Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the Governance and Audit Committee held on 30 June 2025 be approved and signed as a correct record.
RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
RESOLVED: That the Internal Audit Performance report for 1 April 2025 to 30 June 2025 be noted.
RESOLVED: That the revised Terms of Reference of the Governance and Audit Committee be noted.
RESOLVED: That the Corporate Compliments and Complaints and Social Services Representations, Complaints and Compliments Annual Reports for 2024/2025 be noted.
RESOLVED: That the Treasury Management Quarter 1, 2025/2026 update be noted.
RESOLVED: That the Treasury Management Outturn and Actual Prudential Indicators for 2024/2025 be noted.
RESOLVED: a) That the Council’s draft unaudited Statement of Accounts for the financial year 2024/2025 be noted. b) That the unaudited Conwy Harbour Authority Annual Return for 2024/2025 be noted.
It was proposed and seconded that Councillor Stephen Price be nominated as Vice-Chair of the Governance and Audit Committee for 2025/2026. RESOLVED: That Councillor Stephen Price be re-appointed as Vice-Chair of the Governance and Audit Committee for 2025/2026.
Apologies for absence were received from Councillor Elizabeth Roberts and Amanda Hughes (Strategic Director – Finance and Resources).
In the interest of transparency, Nigel Rudd (Lay Member) stated that he was a Member of Denbighshire County Council’s Governance and Audit Committee.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Governance and Audit Committee held on 30 June 2025 be approved and signed as a correct record.
The minutes of the meeting of the Governance and Audit Committee held on 30 June 2025 were submitted for approval. RESOLVED: That the minutes of the Governance and Audit Committee held on 30 June 2025 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
The Governance and Audit Committee Forward Work Programme was presented. RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Internal Audit Performance report for 1 April 2025 to 30 June 2025 be noted.
The Audit Manager presented a report on the Internal Audit Performance 1 April, 2025 to 30 June, 2025. The following was discussed: • The Head of Regulatory Services advised that there had been a delay in implementing audit recommendations relating to Houses in Multiple Occupation (HMO) due to resource issues. - Assurance was provided, that recommendations were now being addressed. - An update would be provided to the Governance and Audit Committee in February 2026, which would include findings from the follow up audit. • The need to ensure that all fees and charges were reviewed annually. - It was confirmed that HMO fees had been reviewed and would be publicised from 1 October 2025. - Determining the cost of providing a service required a detailed cost assessment that included all relevant expenses. - It was intended that information regarding fees and charges would be provided to members as part of the budget setting process. • Whilst Audit Wales had previously reviewed children's commissioning, it was agreed that the area should be considered for inclusion in a future internal audit schedule. • Follow up audits were carried out to ensure implementation of recommendations and any areas of limited assurance were reported to the Governance and Audit Committee. • Consideration would be given to colour coding the number of completed audits in order to track progress against targets. RESOLVED: That the Internal Audit Performance report for 1 April 2025 to 30 June 2025 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the revised Terms of Reference of the Governance and Audit Committee be noted.
The Audit Manager presented the Governance and Audit Committee revised Terms of Reference. The revised Terms of Reference were in line with the Global Internal Audit Standards (GIAS) and the Code of Practice for the Governance of Internal Audit. It was noted that paragraph 66 of the report would be amended as follows: The Local Government and Elections (Wales) Act 2021 requires a panel performance assessment at least once during an election cycle. It must take place between two consecutive ordinary Council elections. The following was discussed: • The intention to produce an annual report on countering fraud and corruption. • The revised Terms of Reference would be presented to Council for approval. • It was suggested that, in accordance with good governance practices, all changes to the Governance and Audit Committee's Terms of Reference should be shared with the committee for their review and input. • An expenditure panel was in place to review spend and value for money. - Officers were required to complete forms when procuring goods or services. - Whilst the Accommodation Panel had oversight of social care placement spending, many placement decisions were mandated by law. - Value for money was measured on cost as well as outcomes and effectiveness. RESOLVED: That the revised Terms of Reference of the Governance and Audit Committee be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Corporate Compliments and Complaints and Social Services Representations, Complaints and Compliments Annual Reports for 2024/2025 be noted.
The Head of Internal Audit and Procurement presented the Corporate Compliments and Complaints and Social Services Representations, Complaints and Compliments Annual Reports for 2024/2025. The following was discussed: • Town and Community Council code of conduct complaints were made directly to the Town/Community Council and if the complainant was not satisfied, then this could be reported to the Council’s Monitoring Officer. • Code of Conduct complaints relating to County Councillors were reported to the Standards Committee. • Whilst lessons learnt were reported, consideration could be given to reporting on whether any changes had been implemented as a result of complaints. - Action plans were in place for Social Care stage 2 complaints. • It was suggested that complaints received in respect of planning and building control be recorded separately. • Complaints would be recorded on the CAMMS performance management system, which would assist with identifying trends. • Service Performance reviews would report on recurring complaints. RESOLVED: That the Corporate Compliments and Complaints and Social Services Representations, Complaints and Compliments Annual Reports for 2024/2025 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Treasury Management Quarter 1, 2025/2026 update be noted.
The Head of Finance presented the Treasury Management update for Quarter 1, 2025/2026. RESOLVED: That the Treasury Management Quarter 1, 2025/2026 update be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Treasury Management Outturn and Actual Prudential Indicators for 2024/2025 be noted.
The Head of Finance presented the Treasury Management Outturn and Actual Prudential Indicators for 2024-2025. The council's borrowing slightly exceeded its capital financing requirement as of March 31, 2025. However, this was considered an acceptable, short-term situation under the Prudential Code. RESOLVED: That the Treasury Management Outturn and Actual Prudential Indicators for 2024/2025 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That the Council’s draft unaudited Statement of Accounts for the financial year 2024/2025 be noted. b) That the unaudited Conwy Harbour Authority Annual Return for 2024/2025 be noted.
The Head of Finance presented the Draft unaudited Statement of Accounts for 2024-2025. The following was discussed: • Fluctuation in school reserve balances was due to schools either increasing or decreasing their reserve funds. • Cashflow statements showed in-year movement. • The Head of Finance would provide an update to Committee Members in respect of the non-recurring North Wales Economic Ambition Board (NWEAB) grant for 2023/2024. • The Capital Programme had been scaled back over previous years due to budget constraints. - Investment was required in areas such as fleet due to ageing vehicles creating numerous financial, operational and safety risks. - It was noted that, whilst borrowing for the Coastal Risk Management Programme (CRMP) was reflected in the overall borrowing figures, 85% would be reimbursed. - Business cases would be kept to a minimum. • An asset ceiling adjustment was applied to pension figures. • Whilst there was no specific target in respect of general financing cost, the current level was manageable. • Consideration would be given to including the projected rate of council tax should the service expenditure reductions not be implemented. • It was a requirement to produce an annual return for the Harbour Authority. • Consideration would be given to referencing in the Statement of Accounts stress testing in respect of capital spend. • Pre pandemic reporting deadlines would be reinstated for 2026/2027. RESOLVED: a) That the Council’s draft unaudited Statement of Accounts for the financial year 2024/2025 be noted. b) That the unaudited Conwy Harbour Authority Annual Return for 2024/2025 be noted.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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