Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That Councillor Trystan Lewis be re-elected as Chair of the Council for 2026/2027.
RESOLVED: That the minutes of the meetings of Council held on 26 February 2026 and 5 March 2026 be approved and signed as a correct record.
RESOLVED: That the minutes of the meeting of the Standards Committee held on 23 March 2026 be noted.
RESOLVED: That the proposed consultation on the potential introduction of a discretionary Visitor Levy be approved. Note: Councillors Nia Owen, Harry Saville and Susan Shotter declared a personal and prejudicial interest in the above itemas they all have close family or friends who own holiday accommodation. As the interest was considered prejudicial, Councillors Owen, Saville and Shotter left the meeting whilst the item was discussed and voted upon. Councillor Carol Beard declared a personal and prejudicial interest in the above item as she is employed by North Wales Tourism. As the interest was considered prejudicial, Councillor Beard left the meeting whilst the item was discussed and voted upon. Councillor Neil Coverley declared a personal and prejudicial interest in the above item because of his employment. As the interest was considered prejudicial, Councillor Coverley left the meeting whilst the item was discussed and voted upon. Councillor Keith Eeles declared a personal and prejudicial interest in the above item as his wife is employed by a company involved in visitor accommodation. As the interest was considered prejudicial, Councillor Eeles left the meeting whilst the item was discussed and voted upon. Councillor Sian Grady declared a personal and prejudicial interest in the above item as a close associate worked in the industry. As the interest was considered prejudicial, Councillor Grady left the meeting whilst the item was discussed and voted upon. Councillor Gareth Jones declared a personal and prejudicial interest in the above item as he is employed by St David’s Hospice who own shops frequented by tourists. As the interest was considered prejudicial, Councillor Jones left the meeting whilst the item was discussed and voted upon. Councillor Nigel Smith declared a personal and prejudicial interest in the above item as a holiday company have an account with his business. As the interest was considered prejudicial, Councillor Smith left the meeting whilst the item was discussed and voted upon. Councillor Jacob Williams declared a personal and prejudicial interest in the above item as he owns a second home. As the interest was considered prejudicial, Councillor Williams left the meeting whilst the item was discussed and voted upon.
RESOLVED: a) That the Committees listed in Appendix A of the report be re-appointed for 2026/2027 and that the existing terms of reference contained within the Council’s Constitution be confirmed. Employment Committees Council was asked to consider proposed changes to its Employment Committees to ensure there were appropriate structures and standing committees in place. RESOLVED: b) That the Senior Employment Committee be re-appointed and the revised terms of reference as outlined in Appendix A of the report be approved. c) That a Senior Investigation Committee, a Senior Disciplinary Committee and an Appeals Committee be appointed and that the terms of reference outlined in Appendix A of the report be approved. Size of Committees Members were asked to consider options in respect of committee sizes. Discussion arose regarding the following: · It was proposed that the current level of committee membership should remain unchanged in order to sustain effective scrutiny and challenge (Option 1), however this was not seconded. · It was suggested that, on ethical grounds the responsibilities of Members should not be reduced by reducing committee sizes. · It was also suggested that some groups found it difficult to appoint Members to certain committees and did not routinely question or challenge reports. It was considered that opportunities for scrutiny should be maximised. · There had already been a considerable number of changes, and a membership of 15 was above the Welsh average for Scrutiny Committees. Maintaining a fixed number would provide fairness. · Option 2, which took into account the size of each group and its percentage of the total number of Councillors, was the approach used to determine committee sizes and allocations in other Local Authorities. · It was suggested that Option 2 would undermine democracy and that reducing committee sizes would not achieve savings, but could weaken scrutiny. It was further noted that smaller groups would lose representation on committees, which