Wrthi'n llwytho
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RESOLVED That the self-assessment report 2021-22 for publication be approved.
RESOLVED That the report be noted.
RESOLVED (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. Rents to be collected over 48 weeks, with effect from 1 April 2023. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 1 April 2023. That Officers, in conjunction with the Housing Revenue Account Working Group, be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
RESOLVED (a) That the Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate A Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended) be adopted.
RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council.
RESOLVED That the revised Governance Arrangements for the Sustainable Communities for Learning Programme be approved.
RESOLVED That the following be approved: (a) That the post of Chief Housing Officer be re-designated to become the post of Head of Housing and Public Protection. (b) That the terms and conditions attached to the post of Head of Housing and Public Protection be approved at JNC Band 3. (c) That the JNC Head of Service Band 2 position of Head of Environmental Services and Public Protection be deleted from the structure. (d) That responsibility for the Customer Service Centre and Contact Centre move across to the Assistant Chief Executive’s Directorate from the Resources Directorate. (e) That the title of the current Head of Procurement and Customer Services be changed to the Head of Financial Services, with the inclusion of the line management of the Finance Service.
RESOLVED That the Overview and Scrutiny Annual Report for 2021-22 be endorsed.
RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee – Councillor Bethan Price B Member Family Absence Complaints Panel – Councillor Bethan Price [Reserve Member]
RESOLVED That the draft Municipal Calendar for the period May to December 2023 be approved. [Councillors Mike James and Bethan Price left the meeting at this juncture].
Apologies were received from Councillors John Cole, Peter Morgan and Vanessa Thomas.
In welcoming everyone to the meeting, the Chairman made the following announcements:
The Presiding Member started with some sad news regarding two long-serving former Councillors, Maurice Hughes and John Allen-Mirehouse, who served as Leader and Deputy Leader of Pembrokeshire County Council respectively. He stated that Mr Huges served as a Pembrokeshire County Councillor from 1995 to 2004 and as Leader from May 1999 to May 2004. He also stated that Mr Mirehouse was a Member of the Council from 1995 to 2017 and Deputy Leader from 1999 to 2012. He stated that it was a privilege to have served with both men and extended the Council’s deepest condolences to their families and friends. The meeting then paused for a moment of silence. The Presiding Member stated that the Constitutional Review Committee met on 9 December 2022 to consider the Notice of Motion relating to the Shortlisting of Candidates for Senior Staff Committee, which had been referred to the Committee by Council in October. He highlighted that Councillor Jacob Williams, as the originator of the Notice of Motion, advised the Committee that he had withdrawn the Notice of Motion, having been given assurance that it would be looked at as part of the review of the Constitution, which the Committee would be undertaking in the New Year. The Presiding Member then thanked all staff for their work over the last 12 months during some very challenging times. He also thanked Members for their contributions and wished everyone a peaceful Christmas and happy New Year.
Councillor Pat Davies, the Chair/Deputy Presiding Member, highlighted the recent tragedy in St Dogmaels, when two people lost their lives in a house fire. On behalf of the Council, she wished to send the family and friends of the deceased the most sincere condolences at this extremely difficult time. She then asked the local Member, Councillor Mike James, to pass on her thanks to the Community of St Dogmaels, for the way they had rallied together to offer love and support for all those affected. The Chair of Council then mentioned the Spotlight Awards arranged by the Youth Service and highlighted the delight in seeing so many young people being recognised for their hard work and community spirit. She also highlighted the Sports Awards that were held at Folly Farm and mentioned the various individuals and groups that were recognised, including athletes from Pembrokeshire who represented Wales at the Commonwealth Games. She also stated that it was an honour to present the Chairman’s award to Brian Griffiths, for his lifetime contribution to Burton cricket. The Chair also mentioned the Valero Music Festival that took place to showcase local musical talent. She then thanked the staff of the Youth Service, the Sport Pembrokeshire department and the music departments of the Council for their enthusiasm and commitment, which she said were vital to the health and wellbeing of the young people in the Community. The Chair also congratulated Ysgol Bro Preseli for being named the top performing school in Wales by the Sunday Times and stated that it was a fantastic achievement and thanked all staff for their hard work. The Presiding Member then also congratulated Joe Allen from Narberth for his contribution during the football World Cup.
The following of declarations of interest were made: Item 6 – Freeport Bid Submission Councillor Tessa Hodgson declared a personal and prejudicial interest in this item of business by virtue of her partner working for the Milford Haven Port Authority. Council Alan Dennison declared a personal interest by virtue of being a Member of the Milford Haven Port Authority. Item 7 – HRA Rent Setting Policy Councillor Simon Hancock declared a personal interest in this item of business by virtue of having a family member who is a Council tenant. Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a non-executive Director of Pobl Housing Association, but had dispensation to speak but not to vote. Councillor Jordan Ryan declared a personal interest by virtue of being a Council tenant. Councillor Tony Wilcox declared a personal and prejudicial interest by virtue of having family members living in Council properties. Item 9 – Outline Draft County Council Budget 2023-24 and Outline Medium Term Financial Plan (MTFP) Councillor David Simpson declared an interest in this item of business by virtue of being an Ambassador for Wales for the Duke of Edinburgh Award Scheme. Council Alan Dennison declared a personal interest by virtue of being a Member of the Torch Theatre Board and Governor for Milford Haven School. Councillor Jordan Ryan declared a personal interest by virtue of being a School Governor. During the consideration of this item of business, CouncillorRhys Sinnett declared a personal interest by virtue of being a Local Authority Appointed Governor for the Milford Haven Community Primary School.
Council considered the Minutes of the meeting held on 13 October 2022. The Minutes were Moved by Councillor Simon Hancock; Seconded by Councillor Thomas Tudor. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Council Meeting held on 13 October 2022 be approved as a correct record.
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RESOLVED That the self-assessment report 2021-22 for publication be approved.
Council considered a report by the Assistant Chief Executive which outlined the Council’s Annual Self-Assessment report 2021-22 for publication. Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and stated that the outlined report highlighted the progress made but also where work could still be done, in regards to the five headline themes as outlined in the report: • Strategy and performance • Resource planning and management • Leadership, governance and culture • Working with partners and customers • Delivery of Well-being objectives Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Alistair Cameron. Councillor Cameron made a comment in regards to democracy and participation and stated that this was an area that needed to be improved. He highlighted that 22% of current Councillors were female, as well as over 90% of Councillors being 45 or older. He stated that decisions were being made that affected everyone in Pembrokeshire, therefore people needed to be reached from all parts of society. He also stated that 19 Councillors were unopposed at the last election, but stated that all electors should have a choice within their wards. Councillor Cameron also suggested that hybrid meetings did allow Councillors more flexibility, but suggested that the timings of meetings should also be reviewed. The Presiding Member stated that the timings of meetings was decided on at the last full Council meeting in October, where Members agreed to maintain the status quo. In regards to the elections, Councillor Prior stated that Welsh Government had made efforts to improve diversity in democracy, such as lowering the voting age. He also mentioned the ongoing campaign to reach more people to get them involved in standing for Local Government. He also made reference to the ongoing meetings and debates on improving diversity and democracy within the Council. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Michele Wiggins, Anthony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright and Steve Yelland [53] There were no votes against or abstentions. RESOLVED That the self-assessment report 2021-22 for publication be approved.
