Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the Governance and Audit Committee held on 15 May 2023 be approved and signed as a correct record.
RESOLVED:- That the Governance and Audit Committee Forward Work Programme be approved.
RESOLVED: That the Chair’s Annual Governance and Audit Committee Report be endorsed. RECOMMENDED TO COUNCIL: That Council consider the report and provide comment on the performance of the Governance and Audit Committee and how the Committee has discharged its responsibilities.
RESOLVED: That the Internal Audit Performance report for 1 April 2023 to 30 June 2023 be noted.
RESOLVED: That the draft Annual Governance Statement for 2022/2023 and accompanying Local Code and Governance Framework be approved.
RESOLVED: a) That the actual 2022/2023 Prudential Indicators be noted. b) That the report on Treasury Management activities for 2022/2023 be noted.
It was proposed and seconded that Ian Whyte be appointed as Chair of the Governance and Audit Committee. RESOLVED: That Ian Whyte be re-appointed as Chair of the Governance and Audit Committee.
It was proposed and seconded that Councillor Stephen Price be appointed as Vice-Chair of the Governance and Audit Committee. RESOLVED: That Councillor Stephen Price be re-appointed as Vice-Chair of the Governance and Audit Committee.
An apology for absence was received from Amanda Hughes (Strategic Director – Finance and Resources)
None.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Governance and Audit Committee held on 15 May 2023 be approved and signed as a correct record.
The minutes of the meeting of the Governance and Audit Committee held on 15 May 2023 were submitted for approval. RESOLVED: That the minutes of the Governance and Audit Committee held on 15 May 2023 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED:- That the Governance and Audit Committee Forward Work Programme be approved.
The Governance and Audit Committee Forward Work Programme was presented. The following was discussed: • It was confirmed that a report in respect of the Parc Eirias 3G Pitch would be considered by the Finance and Resources Overview and Scrutiny Committee in September, 2023. • The Head of Service – Audit and Procurement would make enquiries in respect of a follow up report on the use of town centre buildings. • Follow up reports in respect of the Mochdre Commerce Park would be presented to the Finance and Resources Overview and Scrutiny Committee. RESOLVED:- That the Governance and Audit Committee Forward Work Programme be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Chair’s Annual Governance and Audit Committee Report be endorsed. RECOMMENDED TO COUNCIL: That Council consider the report and provide comment on the performance of the Governance and Audit Committee and how the Committee has discharged its responsibilities.
Members were presented with the Chair of the Governance and Audit Committee’s Annual Report. It was a Chartered Institute of Finance and Accountancy (CIPFA) requirement that a public annual report should demonstrate how the committee had discharged its responsibilities. The following was discussed: • It was confirmed that only 5 of the 12 Governance and Audit Committee Members had completed an individual self-assessment. • Feedback from the external financial Peer Review would be presented to the Finance and Resources Overview and Scrutiny Committee in October 2023 prior to being considered by the Governance and Audit Committee at a later date. • Members would be given the opportunity to identify training requirements, which could include clarification regarding the scrutiny function and the role of the Governance and Audit Committee. RESOLVED: That the Chair’s Annual Governance and Audit Committee Report be endorsed. RECOMMENDED TO COUNCIL: That Council consider the report and provide comment on the performance of the Governance and Audit Committee and how the Committee has discharged its responsibilities.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Internal Audit Performance report for 1 April 2023 to 30 June 2023 be noted.
