Wrthi'n llwytho
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RESOLVED: That subject to the above amendment the minutes be approved as a correct record.
RESOLVED: That the Committee notes the progress which has been made.
RESOLVED: (a) That the draft Forward Work Programme, as amended, be approved, and (b) That the Democratic Services Manager, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises.
RESOLVED: That the updated Code of Corporate Governance be approved for adoption as part of the Council’s Constitution.
RESOLVED That the Determinations made by the Independent Remuneration Panel for Wales in their Annual Report for 2025/26 be noted.
RESOLVED: That subject to the above amendments an item on ‘Monitoring the Diversity in Democracy action plan’ be included on the Committee’s Forward Work Programme.
RESOLVED: (a) That the Committee agrees to a review of the Council’s Constitution according to the timeline set out in paragraph 1.07; (b) That the Committee notes the ideas for inclusion in the review; (c ) That the Committee directs the Democratic Services Manager to consult with Members and Senior Officers to identify topics for consideration in the review; and (d) That the Democratic Services Manager brings a report outlining feedback from the consultation and with an action plan for the Committee to consider at the next meeting to be held in June.
RESOLVED: (a) That if Members have any suggestions for future development ‘topics’ to be included on the training programme provided as Appendix; they contact the Democratic Services Manager to discuss; and (b) That the Committee receives a regular report of attendance at each of the sessions delivered.
(Link to Recording) A personal interest to be recorded for all Members present on item 7: Independent Remuneration Panel for Wales (IRPW) Annual Report, February 2025
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That subject to the above amendment the minutes be approved as a correct record.
(Link to Recording) The minutes (agenda item no. 3) of the meeting held on 21 January 2025 were submitted. Accuracy That the minutes be amended to record that Councillor Linda Thew was present. RESOLVED: That subject to the above amendment the minutes be approved as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Committee notes the progress which has been made.
(Link to Recording) The Democratic Services Manager presented the report (agenda item no. 4) on progress with actions from previous meetings. RESOLVED: That the Committee notes the progress which has been made.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: (a) That the draft Forward Work Programme, as amended, be approved, and (b) That the Democratic Services Manager, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises.
(Link to Recording) The Democratic Services Manager presented the report (agenda item no. 5) to consider the current Forward Work Programme. Councillor Paul Johnson asked if the Climate Change Committee was included in the Overview & Scrutiny Annual Report. The Democratic Services Manager said he would look into the points raised and report back to the Committee. Councillor Johnson requested that this be added as an item to the Forward Work Programme.. Councillor Johnson referred to the Local Government and Boundary Commission’s research on workload of County Councillors in Wales and asked that an item on this also be included on the Programme. Subject to the above amendments the recommendations were supported. RESOLVED: (a) That the draft Forward Work Programme, as amended, be approved, and (b) That the Democratic Services Manager, in consultation with the Chair of the Committee be authorised to vary the Forward Work Programme between meetings, as the need arises.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the updated Code of Corporate Governance be approved for adoption as part of the Council’s Constitution.
(Link to Recording) The Internal Audit, Performance and Risk Manager presented a report (agenda item no. 6) to endorse the review of the Code of Corporate Governance Referring to page 30, Engaging stakeholders effectively, including individual citizen and service users. How the council achieves this Councillor Paul Johnson requested that the organisation Young Flintshire be included in the list of service users. The Internal Audit, Performance and Risk Manager agreed to circulate a summary of the proposed changes to the Code of Governancce.as appended to the report In response to a point raised by the Chair on Principle G, no. 84, the Internal Audit, Performance and Risk Manager agreed to review the information as provided and include additional information on the Contract Procedure Rules for clarification. In response to a further comment regarding the 7 Principles of Public Life the Internal Audit, Performance and Risk Manager agreed to review the wording to ensure it was correct and consistent with other authorities. RESOLVED: That the updated Code of Corporate Governance be approved for adoption as part of the Council’s Constitution.
Y penderfyniad fel y'i cofnodwyd
RESOLVED That the Determinations made by the Independent Remuneration Panel for Wales in their Annual Report for 2025/26 be noted.
(Link to Recording) The Democratic Services Manager presented the report (agenda item no. 7) to provide details of the final annual report from the IRPW for 2025-26. In response to the comments made by Councillor Ted Palmer, the Democratic Services Manager said he would make enquiries with the IRPW concerning the issue of “pressure”, if applied, to individual Members to accept or not accept the recommended allowances and report back to the Committee. The Chair asked if care costs also included the cost of caring for children post school. The Democratic Services Manager agreed to make enquiries and report back to the Committee and said he would also circulate information on costs of care. In response to a question regarding Town and Community Councils the Democratic Services Manager said he would make enquiries regarding how information was made available on payments and allowances made to Councillors. RESOLVED That the Determinations made by the Independent Remuneration Panel for Wales in their Annual Report for 2025/26 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That subject to the above amendments an item on ‘Monitoring the Diversity in Democracy action plan’ be included on the Committee’s Forward Work Programme.
