Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the meetings of the Finance and Resources Overview and Scrutiny Committee held on 23 January 2024 and 5 February 2024 be approved and signed as a correct record.
RESOLVED: That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 5 February 2024 be noted.
RESOLVED: That the minutes of the meeting of the Conwy Opportunities Board held on 19 February 2024 be noted.
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee be approved.
RESOLVED: That Councillors Gareth Jones, Paul Luckock and Stephen Price be appointed as members of the Schools Loan Application Panel.
RESOLVED: That a Joint Overview and Scrutiny Committee made up of constituent Councils be the preferred model for scrutiny of the North Wales Corporate Joint Committee.
Apologies for absence were received from Councillors Mandy Hawkins and Paul Luckock.
None.
(NOTE: The following item had not been specified on the agenda, but was considered as a matter of urgency with the agreement of the Chairman under the provisions of paragraph 100B(4)(b) of the Local Government Act 1972 in order to avoid further delay in dealing with the subject.) The Chair advised that she had received an e-mail from Secondary School Head Teachers who had raised concerns that they had not received up to date reconciliation files and finance details and were therefore unable to set their budget or begin redundancy consultations. The Strategic Director – Finance and Resources advised that the relevant information would be provided to schools as soon as possible.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meetings of the Finance and Resources Overview and Scrutiny Committee held on 23 January 2024 and 5 February 2024 be approved and signed as a correct record.
The minutes of the Finance and Resources Overview and Scrutiny Committees held on 23 January 2024 and 5 February 2024 were submitted for approval. RESOLVED: That the minutes of the meetings of the Finance and Resources Overview and Scrutiny Committee held on 23 January 2024 and 5 February 2024 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 5 February 2024 be noted.
The minutes of the informal meeting of the Overview and Scrutiny Chairs and Vice-Chairs meeting held on 5 February 2024 were submitted. RESOLVED: That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 5 February 2024 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Conwy Opportunities Board held on 19 February 2024 be noted.
The minutes of the Conwy Opportunities Board held on 19 February 2024 were submitted. RESOLVED: That the minutes of the meeting of the Conwy Opportunities Board held on 19 February 2024 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee be approved.
The Scrutiny and Committee Services Officer presented Members with the individual Forward Work Programme (FWP) for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP. The following was highlighted: · An update from the North Wales Economic Ambition Board was scheduled for 8 April 2024. · An update on the Shared Prosperity Fund was scheduled for 13 May 2024. · All Scrutiny Members were encouraged to attend the Scrutiny Self Evaluation Workshop, which would take place over two sessions, the first on Thursday 14 March 2024 and the second on Thursday 21 March 2024. The following was discussed: • The Scrutiny and Committee Services Officer advised that she would make enquiries as to when an update would be provided in respect of the Mochdre Commerce Park. • Concerns were raised in respect of the lack of public engagement in relation to future plans for Bodlondeb. • The Chief Executive advised that all decisions were transparent and unless exempt due to commercial sensitivity, were available for the public to view. • It was suggested that guidance from the Monitoring Officer in respect of legal considerations regarding exempt items be re-circulated to all Councillors. • It was confirmed that, other than during exempt items, the public were able to attend democratic meetings and a process was in place for the public to speak at meetings of Overview and Scrutiny. • A Public Participation Strategy would be presented to democracy for consideration in due course. • In respect of a query regarding the status of the Asset Management Task and Finish Group as well as the development of an Asset Strategy, the Scrutiny and Committee Services Officer advised that this would be discussed further with the Overview and Scrutiny Committee Chairs and Vice-Chairs. RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That Councillors Gareth Jones, Paul Luckock and Stephen Price be appointed as members of the Schools Loan Application Panel.
Nominations were sought for three Members of the Finance and Resources Overview and Scrutiny Committee to sit on the Schools Loan Application Panel. The following was discussed: • It was confirmed that decisions taken by the Cabinet Member would be published. • It was also confirmed that, a panel member would not be permitted to consider an application if they were a Local Authority appointed Governor for that school. RESOLVED: That Councillors Gareth Jones, Paul Luckock and Stephen Price be appointed as members of the Schools Loan Application Panel.