The Audit Manager (Systems and Compliance) presented a report on the Internal Audit Performance 1 April 2023 to 30 June 2023. The Head of Audit and Procurement Services was required to regularly report to the Committee on the Internal Audit Service’s progress and performance during the year. The following was discussed: • It was confirmed that there had been no critical and major recommendations followed up within the reporting period. • It was confirmed that only one contract final account had been undertaken in the period, however, work had subsequently been undertaken and there would be 7 or 8 reported as at the end of September 2023. • The Audit Manager (Systems and Compliance) would make enquiries regarding the Abergele Flood Alleviation Contract and a possible overspend. • The Head of Finance confirmed that the Technology One core financial system was due to be implemented on 2 October, 2023. • The Audit Manager (Systems and Compliance) would ensure that Corporate Risk 9.13 (The Risk that staff and Members will store Conwy data in unauthorised locations) was addressed as part of the General Data Protection Regulations (GDPR) follow up Audit and that Lay Member data storage be considered. • In respect of proposals for a Waste Transfer Station, it was advised that new legislation would need to be considered along with possible funding from the Welsh Government. RESOLVED: That the Internal Audit Performance report for 1 April 2023 to 30 June 2023 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the draft Annual Governance Statement for 2022/2023 and accompanying Local Code and Governance Framework be approved.
The Corporate Performance and Improvement Manager presented the Draft Annual Governance Statement (AGS) 2022-2023 and accompanying Local Code and Governance Framework for consultation. The following was discussed: • Concern in relation to the number of Partnership Boards which Officers and Members were required to attend. • The Standards Committee had not been involved in the draft AGS. • Concern in relation to the statement ‘that current levels of service provision cannot be sustained with such resource difficulties and without negatively impacting staff wellbeing’ and that this should be included within the Corporate Risk Register. • Concern that sufficient financial reports had not been provided to the Governance and Audit Committee over the last 12 months. • A review of the Terms of Reference for the Finance and Resources Overview and Scrutiny Committee and the Governance and Audit committee was suggested in order to avoid duplication due to changes introduced as part of the Local Government and Elections (Wales) Act 2021. • In respect of the third line of defence, it was suggested that an addendum be included which made reference to procedural errors in not reporting some information to the Governance and Audit Committee in a timely manner. • It was confirmed that an evaluation of community engagement was reflected within the Council’s self-assessment. • It was suggested that further work was required in respect of sustainable development and climate change. • In respect of corporate issues, it was confirmed that the AGS listed the highest priority issues that had been identified and were being managed by the Council. • Progress on improvement actions would be provided as part of the Annual Report and Self-Assessment. RESOLVED: That the draft Annual Governance Statement for 2022/2023 and accompanying Local Code and Governance Framework be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That the actual 2022/2023 Prudential Indicators be noted. b) That the report on Treasury Management activities for 2022/2023 be noted.
The Head of Finance, together with the Principal Accountant presented a report on the Treasury Management Outturn and Actual Prudential Indicators for 2022-2023. Members were informed that business case templates were being reviewed in order to provide greater clarity of the Revenue impact of Capital decisions, particularly in relation to Minimum Revenue Provision charges and interest rates and that the intention was to seek approval of the Capital Programme earlier than in previous years, ahead of setting the revenue budget. The following was discussed: • It was confirmed that the Capital Financing Requirement (CFR) was increasing, as the Capital Spend was higher than the Minimum Revenue Provision (MRP). • Due to rises in interest rates, it was not anticipated that the Council would commit to additional long-term borrowing over the next 12 months. • The impact of borrowing costs on the revenue position would be outlined in a report to the Finance and Resources Overview and Scrutiny Committee in September 2023. • It would be challenging to spend Shared Prosperity Fund monies by the deadline of December 2024. The Levelling Up fund spend deadline of 2026 could also prove difficult in respect of large infrastructure projects. • In respect of managing market volatility, a Treasury Management Strategy was in place and quarterly meetings took place with Treasury Advisors, Arlingclose. • The Head of Finance would provide Members with an update on English Council’s that had issued a Section 114 notice due to being unable to produce a balanced budget. The Head of Finance reiterated that there were no similarities between the Treasury Management activity undertaken at these Councils and decisions taken at Conwy County Borough Council, where the strategy was generally straight forward and low risk. • Most of the Council’s investments and borrowing were at a fixed rate, however new borrowing and investments would be impacted by increasing interest rates. RESOLVED: a) That the actual 2022/2023 Prudential Indicators be noted. b) That the report on Treasury Management activities for 2022/2023 be noted.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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