Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 5 January 2026 be approved and signed as a correct record.
RESOLVED: That the Forward Work Programme (FWP)for the Finance and Resources Overview and Scrutiny Committee be approved, together with the combined FWP .
RESOLVED: a) That the Programme and Significant Project Summary Dashboard be noted. b) That future Project Summary Dashboards provide a clear explanation of each project and the progress made. Note: Councillors Cathy Augustine and Anne McCaffrey declared a personal interest in the above Agenda Item as the report referenced a housing project within their ward. As the interest was not considered prejudicial, Councillors Augustine and McCaffrey were able to speak and vote on the matter.
Apologies for absence were received from Councillor Louise Emery and Rhun ap Gareth (Chief Executive).
Whilst not declared at this point in the meeting, Councillors Cathy Augustine and Anne McCaffrey declared a personal interest in Agenda Item 7a (Programme and Significant Project Summary Dashboard) as the report referenced a housing project within their ward. As the interest was not considered prejudicial, Councillors Augustine and McCaffrey were able to speak and vote on the matter.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 5 January 2026 be approved and signed as a correct record.
The minutes of the Finance and Resources Overview and Scrutiny Committee held on 5 January 2026 were submitted for approval. RESOLVED: That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 5 January 2026 be approved and signed as a correct record.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Forward Work Programme (FWP)for the Finance and Resources Overview and Scrutiny Committee be approved, together with the combined FWP .
The Scrutiny Lead Officer presented Members with the individual Forward Work Programme (FWP) for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP. The following changes were highlighted: • The Panel Performance Assessment report would be presented in June, 2026. • The Work Welsh Scheme Evaluation report would be presented in September 2026 in line with reporting deadlines. The following was discussed: • The inclusion of an update report on the Ty Mawr site would be discussed at the Informal Meeting of Overview and Scrutiny Committee Chairs and Vice-Chairs. • It was confirmed that an Office Accommodation end of project report would be presented to Scrutiny in due course. • The CCTV project update would from part of the Shared Prosperity Fund update report. • A report outlining the work undertaken by the Chartered Institute of Public Finance and Accountancy (CIPFA) in analysing school budgets was included in the Education and Skills Overview and Scrutiny Committee’s Forward Work Programme. • It was suggested that the Estyn thematic report on Local Authority support for school Budgets should be included within the FWP. • Whilst the Allotment Working Group had not met for some time, the Cabinet Member for Environment, Roads and Infrastructure advised that work had begun to allocate plots and that an update report could be provided to the Economy and Place Overview and Scrutiny Committee upon request. • Members were assured that the Monitoring Officer would provide an update on the Mochdre Commerce Park once in a position to do so.. RESOLVED: That the Forward Work Programme (FWP)for the Finance and Resources Overview and Scrutiny Committee be approved, together with the combined FWP .
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That the Programme and Significant Project Summary Dashboard be noted. b) That future Project Summary Dashboards provide a clear explanation of each project and the progress made. Note: Councillors Cathy Augustine and Anne McCaffrey declared a personal interest in the above Agenda Item as the report referenced a housing project within their ward. As the interest was not considered prejudicial, Councillors Augustine and McCaffrey were able to speak and vote on the matter.
