Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
Resolved that: 2.1 the contents of this report be noted and debated.
Resolved that: 2.1 Members of the Governance and Audit Committee consider and approve the Regional Internal Audit Service Charter for 2025/26 as attached in Appendix A to this report.
Resolved that: 2.1 The Committee consider and approve the draft Internal Audit Strategy (Appendix A) and draft Annual Risk Based Audit Plan for 2025-26 (Appendix B).
Resolved that: 2.1 The Governance and Audit Committee to consider and note the Annual Internal Audit Report for the 2024/25 financial year including the Head of Internal Audit’s Annual Opinion on the adequacy and effectiveness of the Council’s framework of governance, risk management and internal control.
Resolved that: 2.1 The Governance and Audit Committee note the Annual Corporate Fraud Report 2024-25, the steps in place to support continual improvement, the work being undertaken to prevent and detect fraud and error and the update on the National Fraud Initiative to include the completed self-appraisal checklist.
Resolved that: 2.1 That Members approve the Forward Work Programme for 2025/26.
Apologies for absence were received from M Veale Lay Member.
No Declarations of Interest were made.
The minutes of the meeting on 12th May 2025 were noted for information.
The Chair referred to the Action Log and advised committee that there is a Risk Workshop on the 16th of July. A Member noted that several members won't be able to attend, and the Chair noted that they would have discussions and Members would be updated. The Chair then referred to the Corporate Risk Register and A Wathan updated the Committee on the progress made.
Gareth Lucy (Audit Wales) led the Committee through the ‘Audit Wales – Quarter 4 Work Programme and Timetable’ report and together with Sara-Jane Byrne (Audit Wales) updated the Committee. In response to questions, Committee was advised that: · Regarding the corporate joint committees, Audit Wales explained the work undertaken and the work planned. · Audit Wales noted that they could look at the investment strategy and notify Members if there are any updates. · Regarding Capital Planning in Local Government, Audit Wales explained that it’s focused on the arrangements that Councils have in place. The Chair then thanked Audit Wales for the update to the Committee.
Matthew Brushett (Audit Wales) led the Committee through the ‘Audit Wales – Review of the Planning Service’ report and together with the Director of Neighbourhood Services updated the Committee. In response to questions, Committee was advised that: · The Director of Neighbourhood Services noted that the process has been amended, and the procedures have been changed to ensure that all deliberations on planning applications are now conducted in public. · The Director of Neighbourhood Services provided further clarification regarding Recommendation 3. · The Director of Neighbourhood Services explained that Members of the Planning Committee are given comprehensive training in line with the WLGA guidance, and noted that there are further training opportunities on specific topics, or if new policies and procedures are brought in. · Regarding recordings of meetings, the Officer explained that the recordings are published online. · Cabinet Member Cllr A Williams-Price provided clarification regarding the recording of meetings and explained that the recording of the Planning Committee held on the 12th of March 2025, is unavailable due to technical issues that arose during the meeting. · The Director of Governance and Resources referred to the public statement made after the Planning meeting by the Council and noted the Council’s compliance with the broadcasting of meetings. Cllr D Sammon left the meeting.
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 the contents of this report be noted and debated.
Martin Gibson (Audit Wales) led the Committee through the ‘Audit Wales - Arrangements for Commissioning Services’ report and together with the Director of Finance updated the Committee. In response to questions, Committee was advised that: · Regarding commission services, the Director of Finance noted that a report could be brought to Committee. · Audit Wales explained the commissioning arrangements. Cllr A Barry left the meeting. Resolved that: 2.1 the contents of this report be noted and debated.
Gareth Lucy (Audit Wales) led the Committee through the ‘Annual Audit Summary’ report and together with Sara-Jane Byrne (Audit Wales) and Andrew Mogford updated the Committee. The Chair thanked Audit Wales and Officers for the update.
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 Members of the Governance and Audit Committee consider and approve the Regional Internal Audit Service Charter for 2025/26 as attached in Appendix A to this report.
Andrew Wathan led the Committee through the ‘Internal Audit Charter 2025/26’ report and in response to a question, Committee was advised that: · The Charter is part of the regional internal service, and every internal audit team within local government must have a charter. Resolved that: 2.1 Members of the Governance and Audit Committee consider and approve the Regional Internal Audit Service Charter for 2025/26 as attached in Appendix A to this report.
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 The Committee consider and approve the draft Internal Audit Strategy (Appendix A) and draft Annual Risk Based Audit Plan for 2025-26 (Appendix B).
Joan Davies led the Committee through the ‘Annual Internal Audit Strategy & Plan 2025/26’ report. Resolved that: 2.1 The Committee consider and approve the draft Internal Audit Strategy (Appendix A) and draft Annual Risk Based Audit Plan for 2025-26 (Appendix B).
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 The Governance and Audit Committee to consider and note the Annual Internal Audit Report for the 2024/25 financial year including the Head of Internal Audit’s Annual Opinion on the adequacy and effectiveness of the Council’s framework of governance, risk management and internal control.
Andrew Wathan led the Committee through the ‘Annual Internal Audit Report 2024/25’ report. In response to questions: · The Officer explained the audit process and audit plan. · The Officer referred to the Audit Opinion/Assurance and explained the process. A Member asked whether further training could be provided on certain topics, and the Chair noted that they would look at further training for Committee Members. Resolved that: 2.1 The Governance and Audit Committee to consider and note the Annual Internal Audit Report for the 2024/25 financial year including the Head of Internal Audit’s Annual Opinion on the adequacy and effectiveness of the Council’s framework of governance, risk management and internal control.
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 The Governance and Audit Committee note the Annual Corporate Fraud Report 2024-25, the steps in place to support continual improvement, the work being undertaken to prevent and detect fraud and error and the update on the National Fraud Initiative to include the completed self-appraisal checklist.
Joan Davies led the Committee through the ‘Annual Corporate Fraud Report 2024/25’ report. In response to questions, Committee was advised that: · The fraud awareness training is a preventive step, and the Officer explained the role of the Fraud Officer. · The Officer noted that the results are within the report. · The Officer explained the staffing regarding fraud. Resolved that: 2.1 The Governance and Audit Committee note the Annual Corporate Fraud Report 2024-25, the steps in place to support continual improvement, the work being undertaken to prevent and detect fraud and error and the update on the National Fraud Initiative to include the completed self-appraisal checklist.
Y penderfyniad fel y'i cofnodwyd
Resolved that: 2.1 That Members approve the Forward Work Programme for 2025/26.
Helen Harbord led the Committee through the ‘Governance & Audit Committee Forward Work Programme’ report. In response to a question, the number of items in the agenda was referred to and it was explained that each Governance and Audit Committee has a similar number of items. Resolved that: 2.1 That Members approve the Forward Work Programme for 2025/26.
The Chair and the Committee then reflected on the items that had been considered at the Meeting and noted that the next meeting is on the 1st of September.
The Chair advised that there was no other business deemed urgent.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.