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RESOLVED That the report be noted.
[Having previously declared a personal and prejudicial interest in this item of business, Councillor Tessa Hodgson withdrew from the meeting.] Council considered a report by the Director of Community Services which outlined an update on the Freeport Bid submission after approval was given by Cabinet in 2020, to delegate to the Director of Community Services, in consultation with the relevant Cabinet Member, to progress a Freeport submission in collaboration with regional Partners. Councillor Paul Miller, Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and stated that the Freeport Bid had been formally submitted and was now in the hands of the UK Government, in partnership with the Welsh Government, for determination. He highlighted that the report outlined the bid, which was said to be focused on supporting the ambition to transition the Haven for renewable energy and in particular, supporting opportunities relating to floating offshore wind and the production of hydrogen. Councillor Maureen Bowen sought assurance in regards to whether trade unions would be engaged at all stages of the Freeport’s development. In response, Councillor Miller assured that the Council would work in partnership with trade union colleagues. He also wished to address rumours regarding the diminution of workers’ rights. He stated that a diminution in workers’ rights would not be pursued in Pembrokeshire and he would also not allow this to happen, nor would it be supported by the Administration. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Simon Hancock. Councillor Michael John sought clarification in regards to an overall total cost of the bid and if the bid was successful, whether there would be a financial drain on the Council in the long term. In response, Councillor Miller stated that a sum of money had been allocated for the bid, a majority of which had not been spent, which was positive. He highlighted that due to collaboration with partners, certain costs had been shared out. Councillor Miller then stated that the next stage was to produce a detailed business plan, which funding had already been allocated to. In regards to long term costs, the Chief Executive stated that investments were important in relation to significant growth, job opportunities, innovation and opportunity. He then highlighted that Consultants who had worked on Freeports for England and Scotland and had supported Pembrokeshire so far, and he stated that in the region of £500 million could be returned over the period of 25 years, which was said to be a significant return on investment, dependent on how the Freeport progressed. Councillor John thanked Councillor Miller and the Chief Executive for their reassurance and stated his support for the scheme and that it was a great opportunity for Pembrokeshire. Councillor Alistair Cameron sought clarification in regards to what mechanisms would be in place to ensure that workers had suitable terms and conditions of employment. In response, Councillor Miller stated that the Freeport would not dismiss any legislation governing workers’ rights. He highlighted that governance structures would be in place and that the reason for this company was to ensure that high-skilled, high-paid and secure employment was created through the initiative. The Chief Executive agreed with Councillor Miller’s points and stated that Union representatives were currently in discussion regarding how the mechanism would work. He also suggested the creation of a sub-committee of the Freeport Board, which would consult with Unions on a regular basis. Councillor Brian Hall sought clarification in regards to the result of the bid submission as well as where the Freeport would be based. In response, Councillor Miller stated that the result was expected in early spring, dependent on the UK Government. He stated that work was not likely to start before the end of 2023. Councillor Miller also highlighted that the Freeport would be based along the Haven waterway and would therefore not be restricted to one area. Councillor Alan Dennison sought clarification in relation to the amount of jobs the Freeport was due to create, as well as traffic infrastructure and retention of Hywel Dda. In response, the Chief Executive stated that the Freeport would create around 16,000 jobs across the region but made reference to bringing a more detailed analysis of job creation to Council at a future date. Councillor Miller also highlighted that infrastructure investment was part of the Freeport aspiration. Councillor Michael Williams sought assurance that elected Members would have an input into the process. Councillor Miller assured that the next steps of the process would be to form the governance arrangements as well as the Board and the company itself. He confirmed that both the Authority and Elected Members would play a leading role in the process. Councillors Phil Kidney and Aled Thomas expressed their support for the bid and recognised the future benefits. Councillor Reg Owens agreed and stated that he had full confidence in the trade unions and that workers would be well protected. Councillor Michael Stoddart sought clarification in regards to whether offshore wind and hydrogen were independent to this project. In response, Councillor Miller suggested that creating the right conditions for investment could allow for offshore wind, for example, to be created in the local area as a result of the Freeport being built and would therefore maximise the benefits for Pembrokeshire. Councillor Pat Davies sought clarification as to whether apprenticeships would be available for young people across the County. She suggested the potential use of temporary accommodation for those who live in remote areas. In response, Councillor Miller assured Councillor Davies that he was happy to endorse apprenticeships and that the benefit of those should be available for people across the County. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report be noted.
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RESOLVED (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. Rents to be collected over 48 weeks, with effect from 1 April 2023. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 1 April 2023. That Officers, in conjunction with the Housing Revenue Account Working Group, be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
Council considered a report by Cabinet which outlined the key financial arrangements which applied to the local authority Housing Revenue Accounts (HRA) rents and service charges, together with their impact on the day to day operation and service provided to local tenants. Councillor Michelle Bateman, Cabinet Member with responsibility for Housing Operations and Regulatory Services, introduced the report and stated that the report was available earlier than usual due to the Renting Homes Act and the need to provide tenants with a longer notice period of a rent increase. She thanked the Officers involved in putting the report together, despite the difficult timescale. She then highlighted that attendance at the last HRA Working Group was low, but Members who attended accepted that rents needed to be increased, however, one Member was said to have preferred an incremental approach, referred to as option two in the report. Councillor Bateman made reference to the report being complex, but stated that the priority around rent setting was about safeguarding the business plan and the ability for the Council to deliver it. Councillor Bateman then highlighted that the HRA Business Plan was under increasing financial pressure and despite receiving specific grant funding, the majority of income into the HRA was through rents. She then reassured Members that support Officers were doing all they could to ensure tenants were receiving the help they were entitled to. She stated that the establishment of a targeted hardship fund for emergency situations was being explored. Councillor Bateman also mentioned that the rent levels in Pembrokeshire had been compared to the living rent levels, which had been calculated using the Joseph Rowntree Foundation formula. She stated that it was important to note that Members' wishes to level up those rents had been taken on board, and highlighted the £2 transitional increases and stated that the percentage increase was less than the maximum permitted of 6.5%. She stated that this would move many of the lower rents closer to a standard rent and ensure that the gap would not widen. Councillor Michelle Bateman Moved the Recommendations as set out in the report with the addition of 1 April 2023 in Recommendation A; Seconded by Councillor David Simpson. Councillor Michael Stoddart sought clarification in regards to the legislative change that had brought the matter to the December meeting rather than in February/March. In response, Councillor Bateman stated that it was due to the Renting Homes Act which had recently come into force. She stated that it was to give tenants two months’ notice of a rent increase and highlighted that if the change was to be done in the following April, it would not allow the appropriate amount of time after the full Council meeting in March. Councillor Stoddart wished for the Recommendations to be voted on individually. The Presiding Member highlighted that the Recommendations had already been Moved by Councillor Bateman en bloc. Councillor Stoddart then Moved an Amendment to Recommendation D to include ‘…in conjunction with the Housing Revenue Account Working Group…’ Councillor Bateman offered assurance that the development of a preferred rent setting strategy for 2024-25 onwards would involve the HRA Working Group, but also stated she was happy to include in the Recommendations as the proposer of the original Motion. Councillor Stoddart stated that he would vote against Recommendation A but stated his support for Recommendations B, C and D. He then sought clarification in regards to voting on each Recommendation separately, to which the Head of Law and Governance suggested that Councillor Stoddart could propose an Amendment to Recommendation A if he was not in agreement. Councillor Michael Stoddart Moved that all Recommendations be voted on separately; Seconded by Councillor Rhys Jordan. