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RESOLVED- That the minutes of the meeting of Council held on 14 July 2022 be approved and signed as a correct record.
RESOLVED- That the minutes of the meeting of the Democratic Services Committee held on 11 July 2022 be noted.
RESOLVED: That the Annual Scrutiny Report for 2021/2022 be approved.
RESOLVED: That the Annual Report 2021-2022 and Self-Assessment for 2021-2022 be approved.
RESOLVED: That the Corporate Plan for 2022-2027 be approved.
RESOLVED: That the Council continues not to apply a discount in respect of second homes and holiday homes and long term unoccupied and unfurnished properties in the prescribed Classes A, B and C for the financial year 2023/2024. Note: Councillors Chris Cater, Sian Grady, Gail Jones, Abdul Khan, Trystan Lewis, Sue Shotter, Jacob Williams and Jane Richardson (Strategic Director – Economy and Place) declared an interest in the above item, as they, or a close family member pay Council Tax on a second home / unoccupied home within Conwy County Borough. As the interests were considered prejudicial, they all left the meeting whilst the item was discussed and voted upon.
Apologies for absence were received from Councillors Keith Eeles, Chris Hughes, Mike Priestley and Trevor Stott.
Councillors Kay Redhead and Aaron Wynne declared an interest in Agenda Item 10 (North Wales Social Care Market Stability Report – 2022) as they, or a close family member are employed within the care sector. As the interest was not considered prejudicial, Councillors Redhead and Wynne were able to speak and vote on the matter. Councillors Chris Cater, Sian Grady, Gail Jones, Abdul Khan, Trystan Lewis, Sue Shotter, Jacob Williams and Jane Richardson (Strategic Director – Economy and Place) declared an interest in Agenda Item 13 (Level of Council Tax discount for second homes, holiday homes and long term unoccupied and unfurnished properties for 2022/2023), as they, or a close family member pay Council Tax on a second home / unoccupied home within Conwy County Borough. As the interests were considered prejudicial, they all left the meeting whilst the item was discussed and voted upon.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the meeting of Council held on 14 July 2022 be approved and signed as a correct record.
The minutes of the meeting of Council held on 14 July 2022 were submitted for approval. RESOLVED- That the minutes of the meeting of Council held on 14 July 2022 be approved and signed as a correct record.
The Chair made the following announcements:- • The Chair had attended the following events: - A Service of Prayer and reflection at Llandaff Cathedral for the life of Her Majesty Queen Elisabeth II in the presence of His Majesty King Charles III and the Queen Consort. - A proclamation ceremony for the accession of King Charles III to the throne. - The official opening of Clocaenog Forest Wind Farm. - The Citizenship Awards at Llandududno Town Hall. - Events at Parc Eirias including Noel Gallagher’s High Flying Birds, Pete Tong and the Heritage Orchestra and the Urdd and Welsh Crawshay’s under 18 rugby match. - The re-opening of the new all-weather Playing surface at Betws yn Rhos bowling green. - Conwy Town Council Civic Sunday. - The North Wales African Society Black History Month - Black Heritage Awards ceremony at the Trinity Centre, Llandudno • Congratulations were extended to Environment, Roads and Facilities (ERF) who had won an Association for Public Service Excellence (ASPE) award for Best Service Team: Highways, Winter Maintenance and Street Lighting Service. - Conwy County Borough Council (CCBC) were also runners up in 5 other categories. The Leader made the following announcements:- • The demand on CCBC’s statutory duties had increased. - Additional funding received during the Covid-19 pandemic would not be replaced. - CCBC faced a £9.5m overspend for the 2021/2022 financial year. - An urgent review of Council Services was required. - CCBC was facing recruitment issues and staff were facing additional pressures. - In order to reduce pressure on Officers, the Leader requested a meeting with Scrutiny Committee Chairs and Vice-Chairs in respect of forward work programmes. The Cabinet Members for ERF echoed the Chair’s congratulations to ERF for their APSE award and extended their thanks to the team for their tireless work during challenging times. The Cabinet Member for Culture and Leisure made the following announcements:- • Congratulations were extended to the Leisure Team who had regained pre-pandemic levels of Ffit Conwy Members. • Congratulations were also extended to the Archives Team who had received an endorsement from the British Archive Service in respect of high standards of service. • The ‘Amdani Conwy’ project which developed volunteering opportunities for rural communities and for those with a learning disability had secured £247k of funding from the Spirit of 2012 fund. The Chief Executive made the following announcements:- • The Leader’s concerns in respect of the financial position were echoed. • The following appointments had been made to the senior management team: - Catrin Perry – Head of Integrated Adult and Community Services. - Fran Lewis – Head of People and Performance. - Sioned Parry - Head of Service - Audit and Procurement. • The senior employment committee had also appointed a new Head of Finance, who would start in the new year.
