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RESOLVED- That the minutes of the Economy and Place Overview and Scrutiny Committee held on 26 October, 2022 be approved and signed as a correct record.
RESOLVED: That the minutes of the Informal Meeting of Overview and Scrutiny Committee Chairs and Vice Chairs held on 7 November, 2022 be noted.
RESOLVED- That the North Wales Police and Crime Commissioner’s update be noted.
RESOLVED: That the Community Safety Partnership activity and performance for 2021 – 2022 and the work ahead be noted.
RESOLVED: That the Economy and Place Overview and Scrutiny Committee note the report and associated appendices.
RESOLVED: That the Conwy Gypsy and Traveller Accommodation Assessment (G&T T&FG) be closed and a G&T Working Group be established in order to deliver Stage 2 of the work (Site(s) Assessment and Allocation (where required)). Revised Local Development Plan Task and Finish Group (T&FG) The Strategic Planning Policy Manager and Lead Officer for the Task and Finish Group provided an update and stated that, whilst a T&FG was suitable for progressing the review of the Revised Local Development Plan (RLDP), it was considered appropriate to close the T&FG and deliver the review via a bespoke Strategic Planning Group. The Terms of Reference for the newly proposed Strategic Planning Group would be expanded to cover two strategic areas: 1. Review of the Local Development Plan 2. Other Strategic Planning projects (e.g. Community Infrastructure Levy, planning matters, Supplementary Planning Guidance (SPG), Place Plans, Development Briefs, site enabling, evidence, monitoring, master-planning etc. The Strategic Planning Group would be supported by the currently established RLDP sub-groups dealing with individual policy/land matters (e.g. housing, economic, retail, renewable energy, sustainable transport etc.) Members supported the closure of the T&FG and supported the formation of a Strategic Planning Group. RESOLVED: That the Revised Local Development Plan Task and Finish Group be closed and the formation of a Strategic Planning Group be supported. Sandy Cove Task and Finish Group (T&FG) The Traffic and Network Manager and Lead Officer for the Task and Finish Group provided an update and stated that little progress could be made in regards to the highways element, until Welsh Government funding opportunities were identified. However, progress on the housing element was unclear and would need input from the Local Planning Authority. As a result, it was suggested that the T&FG continued until funding was made available for further development (construction phase), but meetings be limited to ‘as and when’ new developments arose. In response, a Local Electoral Division Member for Kinmel Bay, stated that he was hopeful that once the sea defences were in place, further funding opportunities would come forward. In the meantime, continuing to look for funds to make the properties more energy efficient should be encouraged. Reference was also made to unadopted roads and the associated difficulties. As a consequence, it was proposed and seconded that the T&FG continued to meet on a 12 monthly basis, with additional meetings arranged should something arise. RESOLVED: That the Sandy Cove Task and Finish Group continues to meet on a 12 monthly basis, with the option to meet more often should something arise.
Apologies for absence were received from Councillors Simon Croft, Louise Emery, Alan Hunter, Harry Saville and Goronwy Edwards (Cabinet Member for Environment, Roads and Facilities – Infrastructure).
None.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the Economy and Place Overview and Scrutiny Committee held on 26 October, 2022 be approved and signed as a correct record.
The minutes of the Economy and Place Overview and Scrutiny Committee held on 26 October, 2022 were submitted for approval. RESOLVED- That the minutes of the Economy and Place Overview and Scrutiny Committee held on 26 October, 2022 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Informal Meeting of Overview and Scrutiny Committee Chairs and Vice Chairs held on 7 November, 2022 be noted.
The minutes of the Informal Meeting of Overview and Scrutiny Committee Chairs and Vice Chairs held on 7 November, 2022 were submitted for information. The Chair referred Members to minute 118 and the worsening economic landscape, likely overspend position and acknowledgement that all Members of the Council had a collective responsibility to impart the message that difficult decisions, would need to be taken to alleviate the situation. RESOLVED: That the minutes of the Informal Meeting of Overview and Scrutiny Committee Chairs and Vice Chairs held on 7 November, 2022 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the North Wales Police and Crime Commissioner’s update be noted.