would reduce challenge and diminish the voice of smaller groups. · A fixed number would provide seats for non-aligned Members. · It was confirmed that political balance would be reviewed again following the results of the by-elections in June. · Members were entitled to attend Committee meetings even if they were not appointed to them. · Some members had lost seats on committees as a result of changes in other groups which was considered to be unfair. · Concern was expressed regarding an allocation of five seats on the Senior Employment Committee (SEC), with the view that this was an important committee requiring a wider range of perspectives. - An amendment was proposed and seconded that SEC should remain politically balanced at 15 members in order to represent all political groups. The amendment was seconded, however the proposal was lost. RESOLVED: d) That Option 2 be adopted as the Council’s preferred method of allocating seats to the various groups according to the political balance requirements, and that the revised Appendix C, showing the proposed size of the committees and the proposed allocation of seats to groups and the non-aligned member be approved. Standards Committee Nominations were sought to appoint a Member to the Standards Committee. Councillors Goronwy Edwards and Nia Owen were proposed and seconded and following a vote it was: RESOLVED: e) That Councillor Nia Owen be appointed to the Standards Committee. Democratic Services Committee Members were requested to confirm the membership of the Democratic Services Committee and appoint a Chair. RESOLVED: f) That Councillors Chris Brockley, Cheryl Carlisle, Samantha Cotton, Simon Croft, Gwennol Ellis, Sian Grady, Chris Hughes, Gail Jones, Trystan Lewis, Paul Luckock, Anne McCaffrey, Charlie McCoubrey, Austin Roberts, Harry Saville and Nigel Smith be appointed to the Democratic Services Committee. g) That Councillor Harry Saville be re-appointed as Chair of the Democratic Services Committee. Members were requested to confirm the membership of the Governance and Audit Committee. RESOLVED: h) That Councillors Sam Cotton, Gareth Jones, Stephen Price, Austin Roberts, Liz Roberts, Sue Shotter, Michael Smith and Andrew Wood be appointed to the Governance and Audit Committee. Appointment of Overview and Scrutiny Committee Chairs The allocation of Scrutiny Chairs had to be made in line with Local Government Wales Measure 2011. There were now 8 political groups and the entitlement to scrutiny chairs was as follows (2 to the executive groups and 2 to those groups in opposition). RESOLVED: i) That the arrangements for the appointment of the Chairs to Overview and Scrutiny Committees by the groups represented on the Executive and the Opposition in accordance with the provisions of the Measure be noted. Conwy Harbour Advisory Committee The Council was required to appoint the five Elected Members to the Conwy Harbour Advisory Committee. RESOLVED: j) That Councillors Samantha Cotton, Goronwy Edwards, Sian Grady, Julie Fallon and Sue Shotter be appointed to the Conwy Harbour Advisory Committee. Welsh Church Act Fund Working Group and Affordable Housing (Council Tax Premiums) Working Group The Welsh Church Act Fund Working Group currently had a membership of 5. The Affordable Housing (Council Tax Premiums) Working Group currently had a membership of 11. The following was discussed: • Political balance could be achieved with a membership of 5 or 16. • It was proposed and seconded that the Working Groups be politically representative. • An amendment to the proposal was put forward and seconded, that the Welsh Church Act Fund Working Group be politically balanced with a Membership of 5 and that the Affordable Housing (Council Tax Premiums) Working Group be politically balanced with a membership of 16. RESOLVED: k) That the Welsh Church Act Fund Working Group be politically balanced with the membership to remain at 5. l) That the Affordable Housing (Council Tax Premiums) Working Group be politically balanced and to comprise of 16 members. Timetable of Meetings Members were requested to approve the timetable of meetings for the municipal year 2026/2027 included within appendix B of the report. RESOLVED: m) That the timetable of meetings for the municipal year 2026/2027 attached at Appendix B be approved. Scheme of Delegation The Council was required to receive the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution). RESOLVED: n) That Council receives the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution).
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That Councillor Trystan Lewis be re-elected as Chair of the Council for 2026/2027.
