Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 6 July 2026 be approved and signed as a correct record.
RESOLVED: That the minutes of the meeting of the Informal Meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 16 July 2026 be noted.
RESOLVED: That the minutes of the meeting of the Governance and Audit Committee held on 29 June 2026 be noted.
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined Forward Work Programme be approved.
RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: a) That the report reflecting the final revenue outturn position for 2025/2026 be noted. b) That the General Fund balance as at 31 March 2026 of £7.783m and the overall level of reserves and balances (including the general fund and capital reserves) of £72.576m be noted. c) That Cabinet consider whether the earmarked reserves set out in Appendix 3 column 6 are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: (a) That the net addition of £5.019m to the 2025/2026 Capital Programme be approved. (b) That the final capital outturn position for 2025/2026 of £58.642m be noted. (c) That the figure of £58.282m be carried forward from the 2025/2026 Capital Programme and added to the 2026/2027 Capital Programme.
Apologies for absence were received from Councillors John Roberts, Andrew Wood and Rhun ap Gareth (Chief Executive).
Whilst not declared at this point in the meeting, Councillor Goronwy Edwards declared a personal interest in Agenda Item 9v (In-Year Business Case – Transitions, Raising Attainment and Choices (TRAC)), as a horse-riding stables used by TRAC is located on his land. As the interest was not considered prejudicial, Councillor Edwards was able to speak and vote on the matter.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 6 July 2026 be approved and signed as a correct record.
The minutes of the Finance and Resources Overview and Scrutiny Committee held on 6 July 2026 were submitted for approval. RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 6 July 2026 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Informal Meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 16 July 2026 be noted.
The minutes of the Informal Meeting of the Overview and Scrutiny Chairs and Vice-Chairs meeting held on 16 July 2026 were submitted. RESOLVED: That the minutes of the meeting of the Informal Meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 16 July 2026 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Governance and Audit Committee held on 29 June 2026 be noted.
The minutes of the Governance and Audit Committee meeting held on 29 June 2026 were submitted. RESOLVED: That the minutes of the meeting of the Governance and Audit Committee held on 29 June 2026 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined Forward Work Programme be approved.
The Scrutiny Lead Officer presented Members with the individual Forward Work Programme (FWP) for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP. The following updates were shared: • The Staff Survey Results 2025 and the draft action plan would be presented to the next meeting. • The Annual Scrutiny Report would be presented to the Finance and Resources Overview and Scrutiny Committee in October 2026. The following was discussed: · A date would be sought for consideration of the Colwyn Bay Town Centre report, and Members would be informed in due course. · It was agreed that the inclusion of the Maximising Income Generation progress report and the Asset Management Programme update report would be explored. RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined Forward Work Programme be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: a) That the report reflecting the final revenue outturn position for 2025/2026 be noted. b) That the General Fund balance as at 31 March 2026 of £7.783m and the overall level of reserves and balances (including the general fund and capital reserves) of £72.576m be noted. c) That Cabinet consider whether the earmarked reserves set out in Appendix 3 column 6 are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
The Cabinet Member for Finance and Strategic Planning introduced the Financial Outturn 2025/2026 report and the Strategic Director – Finance and Resources highlighted the key points. In scrutinising the report, Members discussed the following: • A review of the School Funding Formula was underway, with headteachers actively involved in the process. The School Budget Forum was also involved, and it was anticipated that the review would be concluded ahead of the next budget-setting process. • It was clarified that the reference in the report to the school sector demonstrating financial resilience related to the 2025/2026 financial year. Members recognised that schools would face a challenging financial position going forward. • In relation to school loans, it was confirmed that most schools had detailed recovery and repayment plans in place, with only a small number having less clarity at this stage on their recovery plan. Both finance and education were working closely with these schools. • It was reported that the level of reserves had improved, however, reserves remained low in comparison with other Local Authorities. Some reserves were earmarked for identified risks which may not materialise and could potentially be released in future to support overall resilience. It was further noted that a 5% general balance was regarded as the sector standard. • It was explained that, when setting the 2026/2027 budget, the pressures faced by services had been reflected, particularly in relation to Social Care, Housing and Home to School Transport. Significant additional allocations had been agreed for those services. - Members noted that demand for services continued to increase and that consideration had also been given to future demand. RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: a) That the report reflecting the final revenue outturn position for 2025/2026 be noted. b) That the General Fund balance as at 31 March 2026 of £7.783m and the overall level of reserves and balances (including the general fund and capital reserves) of £72.576m be noted. c) That Cabinet consider whether the earmarked reserves set out in Appendix 3 column 6 are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: (a) That the net addition of £5.019m to the 2025/2026 Capital Programme be approved. (b) That the final capital outturn position for 2025/2026 of £58.642m be noted. (c) That the figure of £58.282m be carried forward from the 2025/2026 Capital Programme and added to the 2026/2027 Capital Programme.