The Police and Crime Commissioner (PCC), Andy Dunbobbin, presented a brief overview of the North Wales Police and Crime Plan, priorities and achievements. The report provided an overview of the following: • Partnership working and the need be innovative and effective in order to face the challenges in terms of finances. • Delivering a Safer Neighbourhood, to include the following priorities: - Tackle and prevent rural and wildlife crime - Improve the efficiency and effectiveness of police officers and police staff - Improve Road Safety • Supporting Victims and Communities: - Tackle and prevent domestic abuse and sexual violence - Safeguard vulnerable people including children - Tackle and prevent cyber-crime - Establish a victims panel - Tackle and prevent hate crime • Fair and Effective Criminal Justice System and the key achievements to tackle the following priorities: - Introduce a North Wales Women’s Justice Strategy - Increase the use of restorative justice - Support and protect children and young people and divert them away from the criminal justice system - Address the root causes of offending and support the rehabilitation of people who have offended • Funding and Finance • Commissioning of Services Reference was also made to the following: · Part funding of a mobile police van in order to help North Wales Police (NWP) engage with rural communities. · Reference was also made to the figures for cybercrime and the number of people who were being targeted, as a result of the cost of living crisis. Members welcomed the informative update and progress made against the priorities within the Police and Crime Plan and went on to discuss the following: • The Safer Streets Project in Colwyn Bay was commended. • CCTV, whilst not a statutory service, was considered a fantastic public service, which helped people feel safe and secure. However, concern was expressed regarding the funding of the service going forward and the need for partner organisations, all of whom benefited from the service, contributing and collaborating further to ensure the service continued. In response, the PCC echoed the benefits of CCTV and welcomed an opportunity to collaborate further with the Local Authority in terms of CCTV service delivery. • Community Speed Watch initiatives in rural areas - the outcome of the data/evidence collated was often not reported back to Town and Community Councils (TCCs). In response, the PCC advised that although the collation of data was operational, he would ask the question and report back to Members accordingly. In addition, he acknowledged the importance of partnership working with TCCs. • Members wholeheartedly supported Road Safety initiatives, particularly drink and drug driving. In addition, concern was expressed regarding driving whilst using a mobile phone. In response, the PCC advised that Road Safety was a priority within the Police and Crime Plan. In addition, it was Road Safety Awareness Week and lots of organisations, communities and sponsors were involved in sharing important road safety messages. • Rural crime and the importance of police visibility/presence and increased engagement with Police Community Support Officer (PCSO) and TCCs. In response, the PCC acknowledged the importance of neighbourhood policing and the gathering of local intelligence. The police mobile police van was proving very successful and popular amongst rural communities and encouraged engagement. The PCC welcomed the opportunity to present to Members and was happy to visit communities across the County to identify and discuss any problems or concerns. RESOLVED- That the North Wales Police and Crime Commissioner’s update be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Community Safety Partnership activity and performance for 2021 – 2022 and the work ahead be noted.
The Community Safety Manager (Conwy and Denbighshire) provided an update on the Joint Community Safety Partnership activity and performance for April 2021- March 2022. The Community Safety Partnership activity and performance report was based on the joint partnership priorities, as identified in the North Wales Audit of Crime that was conducted annually. The North Wales Safer Communities Board (NWSCB) agreed the priorities and an action plan that was monitored by the NWSCB. The Community Safety Partnership meeting regime consisted of: · Strategic Steering Group – met three times a year · Anti-social Behaviour Tasking Group – held every month · Organised Crime Prevention Group - held monthly · Task and Finish Groups as and when required The three Community Safety Partnership priority areas for 2020-2023 were as follows: Priority 1 - Reduce Crime and Disorder in the Area · Reduce victim based crime · Reduce antisocial behaviour (ASB) · Support vulnerable people to prevent them becoming victims of crime · Reduce repeat incidents of victim based crime and ASB for victims and perpetrators · Work with the Multi Agency Risk Assessment conference to manage the levels of repeat victims of Domestic Abuse · Deal effectively with high risk cases of Domestic Abuse and Sexual Violence · Increase the confidence in reporting Domestic Abuse and Sexual Violence · Increase awareness amongst young people of sexual violence Priority 2 - Reduce Reoffending- National/ Regional Priority · Adult reoffending · Children and young people reoffending Priority 3 - Specific Local Priorities and Emerging Issues · Provide appropriate response to environmental crime · Reduce crime linked to licensed premises and taxis · Improve confidence in reporting ASB to Local Authorities · Deal with any ASB hotspot areas in partnership with others Each priority area had a number of performance indicators assigned to it, in order to monitor progress and crime trends. All of the statistics were reviewed on a quarterly basis by the Strategic Steering Group and any emerging issues were acted upon. Reference was also made to the following: • Local priorities and community tensions • Anti-Social Behaviour (ASB) • Socio / economic issues • Grant funding • Trend monitoring • Work to do – next steps In scrutinising the report, Members made reference to the following: • Thanks were extended to the Community Safety team for their contribution during the Safer Streets initiative in Colwyn Bay. • The ASB projects within communities across the County were praised. • Concern regarding some recent anti-social behaviour concerning vehicles in Llandudno was raised. In response, the Community Safety Manager advised Members to speak to her or the team direct. RESOLVED: That the Community Safety Partnership activity and performance for 2021 – 2022 and the work ahead be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Economy and Place Overview and Scrutiny Committee note the report and associated appendices.