It was proposed and seconded that Councillor Trystan Lewis be elected as Chair of the Council for 2026/2027. RESOLVED: That Councillor Trystan Lewis be re-elected as Chair of the Council for 2026/2027.
It was proposed and seconded that Councillor Austin Roberts be elected as Vice-Chair of the Council for 2026/2027. RESOLVED: That Councillor Austin Roberts re-elected as Vice- Chair of the Council for 2026/2027.
Apologies for absence were received from Councillors Ros Griffiths Williams, Dave Jones, Ifor Lloyd, Angie O’Grady and Elizabeth Roberts.
Councillors Nia Owen, Harry Saville and Susan Shotter declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as they all have close family or friends who own holiday accommodation. As the interest was considered prejudicial, Councillors Owen, Saville and Shotter left the meeting whilst the item was discussed and voted upon. Councillor Carol Beard declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as she is employed by North Wales Tourism. As the interest was considered prejudicial, Councillor Beard left the meeting whilst the item was discussed and voted upon. Councillor Neil Coverley declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) because of his employment. As the interest was considered prejudicial, Councillor Coverley left the meeting whilst the item was discussed and voted upon. Councillor Keith Eeles declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as his wife is employed by a company involved in visitor accommodation. As the interest was considered prejudicial, Councillor Eeles left the meeting whilst the item was discussed and voted upon. Councillor Sian Grady declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as a close associate works in the industry. As the interest was considered prejudicial, Councillor Grady left the meeting whilst the item was discussed and voted upon. Councillor Gareth Jones declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as he is employed by St David’s Hospice who own shops frequented by tourists. As the interest was considered prejudicial, Councillor Jones left the meeting whilst the item was discussed and voted upon. Councillor Nigel Smith declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as a holiday company have an account with his business. As the interest was considered prejudicial, Councillor Smith left the meeting whilst the item was discussed and voted upon. Councillor Jacob Williams declared a personal and prejudicial interest in Agenda item 10 (Visitor Levy Consultation) as he owns a second home. As the interest was considered prejudicial, Councillor Williams left the meeting whilst the item was discussed and voted upon.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meetings of Council held on 26 February 2026 and 5 March 2026 be approved and signed as a correct record.
The minutes of the meetings of Council held on 26 February 2026 and 5 March 2026 were submitted for approval. RESOLVED: That the minutes of the meetings of Council held on 26 February 2026 and 5 March 2026 be approved and signed as a correct record.
The Leader shared the following announcements: · The Leader and the Chief Executive would be holding a series of roadshows, ‘Here to Listen’, providing members of the public with an opportunity to raise suggestions and ask questions. The first event would take place at Colwyn Bay Town Council on 9 June at 6pm. Further events, dates yet to be confirmed, were also planned for Kinmel Bay, Llanfairfechan, Llanrwst and Llandudno. The Cabinet Member for Finance and Strategic Planning made the following announcements: · Members were advised that the ongoing conflict involving Iran had created financial uncertainty, particularly in relation to rising fuel costs, which were placing additional pressure on Conwy County Borough Council’s finances. · It was further noted that, should these circumstances continue, there was potential for additional financial pressures to arise for Conwy County Borough Council in the future. The Cabinet Member for Integrated Adult Services and HR welcomed registered care managers to the meeting and delivered a presentation on the recent Care Inspectorate Wales inspections. · The positive inspection outcomes and excellent feedback received were highlighted. · Key themes arising from the positive feedback were outlined. · Formal congratulations were extended to the relevant managers and staff in recognition of their achievements. The Cabinet Member for Children’s and Safeguarding made the following announcements: · Congratulations were reiterated on the positive Care Inspectorate Wales inspection results. · Members were reminded that Foster Care Fortnight was currently taking place and reference was made to a forthcoming walk along Colwyn Bay Promenade. Thanks were expressed to all those involved and for their continued hard work. · Congratulations were extended to the newly elected Senedd Members representing North Wales. The Chief Executive made the following announcements: · Thanks to the team following the Care Inspectorate Wales inspection results was echoed, recognising the professionalism and dedication of staff. · Reference was made to the recent Senedd Election and thanks extended to both the Elections Team and the wider Democratic Services Team for their hard work. · Thanks were also extended to all staff involved in the election process, including polling station staff and count staff, together with appreciation to the Isle of Anglesey Council for their contribution. · Appreciation was expressed to the candidates and agents for the respectful manner in which they conducted themselves and worked with staff. · It was noted that the election presented significant challenges due to boundary changes and the need to work collaboratively with other Local Authorities. · Congratulations were extended to former Conwy County Borough Councillors Louise Emery and Tom Montgomery on their election to the Senedd. · It was further noted that by-elections would now take place and that planning would commence for next year’s local elections.
