre-Decision Overview and Scrutiny Committee be noted, with the current timeline to be continued. Councillor Jon Harvey sought clarification as to what advantages there were in extending funding of toilets until March 2024. In response, the Strategic Business Manager stated that currently two closures were known, but was unable to confirm the potential outcome of a different timeline. Councillor Miller stated that he had no issue with pushing the deadline to April 2024, as ultimately the objective was to retain toilet facilities as much as possible, as well as ensuring that the right organisation was appropriately contributing to the upkeep maintenance and ongoing running of those facilities. Councillor Miller then suggested the following Recommendation: That, taking into account the concerns of the Scrutiny Committee, the Toilet Strategy be reapproved. For clarity, Cabinet resolve that officers have the discretion, in consultation with the Cabinet Member to continue funding facilities where negotiations with partner organisations are ongoing to March 2024. Councillor Paul Miller Moved the amended Recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That, taking into account the concerns of the Policy and Pre-decision Overview and Scrutiny Committee, the Toilet Strategy be re-approved and that Officers be granted discretion, in consultation with the Cabinet Member for Residents’ Services, to continue funding facilities, to March 2024, where negotiations with partner organisations are ongoing.
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RESOLVED That the draft Welsh Language Standards Annual Report 2022 – 23, attached as Appendix 1, be approved for submission to the Welsh Language Commissioner.
Cabinet considered a report by the Director of Education which outlined the Draft Welsh Language Standards Annual Report 2022 – 23, for submission to the Welsh Language Commissioner. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and highlighted the ‘Comments on Progress 2022-23’, as outlined in the report on page 49 of the Agenda. He then outlined the following key points: • The volume of calls to the Council’s Contact Centre had dropped since 2021 – 22; • The time which customers had to wait for response when calling the Council’s Contact Centre had dropped for both English and Welsh languages; • Usage of the Council’s website, and My Account function, continued to grow; • Interest in the Council’s Welsh language Facebook page continued to grow apace, with the number of followers increasing 16% from 265 in 2021/2 to 309 in 2022/3; • There had been a slight decrease in demand for written Welsh translations of all lengths, but an increase in demand for simultaneous translation services for meetings. He also outlined the summary of progress for Policy Making Standards and Operational Standards. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Jon Harvey. In regards to designations of Welsh language requirements on posts advertised, Councillor Rhys Sinnett stated that Welsh language not being required on 19% of posts needed to be reviewed with HR and would support Councillor Woodham in doing so. Councillor Michelle Bateman stated that there was real positivity in the report and agreed with Councillor Woodham that it was a work in progress and that there was always room for improvement. She also mentioned access to the Welsh language on the Council’s Facebook page being beneficial by way of an introduction to the language for those who did not necessarily speak the language. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the draft Welsh Language Standards Annual Report 2022 – 23, attached as Appendix 1, be approved for submission to the Welsh Language Commissioner.
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RESOLVED That the revised Instrument of Government for Waldo Williams Primary School be agreed.
Cabinet considered a report by the Director of Education which outlined the revised Instrument of Government for Waldo Williams Primary School. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that following the amalgamation of the two constituent schools and the re-location of Waldo Williams Primary School to a single site in February 2022, the Governing Body had found itself with a number of unfilled vacancies. This was not conducive to an effective governing body, and consequently the Governing Body had reviewed its composition. At its meeting on 18April 2023, the Governing Body agreed to decrease its membership from 18 to 13, with a composition that complied with The Government of Maintained Schools (Wales) Regulations 2005 and which reflected the numbers of individuals applying for vacancies within the Governing Body. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Jon Harvey sought clarification as to whether the Governing Body was content with the outlined decision. In response, Councillor Woodham stated that the decision was taken democratically. The Director for Education then confirmed that the matter had been fully discussed with the Governing Body. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the revised Instrument of Government for Waldo Williams Primary School be agreed.
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RESOLVED That the schedule of information be noted and that six monthly updates continue to be reported to Cabinet.
Cabinet considered a report by the Director of Community Services which outlined acquisitions and disposals in excess of £100,000, which had completed between 1October 2022 and 31 March 2023. Councillor Paul Miller, the Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and stated that Members should notethe number of acquisitions in relation to the Housing Revenue Account and more significantly the disposals, and highlighted that it was pleasing to see the various long standing buildings and assets on the outlined lists. He then referred to the positive impacts as a result of the disposals outlined in the report. Councillor Paul Miller Moved the Recommendation. The Director of Community Services explained that there were two lists in the report, which reflected the missed reporting cycle a year ago due to the Local Government Elections period.He highlighted that some internal review and reconciliation work revealed that a number of acquisitions and disposals over £100,000 had not been formally reported, so the second list in the report included such disposals. Councillor Jon Harvey referred to the Housing Revenue Account acquisitions and highlighted that it was a very valuable way of gaining additional housing stock to meet the significant housing need across the County. He also mentioned the ability to obtain grant aid to purchase such properties. Councillor Michelle Bateman echoed Councillor Harvey’s comments and stated that the properties added back into the housing stock in certain areas resulted in a significant impact, as it enabled families to stay in the area. She stated that it was a valuable schemethat supported families who needed housing quickly. Councillor Neil Prior stated that he was pleased to see the disposal of Cherry Grove officially reported. The Leader agreed and highlighted that he was happy to see the building being used as a Mosque and also by the local community. The Motion was Seconded by Councillor Jon Harvey. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the schedule of information be noted and that six monthly updates continue to be reported to Cabinet.