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Stephen Alderman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Terry Davies, Alan Dennison, Andrew Edwards, Jonathan Grimes, Delme Harries, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Anji Tinley, Anthony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [38] Against the Motion: Councillors Michelle Bateman, Joshua Beynon, Alec Cormack, John Davies, Pat Davies, Tim Evans, Nicola Gwynn, Simon Hancock, Jon Harvey, Shon Rees, Jordan Ryan, Marc Tierney, Thomas Tudor, Michele Wiggins [14] There were no abstentions. Councillor Bateman highlighted that Councillor Stoddart’s suggested incremental approach was in the report, where the benefits and disadvantages of both methods were outlined. She stated thatthe problem with the incremental approach was that it would have to be maintained for around five or six years in order to bring the HRA rents up to the same level, but would therefore have to supress the standard rent, which would ultimately supress income into the HRA. Councillor Bateman then made reference to the fact that setting a percentage increase on rents had been carried out historically without any opposition. She stated that the £2 increase in rents would bring the rent levels up in order to avoid falling behind, which would have a long term detrimental effect on the Business Plan. The Chief Housing Officer also stated that the incremental approach had been explored through many iterations, however, any version created a shortfall in regards to HRA income. Councillor Reg Owens stated he was delighted to see the progress of the new Council Houses in Tiers Cross, as well as the energy efficient nature of the homes. He then asked whether there were plans for a roll out of solar panels to be fitted to the Council’s housing stock. In response, Councillor Bateman stated that she was also pleased with the progress of the Tiers Cross development. She also highlighted that there was an obligation under the Welsh Housing Quality Standard in regards to energy efficiency and stated that the Council’s Retrofit Programme would look to install heat pumps and solar panels, for example. She highlighted that this was a key ambition for climate change but also to reduce costs for tenants and ultimately improve the thermal efficiency of Council properties. Councillor Bateman then made reference to the cost of such programmes and stated that it was another reason to maximise the HRA income. Councillor Jamie Adams sought clarification in regards to the timeline around the increase in rent arrears, and the cost of individual voids. In response, Councillor Bateman stated that the use of Universal Credit increased rent arrears in the first instance, followed by the additional impact of the Covid-19 pandemic. She highlighted that there was more of an obligation on the Council in regards to affordability, due to the Rent Standard letter, and stated that the team were looking into increasing Visiting Officer roles. She stated that the Revenues and Benefits team worked hard throughout Covid but were often unable to focus solely on rent collection. Councillor Bateman believed that some of the debt outlined in the report was historic debt, where tenants had found it difficult to catch up. In regards to voids, the Chief Housing Officer stated that the void turnover had decreased quite significantly, as availability of stock was said to be much lower as well as the affordability of the private rented sector being more acute, which meant that tenants were remaining. She highlighted that this affected stock turnover, however, there was still a void turnover in the region of 300-350 properties. The Chief Housing Officer stated that the decision had been made to undertake additional work to those properties to improve them, but this was stated to be taking a long period of time and was more costly. She also made reference to the need to use more temporary accommodation due to the significant homelessness pressures, which was also contributing to the slower void turnover but also higher costs in regards to materials, contractor availability and the need to achieve under the Retrofit Programme and the Welsh Housing Quality Standard compliance. Councillors Adams then sought further clarification as to whether there was a greater extent of debt within the 70% of tenants being in receipt of some form of benefits compared to the 30% of tenants who were not in receipt of benefits. In response, the Chief Housing Officer explained that the problem of rent arrears was a mixture of both tenants who claimed benefits and those who were said to be ‘self-payers’. She highlighted that it was a work in progress and that additional analysis needed to be undertaken to better understand the pattern of the rent arrears. Councillor Mike Stoddart made reference to the incremental system, where rents could be raised at a higher percentage of 6.5% compared to the suggested 5.2%. He then stated he could not support the outlined rent increase and did not agree with the HRA Business Plan. In response, Councillor Bateman stated that the Business Plan was an important document that set out how the Housing Service was run as well as the vital service provided for tenants and quality of housing. She highlighted that with increasing financial pressures and any detrimental impact to the HRA business plan, it would be difficult for the team to manage, therefore maintaining the income was said to be a priority. Councillor Alec Cormack stated that he was in support of levelling the rents and highlighted that the incremental approach would result in less income overall to the HRA and ultimately less income to put towards developing properties and providing a high quality service to tenants. Councillor Alan Dennison sought clarification in regards to how many new affordable houses were built over the last two years and whether they were subject to the Section 106 agreement. In response, Councillor Bateman highlighted the ongoing development in Johnston, due to be completed in Spring of 2023. She stated that those properties were not subject to the Section 106 agreement as they were said to be 100% affordable housing. She then highlighted that the Section 106 income was used to offset various building costs or acquisitions, of which 57 had been made in the last year to increase stock. Councillor Bateman assured Members that there had been ongoing discussions with Welsh Government since the rental cap was imposed and they were aware of the considerable difficulties it created in Pembrokeshire. She stated that those conversations would continue in 2023 when the rent standards were reviewed by the Welsh Government. Councillor Huw Murphy stated that he agreed with Councillor Stoddart and highlighted that the rent arrears had been increasing since before the Covid-19 pandemic. He then sought clarification in regards to how many properties purchased in the last year, were purchased in the north of the County. In response, Councillor Bateman stated that the differences in rents was a historical problem when two Authorities came together with different levels of rent and were then subject to the same rent increases. In regards to acquisitions, she stated that the majority purchased in the last year were previous MOD properties and highlighted that properties could only be acquired if available. She then urged Members to get in touch with the team if they were aware of any properties for sale in their area. She also stated that she understood the need to level up, however, it needed to be balanced against the needs of the tenants. Councillor Aled Thomas highlighted the strain the incremental approach would have on the Housing Directorate if chosen, and wished for further explanation. Councillor Bateman stated that incremental approach would cause inflationary pressures on both the Development Programme and Maintenance Programme, which would result in the need for additional staff to manage the service. The incremental approach would also have a severe detrimental impact on the Council’s ability to provide service to tenants, to improve existing stock and the surrounding local communities. She also emphasised that the incremental approach would increase the pressure and workload of the Revenues and Benefits team within a short timescale to calculate the approach in the first instance. The Chief Housing Officer then stated that since modelling the approach, it proved to lead to a shortfall on the overall income level that could be generated. She highlighted that by introducing more rent bands, the team continued to find a shortfall of the rental income target. She explained that for the approach to maximise rental income, 50 or more variations in rental calculations would have to be introduced, and would therefore result in a huge administrative burden. Councillor Joshua Beynon stated his concerns regarding the impact on the HRA Business Plan and its long-term consequences if the incremental approach was favoured. He also highlighted the importance of retrofitting current properties for future generations, as well as the need to continue to build social housing and support tenants. Councillor Pat Davies agreed and stated that the Council should be focusing on the future when it came to housing. Councillor Neil Prior also stated his support for Recommendation A and highlighted the importance in regards to ensuring the best possible position for the Council to deliver the best support and housing for tenants. The vote for Recommendation A, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, Alistair Cameron, Alec Cormack, John Davies, Pat Davies, Terry Davies, Tim Evans, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Mike James, Paul Miller, Elwyn Morse, Mel Phillips, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Anthony Wilcox, Michael Williams, Guy Woodham and Simon Wright [32] Against the Motion: Councillors David Bryan, Aaron Carey, Mark Carter, Di Clements, Alan Dennison, Andrew Edwards, Jonathan Grimes, David Howlett, Michael John, Rhys Jordan, Phil Kidney, Huw Murphy, Reg Owens, Bethan Price, Mike Stoddart, Vivien Stoddart, Aled Thomas, Chris Williams, Jacob Williams, Steve Yelland and Danny Young [21] Abstentions: Councillor Tessa Hodgson [1] The vote for Recommendation B, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Anthony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [53] Against the Motion: Councillor Brian Hall [1] Abstentions: Councillor Mel Phillips [1] The vote for Recommendation C, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [54] There were no votes against or abstentions. The vote for Recommendation D as amended, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward Michele Wiggins, Anthony Wilcox, Chris Williams, Jacob Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [53] There were no votes against or abstentions. RESOLVED (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. Rents to be collected over 48 weeks, with effect from 1 April 2023. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 1 April 2023. That Officers, in conjunction with the Housing Revenue Account Working Group, be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
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RESOLVED (a) That the Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate A Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended) be adopted.