Councillor Paul Luckock asked the Cabinet Member for Housing and Regulatory the following question: “My understanding is that there is a small team of 2.5 planning enforcement officers which also includes a Conservation Officer and a 0.5 Tree Officer. The line manager for the small team is one of the planning enforcements officers who also has a caseload of 60+ cases, there are 170 enforcements cases active now. My understanding is that developers/builders know there is no or very limited cross checking between planning permissions and building control, it is a disorganised and unrestricted situation. What policy decisions been taken since May 2022 to tackle the shortcomings in planning enforcement?” The Cabinet Member for Housing and Regulatory provided the following response:- • Capacity within all departments had reduced due to budget restrictions. • It was noted that a reactive service was currently provided and not all planning enforcement issues were monitored. • There was a shortage of staff within the planning department and enforcement officers were required to provide cover. • It was confirmed that 2.5 planning officers had a total of 170 caseloads between them. • Concerns in respect of planning enforcement workloads had been raised at service performance reviews. • The team was working tirelessly, within their capacity. • It was not likely that the service position would improve in the near future due to the budgetary position of the Council. • Investment was required in public services in order that a more proactive service could be delivered. • Planning enforcement training would be arranged for Members. Councillor Paul Luckock raised his concerns in respect of the welfare of the team and felt that staff should be redeployed to statutory services. The Cabinet Member for Housing and Regulatory advised that all services were priority services and that staff welfare was paramount.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the meeting of the Democratic Services Committee held on 11 July 2022 be noted.
The Vice-Chair of the Democratic Services Committee presented the minutes of the meeting of the Democratic Services Committee held on 11 July 2022. RESOLVED- That the minutes of the meeting of the Democratic Services Committee held on 11 July 2022 be noted.
The Cabinet Member for Democracy and Governance presented a report that sought to appoint a Chair of the Democratic Services Committee. Cllr Trevor Stott had resigned from the position of Chair of the Democratic Services Committee due to ill health. It was a full Council decision to appoint the Chair of the Democratic Services Committee. The Chair could not be a member of any of the political groups represented on the Executive. It was proposed and seconded that Councillor Harry Saville be appointed as Chair of the Democratic Services Committee for the remaining 2022/2023 year. RESOLVED- That Councillor Harry Saville be appointed as Chair of the Democratic Services Committee.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Annual Scrutiny Report for 2021/2022 be approved.
The Cabinet Member for Democracy and Governance presented the Annual Overview and Scrutiny Report 2021/2022. The Annual Report provided an overview of the scrutiny function in Conwy County Borough Council, as well as the work undertaken by each of the Overview and Scrutiny Committees (O&SC) during 2021/2022. The following points were highlighted: • O&SCs continued to be held virtually during 2021/2022 and all meetings were livestreamed and recorded. • Attendance levels had decreased slightly compared to the previous year; with average attendance of 80% compared to an average of 85% in 2020/2021. However, attendance was still up compared to 2019/2020 when the average attendance was 72%. • 42 O&S Committees were held during 2021/2022; this was on par with previous years, despite Committees being cancelled from 23 March 2022, due to the pre-election period. • The Annual Report provided details of improvements made to the scrutiny function, with a particular focus on promotion of the public engagement protocol. • The annual report continued to evaluate the effectiveness of the O&S function. • The report recognised the additional work that Scrutiny Members undertook as representatives on Project and Programme Boards. Thanks were extended to the Democratic Services Team for their hard work in supporting O&SCs and for successfully implementing the hybrid meetings system Members discussed the following: • A possible review of meetings held during the evening. - A questionnaire would be circulated to Members in respect of preferred meeting times and the results would be discussed by the Democratic Services Committee. RESOLVED: That the Annual Scrutiny Report for 2021/2022 be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Annual Report 2021-2022 and Self-Assessment for 2021-2022 be approved.