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RESOLVED (a) That the progress on the development of the new library facility be noted. (b) That the former library be declared surplus to requirements. (c) That delegated authority to dispose (in line with legal requirements) of the asset, be granted to the Assistant Chief Executive in consultation with the Deputy Leader. (d) That some of the capital receipt to be allocated to support the delivery of the new facility in line with the details set out the report, if required, be approved. (e) That the amount to be allocated of the receipt be delegated to the Assistant Chief Executive in consultation with the Deputy Leader.
Cabinet considered a report by the Director of Community Services which outlined the progress of the new library facilities and the disposal of the former library property. Councillor Paul Miller, the Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and stated that the brand new library for Narberth would make a great contribution to the town and highlighted that the library would be as good as the modern libraries that had been opened in the recent past in Haverfordwest and in Neyland, and would sit alongside the new library that would be opening in South Quay in Pembroke in due course. He highlighted that libraries were a small microcosm of the approach of the Administration to work with communities, invest in communities and to bring new forward new facilities. Councillor Paul Miller Moved the Recommendation. Councillor Rhys Sinnett endorsed Councillor Miller’s comments regarding library development and mentioned that the Head of Cultural Leisure and Registration Services had secured additional grant funding for the library. He stated that it had been a long but positive journey and hoped for an excellent facility for residents. Councillor Miller stated that he was really proud of the investment in these facilities as well as working in partnership with communities. The Motion was Seconded by Councillor Rhys Sinnett. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the progress on the development of the new library facility be noted. (b) That the former library be declared surplus to requirements. (c) That delegated authority to dispose (in line with legal requirements) of the asset, be granted to the Assistant Chief Executive in consultation with the Deputy Leader. (d) That some of the capital receipt to be allocated to support the delivery of the new facility in line with the details set out the report, if required, be approved. (e) That the amount to be allocated of the receipt be delegated to the Assistant Chief Executive in consultation with the Deputy Leader.
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RESOLVED (a) That project application PS039 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £594,332. (b) That project application PS044 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £405,473.
Cabinet considered a report by the Director of Resources which outlined two applications to the Multiply strand of the UK Shared Prosperity Fund, in line with the resolution made at the April 2023 meeting. Councillor Guy Woodham introduced the report on behalf of Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, and stated that the UK Government was currently withholding a proportion of Multiply funds pending a policy review, and stated that the Pembrokeshire budget for Multiply delivery currently stood at £2,343,330 for the spend period of 1 April 2023 to 31 March 2025. He then referred to the two projects for approval as outlined in the report: • Project PS039 Learning Pembrokeshire, Pembrokeshire CC: Springboard Plus • Project PS044: Pembrokeshire Care Society: PCS Numeracy He stated that both projects, PS039 and PS044, were regarded as being of high quality and suitable for funding. A decision to fund either or both these projects would not compromise the ability to fund the other projects submitted that required both Core and Multiply UKSPF. If both were approved, £72,281 of the Multiply allocation would remain, with a further £330,592 currently withheld by the UK Government, which if released, would increase the budget to £402,873. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Neil Prior. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That project application PS039 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £594,332. (b) That project application PS044 be approved for UK Shared Prosperity Fund Multiply grant funding in the sum of £405,473.
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RESOLVED That a sum of £100,000 (plus up to £10,000 towards legal fees reasonably incurred) be allocated towards acquisition of land to proceed with the development of affordable housing in support of Nolton and Roch Community Land Trust, with agreed financial and legal terms and conditions in place between the parties involved.
Cabinet considered a report by the Director of Social Care and Housing which outlined financial support for a Community Land Trust Land Acquisition. Councillor Jon Harvey, the Cabinet Member with responsibility for Planning and Housing Delivery, introduced the report and stated that Nolton and Roch Community Land Trust had identified the sites for affordable housing for local people, and had submitted a Business Case to the Council for funding towards the purchase of land to assist with the project. He highlighted that the request from the Community Land Trust was for funding from the Council to allow them to purchase land at a cost of £100,000 together with up to £10,000 towards legal costs associated with the purchase and subsequent lease to asset. Councillor Harvey mentioned that this funding would come from monies held within the Second Homes Council Tax Premium. Councillor Jon Harvey Moved the Recommendation. Councillor Neil Prior reiterated his declaration of interest and stated that it was great to see a community taking the initiative and the lead in working with the Council and various Partners. Councillor Michelle Bateman agreed with Councillor Prior and stated how valuable local communities were with their various skills and knowledge, and was pleased to see communities coming together. She mentioned the housing crisis in Pembrokeshire and referred to small rural communities struggling to keep people in the area, therefore it was good to see a proactive group coming together and being part of the solution. The Motion was Seconded by Councillor Michelle Bateman. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Jon Harvey, Tessa Hodgson, Rhys Sinnett and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That a sum of £100,000 (plus up to £10,000 towards legal fees reasonably incurred) be allocated towards acquisition of land to proceed with the development of affordable housing in support of Nolton and Roch Community Land Trust, with agreed financial and legal terms and conditions in place between the parties involved.
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