Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED- That the minutes of the meeting of the Governance and Audit Committee held on 31 July 2023 be noted.
RESOLVED: a) That Councillor Andrew Wood be nominated as the Finance and Resources Overview and Scrutiny Committee representative on the Office Accommodation Project Board. Recommended to Cabinet: b) That the Project brief and the establishment of the Project be endorsed. c) That the addition to the capital budget of £255,000 to develop the full business case, to be funded from capital reserves be approved.
RESOLVED: 1.1 That the decision making processes relating to the Levelling Up Fund project submissions, the learning from feedback received and the current understanding of a Levelling Up Fund third bidding round be noted.
RESOLVED: a) To note and accept clarification on the decision making process and business case relating to the installation of a new 3G pitch at Stadiwm CSM, Parc Eirias. b) That the Leader does not request the Wales Audit Office to review the decision making processes behind the work to install the new 3G pitch at Parc Eirias.
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Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the meeting of the Governance and Audit Committee held on 31 July 2023 be noted.
The minutes of the Governance and Audit Committee meeting held on 31 July 2023 were submitted. RESOLVED- That the minutes of the meeting of the Governance and Audit Committee held on 31 July 2023 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That Councillor Andrew Wood be nominated as the Finance and Resources Overview and Scrutiny Committee representative on the Office Accommodation Project Board. Recommended to Cabinet: b) That the Project brief and the establishment of the Project be endorsed. c) That the addition to the capital budget of £255,000 to develop the full business case, to be funded from capital reserves be approved.
The Leader introduced a Report on the Establishment of Office Accommodation Part II Project and the County Valuer and Asset Manager highlighted key points from within the report. A nomination was sought for a Finance and Resources Overview and Scrutiny Committee Member to sit on the Project Board. In scrutinising the report, Members discussed the following: • It was confirmed that the hybrid working policy did not encourage staff to work from home. Flexible working allowed for Council offices to be utilised in a more efficient manner. • The project was not currently included within the Capital Programme and approval was sought for funding through capital reserves. • Lessons learnt from other properties would be taken into consideration should a decision be taken to sell or develop Bodlondeb. • It was confirmed that all offices would be reviewed, however some were not owned by the Council and were utilised as community hubs in conjunction with other organisations. • The project brief would be amended to reflect that local Members for Conwy would be invited to attend the Project Board. • It was suggested that productivity and output be considered as part of a one-office strategy. • All Members would be included within the consultation and decision making process. • In respect of a possible pause in agreeing the capital spend, it was advised that this would delay the work of the Project Board due to consultancy costs. It was proposed that: The allocation of Capital funding to the project be delayed until Members are fully briefed on the Peer Review action plan and the Capital Revenue funding requirements for transformation. Following a vote it was: RESOLVED: a) That Councillor Andrew Wood be nominated as the Finance and Resources Overview and Scrutiny Committee representative on the Office Accommodation Project Board. Recommended to Cabinet: b) That the Project brief and the establishment of the Project be endorsed. c) That the addition to the capital budget of £255,000 to develop the full business case, to be funded from capital reserves be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: 1.1 That the decision making processes relating to the Levelling Up Fund project submissions, the learning from feedback received and the current understanding of a Levelling Up Fund third bidding round be noted.
The Leader introduced the Levelling Up Funds (LUF) Overview and the Head of Economy and Culture highlighted key points from within the report. In scrutinising the report, the following was discussed: • It was confirmed that the Conwy Valley active travel route was a 3-year programme until March 2026, with expenditure in the first year being for the design process. • As guidance had not been received in respect of a possible round 3 of the LUF, three bids, including the Aberconwy Futures Bid had been submitted during round 2. • Written feedback had not been received in respect of submitted bids. • Alternative grant funding had not yet been secured for the Eirias and Aberconwy bid. • The Chief Executive advised that he did not attend the Local Area Forum North to provide an update on bids as the feedback had not been reviewed at that time. • 10% match funding would be required in respect of successful bids. • The Cabinet Member for Culture and Leisure advised that an update on the County’s paddling pools would shortly be provided to local Members. • Timescales for submitting bids had been very short and had required approval from a Member of Parliament. A list of projects was presented to Members for consideration. • It was intended that an information event take place in October 2023, in Betws y Coed, regarding the LUF project to replace Sappers Bridge. RESOLVED: 1.1 That the decision making processes relating to the Levelling Up Fund project submissions, the learning from feedback received and the current understanding of a Levelling Up Fund third bidding round be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) To note and accept clarification on the decision making process and business case relating to the installation of a new 3G pitch at Stadiwm CSM, Parc Eirias. b) That the Leader does not request the Wales Audit Office to review the decision making processes behind the work to install the new 3G pitch at Parc Eirias.
Councillor Dilwyn Robert (Vice-Chair) took over as Chair for this item, as Councillor Cheryl Carlisle’s (Chair) political group had submitted the Notice of Motion. The Cabinet Member for Culture and Leisure introduced a report in response to the Notice of Motion presented to Council (27/07/23) on the development of a 3G Pitch at Parc Eirias and the Strategic Director – Finance and Resources highlighted key points from within the report. In scrutinising the report, Members discussed the following: • It was confirmed that the business case, including the required level of financial details, had been included within the report to Council on 14 July 2022. • The 3G pitch was not dependent on the success of the Levelling Up Fund (LUF) bid as it was self-funding. • Funds earmarked for a replacement athletics track remained within the Capital Programme. • It was not a requirement for the spend to be referred back to democracy for approval as the budget was already within the Capital Programme. • The Strategic Director – Finance and Resources provided assurance that the financial standing order had been complied with. • The pitch was of elite sport quality and had a potential useful life of up to 20 years. Leisure staff were confident that the pitch would have a useful life of 15 years and it would be maintained in accordance with manufacturer guidance. • Additional income had already been generated from the use of the pitch. • The benefit of the facility and the spend to save element was recognised. • Recommendations from Audit Wales in respect of the requirement for Strategic Leadership Team approval of projects related to the lease or purchase of property only. • The Council would not solely rely on income from the Welsh Rugby Union, as income would also be generated from sports clubs, schools and events held at the venue. • The accounting policies relating to depreciation would be considered by the external Auditors as part of the audit of the accounts. It was proposed that the Notice of Motion be referred to the Governance and Audit Committee. RESOLVED: a) To note and accept clarification on the decision making process and business case relating to the installation of a new 3G pitch at Stadiwm CSM, Parc Eirias. b) That the Leader does not request the Wales Audit Office to review the decision making processes behind the work to install the new 3G pitch at Parc Eirias.
The Chief Executive presented a report on the establishment of Head of Strategic Housing and subsequent realignment of Heads of Service responsibilities. The report outlined the context for the changes, which would ensure that there was dedicated support to address the increasing demands on the Housing Service. In scrutinising the report, Members discussed the following: · It would be a matter for the Senior Employment Committee to determine if the post should be Welsh essential. · Recognition that housing was an important area that needed to be addressed. · It was confirmed that an internal group had been established in order to review communication and public engagement. · Staff wellbeing had been taken into account and proposed changes had been discussed with Officers. RECOMMENDED TO CABINET: a) That the creation of a Head of Strategic Housing, reporting to the Chief Executive be approved. b) That the revised responsibilities of the Head of Regulatory Services, Head of Economy and Culture, Head of Audit and Procurement and Head of People & Performance be approved. c) That the interim line management arrangements established by the Chief Executive in January 2023, be made permanent.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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