The Cabinet Member for Culture, Leisure and Governance Services introduced the Programme and Significant Project Summary Dashboard and the Corporate Modernisation Manager highlighted key points from within the report. The report provided a summary of the progress made on all Programmes and Significant Projects that were currently running within the Council. In scrutinising the report, Members discussed the following: • Regarding the Conwy Civic Hall, the Cabinet Member for Sustainable Economy and Communications reported that work was underway to terminate the previous contract and that a new marketing pack and revised brief was expected by the end of February 2026. - Although funding had been set aside for roof works, the Cabinet Member would make enquiries regarding any additional proposed external works to the building, including the replacement of the doors. • It was confirmed that improving engagement with vulnerable customers would be the focus of a workstream, under the Resilience Programme, with plans to hold engagement groups as part of the Corporate Plan review. • The Waste Transfer Station and Plas yn Dre projects formed part of the Environmental Infrastructure Programme and updates would be provided through that programme. • In response to concerns that a planning application for a housing project in Dwygyfylchi had been submitted, before the consultation process had concluded, the Head of Strategic Housing would review the feedback taken into account by the registered social landlord. • Several Social Care projects were nearing completion. End‑of‑project reports would be presented to the relevant Scrutiny Committee, after which the projects would be removed from the dashboard. - Operational meetings would continue to address recruitment issues for the Sylva Gardens Children’s Home and Members were assured that a clear programme of activity was in place going forward. • It was confirmed that the Programme and Significant Project Summary Dashboard was presented to the Senior Leadership Team, Cabinet and the Finance and Resources Overview and Scrutiny Committee. The need for Officers to provide a clear explanation of each project and the progress made was requested. • The Head of Environment, Roads and Facilities confirmed that the Climate Challenge Programme Board utilised grant monies. - Supply chain issues had contributed to targets being missed. - Resources and a deadline of 2030 to achieve net zero was challenging. It was proposed and seconded that future Project Summary Dashboards provide a clear explanation of each project and the progress made. RESOLVED: a) That the Programme and Significant Project Summary Dashboard be noted. b) That future Project Summary Dashboards provide a clear explanation of each project and the progress made. Note: Councillors Cathy Augustine and Anne McCaffrey declared a personal interest in the above Agenda Item as the report referenced a housing project within their ward. As the interest was not considered prejudicial, Councillors Augustine and McCaffrey were able to speak and vote on the matter.
The Cabinet Member for Integrated Adult Services and HR introduced the Employment Monitoring Report 2024-2025 and the Head of People and Performance highlighted key points from within the report. The report provided an assessment of employment data including details of recruitment outcomes and a breakdown of information by protected characteristics and recommendations for improvement. In scrutinising the report, Members discussed the following: • It was confirmed that casual staff were appointed through a recruitment process and although they remained available to work, they were not necessarily used often. The use of casual staff helped reduce reliance on agency staff. • Two areas of work were currently focused on addressing barriers to employment for individuals with a learning disability and those from an ethnic minority background. - Work had been carried out with local communities to help identify what the Council could do to remove barriers to employment. - The need to upskill the workforce on the importance of equity and inclusion was highlighted. · Although work was undertaken in 2024 to improve data on staff protected characteristics,further improvements were still required in relation to data from staff in schools. - Data categories allowed staff to select a ‘prefer not to say’ option. • High‑level data was available on the reasons as to why staff had left the authority and analysis was being undertaken to identify trends from exit interview information. • It was suggested that data in respect of staff who were carers should be included in future reports. • It was intended that analysis of the staff survey would be completed in March 2026. RECOMMENDED TO CABINET: That the Employment Monitoring Report 2024-2025 be approved for publication.
The Cabinet Member for Integrated Adult Services and HR introduced the Inclusive Conwy Plan Annual Report 2024-2025 and the Head of People and Performance highlighted key points from within the report. The report showed examples of how services across the Authority were working to make the county a fairer, more inclusive place to live, work and visit. In scrutinising the report, Members discussed the following: · Reference was made to a Local Authority knowledge‑sharing network on best practice that had been shared at a Local Government Association (LGA) event. · It was suggested that, although challenging, it was important to address and challenge discrimination. · Inclusive Conwy in‑person training was scheduled to take place during February and March 2026. - Individuals were responsible for undertaking their own personal development. - Training opportunities were limited due to budget constraints and the team’s capacity. - E‑learning was mandatory and data on services that were not completing the training was shared with Heads of Service. · The Inclusive Conwy Plan was under review, as was the anti‑harassment policy and it was also the intention to develop a policy on neurodiversity. · It was confirmed that although there was no dedicated engagement officer, all residents should be able to contact the Council through the customer information service. - Participation leads were in place across all services. · Analysis would be carried out to assess how key areas were being addressed and actions would be developed to help improve inclusion. · The Anti‑Racist Wales Action Plan had been considered and an anti‑racism staff working group established. · Reference was made to the public sector equalities duty and scrutiny framework. · It was the Council’s ambition to embed inclusivity into its culture; however, it was acknowledged that this would take time. - Work had taken place in social partnership with Trade Unions regarding expected behaviours and setting standards, and similar discussions would also be held with staff. · It was emphasised that the elderly and disabled should not be overlooked in relation to access to online services and it was also suggested that unpaid carers should be considered. RECOMMENDED TO CABINET: That the Inclusive Conwy Plan Annual Report 2024-2025 be approved for publication.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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