Council considered a report by the Director of Resources which outlined the Council Tax Reduction Scheme for 2023-24. Councillor Alec Cormack, Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that entitlement remained the same and that residents would continue to receive up to 100% support, if eligible. He stated that the Council may exercise discretion in just four specific areas, in order to apply additional discretionary elements that were more generous than the national scheme. He highlighted that the cost of the discretion that was exercised in the previous year was less than £15,000. He stated that public consultation had also been undertaken and ended in October 2022, with the responses outlined in Appendix A to the report. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Aaron Carey. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Stephen Alderman, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Anthony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright and Danny Young [54] There were no votes against or abstentions. RESOLVED (a) That the Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate A Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013 (as amended) be adopted.
The meeting adjourned at 12:34pm and reconvened at 01:00pm. [Councillor Mel Phillips left the meeting at this juncture].
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RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council.
Council considered a report by the Director of Resources which outlined the draft County Council Budget for 2023-24 and the draft Medium Term Financial Plan for 2023-24 to 2026-27. Councillor Alec Cormack, Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that, historically, the provisional Aggregate External Financing (AEF) figure, used to be provided by Welsh Government in October, which enabled an indicative draft budget to be prepared and considered by Cabinet and Council in December, based on those figures. However, Councillor Cormack stated that the historical timetable was no longer followed, which resulted in Cabinet and Council considering reports based on the outline figures provided by Welsh Government in the previous budget cycle. He highlighted that based on Welsh Governments indicative AEF increase of 3.5%, the Council was facing a funding gap of around £28 million. He explained that the Council had a legal obligation to set a balanced budget, which closed that gap with a combination of Council Tax increases and budget savings. He also stated that the final AEF figure would be received in February 2023, and in combination with the increase in Council Tax, it would determine precisely how many savings measures needed to be taken. Councillor Cormack then thanked the Chief Executive and his Senior Leadership Team for their diligent efforts in producing a range of options that would enable Members to set a balanced budget. Councillor Cormack then explained that Welsh Government had recently provided the provisional settlement for Pembrokeshire for 2023 to 2024, which was said to be a 7.9% increase, rather than the 3.5% increase the report was based on. He highlighted that this was the best possible outcome the Council could have hoped for and therefore reduced the forecast funding gap to around £19 million. Councillor Cormack stated that it was still the largest funding gap the Council had ever faced and would still have to be corrected through a combination of Council Tax increase and budget savings. He stated that public consultation was ongoing in relation to a range of Council Tax increases between 3% and 15%, which would bring in between £2.1 million and £10.5 million of extra income. He stated that this would result in between £8.1 million and £16.5 million of budget savings to find to balance the budget, which would require Members to make some very difficult decisions that would impact the services provided for residents. In regards to the Mutual Investment Model (MIM) revenue funding for Milford Haven Primary and Secondary Schools, Councillor Cormack explained that with inflation and increasing interest rates, it was understood the MIM costs had at least doubled. He stated that a Welsh Government company named WEPco, would finance the construction and would then charge an annual revenue fee to the Council for using the new schools. He highlighted that the final MIM cost would be unknown until the detailed design had been completed and a full application had been made to WEPco. He stated that they would then produce a revenue cost for consideration by Cabinet. Councillor Alec Cormack then Moved the Recommendations with an Amendment to Recommendation E, to the effect thatthe MIM cost be funded in the same way as any other revenue budget expenditure or pressure and is not separately reported or otherwise identified; Seconded by Councillor Simon Hancock. Councillor Alan Dennison welcomed the outlined budget proposals and sought clarification as to whether Cabinet had discussed the potential budget saving in reducing the number of Councillors by 25%, in line with Carmarthenshire County Council. He also made reference to reducing the number of Cabinet Members by two, as well as the savings that could be made if hybrid working was fully utilised. In response, Councillor Cormack stated that those suggestions were outlined within the report, but as it was the responsibility of the Boundary Commission and would take an extended amount of time, it was not an option to be included in immediate budget saving measures. He stated that he would speak with the Leader regarding this matter. In regards to hybrid working, Councillor Cormack stated that he supported it and that it would allow the Council to ultimately reduce the number of premises it had. Councillor David Simpson then stated that he had been involved in reviews and consultations with the Boundary Commission, but highlighted it was their decision whether to reduce or increase the number of Councillors. In regards to reducing Cabinet Members, he stated that it was an immense role with a huge amount of responsibility and meetings and suggested that it could not be carried out with two less Members. Councillor Mike Stoddart sought clarification in regards to the change in arrangements of the MIM. In response, the Director of Resources explained that rather than specifying every year that a particular element of Council Tax was for the MIM, it would instead be treated as any other item of expenditure in the Council's budget and funded in the same way. He also stated that things would remain the same with the pressure still included until it was completed, with the money being put into Reserves, which would then be used to fund the non-MIM elements of the project. Councillor Jamie Adams suggested the need to reserve judgement at this time on the budget, due to the late announcement of the settlement from Welsh Government, which meant that the various measures that were for consideration were no longer necessary. He stated that he hoped the next Members’ Budget Seminar would allow Members to consider the various services the Council offered and whether they remained relevant for the taxpayers. Councillor Adams then sought clarification in regards to the inflation of costs for capital projects, the subsequent effect on the Revenue Budget and whether it was appropriate for projects to continue during such uncertain times, in relation to the fluctuating market. In response, the Director of Resources stated that various projects had got to a stage where it would be more beneficial to complete rather than stop, despite increasing construction costs. He highlighted that Welsh Government was looking into a new nine year scheme, said to be a rolling programme for building new schools. The Director then explained that additional capital costs would result in additional borrowing and stated that every £10 million borrowed, resulted in a pressure of circa £600,000 per annum on the Revenue Account. He also highlighted that the cost of the MIM had potentially doubled since the initial costs were outlined, along with the annual revenue cost that was initially anticipated. Councillor Cormack then explained that delaying projects could result in the funding obtained from Welsh Government being withdrawn, and potentially not being achieved again on a separate occasion. He then made reference to the Director of Resources having requested Welsh Government to potentially relax deadlines to allow the