Councillor Harry Saville asked the Cabinet Member for Housing, Regulatory and Audit the following question: Would the Cabinet Member for Housing, Regulatory and Audit outline the training provided by Neighbourhood Services, formerly Regulatory Services, to Members of Conwy County Borough Council’s Licensing Committees? The Cabinet Member for Housing, Regulatory and Audit provided the following response: · The Cabinet Member emphasised the importance of Member training, noting that it helped to ensure public confidence in Elected Members’ ability to discharge their duties properly. · All members of both the Statutory and General Licensing Committees received training to support their understanding of the committees’ quasi-judicial decision-making responsibilities and the relevant legal procedures, enabling them to contribute fairly and correctly. · New Members of the Statutory and General Licensing Committees undertook a three-hour introductory session and were provided with a handbook covering licensing, relevant legislation and Council policies. · Members were required to observe meetings before participating in proceedings as decision-makers. · Members were also invited to complete a four-hour online training course, which was intended to be completed within 12 months of appointment. The next course was scheduled for 9 and 10 June 2026. · The Cabinet Member added that Members may request further training at any time, and that additional sessions on Martin’s Law and Welsh Government taxi deregulation were planned for later in the year. In accordance with the Constitution, Councillor Saville was entitled to ask a supplementary question: · Councillor Saville stated that, as a member of the Statutory and General Licensing Committees, he had undertaken the relevant training. · He referred to the last meeting of the General Licensing Committee, following which Councillor David Carr had, in his capacity as a member of the Standards Committee, publicly raised concerns that Councillor Saville had not declared an interest at that meeting. · Councillor Saville noted that the Monitoring Officer did not consider there to be any concerns requiring further action. · Councillor Saville therefore asked whether the Cabinet Member considered the training to be sufficient, or whether Councillor Carr may have misunderstood the training provided. In response, the Cabinet Member referred to his earlier answer and suggested that any concerns regarding the adequacy of the training should be discussed further with Councillor David Carr and the Monitoring Officer.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Standards Committee held on 23 March 2026 be noted.
The minutes of the meeting of the Standards Committee held on 23 March 2026 were submitted for information. RESOLVED: That the minutes of the meeting of the Standards Committee held on 23 March 2026 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the proposed consultation on the potential introduction of a discretionary Visitor Levy be approved. Note: Councillors Nia Owen, Harry Saville and Susan Shotter declared a personal and prejudicial interest in the above itemas they all have close family or friends who own holiday accommodation. As the interest was considered prejudicial, Councillors Owen, Saville and Shotter left the meeting whilst the item was discussed and voted upon. Councillor Carol Beard declared a personal and prejudicial interest in the above item as she is employed by North Wales Tourism. As the interest was considered prejudicial, Councillor Beard left the meeting whilst the item was discussed and voted upon. Councillor Neil Coverley declared a personal and prejudicial interest in the above item because of his employment. As the interest was considered prejudicial, Councillor Coverley left the meeting whilst the item was discussed and voted upon. Councillor Keith Eeles declared a personal and prejudicial interest in the above item as his wife is employed by a company involved in visitor accommodation. As the interest was considered prejudicial, Councillor Eeles left the meeting whilst the item was discussed and voted upon. Councillor Sian Grady declared a personal and prejudicial interest in the above item as a close associate worked in the industry. As the interest was considered prejudicial, Councillor Grady left the meeting whilst the item was discussed and voted upon. Councillor Gareth Jones declared a personal and prejudicial interest in the above item as he is employed by St David’s Hospice who own shops frequented by tourists. As the interest was considered prejudicial, Councillor Jones left the meeting whilst the item was discussed and voted upon. Councillor Nigel Smith declared a personal and prejudicial interest in the above item as a holiday company have an account with his business. As the interest was considered prejudicial, Councillor Smith left the meeting whilst the item was discussed and voted upon. Councillor Jacob Williams declared a personal and prejudicial interest in the above item as he owns a second home. As the interest was considered prejudicial, Councillor Williams left the meeting whilst the item was discussed and voted upon.