The Cabinet Member for Democracy and Governance presented the Corporate Plan 2017-2022 Annual Report and Self-Assessment 2021-2022. The following points were highlighted: • Reference was made to key achievements during the reporting period, which were included within the Annual Report. • Areas to be focused on were highlighted including improving completion of safeguarding training and community engagement. • In respect of carbon emissions, figures had increased as comparisons had been made to previous years when emissions were lower than usual due to covid lockdowns. • Improvement actions had been identified as part of the self-assessment to further improve the effectiveness and efficiency of how the Council operated. Members acknowledged the excellent work carried out by Officers during challenging times. RESOLVED: That the Annual Report 2021-2022 and Self-Assessment for 2021-2022 be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Corporate Plan for 2022-2027 be approved.
The Leader sought approval for the Corporate Plan for 2022 – 2027. The basis of the corporate plan focused on the goal to reduce carbon emissions, adapt to and support the mitigation of climate change, and to manage our way out of the Covid 19 pandemic in as sustainable a way as possible. The Leader highlighted the 9 priority areas and what they planned to deliver, which included: - Reducing carbon emissions. - Celebrating culture and heritage. - Improving education and performance across the whole school system. - Ensuring that residents had a safe and appropriate place to call home. - The safety of residents through partnership working. - Promoting healthy choices by providing facilities to support a healthy lifestyle. - Promoting and celebrating the use of the Welsh language. - A commitment to equality and diversity. - Meeting present needs without compromising future generations. Public consultation feedback had highlighted the importance of ensuring there was sufficient opportunity for young people to learn and speak Welsh. The Corporate Plan would be reviewed annually and each objective within the plan was accompanied by actions and measures. Members discussed the following: · It was queried as to whether the corporate plan outcomes would be reflected within the medium term financial strategy? - In response, the Strategic Director – Finance and Resource advised that any significant new activity would be reflected within the strategy. • Concern was raised in respect of M4.8 (homelessness prevention) being monitored via a trend measure as opposed to a percentage target which had previously been set at 75%. - In response, the Strategic Director – Finance and Resources advised that homelessness had increased due to the Covid-19 pandemic and due to the uncertain landscape it was difficult to forecast and set appropriate targets. - How the objective was measured would be kept under review. • It was suggested that the basic needs of the community should be prioritised along with the wellbeing of Council employees and that consideration should be given to pausing or stopping some non-statutory services. - In response, the Leader advised that there were challenging times ahead, however, it may be detrimental to stop some services as this could impact on other statutory services. • Members were encouraged to attend Service Performance Reviews which, in the next round of reviews would focus on the financial and budgetary challenges. RESOLVED: That the Corporate Plan for 2022-2027 be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Council continues not to apply a discount in respect of second homes and holiday homes and long term unoccupied and unfurnished properties in the prescribed Classes A, B and C for the financial year 2023/2024. Note: Councillors Chris Cater, Sian Grady, Gail Jones, Abdul Khan, Trystan Lewis, Sue Shotter, Jacob Williams and Jane Richardson (Strategic Director – Economy and Place) declared an interest in the above item, as they, or a close family member pay Council Tax on a second home / unoccupied home within Conwy County Borough. As the interests were considered prejudicial, they all left the meeting whilst the item was discussed and voted upon.
The Leader, on behalf of the Cabinet Member for Finance, Revenue and Benefits, presented a report on the level of Council Tax discount for second homes and holiday homes and long term unoccupied and unfurnished properties for 2023/2024. Council was required to determine on an annual basis the level of Council Tax discount, if any, for second homes and holiday homes, and long term unoccupied and unfurnished properties. This report did not relate to Council Tax Premiums, which would be subject to a separate report. Members were advised that the Council had, in recent years, consistently determined not to allow a discount in respect of second homes, holiday homes and long term unoccupied and unfurnished properties, due to the properties requiring the provision of locally provided services and due to the financial situation of the Authority. RESOLVED: That the Council continues not to apply a discount in respect of second homes and holiday homes and long term unoccupied and unfurnished properties in the prescribed Classes A, B and C for the financial year 2023/2024. Note: Councillors Chris Cater, Sian Grady, Gail Jones, Abdul Khan, Trystan Lewis, Sue Shotter, Jacob Williams and Jane Richardson (Strategic Director – Economy and Place) declared an interest in the above item, as they, or a close family member pay Council Tax on a second home / unoccupied home within Conwy County Borough. As the interests were considered prejudicial, they all left the meeting whilst the item was discussed and voted upon.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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