Council to look into phasing such projects. Councillor Adams then stated he would be against including the MIM within the general budget. Councillor Michael John agreed and stated that the MIM should be identified separately to the general budget to allow full visibility of what was being spent on MIM projects. In response, Councillor Cormack stated that it was not the intention to reduce the visibility of the costs of the new schools covered by the MIM and highlighted that visibility could still be given by including updates in future reports. Councillor John Davies agreed with Councillor John and stated that it was hugely important that the MIM remained visible and that Councillors remained sighted on the costs. He stated that whilst the Council’s vision for new schools across the County was commendable, he highlighted that the costs were constantly changing and suggested that it was incumbent upon Members to review the Council’s ambitions and aspirations and decide what could be delivered in an affordable and financially viable way. In response, Councillor Cormack stated that he was happy to discuss in depth the Capital Projects and MIM projects at the January Budget Seminar for Members. Councillor Aled Thomas made reference to Council owned holdings and farms and suggested reviewing their market rents, as this could potentially bring in greater revenue to the Council. In response, Councillor Cormack assured Members that all opportunities for increasing the Council’s revenue would be explored in order to increase above and beyond the cost of living income. Councillor Viv Stoddart agreed with Councillor Adams comments regarding the MIM. Councillor Viv Stoddart then Moved that Recommendation E be taken separately; Seconded by Councillor Michael John. As the original Mover, Councillor Cormack stated that he would be happy to take Recommendations A to D then Recommendation E separately. Councillor Hancock, as the Seconder, agreed. Councillor Guy Woodham stated that Recommendation E made no difference to the way MIM was identified, as it would still be identified through the reporting of Capital Projects, instead of through proposed Council Tax. He then highlighted that other projects, not only the MIM, were experiencing an increase in construction costs. He assured Members that the aspiration remained the same to deliver for Portfield Special School, the Learning Resource Centre (LRC) in Neyland and Schools in Milford Haven. Councillor Michael Williams requested more information for Members regarding the new approach being taken by Welsh Government in relation to MIM. He suggested that all Capital Projects should have a specific Task and Finish Group to oversee the project and to increase democratic accountability. He then highlighted his concerns for the level of Capital Projects. In response, the Director of Resources stated that Welsh Government was using MIM as the primary source of funding, however, due to the potential introduction of a nine year rolling programme, the source of funding for the long term was currently unknown. Councillor Woodham stated that as far as he was aware, there was no proposed change to MIM and highlighted that there was no other way to afford to carry out Capital Projects. He stated that it was important to continue the projects and to keep Members informed of the challenges. Councillor Thomas Tudor sought clarification in regards to how the funding from the UK Shared Prosperity Fund was going to be spent and in what areas. In response, the Director of Community Services stated that the UK Government had confirmed that around £20 million was available to Pembrokeshire for future projects. He highlighted that the focus would be on place, with a communities programme that would provide grants as well as a local business programme which would also provide grants and additional support for new businesses. Councillor Huw Murphy stated that as Chair of the Schools and Learning Overview and Scrutiny Committee, he wished for the funding of the MIM to be reviewed by the Committee in the next six months. He also sought clarification in regards to the correct funding amount for the proposed Portfield Special School. In response, the Director of Resources stated that the difference between the £30 million that was reported to the Sustainable Communities for Learning Board and the £26 million outlined in the Council report, was the funding for Net Zero, which Welsh Government would fund a majority or all of. [Councillor Huw Murphy left the meeting at this juncture]. Councillor Brian Hall sought clarification in regards to the amount of Council owned properties in Pembrokeshire. In response, the Chief Executive stated that in the last four financial years, the Council had disposed of 92 properties and assets at a total capital receipt of £7.6 million. He also highlighted that the Community Asset Transfer scheme was building momentum and stated that there were currently 16 properties under consideration for disposal. The Chief Executive suggested that the communication regarding the status of asset transfer and disposal needed to be improved for the benefit of Members. Councillor Mike James sought clarification in regards to coastal toilet facilities and highlighted that they were important for tourism and Pembrokeshire’s blue flag status. He also highlighted his concerns for bus service availability. In response, the Chief Executive stated that funding for toilets would be reviewed in order to maintain and maximise availability for such facilities. He stated that he was in discussion with the Chief Executive of the Pembrokeshire National Parks Authority, in order to explore a funding mechanism that would be used to support various facilities that were within specific National Park areas. He then stated that a report on toilets would be taken to Cabinet in the New Year for Members to form a view. Councillor Jordan Ryan suggested asking Community Councils to support services in their local areas. Councillor Cormack stated that the Council had written to Community Councils who had toilets in their areas, which were not able to be directly supported by car park fees, and asked whether they would wish to finance the ongoing costs of those toilets in order to guarantee their survival, by adding to their precept. Councillor Mark Carter wished for guidance to be given to Community Councils in regards to this matter, as precepts needed to be set within the next month. Councillor Skyrme-Blackhall shared the views of Councillor James and highlighted the importance of the disabled toilets on the North Beach in Tenby, especially in regards to the town’s population during the summer months. Councillor Dennison sought clarification in regards to whether there was a Risk Register for Capital Projects. In response, the Director of Resources confirmed that there were Risk Registers for specific programmes and individual projects, but there was not an overarching Register for the entire Capital Programme. Councillor Adams wished to clarify that he was not against the investment in the secondary provision for Milford Haven, but simply wished to state his concerns regarding the escalating costs of such projects. Councillor Michael John then made reference to a Seminar that was due to be held at the request of the Corporate Overview and Scrutiny Committee, which would highlight how the MIM funding worked. He also highlighted that the Committee would be reviewing the Capital Projects Programme and its risks at the meeting in January 2023. Councillor Alistair Cameron sought clarification in regards to the wording for Recommendation E. Councillor Cormack confirmed that it related to how the MIM was recorded, rather than funded. The vote for Recommendations A to D, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Elwyn Morse, Reg Owens, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Thomas Tudor, Iwan Ward, Anthony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright and Steve Yelland [47] Against the Motion: Councillor Brian Hall [1] Abstentions: Councillor Jamie Adams [1] In regards to Recommendation E, Councillor Cormack advised that he wished to withdraw it from his proposed Recommendations. The seconder, Councillor Hancock, agreed. RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council.
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RESOLVED That the revised Governance Arrangements for the Sustainable Communities for Learning Programme be approved.