The Cabinet Member for a Sustainable Economy and Communications presented a report which sought approval to initiate a public consultation on the potential introduction of a discretionary Visitor Levy. Members discussed the following: · It was acknowledged that the tourism and leisure industry was important to the local economy and that many residents relied on it for their livelihoods. · It was advised that there were two opportunities each year to notify the Welsh Revenue Authority of the intention to charge a levy, namely in March or September, for implementation on 1 April or 1 October of the following year. · Concern was expressed that the proposal could amount to a tax on jobs. · The estimated cost of the consultation was confirmed as £18.5k and was funded through the UK Shared Prosperity Fund. · Local Authorities were only beginning to consider the levy, following the introduction of the legislation last autumn, whilst others were preparing to commence consultation. · Concerns were raised regarding the impact on residents, particularly those employed in low-income contracts within the leisure industry. · Following a suggestion that the consultation should be deferred until the next Council administration in 2027, the Chief Executive noted that, following the consultation, the Council would still have the option to defer any decision until after the Local Elections in 2027. · It was advised that the levy would apply to caravans for the first 31 days, but not thereafter where an exemption applied on the basis of the accommodation being a primary residence. · It was proposed and seconded that the consultation period should be extended to six months, until September 2026, in order to allow the tourism industry sufficient opportunity to engage during the busy summer period, but the proposal was lost. RESOLVED: That the proposed consultation on the potential introduction of a discretionary Visitor Levy be approved. Note: Councillors Nia Owen, Harry Saville and Susan Shotter declared a personal and prejudicial interest in the above itemas they all have close family or friends who own holiday accommodation. As the interest was considered prejudicial, Councillors Owen, Saville and Shotter left the meeting whilst the item was discussed and voted upon. Councillor Carol Beard declared a personal and prejudicial interest in the above item as she is employed by North Wales Tourism. As the interest was considered prejudicial, Councillor Beard left the meeting whilst the item was discussed and voted upon. Councillor Neil Coverley declared a personal and prejudicial interest in the above item because of his employment. As the interest was considered prejudicial, Councillor Coverley left the meeting whilst the item was discussed and voted upon. Councillor Keith Eeles declared a personal and prejudicial interest in the above item as his wife is employed by a company involved in visitor accommodation. As the interest was considered prejudicial, Councillor Eeles left the meeting whilst the item was discussed and voted upon. Councillor Sian Grady declared a personal and prejudicial interest in the above item as a close associate worked in the industry. As the interest was considered prejudicial, Councillor Grady left the meeting whilst the item was discussed and voted upon. Councillor Gareth Jones declared a personal and prejudicial interest in the above item as he is employed by St David’s Hospice who own shops frequented by tourists. As the interest was considered prejudicial, Councillor Jones left the meeting whilst the item was discussed and voted upon. Councillor Nigel Smith declared a personal and prejudicial interest in the above item as a holiday company have an account with his business. As the interest was considered prejudicial, Councillor Smith left the meeting whilst the item was discussed and voted upon. Councillor Jacob Williams declared a personal and prejudicial interest in the above item as he owns a second home. As the interest was considered prejudicial, Councillor Williams left the meeting whilst the item was discussed and voted upon.