The Cabinet Member for Democracy and Governance introduced the Corporate Plan 2022-2027 progress report and the Corporate Performance and Improvement Manager provided details of the key areas of progress and the areas that would be monitored going forward. In scrutinising the report, Members discussed the following: • It was confirmed that the format of the progress report would be reviewed to include case studies and evaluation of outcomes. • Budget consultation responses would be utilised as part of the Corporate Plan review. • In response to a suggestion that the Council’s achievements and future plans be shared with the public via newspaper articles, social media or as an inclusion with the Council Tax bill, it was advised that costs would need to be considered. It was also noted that: - A Communication Strategy was being developed and consideration would be given to sharing positive news stories via various media channels. - General Data Protection Regulations restricted the ability to share information with residents via e-mail unless they had specifically consented. • The continuous improvement and approach to evaluation within the progress report was welcomed. • It was confirmed that all regulatory recommendations and objectives, including those from the recent Estyn inspection, were considered in respect of the management of risks and issues. • The positive work in respect of the Welsh language, including the delivery of Welsh promotion activities and Work Welsh courses was welcomed. • The Cabinet Member for Environment, Roads and Facilities (ERF) – Infrastructure advised that lobbying was ongoing in respect of funding for road resurfacing and that active travel funding could not be used for this purpose. • It was suggested that electric vehicles, including recycling vehicles were heavier than petrol and diesel vehicles and could cause additional damage to roads. • In response to a query regarding a business case which was approved for the financial year 2019/2020 for ERF maintenance backlog, the Member was advised to raise his concerns outside of the meeting or to complete a scrutiny topic selection form. • The positive impact of returning 48 long term empty dwellings to occupancy. • It was confirmed that, whilst monies from the Transitional Accommodation Capital Programme (TACP) would not be utilised in respect of The Heath, Llanfairfechan due to restrictions, it may be submitted as part of future funding rounds. RECOMMENDED TO CABINET: That that the Corporate Plan 2022-2027 progress report be approved.
The Cabinet Member for Democracy and Governance introduced the Strategic Equality Plan Annual Report 2022-2023 and the Employment Monitoring Report 2022-2023 and the Head of People and Performance and HR and Equality Officer highlighted key points from within the reports. In scrutinising the reports, the following was discussed: • In respect of Menopause Guidance which had been adopted by the Council, it was up to individual schools whether they chose to adopt the policy. • Menopause awareness sessions had been well attended. • Resource implications of producing such comprehensive reports annually, in line with requirements was noted; however, there was a requirement to do so. • It was confirmed that an equal pay audit for the years 2018-2023 was due to be carried out during 2024. RECOMMENDED TO CABINET: That the Strategic Equality Plan Annual Report for 2022/2023 and the Employment Monitoring Report for 2022/2023 be approved.
The Cabinet Member for Democracy and Governance introduced the Draft Inclusive Conwy Plan 2024-2028 and the HR and Equality Officer highlighted key points from within the report. In scrutinising the report Members discussed the following: • In response to concerns raised regarding an increase in anti-Semitic and islamophobic hate crimes, it was advised that as set out in the Local Government and Elections (Wales) Act 2021, Political Group Leaders met annually with the Standards Committee in order to demonstrate how they were promoting good conduct within the group membership. • Specific incidents involving breaches to the Code of Conduct should be reported to the Monitoring Officer and would be considered on an individual basis. • The Chief Executive highlighted the importance of the Inclusive Conwy plan as it was essential that the Council was as inclusive as possible. RECOMMENDED TO CABINET That the draft Inclusive Conwy Plan for 2024/2028, together with the equality objectives and supporting action plan be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That a Joint Overview and Scrutiny Committee made up of constituent Councils be the preferred model for scrutiny of the North Wales Corporate Joint Committee.
The Cabinet Member for Democracy and Governance introduced a report on the North Wales Corporate Joint Committee (CJC) - Scrutiny Arrangements and the Head of Law and Governance highlighted key points from within the report. A steer was required from Members as to the preferred scrutiny model for the North Wales CJC. In considering the model, the following comments were made: • The consensus was that a joint overview and scrutiny committee would be the preferred model, however, it was suggested that the membership should be between 18 and 36 Members, in order that constituent Councils were appropriately represented. • Concern was expressed that smaller political groups would not be represented due to the political balance arrangements. • It was felt that Conwy County Borough Council’s (CCBC) model of pre-scrutiny should be considered. • It was suggested that the political balance model utilised by the North Wales Police and Crime Panel be considered; political balance was achieved on a North Wales basis, rather than a local basis. • The Chief Executive advised that scrutiny was vital for the CJC’s success. Engagement with Local Authorities was important as items discussed would directly impact them. • In response to concerns that CCBC would not have fair representation, the Head of Law and Governance advised that each Local Authority would submit members based on their own political balance. • Costs associated with the CJC would mainly be in relation to officer time and capacity. No additional funding would be provided. • The Leader advised that meeting papers for the North Wales Economic Ambition Board and the CJC were currently published on the Gwynedd County Council website and were available for viewing other than exempt items. • It was noted that agendas and minutes would be published in the normal manner for the joint overview and scrutiny committee. • It was suggested that an additional layer of Government in addition to Central Government and Welsh Government was unnecessary and would result in additional costs. • Whilst only a steer was sought at this stage on the preferred model, it was ultimately a Council decision to establish a joint overview and scrutiny committee. RESOLVED: That a Joint Overview and Scrutiny Committee made up of constituent Councils be the preferred model for scrutiny of the North Wales Corporate Joint Committee.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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