Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the Governance and Audit Committee held on 15 September 2025 be approved and signed as a correct record.
RESOLVED: (a) That the Governance and Audit Committee Forward Work Programme be approved.
RESOLVED: That the progress made in respect of the Corporate Procurement Strategy during the reporting period 2024/2025 be noted.
RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
RESOLVED: That the final external regulatory reports received from Audit Wales be acknowledged.
It was proposed and seconded that Councillor Michael Smith be nominated as Vice-Chair of the Governance and Audit Committee for 2025/2026. RESOLVED: That Councillor Michael Smith be appointed as Vice-Chair of the Governance and Audit Committee for 2025/2026.
None.
In the interest of transparency, Nigel Rudd (Lay Member) stated that he was a Member of Denbighshire County Council’s Governance and Audit Committee.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Governance and Audit Committee held on 15 September 2025 be approved and signed as a correct record.
The minutes of the meeting of the Governance and Audit Committee held on 15 September 2025 were submitted for approval. RESOLVED: That the minutes of the Governance and Audit Committee held on 15 September 2025 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: (a) That the Governance and Audit Committee Forward Work Programme be approved.
The Governance and Audit Committee (GAC) Forward Work Programme was presented. The following points were highlighted: The following would be presented to the next meeting on 8 December, 2025: • Audited Statement of Accounts and Annual Governance Statement 2024/2025. • A quarter two treasury management update. The following was discussed: • A replacement substitute member of the Governance and Audit Sub-Committee of the North Wales Corporate Joint Committee was required, as Councillor Stephen Price was no longer a member. • It was requested that a report on the Corporate Joint Committee’s Governance and Audit Committee be presented to the GAC in February 2026. RESOLVED: (a) That the Governance and Audit Committee Forward Work Programme be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the progress made in respect of the Corporate Procurement Strategy during the reporting period 2024/2025 be noted.
The Head of Audit and Procurement Services presented a report on the Delivery of the Corporate Procurement Strategy 2024/2025. The report provided a summary of the work undertaken by Conwy County Borough Council’s (CCBC) Corporate Procurement Service during 2024/2025 and progress made in delivering the Corporate Procurement Strategy 2023–2028. The following was discussed: • Whilst there were initial issues with data extraction from the new financial system, this did not pose a risk. • It was confirmed that an external contract was in place in respect of cyber security. • A review of legal services external expenditure was underway, despite these services being exempt from standard corporate procurement procedures. • The procurement process for Hafan y Wern children's residential home was conducted in compliance with regulations. The operational issues that later arose with the contractor could not have been anticipated during the procurement stage. • Following the completion of a compliant procurement process for the new conferencing system, all system issues should be referred back to the supplier. • The contracts register was being redeveloped in order to provide better oversight of existing contracts and to inform the procurement planning process. • CCBC paid a fee for model Corporate Procedure Rules (CPRs) as part of a joint North Wales initiative led by Flintshire Council. However, the resulting CPRs had to be adapted for CCBC use. • CPR training was being developed. RESOLVED: That the progress made in respect of the Corporate Procurement Strategy during the reporting period 2024/2025 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
The Strategic Director – Finance and Resources provided Members with a presentation, which included information on the current financial position and outlook for the Council. The following was discussed: • Whilst no overarching policy was currently in place in respect of the level of fees and charges, services were challenged if they did not uplift charges in line with inflation. - A report on fees and charges would be presented to the Finance and Resources Overview and Scrutiny Committee in due course. - Benchmarking was taking place along with a review of services that were subsidised. • Support was being provided to schools in respect of managing their finances, including reserves. • Work was taking place to collate medium-term capital demands, which included infrastructure and vehicle replacement backlogs and the school modernisation programme. • The Council's financial position had worsened due to growing pressures related to Social Care and Additional Learning Needs (ALN). • As part of the Corporate Resilience Strategy, magic notes and other digital tools were being piloted to boost efficiency and free up staff resources. • Work was taking place to ensure that residents were claiming benefits they were entitled to. • Some residents could no longer afford to pay for their residential care, because of the cost of living crisis. • It was suggested that the budget for Environment, Roads and Facilities was too low. • It was also suggested that parking charges in Old Colwyn should be reviewed. • The review of non-statutory home-to-school transport, conducted 12 months ago, could be revisited by members. RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
The Strategy, Performance and Engagement Manager presented a report which introduced the Performance Management Guide, which had been updated following a review of performance management structures over the last year. The following was discussed: • A red, amber, yellow and green rating system would be introduced, along with additional benchmarking, to facilitate more meaningful discussions with services. • An umbrella framework for the seven governance areas was suggested. • A task and finish group was reviewing the Council’s Asset Management Strategy. • It was suggested that money spent on performance management could be redirected to frontline services. RECOMMENDED TO CABINET: That the Performance Management Guide be approved.
The Strategy, Performance and Engagement Manager presented a report which introduced the Risk Management Guide, which had been updated following a review of the Corporate Risk Register and risk management approach. The following was discussed: • It was suggested that topics in relation to Artificial Intelligence (AI) and robotics be incorporated into paragraph 2.1.4, which addressed technology. • It was also suggested that risk management guidance should solely focus on risks, excluding references to issues. • It was confirmed that training on risk management would be delivered. RECOMMENDED TO CABINET: That the Risk Management Guide be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the final external regulatory reports received from Audit Wales be acknowledged.
The Strategy, Performance and Engagement Manager presented an overview of regulatory reports recently issued by external regulators. The regulatory reports presented were as follows: Local Reports · Review of Service Performance Management – Audit Wales · Arrangements for Commissioning Services – Audit Wales · Llys Elian Inspection Report – Care Inspectorate Wales · Conwy Fostering Services Inspection Report – Care Inspectorate Wales National Reports · Access Denied: Older people’s experiences of digital exclusion in Wales – Older People’s Commissioner for Wales · Temporary Accommodation, long term crisis? - Audit Wales The following was discussed: • Disappointment was expressed that the Audit Wales Temporary Accommodation, long term crisis report concentrated solely on the public sector. - The report primarily focused on prevention and failed to address public sector partnerships. - A need to look at how many homelessness cases occurred due to evictions from private rented accommodation or defaulting on mortgages. - Concern was expressed that lenders were not mentioned as part of homelessness prevention efforts. - It was suggested that the professional qualifications of staff handling homelessness cases be evaluated. - The Strategy, Performance and Engagement Manager would raise the above points with the Head of Strategic Housing. • Discussion would be held with the Head of Strategic Housing regarding the retention of temporary accommodation-related actions within the action plan until project closure. RESOLVED: That the final external regulatory reports received from Audit Wales be acknowledged.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.