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That the Committees listed in Appendix A of the report be re-appointed for 2026/2027 and that the existing terms of reference contained within the Council’s Constitution be confirmed. Employment Committees Council was asked to consider proposed changes to its Employment Committees to ensure there were appropriate structures and standing committees in place. RESOLVED: b) That the Senior Employment Committee be re-appointed and the revised terms of reference as outlined in Appendix A of the report be approved. c) That a Senior Investigation Committee, a Senior Disciplinary Committee and an Appeals Committee be appointed and that the terms of reference outlined in Appendix A of the report be approved. Size of Committees Members were asked to consider options in respect of committee sizes. Discussion arose regarding the following: · It was proposed that the current level of committee membership should remain unchanged in order to sustain effective scrutiny and challenge (Option 1), however this was not seconded. · It was suggested that, on ethical grounds the responsibilities of Members should not be reduced by reducing committee sizes. · It was also suggested that some groups found it difficult to appoint Members to certain committees and did not routinely question or challenge reports. It was considered that opportunities for scrutiny should be maximised. · There had already been a considerable number of changes, and a membership of 15 was above the Welsh average for Scrutiny Committees. Maintaining a fixed number would provide fairness. · Option 2, which took into account the size of each group and its percentage of the total number of Councillors, was the approach used to determine committee sizes and allocations in other Local Authorities. · It was suggested that Option 2 would undermine democracy and that reducing committee sizes would not achieve savings, but could weaken scrutiny. It was further noted that smaller groups would lose representation on committees, which would reduce challenge and diminish the voice of smaller groups. · A fixed number would provide seats for non-aligned Members. · It was confirmed that political balance would be reviewed again following the results of the by-elections in June. · Members were entitled to attend Committee meetings even if they were not appointed to them. · Some members had lost seats on committees as a result of changes in other groups which was considered to be unfair. · Concern was expressed regarding an allocation of five seats on the Senior Employment Committee (SEC), with the view that this was an important committee requiring a wider range of perspectives. - An amendment was proposed and seconded that SEC should remain politically balanced at 15 members in order to represent all political groups. The amendment was seconded, however the proposal was lost. RESOLVED: d) That Option 2 be adopted as the Council’s preferred method of allocating seats to the various groups according to the political balance requirements, and that the revised Appendix C, showing the proposed size of the committees and the proposed allocation of seats to groups and the non-aligned member be approved. Standards Committee Nominations were sought to appoint a Member to the Standards Committee. Councillors Goronwy Edwards and Nia Owen were proposed and seconded and following a vote it was: RESOLVED: e) That Councillor Nia Owen be appointed to the Standards Committee. Democratic Services Committee Members were requested to confirm the membership of the Democratic Services Committee and appoint a Chair. RESOLVED: f) That Councillors Chris Brockley, Cheryl Carlisle, Samantha Cotton, Simon Croft, Gwennol Ellis, Sian Grady, Chris Hughes, Gail Jones, Trystan Lewis, Paul Luckock, Anne McCaffrey, Charlie McCoubrey, Austin Roberts, Harry Saville and Nigel Smith be appointed to the Democratic Services Committee. g) That Councillor Harry Saville be re-appointed as Chair of the Democratic Services Committee. Members were requested to confirm the membership of the Governance and Audit Committee. RESOLVED: h) That Councillors Sam Cotton, Gareth Jones, Stephen Price, Austin Roberts, Liz Roberts, Sue Shotter, Michael Smith and Andrew Wood be appointed to the Governance and Audit Committee. Appointment of Overview and Scrutiny Committee Chairs The allocation of Scrutiny Chairs had to be made in line with Local Government Wales Measure 2011. There were now 8 political groups and the entitlement to scrutiny chairs was as follows (2 to the executive groups and 2 to those groups in opposition). RESOLVED: i) That the arrangements for the appointment of the Chairs to Overview and Scrutiny Committees by the groups represented on the Executive and the Opposition in accordance with the provisions of the Measure be noted. Conwy Harbour Advisory Committee The Council was required to appoint