Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the Governance and Audit Committee held on 19 May 2025 be approved and signed as a correct record.
RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
RESOLVED: That the Internal Audit Strategy and Annual Plan for 2025/2026 be approved.
RESOLVED: That the Internal Audit Charter 2025/2026 be approved.
RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
RESOLVED: That the Governance and Audit Committee are assured that the Council is meeting performance requirements under the Local Government and Elections (Wales) Act 2021 and Well-being of Future Generations (Wales) Act) 2015.
It was proposed and seconded that Ian Whyte be appointed as Chair of the Governance and Audit Committee. RESOLVED: That Ian Whyte be re-appointed as Chair of the Governance and Audit Committee for 2025/2026.
It was agreed that the appointment of Vice-Chair be deferred until the next meeting as no nominations were received. RESOLVED: That the appointment of Vice-Chair of the Governance and Audit Committee be deferred to the next meeting.
Apologies for absence were received from Councillors Gareth Jones and Stephen Price.
None.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Governance and Audit Committee held on 19 May 2025 be approved and signed as a correct record.
The minutes of the meeting of the Governance and Audit Committee held on 19 May 2025 were submitted for approval. RESOLVED: That the minutes of the Governance and Audit Committee held on 19 May 2025 be approved and signed as a correct record.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
The Governance and Audit Committee Forward Work Programme was presented. It was confirmed that the Panel Performance Assessment Report and Management Response was due to be presented to the Governance and Audit Committee in April 2026. RESOLVED: That the Governance and Audit Committee Forward Work Programme be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Internal Audit Strategy and Annual Plan for 2025/2026 be approved.
The Audit Manager presented the Internal Audit Strategy and Annual Plan for 2025/2026. The following was discussed: · It was confirmed that, whilst the amount of days spent on counter fraud work had increased, there had been a reduction in special investigation work and overall the total hours remained the same. · It was requested that the Audit Manager seek external reassurance that the number of Conwy County Borough Council (CCBC) Governance and Audit staff was comparable to other Local Authorities. - Recruitment would take place as soon as possible to replace an Auditor who had recently left their post. · No issues had been raised in respect of CCBC undertaking too many Audits. · The Audit Manager would consider a suggestion that the Audit Strategy and Annual Plan should be presented as separate documents. RESOLVED: That the Internal Audit Strategy and Annual Plan for 2025/2026 be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Internal Audit Charter 2025/2026 be approved.
The Audit Manager presented the Internal Audit Charter for 2025/2026. The following was discussed: · Whilst an Auditor had left the service, a contingency had been factored into the annual plan, which would be utilised whilst recruitment was undertaken. · It was confirmed that amendments to the Internal Audit Charter would be submitted for approval annually. RESOLVED: That the Internal Audit Charter 2025/2026 be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
The Strategic Director – Finance and Resources provided Members with a presentation, which included information on the current financial position and outlook for the Council. The following was discussed: - Balances, including reserves such as insurance reserves stood at approximately £25m. The final outturn figures would be included in the financial update at the next meeting. • Capital receipts would be considered in respect of surplus buildings. • A review of fees and charges would be undertaken over a 3-month period and would be completed prior to consideration of the 2026/2027 budget. • The Medium-Term Financial Plan would be reviewed and a resilience strategy was being developed. • Information was awaited from the Welsh Government (WG) in respect of the UK Government spending review. • Lobbying continued in respect of disparities within the funding formula. • The Chartered Institute of Public Finance and Accountancy (CIPFA) would look at data analysis in respect of school finances RESOLVED: That the current position and work being undertaken to manage the Council’s financial position be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Governance and Audit Committee are assured that the Council is meeting performance requirements under the Local Government and Elections (Wales) Act 2021 and Well-being of Future Generations (Wales) Act) 2015.
The Strategy, Performance and Engagement Manager presented the Performance Self-Assessment from October 2024 to March 2025. The report provided a year-end analysis of progress and challenges, with key performance objectives and governance areas. The following was discussed: • Reassurance was provided that there were no concerns in respect of safeguarding training. It was recognised that the measure was flawed and needed to be reviewed as it failed to accurately reflect completion rates or agency staff training. • Whilst benchmarking against other Local Authorities was carried out, meaningful data was not always readily available. • Consideration was being given to moving to a 4 stage RAG rating system, which would assist with highlighting slippage of completion dates. • Concerns were raised in respect of difficulties in recruiting to construction related roles, which could impact on the capacity to address national building safety actions. - It was suggested that the Council liaise with Colleges and Universities in order to ensure sufficient workforce capacity. • The Investment Strategy would come forward as part of the Asset Management Plan along with identification of non-operational assets and how capital receipts could be generated. • Whilst the frequency of Service Performance Reviews had been reduced, services were required to regularly update the CAMMS management system as approved by Audit Wales during a recent performance audit. • It was confirmed that Conwy’s Waste Strategy included a long-term vision. • The Commissioning of Older People’s Care Home placements was an area of risk. - Concerns were raised regarding the transfer to implied contracts. - The action would be updated and reported to the Governance and Audit Committee in December, 2025 as part of the compliance report. • Concerns were raised in respect of the proposed sign-off of the following action: ‘North Wales Councils and Betsi Cadwaladr University Health Board (BCUHB) need to strengthen their partnership governance arrangements to ensure proper accountability an effective scrutiny’. - The above was a specific recommendation from a report, which could not be achieved solely by Conwy County Borough Council (CCBC). - The overall relationship between CCBC and BCUHB was a separate issue. - BCUHB had attended a meeting with CCBC in order to answer questions and seek to address issues. - Historic debt had been settled. - Consideration would be given to including more detail within the commentary so that the action may be signed-off. RESOLVED: That the Governance and Audit Committee are assured that the Council is meeting performance requirements under the Local Government and Elections (Wales) Act 2021 and Well-being of Future Generations (Wales) Act) 2015.
The Strategy, Performance and Engagement Manager presented the Draft Annual Governance Statement (AGS) for 2024-2025 and accompanying Local Code of Governance and Governance Framework for approval. The following was discussed: • Consideration would be given to the benefits of consulting the Standards Committee on the draft AGS. • Reference to stress testing in respect of capital arrangements with treasury management advisors could be included within the AGS. • The Climate Challenge Board had identified a programme of work in respect of achieving net zero. - Work had taken place across schools and leisure centres. - Not all building were suitable for solar panels. - A decarbonisation project for Abergele Leisure Centre had been approved and grant funding secured. RECOMMENDED TO CABINET: That the Annual Governance Statement for 2024/2025 and accompanying Local Code and Governance Framework be approved.
The Strategy, Performance and Engagement Manager presented the Corporate Risk Register - Spring Review. The following was discussed: • The revised format of the Corporate Risk Register was welcomed. • It was suggested that some risks could be further combined. • A trend column had been included within the risk register, which would be populated by risk owners. RECOMMENDED TO CABINET: a) That the changes made to the Corporate Risk Register be endorsed b) That the Corporate Risk Register be approved
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