Council considered a report by the Director of Resources which outlined the revised Governance Arrangements for the Sustainable Communities for Learning Programme. Councillor Guy Woodham, Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that at its meeting on 20 June 2022, the Members of the Strategic Programme Board resolved: That the 21st Century Schools Governance Arrangements be revised and provisionally agreed at the next meeting before being submitted for Council approval. He highlighted that once the Governance Arrangements were reviewed, the draft revised Governance Arrangements were subsequently considered by Members of the Programme Co-ordination Group, with the proposed changes reported to the Strategic Programme Board on 7 October 2022. At this meeting, he stated that Members resolved: That the revised Sustainable Communities for Learning Programme Governance Arrangements be endorsed, with the agreed amendments, and submitted to Council for approval. Councillor Woodham then highlighted that the revised Governance Arrangements for the Sustainable Communities for Learning Programme were outlined within the appendices attached to the report. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Di Clements. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Elwyn Morse, Reg Owens, Bethan Price, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Iwan Ward, Anthony Wilcox, Michael Williams, Guy Woodham, Simon Wright and Steve Yelland [44] There were no votes against or abstentions. RESOLVED That the revised Governance Arrangements for the Sustainable Communities for Learning Programme be approved.
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RESOLVED That the following be approved: (a) That the post of Chief Housing Officer be re-designated to become the post of Head of Housing and Public Protection. (b) That the terms and conditions attached to the post of Head of Housing and Public Protection be approved at JNC Band 3. (c) That the JNC Head of Service Band 2 position of Head of Environmental Services and Public Protection be deleted from the structure. (d) That responsibility for the Customer Service Centre and Contact Centre move across to the Assistant Chief Executive’s Directorate from the Resources Directorate. (e) That the title of the current Head of Procurement and Customer Services be changed to the Head of Financial Services, with the inclusion of the line management of the Finance Service.
Council considered a report by the Chief Executive which outlined Phase 2 of the Organisational Operating Model. Councillor David Simpson, the Leader of Council and Cabinet Member with responsibility for Corporate Matters, introduced the report and stated that Phase 2 of the review concluded the following: • That there be focus on making the position of the Public Protection Team permanent within the Housing Service. • That the processes surrounding Strategic Asset Management be improved, including the establishment of a Corporate Asset Management Board. • That the Customer Service function, County Hall reception and the Contact Centre be best positioned centrally, with the Communications Team, the Facilities Management Team under the Assistant Chief Executive. • That further review of the Business Support Units be undertaken in the New Year as part of Phase 3. Councillor Simpson highlighted that the Chief Executive would continue the improvement process and report back to Council later in the year with any further conclusions. He stated that the Senior Staff Committee also considered and approved the Recommendations as outlined in the report. [Councillor Phil Kidney left the meeting at this juncture]. Councillor David Simpson Moved the Recommendation; Seconded by Councillor Di Clements. Councillor Michael Williams stated that he believed the Corporate Asset Management Board should be led by Members and asked whether the Leader would consider this. In response, Councillor Simpson highlighted that the Corporate Asset Management Board reported to himself as well as to full Council, but stated that he had no issue with Members being involved. The Chief Executive stated that the Corporate Asset Management Board had been established at Officer level to operate strictly in accordance with the Scheme of Delegation and the Constitution. He highlighted that any report regarding Asset Management went through this Board and would then be considered, usually, by Cabinet. He stated that he would review the process and take some recommendations to Cabinet in regards to the Corporate Asset Management Board and the Strategic Asset Management Board. Councillor Pat Davies raised concern over the Head of Housing and Public Protection post, which she described as a large portfolio. In response, the Chief Executive stated that he understood the concern, however, due to current financial challenges, an uplift in Public Protection alone was unaffordable at this time. He highlighted that the Public Protection Service was under pressure and it would continue to be monitored. Councillor Michael John sought clarification as to whether the Head of Housing and Public Protection was simply a title change or whether the post needed to be advertised. In response, the Chief Executive stated that in this case, the post was an additional responsibility on the current incumbent. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Michael John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Bethan Price, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Vivien Stoddart, Aled Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Anthony Wilcox, Chris Williams, Guy Woodham, Simon Wright and Steve Yelland [46] Against the Motion: Councillor Michael Williams [1] Abstentions: Councillor Reg Owens [1] RESOLVED That the following be approved: (a) That the post of Chief Housing Officer be re-designated to become the post of Head of Housing and Public Protection. (b) That the terms and conditions attached to the post of Head of Housing and Public Protection be approved at JNC Band 3. (c) That the JNC Head of Service Band 2 position of Head of Environmental Services and Public Protection be deleted from the structure. (d) That responsibility for the Customer Service Centre and Contact Centre move across to the Assistant Chief Executive’s Directorate from the Resources Directorate. (e) That the title of the current Head of Procurement and Customer Services be changed to the Head of Financial Services, with the inclusion of the line management of the Finance Service.
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RESOLVED That the Overview and Scrutiny Annual Report for 2021-22 be endorsed.
Council considered a report by the Head of Democratic Services which outlined the Overview and Scrutiny Annual Report for 2021-22. Councillor David Bryan, Chair of the Social Care Overview and Scrutiny Committee, introduced the report and stated that in accordance with Section 7 of Paragraph 3.3 of the Constitution, the Overview and Scrutiny Annual Report 2021 to 2022 was presented to Council for consideration. He stated that the report provided an overview of the main activities of each of the five Overview and Scrutiny Committees between June 2021 and March 2022, as well as the work scrutinised at each meeting and commentary on some of the good practice and positive outcomes which had been achieved. He highlighted that it also looked forward to future challenges and areas for improvement and stated that each Overview and Scrutiny Committee has endorsed the Annual Report over the last two cycles of Scrutiny meetings. Councillor David Bryan Moved the Recommendation; Seconded by Councillor John Davies. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Overview and Scrutiny Annual Report for 2021-22 be endorsed.
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RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee – Councillor Bethan Price B Member Family Absence Complaints Panel – Councillor Bethan Price [Reserve Member]
Council considered a report by the Head of Democratic Services which outlined vacant seats on Committees, as well as available appointments for Reserve Members where applicable. Councillor Simon Hancock, the Presiding Member, introduced the report and stated that there was a vacancy on the Corporate Overview and Scrutiny Committee. Councillor Bethan Price nominated herself to be appointed. Councillor Jacob Williams Moved that Councillor Bethan Price be appointed; Seconded by Councillor Mike Stoddart. The vote, undertaken by way of a show of hands, was carried. [Councillor Di Clements left the meeting at this juncture]. The following nomination was then received for Reserve Members to the following Council body to which political balance rules did not apply: (c) Member Family Absence Complaints Panel Councillor Bethan Price Moved that she be appointed; Seconded by Councillor Alan Dennison. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee – Councillor Bethan Price B Member Family Absence Complaints Panel – Councillor Bethan Price [Reserve Member]
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RESOLVED That the draft Municipal Calendar for the period May to December 2023 be approved. [Councillors Mike James and Bethan Price left the meeting at this juncture].
Council considered a report by the Head of Democratic Services which outlined the draft calendar of meetings for the period May to December 2023. Councillor David Simpson Moved the Recommendation; Seconded by Councillor Guy Woodham. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Municipal Calendar for the period May to December 2023 be approved. [Councillors Mike James and Bethan Price left the meeting at this juncture].