the five Elected Members to the Conwy Harbour Advisory Committee. RESOLVED: j) That Councillors Samantha Cotton, Goronwy Edwards, Sian Grady, Julie Fallon and Sue Shotter be appointed to the Conwy Harbour Advisory Committee. Welsh Church Act Fund Working Group and Affordable Housing (Council Tax Premiums) Working Group The Welsh Church Act Fund Working Group currently had a membership of 5. The Affordable Housing (Council Tax Premiums) Working Group currently had a membership of 11. The following was discussed: • Political balance could be achieved with a membership of 5 or 16. • It was proposed and seconded that the Working Groups be politically representative. • An amendment to the proposal was put forward and seconded, that the Welsh Church Act Fund Working Group be politically balanced with a Membership of 5 and that the Affordable Housing (Council Tax Premiums) Working Group be politically balanced with a membership of 16. RESOLVED: k) That the Welsh Church Act Fund Working Group be politically balanced with the membership to remain at 5. l) That the Affordable Housing (Council Tax Premiums) Working Group be politically balanced and to comprise of 16 members. Timetable of Meetings Members were requested to approve the timetable of meetings for the municipal year 2026/2027 included within appendix B of the report. RESOLVED: m) That the timetable of meetings for the municipal year 2026/2027 attached at Appendix B be approved. Scheme of Delegation The Council was required to receive the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution). RESOLVED: n) That Council receives the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution).
Members were presented with a report on the appointment of Council Committees for 2026/2027 and associated matters. The Cabinet Member for Culture, Governance and IT advised Members that there were a number of recommendations that the Council needed to agree in terms of the appointment of Council Committees, political balance requirements, membership of certain committees and the timetable of committee meetings for the municipal year 2026/2027. Some changes were highlighted as a consequence of the resignation of two Councillors following their election to the Senedd. In order to ensure that each matter was dealt with appropriately, it was agreed to consider each recommendation in turn. Appointment of Council Committees RESOLVED: a) That the Committees listed in Appendix A of the report be re-appointed for 2026/2027 and that the existing terms of reference contained within the Council’s Constitution be confirmed. Employment Committees Council was asked to consider proposed changes to its Employment Committees to ensure there were appropriate structures and standing committees in place. RESOLVED: b) That the Senior Employment Committee be re-appointed and the revised terms of reference as outlined in Appendix A of the report be approved. c) That a Senior Investigation Committee, a Senior Disciplinary Committee and an Appeals Committee be appointed and that the terms of reference outlined in Appendix A of the report be approved. Size of Committees Members were asked to consider options in respect of committee sizes. Discussion arose regarding the following: · It was proposed that the current level of committee membership should remain unchanged in order to sustain effective scrutiny and challenge (Option 1), however this was not seconded. · It was suggested that, on ethical grounds the responsibilities of Members should not be reduced by reducing committee sizes. · It was also suggested that some groups found it difficult to appoint Members to certain committees and did not routinely question or challenge reports. It was considered that opportunities for scrutiny should be maximised. · There had already been a considerable number of changes, and a membership of 15 was above the Welsh average for Scrutiny Committees. Maintaining a fixed number would provide fairness. · Option 2, which took into account the size of each group and its percentage of the total number of Councillors, was the approach used to determine committee sizes and allocations in other Local Authorities. · It was suggested that Option 2 would undermine democracy and that reducing committee sizes would not achieve savings, but could weaken scrutiny. It was further noted that smaller groups would lose representation on committees, which would reduce challenge and diminish the voice of smaller groups. · A fixed number would provide