The Cabinet Member for Finance and Strategic Planning introduced the Capital Programme 2025/2026 - Outturn Position and the Strategic Director – Finance and Resources highlighted the key points. RESOLVED: That the Finance and Resources Overview and Scrutiny Committee note the contents of the report. RECOMMENDED TO CABINET: (a) That the net addition of £5.019m to the 2025/2026 Capital Programme be approved. (b) That the final capital outturn position for 2025/2026 of £58.642m be noted. (c) That the figure of £58.282m be carried forward from the 2025/2026 Capital Programme and added to the 2026/2027 Capital Programme.
The Cabinet Member for Finance and Strategic Planning introduced the Revenue Budget 2026/2027 - Quarter One Monitoring Report and the Strategic Director – Finance and Resources highlighted the key points. In scrutinising the report, Members discussed the following: · It was noted that income forecasts relating to Betsi Cadwaladr University Health Board (BCUHB) had been set prudently, based on previous experience. · The Head of Integrated Adult and Community Services confirmed that Conwy County Borough Council (CCBC) was experiencing pressure as a result of increased demand relating to discharge care. - It was reported that preventative work was being undertaken by CCBC to support the flow of patients into hospital, which also represented a cost pressure for the Authority. - Members were advised that issues remained in relation to the way in which health board-funded nursing care and continuing healthcare fees were set. The transfer of fees from funded nursing care to continuing healthcare did not always take place, resulting in additional costs, and contributions from BCUHB towards high-cost care packages were not received in some cases. · It was noted that resilience work and wider service transformation activity were ongoing. Suggestions and ideas were being sought from services, Budget Working Groups had been arranged, and the use of technology was also being considered. - The Leader confirmed that a meeting would be arranged in early September 2026 to consider updates from the Resilience Board and suggestions put forward by Members. · Concerns were raised regarding pay increases, which could be higher than anticipated. - The Strategic Director – Finance and Resources advised that, should the lowest pay scale point be removed, a pay review would need to be undertaken. · It was hoped that the overspend position would improve during the year, as income forecasts had been set prudently. It was noted that the remaining pressures were demand-led. - Finance officers were working closely with Social Care management to ensure that demand pressures were accurately reflected. Members were advised that researchers had been appointed to consider future demand and improve forecasting. · The Head of Housing, Planning and Place advised that whilst pressures remained within the emergency housing budget, plans to transform the service had been developed. - It was noted that emergency housing was a demand-led budget, but there had been a 30% reduction in households in emergency accommodation and associated costs were reducing. - Some projects had been delayed, meaning anticipated savings had not been delivered on time, and there had also been a reduction in grant funding. However, the overall trend was downward, and it was anticipated that the full efficiencies would be delivered. - It was noted that Registered Social Landlords were assisting in responding to housing demand. RECOMMENDED TO CABINET: (a) That the latest financial assessment of the estimated budgetary position for 2026/2027 be noted. (b) That the virements set out in Appendix 1 of the report be approved.
The Cabinet Member for Finance and Strategic Planning introduced the Revised Capital Programme 2026/2027 - Quarter One Monitoring Report and the Strategic Director – Finance and Resources highlighted the key points. In scrutinising the report, Members discussed the following: · The installation of LED lighting at Ffit Conwy sites in Abergele and Colwyn Bay would deliver long-term financial savings and contribute to carbon reduction benefits. - It was confirmed that budget provision had already been allocated for carbon reduction projects and that the scheme aligned with this funding. · When accepting capital grants, services should give due consideration to any ongoing revenue implications and potential future financial pressures that may arrise from the acceptance of such grants. RECOMMENDED TO CABINET: (a) That the net addition of £16.699m to the total Capital Programme be approved. (b) That the total Capital Programme of £112.241m and the first quarter capital outturn position for 2026/2027 be noted. (c) That the use of £121,000 from the Ffit Conwy carbon reduction capital budget as match funding for the installation of LED lighting across sites in Colwyn Bay and Abergele be approved.
The Cabinet Member for Finance and Strategic Planning introduced the In-Year Business Case - Transitions, Raising Attainment and Choices (TRAC) and the Strategic Director – Finance and Resources highlighted the key points. The Cabinet Member for Education expressed support for the TRAC project, noting its role in helping young people remain engaged in education and progress to further education. In scrutinising the report, Members discussed the following: • The excellent relationships that TRAC officers had developed with learners was highlighted, and it was noted that their involvement had helped to reduce pressure on school staff. • Concerns were raised that, if the business case was not approved, withdrawing the programme part way through the academic year would be unfair to pupils and staff. • The Leader confirmed that alternative funding was being sought and that lobbying of the Welsh Government was taking place. RECOMMENDED TO CABINET: a) That the allocation of £163,000 from the Council's general balances to fund the Transitions, Raising Attainment and Choices (TRAC) project for the remainder of the 2026/2027 financial year (September 2026 to March 2027) be approved. b) That it be noted that the Education Service will actively seek alternative and sustainable funding sources for the continuation of the Transitions, Raising Attainment and Choices (TRAC) programme beyond 2026/2027, with any longer-term funding options to be explored and, where appropriate, brought forward for Member consideration through future budget-setting processes. Note: Councillor Goronwy Edwards declared a personal interest in the above Agenda Item as a horse riding stables used by TRAC is based on his land. As the interest was not considered prejudicial, Councillor Edwards was able to speak and vote on the matter.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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