Councillor Tessa Hodgson, the relevant Cabinet Member, responded to a question submitted by Councillor Joshua Beynon prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: As there is a national shortage of social workers and carers across the country, there is a need to be paying social workers and carers the most competitive rate of pay to attract them to work here in Pembrokeshire. A social worker in Carmarthenshire is paid between £32,798 - £36,371 whereas the pay of a social worker in Pembrokeshire is advertised as £30,095 - £34,373. Can the cabinet member tell me whether or not they feel that the department requires a re-grading review and whether or not the current pay strategy is successful or not? In response, Councillor Hodgson stated that Social Worker Recruitment was a UK-wide issue and highlighted that the focus on pay, whilst important, was not the only factor to focus on when encouraging people into the sector and retaining them, and explained that this had beenapproached from a number of angles: • Accepting that continually competing against a diminishing pool of candidates with higher salaries was not the answer; • The Council had lobbied at Association of Directors of Social Services (ADSS) level, to prevent the continual competition amongst Local Authorities to push Social Worker pay upwards with market supplement; • The Council had agreed a Welsh Local Authorities Memorandum of Understanding, whereby neighbouring Local Authorities would not accept Agency Social Workers who had recently left Local Authorities employment; • The Council had a retention scheme whereby after two years of experience, a newly qualified Social Worker could apply for an additional payment of £3,000 and for a Senior Social Worker, £2,000; the current top pay band for one of the Council’s Social Workers was £39,298 with two years post qualifying experience and subject to an assessment of practice; • This was comparable with Carmarthenshire pay and ensured continued professional development and reflective practice; • Senior Social Workers and Assistant Team Manager’s now started at the last two points of the pay scale; • The Council had committed to a ‘grow your own’ and currently had six Social Workers in degree studies and these were selected from a high number of applications from the Council’s internal care workforce; • From exit interviews, feedback showed that pay was not the primary reason for leavers, but the need for strong focus on wellbeing and flexible work practices were a key requirement for all staff in the current employment market; • Work culture was also key and staff engagement a primary focus for retaining staff. The staff engagement survey was a platform for the Council to continue positive practice in this area. In regards to Carers, Councillor Hodgson stated that the Council’s Internal Care workforce was part of a wider local commissioned market: • The Council was required by Welsh Government to pay the care workforce the Real Living Wage, which was currently £10.90, however, the Council’s Internal Care workforce was on £11.39 basic, with options to earn £13.21 on weekends and at unsocial hours; • The rates and extended terms and conditions were very competitive in the local market; the Council was proactive in continuously improving work and benefits for this key staff group; • The Council was using more direct approaches to recruitment, having stands in local communities, such as a recent recruit campaign to resource Hillside Care Home, which took place in Fishguard Town Hall. Such approaches were said to break down the barriers to on-line recruitment; • A leaflet drop was being prepared; • The Council was aware of the need for staff to have some control over flexibility of shifts and the team was working with staff to accommodate this; • The Council had also worked closely with the Health Board on joint initiatives and was currently supporting nine apprentices who started a joint Health and Social Care Apprenticeship, which was hopefully the start of an ongoing programme; • The Council’s workforce in care also had access to the highest standard of training and development and career opportunities in this area within the department and wider Social Services Directorate; • The wider campaigns of WeCareWales in Pembrokeshire’s Schools were also beneficial in highlighting Social Care as a career path. In summary, Councillor Hodgson highlighted that a lot of work and resource had gone into this sector and given the wider macro influences on the internal market, as well as the high pressures on Social Care, she stated that she was confident that the Council was doing all that was possible with the resources available. In response to a supplementary question regarding the impact of budget pressures on Social Care recruitment, Councillor Hodgson stated that agency staff was sometimes used, but was kept to a minimum. She highlighted that staff were under huge pressure and that potential budget cuts could impact the work around the highlight quality preventative measures Pembrokeshire offered, as well as the delivery of statutory requirements. She thanked staff for their continued hard work during the difficult circumstances, but highlighted that these points would have to be considered when deliberating the budget in the near future. [Councillors Alistair Cameron and Tessa Hodgson left the meeting at this juncture].
Councillor Guy Woodham, the relevant Cabinet Member, responded to a question submitted by Councillor Joshua Beynon prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: According to statistics from the Home Office, in 2021, hate crimes against people because of their sexuality were up 41% across the UK, while those against transgender people were up by 56%. In particular, this impacts young people profoundly. Can the cabinet member tell me what this administration is doing from a safeguarding perspective to protect young people in our schools? In response, Councillor Woodham stated that bullying or discrimination of any kind was not acceptable and schools had been provided with a wide range of resources to support young people who were the victims of such incidents. All pupils were entitled to feel safe, free of harassment or intimidation. He stated that all incidents that come to the attention of schools, should be reported to the Local Authority using the online system, which allowed the Local Authority to analyse trends and support schools to address the issues at hand. He mentioned that data was produced termly and the last update produced in September 2022, showed the majority or reports related to race, religion and culture. Councillor Woodham stated that when an incident was reported, schools would contact the parent and the anti-bullying behaviour policy would be followed. All incidents were treated equally and if there were a series of incidents, or an increase, this may trigger a further discussion with the school or a safeguarding health check by the Education Safeguarding Team. In terms of wider action, he highlighted that the Local Authority had developed a sexual harassment model policy for schools, which had been adopted by all schools and they were, especially secondary schools, required to encourage their learners to report any incidents of sexual or transgender related bullying or harassment. Schools were said to be well equipped to deliver assemblies and invite outside agencies to highlight the importance of reporting and challenging discriminatory behaviour. The Education newsletter was also used to disseminate any upcoming training events or new resources for all schools, which were also available on Hwb. Councillor Woodham stated that the Education Safeguarding Team was available to offer advice to schools on issues such as pupils who were transitioning, having due regard to their feelings, wishes, rights and needs as to how they would want their social transition to be managed. This was said to be managed on a case by case basis and the Education Safeguarding Team also accessed information from Stonewall, as trusted experts in this area. He stated that the Education Safeguarding Team also linked with the Youth Service, including the Junior Safeguardians, in order to develop child friendly resources. He highlighted that this was an important area to continue developing moving forward. It was mentioned that the work of schools in developing equality and diversity and understanding had been significant. In 2022, all secondary schools had come together with their learner equality champions, to support one another and develop further their practice in ensuring that all learners were treated equally. These learners were said to have met with the Chair of the Council, the Cabinet Member for Education and Welsh Language, the Director for Education, the Children’s Commissioner and policy leads in the Welsh Government, in order to debate issues related to equality and the impact that hate crime had on learners. Schools had also been involved in a national hate crime campaign, led by the Youth Service and schools had benefitted by being able to have a better understand of how hate crime impacted children and young people. In response to a supplementary question regarding the correlation between relationships with parents and guardians and the reporting of incidents, Councillor Woodham assured that he would note that point and investigate with schools on that matter.