The Flood Risk and Infrastructure Manager presented Members with an update on the Llanddulas to Kinmel Bay Coastal Defence Improvement Scheme. Reference was made to the following: · Welsh Government (WG) funding through its Coastal Risk Management Programme (CRMP) to improve existing coastal defences given the challenges of climate change and future sea-level rise. · Conwy County Borough Council (CCBC) had five projects at various stages in the CRMP programme, including proposals to improve the coastal defences on the frontage between Llanddulas and Kinmel Bay. · The project had progressed from the Outline Business Case stage and was now at the detailed design stage. The intention was to submit plans to the Local Planning Authority before Christmas and then, subject to planning approval, take the project to construction stage in the financial year 2023/2024. In scrutinising the report, Members made reference to the following: A Local Ward Member for Gele and Llanddulas made reference to Ty Crwn at Pensarn and the need for a separate Business Case/plan. Areas of erosion and flood risk were already very evident. The need to fortify the beach wall and improve disabled access to the beach, together with washing facilities was highlighted. · Climate change and the importance of planning for the future was also highlighted. In response, the Flood Risk and Infrastructure Manager advised that, modelling for Ty Crwn was complete and a Business Case would be submitted for consideration in March 2023. Abergele Town Council had also been informed of the progress in terms of the submission of a Business Case. · Reference was made to CRMP funding priorities and the need for a contribution from partners e.g. Network Rail and A55 Trunk Road Agency, both of whom were directly affected. · Enhanced monitoring of the coastal area Ty Crwn to Llanddulas area was highlighted. In response, the Flood Risk and Infrastructure Manager advised that the coastline, structures and bridges were physically inspected on an annual basis. In addition, Members attention was drawn to the Welsh Coastal Monitoring Centre, a WG funded organisation, monitoring coastline evolution for the protection of the people of Wales. · In respect of the proposed Llanddulas to Kinmel Bay Coastal Defence Improvement Scheme, it was noted that the Towyn and Kinmel Bay Town Council was supportive of the scheme and that the flood mapping predictions were encouraging. In addition, it was noted, that the Cabinet Member for Environment, Roads and Facilities – Infrastructure was fully supportive of the coastal defence scheme. RESOLVED: That the Economy and Place Overview and Scrutiny Committee note the report and associated appendices.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Conwy Gypsy and Traveller Accommodation Assessment (G&T T&FG) be closed and a G&T Working Group be established in order to deliver Stage 2 of the work (Site(s) Assessment and Allocation (where required)). Revised Local Development Plan Task and Finish Group (T&FG) The Strategic Planning Policy Manager and Lead Officer for the Task and Finish Group provided an update and stated that, whilst a T&FG was suitable for progressing the review of the Revised Local Development Plan (RLDP), it was considered appropriate to close the T&FG and deliver the review via a bespoke Strategic Planning Group. The Terms of Reference for the newly proposed Strategic Planning Group would be expanded to cover two strategic areas: 1. Review of the Local Development Plan 2. Other Strategic Planning projects (e.g. Community Infrastructure Levy, planning matters, Supplementary Planning Guidance (SPG), Place Plans, Development Briefs, site enabling, evidence, monitoring, master-planning etc. The Strategic Planning Group would be supported by the currently established RLDP sub-groups dealing with individual policy/land matters (e.g. housing, economic, retail, renewable energy, sustainable transport etc.) Members supported the closure of the T&FG and supported the formation of a Strategic Planning Group. RESOLVED: That the Revised Local Development Plan Task and Finish Group be closed and the formation of a Strategic Planning Group be supported. Sandy Cove Task and Finish Group (T&FG) The Traffic and Network Manager and Lead Officer for the Task and Finish Group provided an update and stated that little progress could be made in regards to the highways element, until Welsh Government funding opportunities were identified. However, progress on the housing element was unclear and would need input from the Local Planning Authority. As a result, it was suggested that the T&FG continued until funding was made available for further development (construction phase), but meetings be limited to ‘as and when’ new developments arose. In response, a Local Electoral Division Member for Kinmel Bay, stated that he was hopeful that once the sea defences were in place, further funding opportunities would come forward. In the meantime, continuing to look for funds to make the properties more energy efficient should be encouraged. Reference was also made to unadopted roads and the associated difficulties. As a consequence, it was proposed and seconded that the T&FG continued to meet on a 12 monthly basis, with additional meetings arranged should something arise. RESOLVED: That the Sandy Cove Task and Finish Group continues to meet on a 12 monthly basis, with the option to meet more often should something arise.
