Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED- That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 7 April, 2025 be approved and signed as a correct record, subject to the inclusion of Councillor Aaron Wynne’s apologies for the meeting.
RESOLVED- That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 7 April, 2025 be noted.
RESOLVED: That the minutes of the Conwy Opportunities Board held on 17 April, 2025 be noted.
RESOLVED- That the forward work programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
The Chair welcomed everyone to the first democratic meeting in Coed Pella, Colwyn Bay. An apology for absence was received from Councillor Frank Bradfield.
In relation to agenda item 13(i) – Development Options, In the interest of transparency, Councillors Sian Grady and Emily Owen declared that they are both local Members for Conwy.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 7 April, 2025 be approved and signed as a correct record, subject to the inclusion of Councillor Aaron Wynne’s apologies for the meeting.
The minutes of the Finance and Resources Overview and Scrutiny Committee held on 7 April, 2025 were submitted for approval. Councillor Aaron Wynne stated that he had submitted his apologies for the meeting. RESOLVED- That the minutes of the meeting of the Finance and Resources Overview and Scrutiny Committee held on 7 April, 2025 be approved and signed as a correct record, subject to the inclusion of Councillor Aaron Wynne’s apologies for the meeting.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 7 April, 2025 be noted.
The minutes of the informal meeting of the Overview and Scrutiny Chairs and Vice-Chairs held on 7 April, 2025 were submitted. RESOLVED- That the minutes of the informal meeting of Overview and Scrutiny Chairs and Vice-Chairs held on 7 April, 2025 be noted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the Conwy Opportunities Board held on 17 April, 2025 be noted.
The minutes of Conwy Opportunities Board held on 17 April, 2025 were submitted. RESOLVED: That the minutes of the Conwy Opportunities Board held on 17 April, 2025 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED- That the forward work programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
The Scrutiny and Committee Services Officer presented Members with the individual Forward Work Programme (FWP) for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP. Members were advised that quarterly outturn reports for both revenue and capital budgets had been scheduled on the FWP and that the Business Planning Framework for setting the budget process for 2026/2027 would be presented in September 2025. • Confirmation as to when an update report on the Mochdre Commerce Park would be presented to democracy was sought. - An update would be provided at the next meeting in terms of the timeline for a report. • Confirmation was sought as to when the Asset Management Plan (AMP) and Asset Management Strategy would be presented to democracy. o Members were advised that the timeline for the development of the AMP would be included as part of the presentation for agenda item 11(i) – Asset Management Plan – Disposal Policy. - RESOLVED- That the forward work programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
The Cabinet Member for Culture and Leisure introduced the Welsh Language Standards annual report, and the Welsh Language and Translation Services Manager highlighted key points from within the report. In scrutinising the report, Members discussed the following: · The importance of promoting the Welsh language was recognised and learners were praised and encouraged to continue to practice their Welsh language skills in the workplace. · Promoting opportunities to receive a Welsh language education and available support for parents. · Welsh language funding – it was noted that the Welsh Language Standards were a statutory requirement. The Welsh Language Champion, Councillor Gwennol Ellis, encouraged all Members to read the Welsh Language Policy and appealed to Members and staff to use their Welsh skills in public meetings. Thanks were extended to the Welsh Language and Translation Service for their work. RECOMMENDED TO CABINET That the Welsh Language Standards Annual Report be approved for publication.
The Leader and Portfolio Holder for Finance and Finance Strategy introduced an update on the Resilience Action Plan, and the Strategic Director, Finance and Resources highlighted key points from within the report. In addition, it was noted paragraph 3.5 of the report should read September 2024 not 2025. In scrutinising the report, Members discussed the following: • Clarification was sought in relation to direct payments automation (appendix 2) - Members were advised that the supplier had withdrawn from the market and currently, there was no other alternative product available. · In respect of resilience, the strategic use of assets and the need for a plan to rebuild reserves. - It was acknowledged, that a three-year financial settlement from Welsh Government would help significantly in terms of formulating a plan to try and build up reserves and improve on the situation. In addition, for clarity, the Strategic Director – Finance and Resources advised that capital receipts could not be used for revenue activity/reserve. • The importance of using the Council’s powers effectively and efficiently, whilst taking on board the advice from CIPFA. - Assurance was given that elements of CIPFA advice had been incorporated into the Resilience Action Plan and that the work of the Strategic Budget Groups was welcomed in respect of challenging service budgets. - In addition, an outturn report for 2024/2025 would be presented to democracy in July, 2025, which would give Members an opportunity to scrutinise reserves/ear-marked reserves and determine their appropriateness. • Clarity was sought in terms of scoping a resilience plan for education and schools. - Whilst schools and Governing Bodies managed their budgets, the Authority was on hand as a ‘critical friend’ to assist. • It was suggested that a review of non-essential spend was necessary as some frontline services required additional support. RECOMMENDED TO CABINET: That the progress against the Resilience Action Plan, together with the ongoing work and remaining actions in the plan be approved.
The Cabinet Member for a Sustainable Economy introduced the Asset Management Plan (AMP) - Disposal Policy and the County Valuer and Asset Manager provided an overview, highlighted key points from within the report and stated that reference to a threshold of £500,000 in the report was incorrect and should read £250,000. In scrutinising the report, Members discussed the following: · The Chair expressed concern regarding the prematurity of the report and felt that the Disposal Policy should be considered alongside the AMP, Strategy and other related policies. • Some Members expressed concern that the Asset Management Task and Finish Group had yet to review the Asset Management Plan (AMP), therefore, discussion in relation to the Disposal Policy, which included significant changes, was considered premature and proposed that Cabinet defer consideration of the policy until the AMP and Strategy had been further developed. • A rural Member queried the Council’s Farm Strategy for the future. - Members were advised that, two farms were currently in the processes of being sold, which would only leave two or three farms left in the ownership of the Authority, therefore the same policy would apply. • Whilst the modernising and streamlining of the disposal process and thresholds, in order to expediate process was supported in principle, clarity was sought in terms of the consultation process with Local Members and the call-in procedure, particularly for single member wards. - It was confirmed that the call-in process and overview and scrutiny arrangements would remain the same and that Local Member consultation would continue as it does now. - It was noted that 3 Member signatures were required to support a call in. • Reviewing examples of good practice and complying with the CIPFA Health Check guidance on how the Council managed its land and buildings e.g. AMP and Strategy was acknowledged. • The importance of oversight and value for money for residents when disposing of assets was highlighted, together with the need for a Community Asset Transfer Plan, which would assist communities, particularly those in rural areas. • In relation to the asset portfolio and allocation of receipts, specifically relating to education services, Members were advised that a report on both capital and revenue receipts would be presented to democracy shortly. • A trial period until 5 January, 2026 , monitored by the Asset Management Task and Finish Group was proposed and seconded, together with the need to schedule on the forward work programme a review of the Asset Management Plan for 5 January, 2026 RECOMMENDATION TO CABINET: That the draft Asset Management Plan - Disposal Policy be approved for a trial period and monitored by the Asset Management Task and Finish Group and that it be scheduled on the forward work programme for review with the Asset Management Plan for 5 January, 2026.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.