(Link to Recording) The Democratic Services Manager presented a report (agenda item no. 8) to review the Democracy Action Plan from 2022. The following actions were agreed: Objective 1: • That the Committee receives a report back on the Welsh Government Survey Objective 2: • That the proposed action ‘Consider appointing diversity ambassadors’ be included in the constitutional review. In response to points raised the Democratic Services Manager agreed to review the proposed actions and report back to the Committee at the next meeting with more positive/robust wording and timelines. Objective 3: • The need to raise Members awareness of what can be provided/accessed to support Health and Safety. Objective 4: • an Open day for family members would be useful so they get to understand the role of a Councillor. • In response to the questions raised by Councillor Andrew Parkhurst concerning the Register of Intimidating Behaviour kept by the Monitoring Officer, the Democratic Services Manager said he would make enquiries and report back to Councillor Parkhurst and the Committee. • Wording in objective to be reviewed to expand on the positive work undertaken by Councillors. Objective 5: In response to a comment about encouraging employers to allow employees ‘time off’ to attend Council meetings, the Democratic Services Manager said this would be explored during the year and reported back to the Committee. Objective 6: • The Chair asked that the wording ‘disabled people’ be amended to read ‘people with disabilities’. • It was suggested that an Open day be held to raise awareness with family members. Councillor Richard Jones commented on the need for respect and support between Councillors Objective 8 • Data protection and GDPR should be included early in the Induction programme. RESOLVED: That subject to the above amendments an item on ‘Monitoring the Diversity in Democracy action plan’ be included on the Committee’s Forward Work Programme.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: (a) That the Committee agrees to a review of the Council’s Constitution according to the timeline set out in paragraph 1.07; (b) That the Committee notes the ideas for inclusion in the review; (c ) That the Committee directs the Democratic Services Manager to consult with Members and Senior Officers to identify topics for consideration in the review; and (d) That the Democratic Services Manager brings a report outlining feedback from the consultation and with an action plan for the Committee to consider at the next meeting to be held in June.
(Link to Recording) The Democratic Services Manager presented a report (agenda item no. 9) to undertake a review of the content, wording, and processes contained within the Council’s Constitution. Referring to section 1.05, Councillor Arnold Woolley suggested that Recorded Votes be added to the list for items to be reviewed. He also suggested that there was a need for respectful language to be used between Members during meetings. Councillor Ian Hodge requested that Group Leaders ask their Members to show respect for each other and officers. To support the Chair at the next Council meeting he asked that the Chair be allowed to adjourn for a lunch break between 12.00 – 1.00 pm; to adjourn for a comfort break mid-afternoon; and that the meeting be closed as close as possible to 5.00 pm Councillor Hodge also made the following suggestions to add to the review: • Meetings and Timings – no restriction on the number of Council meetings in the year • Formulating the agenda – additional dedicated meetings if necessary to accommodate budget meetings etc. • the agenda should be designed to accommodate all business within the timeframe above. • If the Chair feels that the majority of Members wish to take the vote the Chair can proceed to take the vote without notice Councillor Ted Palmer asked that the Code of Conduct be reviewed. The Chair referred to section 1.05 and the bullet point on Conduct during meetings, and suggested that language and behaviour during meetings also be included in the list. RESOLVED: (a) That the Committee agrees to a review of the Council’s Constitution according to the timeline set out in paragraph 1.07; (b) That the Committee notes the ideas for inclusion in the review; (c ) That the Committee directs the Democratic Services Manager to consult with Members and Senior Officers to identify topics for consideration in the review; and (d) That the Democratic Services Manager brings a report outlining feedback from the consultation and with an action plan for the Committee to consider at the next meeting to be held in June.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: (a) That if Members have any suggestions for future development ‘topics’ to be included on the training programme provided as Appendix; they contact the Democratic Services Manager to discuss; and (b) That the Committee receives a regular report of attendance at each of the sessions delivered.
(Link to Recording) The Democratic Services Manager presented a report (agenda item no. 10) to provide Members with an update on the engagement events held since the last report. The Democratic Services Manager said he would circulate the online e-learning software to access training events and offered to provide a short training session for Members to demonstrate the software prior to use. RESOLVED: (a) That if Members have any suggestions for future development ‘topics’ to be included on the training programme provided as Appendix; they contact the Democratic Services Manager to discuss; and (b) That the Committee receives a regular report of attendance at each of the sessions delivered.
None. (The meeting started at 2.00 pm and ended at 4.19 pm)
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