An update on progress of the following Task and Finish Groups, which reported to the Economy and Place Overview and Scrutiny Committee, was provided in order to ascertain whether the Task and Finish Groups had achieved their purpose, or whether they needed to continue. Conwy Gypsy and Traveller Accommodation Assessment (G&T T&FG) The Strategic Planning Policy Manager and Lead Officer for the Task and Finish Group provided an update and requested that consideration be given to closing the G&T T&FG in order to adopt a G&T Working Group to deliver Stage 2 of the work (Site(s) Assessment and Allocation (where required)). The Working Group would feed up to the Strategic Planning Group/Revised Local Development Plan (RLDP). The proposed G&T Working Group would put in place a strong approach to deliver and manage the needs for gypsies and travellers. In addition, the G&T Working Group would be supported by a sub-group working on RLDP polices and G&T land allocations, which would involve representatives from the G&T community. Members concluded that the G&T T&FG had achieved its purpose. However, the importance of re-visiting the needs assessment going forward was highlighted. RESOLVED: That the Conwy Gypsy and Traveller Accommodation Assessment (G&T T&FG) be closed and a G&T Working Group be established in order to deliver Stage 2 of the work (Site(s) Assessment and Allocation (where required)). Revised Local Development Plan Task and Finish Group (T&FG) The Strategic Planning Policy Manager and Lead Officer for the Task and Finish Group provided an update and stated that, whilst a T&FG was suitable for progressing the review of the Revised Local Development Plan (RLDP), it was considered appropriate to close the T&FG and deliver the review via a bespoke Strategic Planning Group. The Terms of Reference for the newly proposed Strategic Planning Group would be expanded to cover two strategic areas: 1. Review of the Local Development Plan 2. Other Strategic Planning projects (e.g. Community Infrastructure Levy, planning matters, Supplementary Planning Guidance (SPG), Place Plans, Development Briefs, site enabling, evidence, monitoring, master-planning etc. The Strategic Planning Group would be supported by the currently established RLDP sub-groups dealing with individual policy/land matters (e.g. housing, economic, retail, renewable energy, sustainable transport etc.) Members supported the closure of the T&FG and supported the formation of a Strategic Planning Group. RESOLVED: That the Revised Local Development Plan Task and Finish Group be closed and the formation of a Strategic Planning Group be supported. Sandy Cove Task and Finish Group (T&FG) The Traffic and Network Manager and Lead Officer for the Task and Finish Group provided an update and stated that little progress could be made in regards to the highways element, until Welsh Government funding opportunities were identified. However, progress on the housing element was unclear and would need input from the Local Planning Authority. As a result, it was suggested that the T&FG continued until funding was made available for further development (construction phase), but meetings be limited to ‘as and when’ new developments arose. In response, a Local Electoral Division Member for Kinmel Bay, stated that he was hopeful that once the sea defences were in place, further funding opportunities would come forward. In the meantime, continuing to look for funds to make the properties more energy efficient should be encouraged. Reference was also made to unadopted roads and the associated difficulties. As a consequence, it was proposed and seconded that the T&FG continued to meet on a 12 monthly basis, with additional meetings arranged should something arise. RESOLVED: That the Sandy Cove Task and Finish Group continues to meet on a 12 monthly basis, with the option to meet more often should something arise.
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