A Notice of Motion was submitted by Councillor Michael Williams in the following terms: The "One Planet Development" Policy was implemented by the One Wales Welsh Government in 2010 and sits within Planning Policy Wales and Technical Advice Note 6 - Planning for Sustainable Communities. The policy has the commendable objective that within the lifetime of a generation Wales should use only its fair share of the earth's resources, with its ecological footprint reduced to the global average availability of resources of 1.88 hectares per person. In principle, it's in line with this Council’s agreement to declare a climate emergency and to commit to making Pembrokeshire Council a net zero local authority. However, in practice is proving problematic for three specific reasons. • Many rural residents say the policy is being used as a way of overriding the Local Development Plan. This has resulted in considerable resentment by local people who find it difficult, if not impossible, to build a home for the younger generation on their land. • Tan 6 states that a new permanent dwelling in the countryside should only be allowed to support a rural enterprise which has been established for at least three years, profitable for at least one of them, have good prospects of remaining economically sustainable for at least five years and support a full-time job. Permission for an OPD application is not based on such a proven evidence base, but on a projected management plan to justify the development’s success over five years after permission is given. • An annual monitoring report has to be submitted to the Local Planning Authority to show compliance with the management plan. Failure to meet the terms of the management plan could result in enforcement proceedings. However, monitoring compliance is proving problematic due to the lack of expertise in LPAs. Therefore, Pembrokeshire County Council believes that the One Planet Development policy, although commendable in its intention when implemented ten years ago is proving flawed in practice. In view of the increased concern regarding the way in which this policy is being implemented, along with the cumulative impact of such developments, we call on the Welsh Government to review the policy and to consider a moratorium on OPD applications while such a review is held. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Brian Hall; Seconded by Councillor John Davies then stood referred to Cabinet.
A Notice of Motion was submitted by Councillor Aaron Carey in the following terms: Since initially standing for council in 2012 I have had continuous complaints about the state of the paving slabs at Jogram Avenue and Paynter Street in Pembroke. Both of which are mostly council owned houses. It is requested that these paving slabs are replaced with tarmac. Over the years I have reported issues several times as the slabs drop and rise from vehicles driving on them etc. They also have a lot of grass/ weeds growing between them which get weed killer sprayed but the dead tufts remain. Both of these have created a plethora of trip hazards in the area which has caused several problems for the residents who are mainly elderly and/or disabled. I know of at least two instances where a lady fell and broke her arm and another partially sighted lady who fell and hit her head. On occasions when I have reported the issue the depth of the slabs is measured and the response is that they are within legal limits, the people tripping over aren't bothered about legal limits, they just don't want to fall over and get hurt. Replacing the slabs with tarmac would be an initial cost which would be saved in the long term by a reduction in maintenance costs. This motion is also supported by my fellow ward councillor, Jonathan Grimes. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Brian Hall; Seconded by Councillor Mark Carter then stood referred to Cabinet.
A Notice of Motion was submitted by Councillor Mark Carter in the following terms: I request that an appropriate committee conducts a thorough examination into the correctness and legality of the practice by Pembrokeshire County Council of collecting 100% surcharge premiums on behalf of Dyfed Powys Police precept applied to the bills of Second and Empty homes. In the year 2022 /2023 this amounted to an extra £1.268 m being handed to DPP. I would also request that the committee investigates how Dyfed Powys Police spends this extra money, how this sum of money mitigates the effects of Second and Empty homes in this county and benefits its residents. Background Some months ago it became apparent to me that Second Homes and Empty Homes owners in Pembrokeshire were being charged a 100% surcharge on their properties on 3 elements, being the PCC Council tax, the Community Council charge and also the Dyfed Powys Police element. It is my understanding that this extra amount that Dyfed Powys Police receive in this way over their required precept is £1.268m in 2022/23. When the Second Homes surcharge was introduced I am advised that the intention of it was that it was only applied to the basic amount of Council Tax. There is no evidence to confirm that the extra money raised in this way in the name of Second Homes premium and handed to DPP is actually spent on mitigating the effects of Second Homes in Pembrokeshire or if indeed it is spent in Pembrokeshire at all. I feel that if we are collecting this money in this way, we owe it to Second Home owners to be straight and transparent as to what is happening with the funds we collect and why we collect it. The sum handed over is after all enough to build an extra 8 affordable homes a year. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Rhys Jordan; Seconded by Councillor Brian Hall then stood referred to Governance and Audit Committee. [Councillor Jonathan Grimes left the meeting at this juncture].
A Notice of Motion was submitted by Councillor Reg Owens in the following terms: The section 5 Monitoring Officer is rightly regarded as the “Whistle Blower,” being seen as functioning independently which appears wrong, illegal or maladministration. In performing this statutory obligation the Monitoring Officer must be able to fully discharge these duties in the certain knowledge that a greater power within Pembrokeshire County Council could never seek to “waterdown” the findings within the Monitoring Officer’s report. The Council can easily demonstrate that their Monitoring Officer is TOTALLY independent by the appointment of an “external” officer to perform the SOLE function of the Section 5 officer. The independence of the role can be guaranteed by the Council deciding that the appointed officer will not be under the management control of a more senior officer or indeed the control or possibly undue influence of others connected with Pembrokeshire County Council. I would urge this Authority to consider the appointment of an “external” Section 5 officer to perform the sole function of this essential statutory duty on a part-time basis, thus providing reassurance for everyone that these procedures are transparently independent, absolutely. Councillor Reg Owens stated that he wished for the item to go to the Corporate Overview and Scrutiny Committee. The Head of Democratic Services stated that the matter did fit within the terms of reference for that Committee and, if Members agreed, it would be suitable to be referred to the Corporate Overview and Scrutiny Committee. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Brian Hall; Seconded by Councillor Alan Dennison then stood referred to Corporate Overview and Scrutiny Committee.
A Notice of Motion was submitted by Councillor Alistair Cameron in the following terms: Council resolves to write to the Welsh Government urging them to follow the Scottish Government’s lead in introducing tighter regulations and consideration of others over the use of fireworks. In particular, the Welsh Government is urged to discuss with the RSPCA and other stakeholders the following measures: • A limit on the sale of fireworks for Bonfire Night from 29 October to 5 November and a limit on the days they can be let off. At present, fireworks can be sold from 15 October to 10 November and this can prolong the period when fireworks are let off. The restrictions for the sale of fireworks for other traditional dates are only for a few days. • Enabling Councils to introduce firework control zones to provide better protection to vulnerable people and animals. Such zones are used elsewhere in the world. We feel they could be used effectively to protect animals, in particular in localised areas. An example is no fireworks being allowed near where horses are kept, sensitive wildlife areas, farms or zoos. • Investigate introducing a licensing system for the purchase and sale of fireworks by and to members of the public in order to place a sensible limit on access to fireworks. It would require those wishing to purchase fireworks to attend a training course and would improve safety and awareness of their impact. The impact of fireworks on animals and people should form part of any training course. • Reduce the maximum permitted noise level of fireworks for public sale from 120dB to 90dB. Setting the limit at 90dB would be consistent with the approach in other countries and would encourage manufacturers to design and produce quieter fireworks. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Alan Dennison; Seconded by Councillor Mark Carter then stood referred to Cabinet.
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