seats for non-aligned Members. · It was confirmed that political balance would be reviewed again following the results of the by-elections in June. · Members were entitled to attend Committee meetings even if they were not appointed to them. · Some members had lost seats on committees as a result of changes in other groups which was considered to be unfair. · Concern was expressed regarding an allocation of five seats on the Senior Employment Committee (SEC), with the view that this was an important committee requiring a wider range of perspectives. - An amendment was proposed and seconded that SEC should remain politically balanced at 15 members in order to represent all political groups. The amendment was seconded, however the proposal was lost. RESOLVED: d) That Option 2 be adopted as the Council’s preferred method of allocating seats to the various groups according to the political balance requirements, and that the revised Appendix C, showing the proposed size of the committees and the proposed allocation of seats to groups and the non-aligned member be approved. Standards Committee Nominations were sought to appoint a Member to the Standards Committee. Councillors Goronwy Edwards and Nia Owen were proposed and seconded and following a vote it was: RESOLVED: e) That Councillor Nia Owen be appointed to the Standards Committee. Democratic Services Committee Members were requested to confirm the membership of the Democratic Services Committee and appoint a Chair. RESOLVED: f) That Councillors Chris Brockley, Cheryl Carlisle, Samantha Cotton, Simon Croft, Gwennol Ellis, Sian Grady, Chris Hughes, Gail Jones, Trystan Lewis, Paul Luckock, Anne McCaffrey, Charlie McCoubrey, Austin Roberts, Harry Saville and Nigel Smith be appointed to the Democratic Services Committee. g) That Councillor Harry Saville be re-appointed as Chair of the Democratic Services Committee. Members were requested to confirm the membership of the Governance and Audit Committee. RESOLVED: h) That Councillors Sam Cotton, Gareth Jones, Stephen Price, Austin Roberts, Liz Roberts, Sue Shotter, Michael Smith and Andrew Wood be appointed to the Governance and Audit Committee. Appointment of Overview and Scrutiny Committee Chairs The allocation of Scrutiny Chairs had to be made in line with Local Government Wales Measure 2011. There were now 8 political groups and the entitlement to scrutiny chairs was as follows (2 to the executive groups and 2 to those groups in opposition). RESOLVED: i) That the arrangements for the appointment of the Chairs to Overview and Scrutiny Committees by the groups represented on the Executive and the Opposition in accordance with the provisions of the Measure be noted. Conwy Harbour Advisory Committee The Council was required to appoint the five Elected Members to the Conwy Harbour Advisory Committee. RESOLVED: j) That Councillors Samantha Cotton, Goronwy Edwards, Sian Grady, Julie Fallon and Sue Shotter be appointed to the Conwy Harbour Advisory Committee. Welsh Church Act Fund Working Group and Affordable Housing (Council Tax Premiums) Working Group The Welsh Church Act Fund Working Group currently had a membership of 5. The Affordable Housing (Council Tax Premiums) Working Group currently had a membership of 11. The following was discussed: • Political balance could be achieved with a membership of 5 or 16. • It was proposed and seconded that the Working Groups be politically representative. • An amendment to the proposal was put forward and seconded, that the Welsh Church Act Fund Working Group be politically balanced with a Membership of 5 and that the Affordable Housing (Council Tax Premiums) Working Group be politically balanced with a membership of 16. RESOLVED: k) That the Welsh Church Act Fund Working Group be politically balanced with the membership to remain at 5. l) That the Affordable Housing (Council Tax Premiums) Working Group be politically balanced and to comprise of 16 members. Timetable of Meetings Members were requested to approve the timetable of meetings for the municipal year 2026/2027 included within appendix B of the report. RESOLVED: m) That the timetable of meetings for the municipal year 2026/2027 attached at Appendix B be approved. Scheme of Delegation The Council was required to receive the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution). RESOLVED: n) That Council receives the Scheme of Delegations (as set out in Section 14 of the Council’s Constitution).
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.